NTPC Limited

( A Government of India Enterprise )

SSC - ER-I(Barh) Project
P.O. BARH
BARH PATNA
Bihar- 803213, India
Telephone No. : 06132-240011/12/13 Fax No. : 06132-240014

Service Purchase Order

CIN No. : L40101DL1975GOI007966

Purchase Order No. : 4600055445-046-1028 Date : ( version : 1 Date : 21.11.2019 )

30.03.2019

To Vendor Code : 1135005 (SME Vendor)

HIGHGROUND ENERGY PVT LTD
S-168A,SEC-49
GURGAON
Haryana
India - 122018
Tel: 01141098033
E-Mail : [email protected]

Subject: : Supply,Installation & commissioning of gridconnected Rooftop Solar Photovoltaic

system.
( SSC ER-1/SSC-C&M/2018-19/9900173167/65124 ).
NIT NO. : 9900173167/046/1028 Dated 27.03.2019
Your Offer No. :
Your Reference :

Dear Sir,
This has reference to our above mentioned NIT, Your offer and subsequent discussions. We are
pleased to accept your offer opened on 27.03.2019 and confirm having awarded on you the work of
Supply,Installation & commissioning of gridconnected Rooftop Solar Photovoltaic system. ( SSC
ER-1/SSC-C&M/2018-19/9900173167/65124 ). of total value INR 3,900,000.00 (Rupee THIRTY-NINE
LAKH ONLY) mentioned in the scope of works, special terms & conditions, Bill of quantities etc.
The duration of the service period shall be from 30.03.2019 to 30.11.2019. Though the duration of
contract shall remain same, the actual date of commencement of the contract shall be as per the direction of
EIC. AGM( EMD-Barh STPP) shall be EIC for this work.
This service purchase order along with its annexure is being issued to you in duplicate .We request you
to return the duplicate copy of this service purchase order, duly signed on each page by your authorised
signatory in token of your unequivocal acknowledgment of the same within 15 days from the date of this
service purchase order. If no communication is received within 15 days of receipt of Purchase Order, it will
be treated that order has been accepted in entirety.
We thank you for the interest shown by you in our project and the cooperation extended to us. We
expect to receive your continued cooperation in future also.

Thanking You,
For & on behalf of NTPC Limited.

K. S PRATAP
SR. MANAGER (SSC-C&M)

Enclosures :

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003
Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in
PO No. : 4600055445 Page No. 2 / 10

(Bill of Quantity)
Name of Work: Supply,Installation & commissioning of gridconnected
Rooftop Solar Photovoltaic system.
( SSC ER-1/SSC-C&M/2018-19/9900173167/65124 ).

SI No. Code Description Unit Quantity Net Price Amount Long

Text
Delivery/Invoicing Address:
1028 Barh Super Thermal Power Project
P.O. BARH BARH PATNA
Bihar
803213
India
06132-240011/12/13
06132-240014
Invoicing to be done on
GST No. : 10AAACN0255D2ZC

10 Supply, I&C 100 KW solar rooftop AU 1.000 3,900,000.00 3,900,000.00

system
Tax: IN:Integrated GST-ND @ 5.00 % Extra

10 .10 Supply, I&C 100 KW solar rooftop NO 1 3,900,000.000 3,900,000.00

system 0
TOTAL OF BOQ PART : 00010 INR 3900000.00
------------------------------------- ------------------------------------------------
Amount 3900000.00
Other Charges 0.00
------------------------------------- ------------------------------------------------
Net Amount on BOQ PART : 00010 INR 3900000.00

Net Total Amount INR 3,900,000.00

Less Rebate/Amount INR 0.00
Grand Total INR 3,900,000.00
INR THIRTY-NINE LAKH ONLY

K. S PRATAP
SR. MANAGER (SSC-C&M)
PO No. : 4600055445 Page No. 3 / 10

Terms & Conditions

------------------------------

Invoice to be raised on delivery/invoice address against the given PO line items.

Alternate Mode of Payment for Micro Small & Medium Enterprises (MSMEs): Trade Receivables Discounting
System (TReDS) is a regulatory framework put in place by the Reserve Bank of India under the Payment and
Settlement Systems Act 2007 (PSS Act) to facilitate the financing of trade receivables (invoices) of MSMEs
through invoice financing by multiple financiers.

The Reserve Bank of India has granted approval to Mynd Solutions Pvt Limited, A.TREDS Ltd and
Receivables Exchange of India Ltd to set up and operate TReDS platforms. The Respective TReDS platforms
names of the above mention entities are M1xchange, Invoicemart and RXIL.

Currently NTPC is on board TReDS platform with M1xchange. MSME Vendors may choose TReDS platform
as an alternate payment mechanism. For utilising the TReDS mechanism, the vendor may contact
M1xchange at URL: https://www.m1xchange.com or their toll free no.:1800-103-7261

Special Instruction
1) You have to enter into a contract agreement. For this you are requested to come to the office of the
undersigned with Rs. 1000 non-judicial stamp paper of Bihar Govt only bought in the name of your firm.
2) Contract Value: Rs. 39,00,000.00 (Exclusive of GST).
3) Taxes & Duties: Extra and payable at prevailing rate; current rate is 18%.
4) Contract Duration: Six (06) months from the date of contract award.
5) Defect Liability Period : Five (05) Years.
6) Commencement: After approval from the competent authority on recommendation of EIC.
7) Engineer-in-Charge: AGM( EMD-Plant).
8) Rates shall remain firm during the contract period.
9) Payment terms: As per payment terms, mentioned in SCC.( 80% payment will be released on receipt
and inspection at NTPC site and remaining 20% after successful commissioning).
10) SD: SD will be deducted as per GCC and will be released after defect liability period and certification of
EIC.
11) PBG: 10% PBG of total value will be applicable as per SCC.
12) Other terms and conditions shall be as per Special T&C, Scope of work of NIT No- 9900173167
& GCC.
Version I created for time extention upto 30.11.2019

K. S PRATAP
SR. MANAGER (SSC-C&M)
PO No. : 4600055445 Page No. 4 / 10

Break up of Price (For Service Related Lines Only)

------------------------------------------------------------------------------

Sl No. Service Description Qty. UOM Rate Premium Discount Addl Net Value
Code Discount Rate
10 .10 Supply, I&C 100 1 NO 3,900,000 0.00 0.00 0.00 3,900,00
KW solar rooftop .00 0.0000 3,900,000.0
system 0

K. S PRATAP
SR. MANAGER (SSC-C&M)
PO No. : 4600055445 Page No. 5 / 10

SCOPE OF WORK
--------------------------------

00010 : Supply, I&C 100 KW solar rooftop system

NAME OF Work: "Supply, Installation & Commissioning of 100 KW Solar Rooftop Grid connected system at
NTPC Barh"
(SSC ER-1/SSC-C&M/2018-19/9900173167/65124).

Solar photo voltaic module(poly-crystalline based, each rated 300 Wp or more of total 100 kw for grid
connected, Roof top Solar Photovoltaic system)
It should contains following items-
a) Module mounting structure as per technical specifications.
b) Array junction box as per tech specifications
c) PCU with inverter, inbuilt data logging, display interface as per tech specifications
d) AC protection panel(LT) as per tech specifications
e) Energy meter with data cables for connectivity with PCU as per technical specifications.
f) All cabling up to AC DB as per tech specifications.

SCOPE OF WORK/ Additional details for vendor:

1.0 The bidder shall provide the end to end solution of the Solar PV system including but not limited to
design, supply of the required SPV power plant with accessories, peripheral like power conditioning units,
cables, junction boxes, earthing, protections, isolations etc. in totality and ensure the installation,
performance, testing, commissioning, warranty etc. The bidder has to ensure planning and smooth execution
of the project as well.

The bidder shall carry out and complete the said work under this contract in every respect in conformity with
the contract documents and with the direction of and to the satisfaction of Engineer-in-charge.
Bidder shall furnish all labour, materials and equipment as listed and specified otherwise, transportation and
incidental necessary for supply, installation, testing and commissioning of the complete system through as
described in the specifications as per latest MNRE guidelines.
Capacity of the SPV power plant will be determined based on the area availability on the roof at the site. The
PCU, power conditioning unit shall be designed to convert DC power produced by SPV modules.

2.0 Solar PV Grid Connected System:

I. SPV array at desired location complete with its required Electrical, Electronic and mechanical features.
II. It contains the electrical wiring, cabling, terminations, cable trays, inverters, metering and hooking up
the system to the existing source of supply.
III. Supply of Module mounting structure/ super structure for mounting at the roof of the installation site.
IV. The PV modules shall be installed with necessary tilt with the most effective orientation. The module
mounting structure shall also have provision of tilt angle adjustment in the range of +/- 15 degrees from
latitude of the location.
V. Supply and installation of cables on prefabricated FRP cable trays and / or within suspended ceiling
spaces including installation, hangers, supports, cable terminations and all fixing accessories
VI. Supply fixing, testing and commissioning of lightening arrester.
VII. Supply and installation of GI/ copper earthing system.
VIII. Danger boards should be provided as and where necessary as per IE rules as amended up to date.
IX. Supporting structure material shall be electrolytically compatible with the PV panel mounting frame.
X. Bidder shall visit the site and take necessary measurements to make himself familiar with the site
before submission of the bids.
1. Salient Feature of Grid Connected Solar PV system SPV Power Plant:

I. Array installed capacity : As per area availability (to be assessed by the bidder)
II. Type of PV Cells : Poly Crystalline
III. Power rating of one SPV Panel : 250 Wp and above

K. S PRATAP
SR. MANAGER (SSC-C&M)
PO No. : 4600055445 Page No. 6 / 10

Plant Area Details:-

i) Location : NTPC/Barh

TECHNICAL SPECIFICATION:

A .Solar Photo Voltaic Modules Type of Module: Poly-crystalline.

Parameter Desired:-
1 .Rated Nominal maximum Power Pmax (Watt) at STC 250 or more.
2. Rated Power Tolerance +/-5% or better
3. Module Efficiency (%):14 % or more
4. Fill Factor:0.7 or more
5. Temperature Coefficient of Maximum Power (in % / o C):-0.45 or less.
6. Temperature Coefficient of Maximum Power Voltage( in % / oC):-0.37 or less.
7. Nominal Operating Cell temperature (NOCT):49 0C or less.
8.Operating Conditions: Temp: 0 oC to +85 oC
Relative Humidity: Up to 85%
Withstanding capability of wind: Up to 120 km/hr or more
9.Output Terminal:-"Plug and Play" weatherproofed locking type Connector To be equipped with bypass
diodes
10. Module Coven-
Toughened / Tempered low-iron Glass with high transmissivity
Modules must have back sheet for environment protection against moisture and high voltage electrical
insulation.
Hot dipped GI material Frame shall be provided around the module.
ABS plastic terminal box shall be provided for the module output termination with gasket to prevent water
moisture.
Module shall be Resistant to water, abrasion, humidity & other environment factor for the worst situation at
site.
11. Encapsulation:-Suitable encapsulation and sealing arrangement to protect silicon cells from
environment.
It should ensure complete moisture proofing during life of the solar modules.
12. Frame: Made of corrosion resistant materials, electrolytic ally compatible with structural material used
for mounting the module.
13. Materials Warranty (Years):-10 years for PV panel , 5 years for inverter and 1 year for balance
components and accessories.
14. Power Warranty (Years):-
90% of the nominal output power rating (Pmax +/- 5%) during the first ten (10) years and 80% during
twenty-five (25) years
15. Panel Certification:-IEC 61215
16.Others:-Complete data sheet of the modules need to be provided including sample electrical
characteristics namely current-voltage (I-V) & power-voltage (P-V) performance curves at various
temperatures and irradiance levels.
Recommended Make of PV Modules : MoserBaer, Emvee, Conergy, Waaree, Indosolar, Novergy, Kotak Urja,
Photon energy systems, HHV Solar.

B. Module Mounting Structure:

Type of module mounting structure will be determined as per structural details of the existing roof and its
load bearing capacity. It shall be made up of hot dipped GI material. Galvanization thickness should minimum
50 microns size. Galvanizing should meet ASTM A-123 hot dipped galvanizing. Super structure shall be
designed & fabricated according to site condition. The array structure shall be grounded properly with
earthing system. Support structure design and foundation or fixation mounting arrangements should
withstand minimum horizontal wind speed of 120kms / hr (Designed value shall be greater than 120kms /
hr). All fasteners shall be of Stainless steel - SS 304/GI Nut & bolts, supporting structures including module
Mounting Structures shall have to be adequately protected against all climatic condition. The structures shall
be designed to allow easy replacement of any module.

C. Junction Boxes:
The junction boxes shall be dust free, vermin and waterproof and made of FRP / Thermo Plastic with IP 65

K. S PRATAP
SR. MANAGER (SSC-C&M)
PO No. : 4600055445 Page No. 7 / 10

protection. The terminals shall be connected to copper bus bar arrangement of proper sizes. The junction
boxes shall have suitable cable entry points fitted with cable glands of appropriate sizes for both incoming
and outgoing copper unarmored sheathed cables. Adequate working space shall be provided in JBs for easy
accessibility of tools like spanners screw drivers etc with out on each point in JB.
Suitable markings shall be provided on the bus bar for easy identification and cable ferrules shall be fitted at
the cable termination points for identification. The junction boxes shall have suitable arrangement for the
following:-
C.I. Combine groups of modules into independent charging sub-arrays that shall be wired to the controller.
C.II. Provide arrangement for disconnection for each of the groups.
C.III. To provide group array isolation.
C.IV. The rating of the JB's shall be suitable with adequate safety factor to interconnect the Solar PV array.
a.V. Suitably rated Metal Oxide Varisters shall be provided inside the Array Junction Boxes for spike
protection.

D. Power Conditioning Unit (PCU):

I. Solar array shall produce DC energy output and supplied to the DC bus for inverting to AC voltage.
Maximum Peak Power Tracking (MPPT) to extract maximum energy from solar array. The MPPT unit shall
confirm to IEC 62093 for design qualification.
II. The PCU shall be equipped with:
In-built data logging & Display interface for separate pc/workstation.
It shall be capable of logging and communicating Plant data including inverter & metering related data, along
with environmental data like irradiance, wind speed, temperature etc, to Ethernet network.
III. The efficiency of PCU shall not be less than 95% as per IEC 61683 or European efficiency standard.
The PCU should be completely compatible with the SPV array voltage and grid supply voltage.
IV. Output shall be sine wave with < 3% total harmonic distortion (THD). Additionally, it will provide
protection features such as, over current, short circuit, over temperature as a minimum.
V. The PCU shall be designed for continuous, reliable power supply as per specifications. The PCU shall
be capable of complete automatic operation and shall be capable to synchronize independently &
automatically with the grid supply.
VI. The PCU shall have internal protection arrangement against any sustained fault. The dimension,
weight, foundation details etc. of the PCU shall be clearly indicated in the detailed technical specification
provided by the bidder.
VII. PCU shall confirm to IEC 60068-2 standards for Environmental Testing
VIII. It should have friendly high temp LCD display for outdoor application for programming and viewing on
line parameters. Unit shall be IP-54/65.

E. Indications:
Inverter on
Grid on/off with potential free contacts
Inverter under voltage
Inverter over voltage
Inverter over load
Inverter over temperature
Inverter under freq.
Inverter over freq.

F. Protections:
Over voltage both at input & output Over current both at input & output Over / under grid frequency Over
temperature Overload Short circuit
Protection against lightening Surge voltage protection

G. Remote Monitoring:
(Data logger to be provided with required software & hardware interface for remote monitoring through
internet)
DC input voltage ,DC current, AC power output, AC voltage , AC current , Grid frequency, Power factor

Display: Display of above data to be provided in PCU Panel and for remote monitoring Recommended Make:
SMA, Kaco, Xantrex, Siemens, Fronius, Emerson.

H. Cables and Accessories :

K. S PRATAP
SR. MANAGER (SSC-C&M)
PO No. : 4600055445 Page No. 8 / 10

I. Suitable size of cable shall be provided to limit the voltage drop to be less than 2% of system voltage.
II. Cables should be PVC insulated XLPE Copper Conductor armoured MV Cables up to 1100 V grad as
per IS: 694
III. Cable should be Bright Annealed 99% pure copper conductor that offers low conductor resistance.
Conductor shall be of electrolytic copper confirming to IS: 8130
IV. Cables shall also confirm to IEC 60189 for test and measuring methods.
V. Cables should be UV resistant as per IS/IEC 69947.
Recommended Make: KEI, Centurion, Finolex, Universal, Havells, Rallison, Nicco, Gemscab, Radiant, Polycab
or as approved/ accepted by NTPC.

I. Earthing and Protection:

I. The PV array structure shall be grounded properly using adequate (min 3 nos.) number of connecting
system. All metal casing / shielding of the plant shall be thoroughly grounded to ensure safety of the power
plant.
Earthing resistance shall be less than 5.0 ohms in line watt IE rules as per IS: 3043 code of practice for
earthing.
II. GI strip of minimum size 3mmx30mm shall be used for carrying earthing connection.
III. Proper earthing pit shall be made for connecting as per NTPC approval.

J. Lightning Arrester
To protect the system from heavy surge of lighting a suitable arrester to be provided with separate earthing
system. Lightning arrestor should be maintenance free.

K. Metering
I. An Energy Meter shall be provided as approved by the NTPC to measure the delivered quantum of
energy.
II. Meter must be provided with the necessary data cables.
III. Energy Meter should be import/export type, 0.5 Class of accuracy and must be modbus compliant for
further integration with Central Monitoring Systems.
Recommended Make: Conzerv, Schneider, Siemens,L&T,Secure,ABB etc.

L.Spare Parts
Bidder shall recommend and furnish details for essential spare parts required for at least 10 years after
completion of guarantee period of five years and provide the details of nearest source of availability. Bidder
shall also give quotation for recommended spares.

M. Installation and Commissioning

I. Detailed project execution program shall be submitted along with the offer. The bidder shall be
responsible for arranging all tools / tackles and manpower for installation and commissioning the complete
system.
II. The bidder shall provide all necessary hoists, ladders, scaffoldings, transportation of labour and
materials necessary for the proper execution and completion of the work to the satisfaction of NTPC.
III. The bidder, during the execution of the work shall coordinate with other agencies / existing associated
work with the project and shall work in harmony with them without causing any hindrance or obstruction to
the other works.

N. Approval & Clearances

Bidder shall take necessary approval & clearances from Govt. / Statutory bodies like electrical authorities
wherever applicable in the scope of this work.After work completion an affidavit shall be submitted by the
bidder in this regard.

O. Completion Drawings
I. Contractor shall submit complete drawings set and manuals of material before start of the job and after
completion of the work with changes incorporated. These drawings shall clearly indicate following:
II. Location and rating of PV arrays.
III. Location and details of panels, and other particulars including approved fabrication drawings of panel.
IV. Complete wiring diagram, as installed and scheduled showing all connections in the complete electrical
system.
V. Routing and particulars of all cables and trays.
VI. Single line diagram, power schematic, control schematic with detailed bill of materials, showing

K. S PRATAP
SR. MANAGER (SSC-C&M)
PO No. : 4600055445 Page No. 9 / 10

makes, types and description of all components and accessories.

VII. Complete three sets of as built drawing and manuals of items used in the system, in soft copy/CD
media,
after work completion to be submitted

P. Inspection and Testing:-

All materials to be supplied shall be subject to inspection and test by NTPC at its discretion at any stage of
manufacture and before dispatch. The bidder shall provide all necessary facilities, labs, instruments and
labour for testing. Bidder shall bring out the proper testing procedure; demonstrate testing to NTPC
representatives and present adequate records of tests carried out as per the written procedure. Test
certificates duly signed by an authorized person shall be submitted for scrutiny. NTPC may go for sampling to
cross check the test results. No equipment shall be delivered without prior written clearance from NTPC.

Q. Trial run & acceptance of Solar PV module:-30 days of uninterrupted energy output.During trial run data
sheet on performance of the system shall be filled up and submitted to NTPC on daily basis.The format for
performance data sheet shall be submitted by agency for NTPC's approval & acceptance. Any interruption on
account of the system will restart the trial run counting. During first year warranty,bidder should visit
quarterly & keep record/ tabulate the performance of the installed system in jointly agreed format to confirm
performance of the system as desired.

R. Defect liability Period:-

intented installation is expected to have life span of min. 25 years. The successful bidder shall provide a
warranty/Defect liability period covering the PV modules, mechanical structure, electrical works including
inverters / distribution boards/digital meters and overall workmanship of the solar power plants/system
against any manufacturing/design/installation defects for a period of five (5) years.
The warranty period shall commence from the date of successful completion of trial run.
Performance guarantee will be as per condition mentioned in the specification of the module. In case of any
deviations observed during operations from the performance guarantee parameters cited, the Contractor shall
be informed in writing by the Purchaser. The Contractor shall be responsible to rectify the same within 10
days of notification without any extra cost to Purchaser.
CPG:- The party shall be required to furnish the Contract Performance Guarantee(CPG) for an amount of 10%
of contract value. CPG should be valid for a period of Sixty three months(63 months) from the date of
successful completion of trial run.

S. Payment Terms:-
Payment shall be released on submission of invoice in quadruplicate along with supporting documents on
certification by the Engineer-in-charge. Payment shall be released within 30 days of receipt of invoice
complete in all respect as per NTPC payment terms & conditions.

T. Exclusions: NTPC shall provide rooftop for installation of system and single point three phase power
supply at the work place which can be used by the agency during installation, without any power charges.
All other material/ requirement for successful completion of the work, not specifically mentioned elsewhere,
is deemed to be included in the scope.
A closed room for material storage during the work execution may be provided subject to availability.
U. Contract Period:-
Six months from the date of contract award. completion shall be considered after successful completion of
trial run/ acceptance of system. Material should be supplied at site within 90 days from the date of start.
*Package evaluation to be done on overall basis.

Prepared By:
KUMAR SHAILENDRA PRATAP

K. S PRATAP
SR. MANAGER (SSC-C&M)
 Page No. 10 / 10

NTPC VENDOR PAYMENT PORTAL & PAYMENT PROCEDURE

1.For all the cases where payment documents are to be directly submitted to NTPC (excluding Payment
through Bank cases), the Invoice and supporting document(s) as required in the Purchase Order have to be
Digitally Signed with class II or III digital signature and uploaded in the NTPC Vendor Payment Portal
https://pradip.ntpc.co.in/VendorFinal/Login.jsp.

In such cases, there will be no requirement of physical copy of invoice & documents except for Lorry Receipts
(LRs)/ Delivery Challan, which are normally sent along with the material/ transporter. Bank Guarantees to be
sent in original wherever applicable.

2.From 15.5.2020, NTPC will accept only digitally signed Invoice & supporting documents from Vendors for
direct payment cases. Submission of documents in physical form shall not be accepted by NTPC unless
otherwise asked for in the PO.
For such cases of physical submission, Vendors are required to send complete set of documents including
invoice etc. addressed to the "Invoice Receipt Center" of the Delivery/ Invoicing Address as mentioned in the
Purchase Order Annexure 1/ BOQ Sheet.

While submitting the Invoice/ Bills & related documents in physical form, Vendors are required to mention the
following details on the top of the envelope:
a. Invoice/Bill reference No.
b. NTPC PO No./ Package no.
c. NTPC Vendor Code asper PO

In addition to above, vendors are requested to mention their correspondence E-mail & Mobile No.in the
Covering Letter, through which invoice processing related information/clarification request may be sent.

3.Vendors can track / monitor the status of payments from the Vendor payment portal. Help documents are
available in the portal. Vendors are requested to make full use of the Vendor Payment Portal.

4. A toll-free helpline (1800 102 5970, operating times 9am to 6 pm to Mon to Sat except Holidays) is also
available for help on digital invoice uploading & payment tracking.

5. For payment cases through bank, all original documents are to be submitted in bank as per terms of PO.