MS WORD 2003 TUTORIAL

To start Word using the Windows Start menu

 Click on the Start button, point to Programs, following by Microsoft Office and click on
Microsoft Office Word 2003.
Note: For Office previous version of Office - Click on the Start button, point to Programs and
click on Microsoft Word.
 Immediately you will see the screen shown below. In the right hand side of the screen, the
Getting Started task pane provides help to you.

 If you are not using it at the moment, click on the Close icon to close it.
 The Word window contains a number of standard features including the Menu bar, Standard
toolbar, Formatting toolbar, etc.

To insert text into a document

 To enter text, just start typing! The text will appear where the blinking cursor is located. For
example, you can type the following text into it accordingly. My name is John Smith. Today I
just learn how to type using MS Word.

To save a file
 From the File menu, click Save.

 From the Save in drop down menu, select the location where you want to save the file or to
the different folder by clicking on it.
 In the File name box, type in the file name that you would like to give (e.g. File1).
 Click on the Save button.
To close a document
 From File menu, select Close.
To exit Microsoft Word
 Click on the Close icon displayed on the top-right corner of the Word screen.

Formatting Toolbar and Text Formatting in Word 2003

The formatting toolbar is a toolbar that contains icons on it as shown below. Each of the icons
has a specific purpose that can change the outlook of your document text when you apply to it.

The formatting toolbar is designed to apply many effects of text. Here is the list of icons and it
function:
Icon Function
Allows you to define a group of paragraph and character formats as a style,
Style Menu
and then the styles in a style sheet.
Click the arrowhead to the right of the font name box to view the list of
Font Menu
fonts available. Scroll down to the font you want and click once to select it.
Click on the white part of the font size box to enter a value for the font size
or click the arrowhead to the right of the box to view a list of font sizes
Font Size
available. Select a size by clicking on it once. A font size of 10 or 12 is
best for paragraphs of text.
Font Style Use these buttons to bold, italic and underline the selected text.
 Text can be aligned to the left, center, or right side of the page or it can be
Alignment
justified and distributed across the page.
Line Spacing Allows you to set the amount of space between one line to another line.
Numbering and It is used to set-off and emphasize sections of text and are presented by
Bullets dots or numbers.
Increase/Decrease
Change the indentation of a paragraph in relation to the side of the page.
Indent
Outside Border Add a border around selected text.
Use this option to change the color behind a selected text. The color shown
Highlight on the button is the last color used. To select a different color, click the
arrowhead next to the button.
This option changes the color of the text. The color shown on the button is
Font Color the last color chosen. Click the arrowhead next to the button to select
another color.

To change the font used by selected text

 Select the text that you wish to apply a different font to. This can be any amount of text in
the document from the single character, a word, a sentence, a paragraph, or the entire document.
 From the Format menu, click Font.

 From the Font dialog box, change from the following options:
Text font Specifies the overall look of the character set.
Font Style Determines the emphasis given to a character, i.e. Bold or Italic.
Determines the size of the character in points. The higher the points, the
Size
larger the character will be.
Font Color Determines the color of the text as it appears on the screen.
 Determines whether you have None, Single, Double, or Word Only
Underline style
underlining etc.
Determines the underline color of the text appears on the screen. Only
Underline Color
available after you choose the underline style.
Strikethrough A strikethrough line is drawn through selected characters.
Double
Two strikethrough lines are drawn through selected characters.
Strikethrough
Superscript Text is raised above its normal position on the text line.
Subscript Text is lowered below its normal position on the text line.
Shadow Adds a shadow behind the text.
Outline Displays the inner and outer borders of each character.
Emboss Text appears to be raised off the page in relief.
Engrave Text appears to be printed or pressed into the page.
Small caps Text is formatted in capital letters (smaller size).
All caps Text is formatted in capital letters (normal size).
Hidden Characters are hidden on the page.
Preview The effect of the font is displayed before you apply it.
 When finish, click on the OK button or press Enter.

To highlight pre-selected text

 Select the text you wish to highlight.

 Click on the Highlight icon on the Formatting toolbar and the selected text will be
displayed with a yellow box around it.

To remove highlighting from text

 Select the text that the highlighting is to be removed from.

 Click on the Highlight icon on the Formatting toolbar.

To change the color used for highlighting

 Click on the down arrow to the right of the Highlight icon on the Formatting toolbar. This
will display a range of colors that you can select from. Once you have selected an alternative
this will become the default highlight color, until you select a different color.

To apply the paragraph formatting

 Select the paragraph you want to apply the format.

 From the Format menu, click Paragraph.
 From the Paragraph dialog box displayed, do the appropriate changes and click the OK
button.
To align text

 Select the text you wish to align (Recommended whole paragraph).

 In the General section Alignment menu, select one of the option:
Align Left (Ctrl+L) Aligns text flush with the left margin. This is the default setting.
Center (Ctrl+E) Centers text between the left and right margins.
Align Right (Ctrl+R) Aligns text flush with the right margin.
Spreads text evenly between the left and right margins by expanding or
Justify (Ctrl+J)
reducing the space between individual words.
Distributed Distributes text between the left and right margins. This is clear if your
(Ctrl+Shift+J) text is short (less than a line).

Paragraph Formatting - Indentation

Indentation determines the amount of horizontal space of the paragraph i.e. from where the
starting typing point of a paragraph.

To indent a paragraph

 Select the paragraph you wish to indent or place the insertion point in the paragraph you
wish to indent.
 From the Format menu, click Paragraph.
 From the Paragraph dialog box, select the Indents and Spacing tab (if not ready
displayed).
 In the Indentation section, you can choose from the following options:
Left Aligns the paragraph to the left-hand margin when you enter a positive number.
 Entering a negative number will align a paragraph to the left of the left-hand margin.
Aligns the paragraph to the right-hand margin when you enter a positive number.
Right Entering a negative number will align a paragraph to the right of the right-hand
margin.
Special Determines whether the indent is to be a First line or Hanging indent.
First Line To indent the first line of the paragraph only.
Hanging To create a Hanging indent.
None No indentation.
To determines the distance of the indent from the margins, in tenths of an inch. To
By
increase or decrease of the value, use the up and down arrows.

Paragraph Formatting - Line spacing

Line spacing determines the amount of vertical space between lines of text. The line spacing
you select will affect all lines of text in the selected paragraph or in the paragraph that contains
the insertion point.

To adjust line spacing

 Place the insertion point where you want to enter new text with new line spacing, or select
the text you wish to modify the line spacing.
 From the Format menu, click Paragraph.
 From the Paragraph dialog box, the following options available:
Before Adjusts the line spacing above selected lines, in point size.
After Adjusts the line spacing below selected lines, in point size.
The line spacing is automatically specified according to the tallest character on each
Line
line. The options for default line spacing include Single, 1.5 lines, Double, At least
Spacing
(current point size), Exactly, and Multiple lines
The default setting. Specifies single spacing, does not add any additional space
Single
between lines.
Specifies one and a half line spacing, and adds half a line of additional spaces
1.5 Lines
between lines.
Double Specifies double spacing, and adds a single line of additional spaces between lines.
Specifies the minimum amount of space between lines. MS Word for Windows will
At least
add any additional space required.
Specifies a fixed amount of space between lines. MS Word for Windows will not add
Exactly
any additional space, even if it is required.
Setting the line spacing to a multiple of 1.2 is equivalent to 20% and to a multiple of
0.8 is equivalent to -20%. Setting the line spacing at a multiple of 2 is equivalent to
Multiple
setting the line spacing at Double. In the At box, type or select the line spacing you
want. The default is three lines.

Note: Proper adjust the paragraph formatting will have a big effect on the overall look of the
entire paragraph and document itself.
 To apply default bullet formatting to a list

 Select the list you wish to apply number of bullet formatting to.
 Click on the Bullets icon on the Formatting toolbar.

To apply alternate bullet formatting to a list

 Select the text you want to add bullets to.

 From the Format menu, click Bullets and Numbering.
 From the Bullets and Numbering dialog box displayed, the Bulleted tab should be
displayed, if not, select it.

 A list of different bulleted styles will appear, select a style that you like.
 Click on the OK button or press Enter.

To remove bullet formatting from a list

 Select the list to which the bullet formatting has been applied.
 Click on the Bullets icon on the Formatting toolbar.

To add numbering to a list

 Select the text you wish to re-format as a numbered list.

 Click on the Numbering icon on the Formatting toolbar.
To add alternative numbering styles to a list

 Select the text you wish to re-format as a numbered list.

 From the Format menu, click Bullets and Numbering.
 From the Bullets and Numbering dialog box displayed, click on the Numbered tab.
 A list of different numbered styles displayed, select the numbering format that you require.
 Click on the OK button or press Enter.

To remove numbering from a list

 Select the list to which the bullet formatting has been applied.
 Click on the Numbering icon on the Formatting toolbar.

 To enter text into a Microsoft Word table

 Click on any cell and start typing text or number to the table.
 To move from cell to cell use the Tab key or mouse click.

To resize column widths and row heights

 Change the column widths and row heights by clicking the cell dividers and dragging them
with the mouse.

To select a column or multiple columns

 Move the mouse pointer to the top of the column and the cursor will change from an I-bean
to a small, thick downward pointing arrow. Click to select the column.
 If you wish to select multiple columns, just drag the mouse across the columns.

To select a row or multiple rows

 Move the mouse pointer to the left of the outside table row you wish to select, until the
mouse pointer changes from an I-bean to an arrow pointing upwards and to the right. Click once
to select the row.
 If you wish to select multiple rows, just drag the mouse to select few rows at once.

To select the whole table

 Click anywhere inside the table.

 From the Table menu, point to Select and click on Table.

To insert a column or row into the table

 From the existing table, select the column or row where you want the new one to appear.
 From the Table menu, point to Insert and select the appropriate options: Columns to the
Left / Columns to the Right / Row Above / Row Below.

To delete a column or row from the table

 Select the column(s) or row(s) you want to delete.

 From the Table menu, point to Delete and select either Columns / Rows.

To delete the entire Microsoft Word table

 Click anywhere within the table.

 From the Table menu, point to Delete and select Table.
OR click the Cut icon on the Standard toolbar.

To merge cells in a table

 Select the cells you wish to combine to make a single cell.

 From the Table menu, click Merge Cells.

To split cells in a table

 To split cells into two or more cells, select the cells you wish to split.
 From the Table menu, click Split Cells.
 From the Split Cells dialog box displayed, enter the number of columns or rows you wish to
split the cell into and then select OK or press Enter.

To split a Microsoft Word table

 Place the insertion point where you want to split the table. For example, we have a table that
contains 5 rows, so place the insertion point on row 3.
 From the Table menu, click Split Table.
 A blank row will appear in the table, above the current row, to create a separate table.