3.

a) processing transactions stored on a sequential medium such as a magnetic tape to

update a master file stored on magnetic tape

Old Master File

Trans- actions New Master File

Update File

b) processing transactions stored on magnetic tape to update a database

Trans- actions
Update File Data base

c) querying a database and printing the query result

Generate Report Report

Data File

3-3
d) using a terminal to enter paper-based source document data and send it to a
remote location where a corporate computer updates the company database.

View Data Entered

Terminal
Update Database Data- base

Source Data
Enter Data

e) using a terminal to query your customer sales database

DisplayDQuery

Query Customer Sales Data

Terminal Customer Sales Database

Enter Query

f) a scheduled automatic backup of a database to an external hard drive

Scheduled Automatic Backup

Data- base External Hard Drive
g) use a terminal to enter employee hours recorded on time cards to update both the
payroll transaction file and the wage data in the payroll master file

Payroll Trans- action File

View timecard data entered

Terminal

Record timecard data on the payroll transaction file and update wage data maintain

Timecard Enter timecard data

Payroll Master File

 h) use a terminal to access a price list in the sales database to complete a purchase
order. An electronic copy of the purchase order is sent to the vendor and a backup
copy is printed and filed by vendor name

Purchase Order (electronic)

To Vtoendor

View Price List

Access price list, create electronic purchase order, & print paper backup copy
Sales Data- base
Terminal

Request Price List

Purchase Order (paper)

i) make an airline reservation online from your home computer

Customer Airline

View Reservation Data

Make an airline reservation

Update Reservation fileReser- vation File

Computer

Reservation request
 3.4 Beccan’s business processes.

Employee Activities Performed

Retail Store Weekly & rush orders Quarterly
Review Count inventory
inventory, Receive
and reconcile to
place order goods
corporate database

Shipping
Clerk Fill orders,
authorize
delivery, ship
goods
Warehouse
Inventory Adjust & approve Maintain & update
Control Clerk System generates purchase perpetual inventory
purchase requisition system
requisition
Purchasing
Department Finalize & approve Send PO to
system generated PO vendor
Warehouse
Receive goods, complete
Receiving Receive system receiving report: date
prepared
Clerk and quantity
receiving report

Accounts From vendor

Payable Reconcile Disburs
Get receiving Receiv
e P.O., receiving e funds
report & PO
vendor report, invoice to
invoice vendors
 3.10
a) Prepare and file a tax return with the tax owed to the Internal Revenue Service.

Context

Withholding Form Prepare Taxes

IRS 1040 Form
Employer IRS

Level 0

1.0 IRS
Collect Tax
Documents
Withholding Form
IRS Payment and Form 1040
Tax Documents

Employer 2.0
Prepare IRS Form 1040
 b) A customer pays an invoice with a check. Accounts receivable is updated to reflect the
payment. The check is recorded and deposited into the bank.

Context

Payment Deposit
Cash Receipts
Customer Bank

Level 0

2.0
Record
Customer Accounts
Payment Data Payment Receivable

1.0
Record Cash
Payment Receipts

Payment
Customer Bank

Cash
Receipts

3.0
Prepare
Deposit
c) A customer places an online order to purchase merchandise. The order is approved, filled,
and sent to the customer with an invoice.

Context

Purchase Order
Order Entry System
Merchandise
Customer

Level 0
 1.0
Receive Order Open Orders
Purchase Order

Customer

Invoice 2.0
Sent Invoice Copies Approve Order

4.0
Prepare Invoice

Approved Orders

Shipped Orders
3.0
Fill and Ship Order

d) An inventory request is received by the purchasing department. The purchasing department

prepares and sends a purchase order to the appropriate vendor.

Context

Inventory DepartmentInventory Request Purchasing System Vendor

Purchase Order
 Level 0

1.0 Inventory
Record Purchase Request

Inventory Request Purchase Order

2.0
Prepare
Inventory Department Purchase Approved Vendor
Order Vendor List
Open Purchase
Requests
e) A vendor invoice is received, reviewed, and compared against the appropriate purchase order,
then paid and filed.

Context

Invoice
Vendor Cash Disbursements

Payment

Level 0

1.0
Open
Invoice Receive Invoice
Invoices

Vendor

2.0
Approve Invoice

Payment Payment approval Open Purchase Orders

3.0
Prepare Payment
f) A bill of lading for ordered inventory is received from a vendor, recorded, checked against
the appropriate purchase order, and filed.

Context

Bill of Lading

Vendor Receiving System

Level 0

Bill of Lading 2.0

1.0
Compare Bill of Lading with Purchase Order
Record Bill of Lading

Vendor

Bill of Lading
Open Purchase Orders
 3.11

Start

Input Weight (W), Height (H)

Body Mass Index (BMI) = W/H^2

BMI < 18.5 Weight Status

Yes (WS) =
Underweight

No

WS = Normal No BMI > 25 Yes WS = Overweight

Print W, H, BMI, WS

End