Amar Bangabandhu

GOVERNMENT OF THE PEOPLE’S REPUBLIC OF BANGLADESH
Department of Information and Communication Technology

Information and Communication Technology Division
Ministry of Posts, Telecommunications and Information Technology
ICT Tower, Agargaon, Dhaka
REQUEST FOR PROPOSAL (NATIONAL)

FOR SELECTION OF CONSULTING FIRM
SERVICES FOR
“Development and Promotion of Video (Interview

Based & Amar Bangabandhu) on Mujib Centenary”
as a part of “Mujib Year on Digital Platform”
Invitation for Proposals No: 56.04.0000.008.99.091.19-654

Issued on: 15/07/2020
DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654
i
Guidance Notes on the Use of
the Standard Request for Proposal
These guidance notes have been prepared by the CPTU to assist a Procuring Entity in the preparation, using this
Standard Request for Proposal (SRFP), for procurement of Intellectual and Professional Services having estimated
cost above BDT 1 Crore. The Procuring Entity should also refer to the Public Procurement Act, 2006 (Act No 24 of
2006), and the Public Procurement Rules 2008, issued to supplement the act available on CPTU, s website:
http://www.cptu.gov.bd/ including amendments thereto. All concerned are advised to refer to the aforementioned Act
and Rules in particular Section 37-38 and Rule 103-126 respectively, while participating in any selection process of
Consultants.
The use of SRFP (PS7) applies when a short-listing process following Expressions of Interest has taken place and
the short-listed Applicants are invited to submit a Proposal. This document shall be used when a Procuring Entity
(the Client) wishes to select an Applicant (Consultant) for assignments for which remuneration is being determined on
the basis of a lump-sum to be paid to the Consultant for carrying out the Services.
Lump sum based contracts are recommended when the Scope of the Services is clearly defined and Consultant’s
remuneration is linked to the delivery of certain outputs, usually reports, etc. A major advantage of the lump-sum
contract is the simplicity of its administration; the Client needs only to be satisfied with the output.
SRFP (PS7) is based upon internationally acceptable model formats, which have been adapted to suit the particular
needs of procurement within Bangladesh. SRFP (PS7) has 6 Sections, of which Section 1 (Instruction to
Consultants) and Section 3 (General Conditions of Contract) must not be altered or modified under any
circumstances.
The Client addresses its specific needs through the information provided in the Proposal Data Sheet (PDS) and the
Particular Conditions of Contract (PCC) as well as in the detailed requirements of the procurement in the Terms
of Reference (TOR).
Guidance notes in brackets and italics are provided for both the Client and the Consultants and, as such the Client
should carefully decide what notes need to remain and what other guidance notes might be required to assist the
Consultants in preparing its Proposal Submission; so as to minimise the inept selection process.
SRFP (PS7), when properly completed will provide all the information that a Consultant needs in order to prepare
and submit a Proposal. This should provide a sound basis on which a Client can fairly, transparently and accurately
carry out an evaluation process on the proposals submitted by the Consultants.
SRFP (PS7) duly tailored may also be used for the purpose of Single Source Selection Method.
The following briefly describes the Sections of the SRFP (PS7) and how a Client should use these when preparing a
particular Request for Proposal.
Section 1. Instructions to Consultants (ITC)

This Section provides relevant information to help Consultants prepare their Proposals. Information
is also provided on the submission, opening, and evaluation of Proposals and on the award of
Contract. The Instruction to Consultants (ITC) specifies the instructions and procedures that govern
the selection process.This Section also contains the criteria to be used by the Client to determine
the lowest evaluated Proposal and the qualifications of the Consultants to perform the Contract. The
Instructions to Consultants are therefore not a part of the Contract.
The text of the clauses in this section shall not be modified
Section 2. Proposal Data Sheet (PDS)

This Section provides the information that is specific to each object of procurement and that
supplements the information or requirements included in Section 1: Instructions to Consultants. The
Client shall specify in the PDS only the information that the ITC instructs to be specified in the PDS.
To facilitate the preparation of the PDS, its Clause Numbers are numbered with the same numbers
of the corresponding ITC Clauses.
Section 3. General Conditions of Contract (GCC)

The Section provides the General Conditions of Contract that will apply to the Contract for which this
SRFP is issued. The GCC clearly identifies the provisions that may normally need to be specified for
a particular selection process and need to be addressed through the PCC.
The text of the clauses in this section shall not be modified.
Section 4. Particular Conditions of Contract (PCC)

The Section provides clauses specific to the particular Contract that modify or supplement Section3:
General Conditions of Contract. The Client should include at the time of issuing the Request for
Proposal Documents all possible information that the GCC indicate in the PCC. To facilitate the
preparation of the PCC, its Clause Numbers are numbered with the same numbers of the
corresponding GCC Clauses.
Section 5. Proposal and Contract Forms
A. Technical Proposal- Standard Forms

This section provides the standard format that permits the requested information to be presented in
a clear, precise and readily available manner and allows the Client to readily understand and
evaluate proposals in accordance with the established criteria. The completed forms will indicate
details of the Consultant’s organization and experience, methodology, work plan, work schedule,
team composition and task assignments, and staffing schedule.
B. Financial Proposal- Standard Forms

This section provides the standard format that permits the requested information to be presented in
a clear, precise and readily available manner and allows the Client to easily understand and
evaluate proposals in accordance with the established criteria.
C. Form of Contract
The Form of Contract, which, once completed and signed by the Client and the Consultant
incorporates any corrections or modifications to the accepted Proposal relating to amendments
permitted by the Instructions to Consultants, the General Conditions of Contract, and the Particular
Conditions of Contract.
D. Appendixes
The Appendices to the formal Contract include a description of the Services, the reporting
requirements, details of key personnel and Sub-Consultants, a breakdown of the Contract Price,
and services and facilities to be provided by the Client.
Section 6. Terms of Reference

This section defines clearly the Objectives, Goals, and Scope of the assignment, and provides
background information (including a list of existing relevant studies and basic data) to enable the
Consultant to prepare the proposal. This section lists the services and surveys necessary to carry
out the assignment and the expected outputs (for example, reports, data, maps, surveys); it also
clearly defines the Client’s and Consultants’ respective responsibilities.
Sample Notice for Commencement of Services, Contract Amendment and Completion Certificate attached at
the back of this Document are for information only
DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 vii

Ministry of Posts, Telecommunications and Information Technology
ICT Tower, Agargaon, Dhaka
REQUEST FOR PROPOSAL (NATIONAL)

FOR SELECTION OF CONSULTING FIRM
SERVICES FOR
“Development and Promotion of Video (Interview Based &

Amar Bangabandhu) on Mujib Centenary” as a part of “Mujib
Year on Digital Platform
Invitation for Proposals No: 56.04.0000.008.99.091.19-654

Issued on: 15/07/2020
Table of Contents
DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 viii

Section 1. Instructions to Consultants.................................................................................................................................... 1
A. General..................................................................................................................... 1
1. Scope of Proposal 1
2. Interpretation 1
3. Source of Funds 1
4. Corrupt, Fraudulent, Collusive or Coercive Practices 2
5. Eligible Consultants 3
6. Eligible Sub-Consultants 3
7. Eliginle Services 4
8. Conflict of Interest: General 4
9. Conflicting Activities 4
10. Conflicting Assignments 4
11. Conflicting Relationship 5
12. Unfair Advantage 5
13. Site Visit 5
B. Request for Proposal...............................................................................................5
14. RFP Document: General 5
15. Clarification of RFP Document 5
16. pre-Proposal meeting 6
17. Addendum to RFP Document…………………………………………………………………6
Proposal Preparation....................................................................................................6
18. Proposal: Only one 6
19. Proposal: Preparation Costs 7
20. Proposal: Language 7
21. Proposal: Documents 7
22. Proposal: Preparation 7
23. Technical Proposal Preparation 7
24. Technical Proposal: Format and Content 9
25. Financial Proposal Preparation 10
26 Financial Proposal: Format and Content 10
27. Taxes 10
28. Client’s Services and Facilities 11
29. Proposal Currency 11
30. Proposal Validity 11
31. Extension of Proposal Validity 11
32. Proposal Format and Signing 11
D. Proposal Submission............................................................................................12
33. Proposal: Sealing and Marking 12
34. Proposal: Submission Deadline 12
35. Proposal Submitted Late 13
E. Proposal Opening and Evaluation........................................................................13
36. Technical Proposal Opening 13
37. Confidentiality 13
38. Clarification on Proposal 13
39. Proposal Evaluation: 14
40. Examination of Conflict of Interest Situation 14
41. Proposal: Technical Evaluation 14
42. Financial Proposal Opening 14
43.. Correction of Arithmetical Error 15
44. Proposal: Financial Evaluation 15
45. Proposal: Combined Evaluation 16
46. Proposal Negotiation: 16
47. Proposal Negotiation: Technical 17
48. Proposal Negotiation: Financial 17
49. Availability of Professional staff/experts 17
50. Proposal Negotiations: Conclusion 18
51. Rejection of all Proposals 18
DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 ix

52. Informing Reasons for Rejection 18
F. Contract Award.......................................................................................................19
53. Award of Contract 19
54. Publication of Award of Contract 19
55. Debriefing 19
56. Commencement of Services 19
57. Consultants Right to Complain 19
Section 3. General Conditions of Contract............................................................................................................24
A. General
1. Definitions 24
2. Phased Completion 26
3. Communications 25
4. Governing Law 26
5. Governing Language 26
6. Documents Forming the Contract in Order of Precdence 26
7. Assignment 26
8. Eligible Services 27
9. Contractual Ethics 27
10. Joint Venture (JV) 27
11. Authority of Member in Charge 27
12. Authorized Representatives 27
13.Relation between the Parties 27
14. Location…………………………………………………………………………………………..29
15. Taxes……………………………………………………………………………………………..29
16. Corrupt, Fraudulent, Collusive or Coercive Practices……………………………………….29
B. Commencement, Completion and Modification..................................................29
17. Effectiveness of Contract 29
18. Effective Date 30
19. Commencement of Services 30.
20. Expiration of Contract…………………………………………………………………………...30
21. Modifications or Variations 29
C. Consultant’s Personnel and Sub-Consultants....................................................30
22. General 30
23. Description of Personnel 30
24. Approval of Personnel 30
25. Removal and/or Replacement of Personnel 30
D. Obligations of the Consultant...............................................................................31
26. Standard of Performance 31
27. Conflict of Interests 31
28. Consultant Not to Benefit from Commissions Discounts etc. 31
29. Consultant and Affiliates not to Engage in Certain Activities 32
30. Prohibition of Conflicting Activities 32
31. Confidentiality 32
32. Liability of the Consultant 32
33. Insurance to be taken out by the Consultant 34
34. Accounting, Inspection and Auditing 34
35. Consultant’s Actions Requiring Client’s Prior Approval 34
36. Reporting Obligations 34
37. Proprietary Rights on Documents Prepared by the Consultant 35
38. Proprietary Rights on Equipment and Materials Furnished by the Client. 35
E. Obligations of the Client........................................................................................35

39. Assistance and Exemptions 35
40. Access to Land 35
41. Change in the Applicable Law Related to Taxes 36
42. Services and Facilities 36
DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 x

43. Payment 36
F. Payments to the Consultants................................................................................36
44. Cost Estimate of Services: Ceiling Amount 36
45. Payments: General 37
46. Lump-Sum Payment 37
47. Contract Price……………………………………………………………………………………38
48. Payment for Additional services……………………………………………………………….38
49. Modes of Payment 37
50. Advance Payment 37
51. Interim Payments 37
52. Amendment to Contract………………………………………………………………………...39
53. Final Payment 38
54. Suspension of Payments 38
G. Time Control..........................................................................................................38
55. Completion of Services 38
56. Early Warning 39
57. Extension of the Intended Completion Date 39
58. Progress Meetings 39
H. Good Faith and Fairness ......................................................................................39
59. Good Faith and Fairness 39
I. Termination and Settlement of Disputes……………………………………………40
60. Termination for Default 40
61. Termination for Insolvency 40
62. Termination for Convenience 40
63. Termination because of Force Majeure 41
64. Force Majeure 41
65. No Breach of Contract 41
66. Measures to be Taken on Force Majeure 41
67. Cessation of Rights and Obligations 42
68. Cessation of Services 42
69. Payment upon Termination 42
70. Disputes about Events of Termination 43
71. Settlement of Disputes 43
Section 4. Particular Conditions of Contract..........................................................................................................44
Section 5. Proposal & Contract Forms.................................................................................................................. 48
5A. Technical Proposal - Standard Forms 48
Form 5A1 Technical Proposal Submission 51
Form 5A2 Consultant’s Organization and Experience 51
Form 5A3 Comments and Suggestions on TOR and, on Services and Facilities to be Provided by the Client 52
Form 5A4 Description of Approach, Methodology and Work Plan for Performing the Assignment 53
Form 5A5 Work Schedule 55
Form 5A6 Team Composition and Task Assignments 56
Form 5A7 Staffing Schedule 57
Form 5A8 Curriculum Vitae (CV) for Each Proposed Professional Staff 58
5B. Financial Proposal - Standard Forms 60
Form 5B1 Financial Proposal Submission Form 61
Form 5B2 Summary of Costs 62
Form 5B3 Breakdown of Staff Remuneration 63
Form 5B4 Breakdown of Reimbursable Expenses 63
5C.Contract Agreement 65
5D. Appendixes 67
Section 6. Terms of Reference............................................................................................................................. 69
Letter of Invitation
DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 xi

Memo No: 56.04.0000.008.99.091.19-654 Date:15/07/2020
M/S. …………………………………………………….
……………………………………………………………
……………………………………………………………
Dear Mr. /Ms.:
1. The Government of the People’s Republic of Bangladesh has allocated public funds for the cost of “Mujib Year
on Digital Platform” and intends to apply a portion of the funds to eligible payments under the Contract for
which this Request for Proposal (RFP) Document is issued.
2. The Department of Information and Communication Technology now invites proposals to provide the following
consulting services: “Development and Promotion of Video (Interview Based & Amar Bangabandhu) on
Mujib Centenary” More details on the services are provided in the Terms of Reference.
3. This Letter of Invitation and the RFP Document has been issued to the following short-listed Consultants:
1. Spellbound Communication Ltd. & Spinoff Studio

2. Magnito Digital Ltd.
3. JV of Falcon Communication Ltd. & Artemis Ltd
4. Impress Telefilm Ltd, Channel I , Association with Creative Company
5. JV of Arani Advertising Ltd, & ADON Communication Ltd.
6. JV of Arena Phone BD Ltd & AD65 BD Ltd.
It is not permissible to transfer this invitation to any other Consultant or Firm.
4. A Consultant/Firm will be selected under Quality and Cost Based Selection , QCBS and procedures for
selection are described in the RFP Document.
5. In addition to the Letter of Invitation, the RFP Document includes the following Sections:
 Section 1: Instructions to Consultants (ITC)
 Section 2: Proposal Data Sheet (PDS)
 Section 3: General Conditions of Contract (GCC),
 Section 4: Particular Conditions of Contract (PCC),
 Section 5: Proposal & Contract Forms
 Section 6: Terms of Reference (TOR)
6. A Pre-Proposal meeting will be held on 26/07/2020 at 4:30pm
7. Please inform us in writing, preferably by electronic mail, at the following address

[[email protected]], upon receipt:
(a) that you have received the Letter of Invitation and the RFP; and
(b) whether you will submit a Proposal alone or in association with any other Consultant.
Yours sincerely,
Musharrat Jebin
Director (Finance and Administration)
Department of ICT
DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 xii

Section 1. Instructions to Consultants
A. General
1. Scope of 1.1 The Client, as indicated in the Proposal Data Sheet (PDS),
Proposal issues this Request for Proposal (RFP) for the provision of
Services as specified in the PDS and described in details in
Section 6, Terms of Reference in accordance with the method of
selection specified in the PDS.
1.2 The successful Consultant shall be required to complete the

Services as specified in the General Conditions of the Contract
and in accordance with the phasing indicated in the PDS. When
the assignment includes several phases, the performance of the
Consultant under each phase must be to the Client’s satisfaction
before work begins on the next phase.
2. Interpretation 2.1 Throughout this RFP Document :

 the term “in writing” means communication written by
hand or machine duly signed and includes properly
authenticated messages by facsimile or electronic mail;
 if the context so requires, singular means plural and
vice versa;
 “day” means calendar day unless otherwise specified
as working days;
 “Person” means and includes an individual, body of
individuals, sole proprietorship, partnership, company,
association or cooperative society that wishes to
participate in Procurement proceedings;
 “Consultant” means a Person who submits a Proposal;
 “Request for Proposal Document” means the
Document provided by the Client to a short-listed
Consultant as a basis for preparation of the Proposal; and
 “Proposal” depending on the context, means a
Proposal submitted by a Consultant for delivery of
Services to a Client in response to an Invitation for
Request for Proposal.
3. Source of 3.1 The Client has been allocated ‘public funds’ as indicated in
Funds the PDS and intends to apply a portion of the funds to eligible
payments under the Contract for which this RFP is issued.
3.2 For the purpose of this provision, ‘public funds’ means any
funds allocated to the Client under Government budget, or loan,
grants and credits placed at the disposal of the Client through
the Government by the Development Partners or foreign states
or organizations.
3.3 Payments by the Development Partner, if so indicated in the

PDS, will be made only at the request of the Government and
upon approval by the Development Partner in accordance with
the applicable Loan/Credit/Grant Agreement, and will be
DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ/654 1

subject in all respects to the terms and conditions of that
Agreement.
4. Corrupt, 4.1 The Government requires that the Client, as well as

Fraudulent, Consultants, shall observe the highest standard of ethics
Collusive or during the implementation of the procurement proceedings and
Coercive the execution of contracts under ‘public funds’.
Practices
4.2 For the purposes of ITT Sub Clause 4.3, the terms set forth
below as follows:
(a) “corrupt practice” means offering, giving or promising
to give, receiving, or soliciting either directly or
indirectly, to any officer or employee of the Client or
other public or private authority or individual, a gratuity
in any form; employment or any other thing or service
of value as an inducement with respect to an act or
decision or method followed by the Client in connection
with a procurement proceeding or Contract execution;
(b) “fraudulent practice” means the misrepresentation or
omission of facts in order to influence a decision to be
taken in a procurement proceeding or Contract
execution;
(c) “collusive practice” means a scheme or arrangement
between two (2) or more Persons, with or without the
knowledge of the Client, that is designed to arbitrarily
reduce the number of Proposals submitted or fix
Proposal Prices at artificial, non-competitive levels,
thereby denying the Client the benefits of competitive
price arising from genuine and open competition;
(d) “coercive practice” means harming or threatening to
harm, directly or indirectly, Persons or their property
to influence a decision to be taken in the Procurement
proceeding or the execution of a Contract, and this
will include creating obstructions in the normal
submission process used for procurement
proceedings.
4.3 Should any corrupt or fraudulent practice of any kind referred to

in ITC Sub Clause 4.2 come to the knowledge of the Client, it
shall, in the first place, allow the Consultant to provide an
explanation and shall, take actions only when a satisfactory
explanation is not received. Such decision and the reasons shall
be recorded in the record of the procurement proceedings and
promptly communicated in writing to the Consultant concerned.
4.4 If corrupt, fraudulent, collusive or coercive practices of any kind

is determined by the Client against any Consultant alleged to
have carried out such practices, the Client shall :
(a) exclude the concerned Consultant from further
participation in the particular procurement proceeding; or
(b) reject any recommendation for award that had been
proposed for that had been proposed for that concerned

Consultant; or
(c) declare at its discretion, the concerned Consultant to be
ineligible to participate in further procurement proceedings,
either indefinitely or for a specific period of time
4.5 Consultants shall be aware of the provisions in Section 64 of

the Public Procurement Act, 2006 and Rule 127 of the Public
Procurement Rules, 2008 and others as stated in GCC Clause
16.
5. Eligible 5.1 This Request for Proposal Document is limited to short-listed

Consultants Consultants only and, those short-listed Consultants indicated
in the Letter of Invitation are eligible to submit a Proposal for
the consulting services required for the assignment.
5.2 Consultants shall have the legal capacity to enter into the
contract under the Applicable law.
5.3 Consultants shall have fulfilled its obligations to pay taxes and
social security contributions under the laws and regulations of
the country of origin.
5.4 Consultants in its own name or its other names or also in the
case of its Persons in different names shall not be under a
declaration of ineligibility for corrupt, fraudulent, collusive or
coercive practices as stated under ITC Sub Clause 4.2.
5.5 Consultants are not restrained or barred from participating in

Public Procurement on grounds of poor performance in the past
under any Contract.
5.6 Consultants shall not be insolvent, be in receivership, be

bankrupt, be in the process of bankruptcy, be not temporarily
barred from undertaking business and it shall not be the subject
of legal proceedings for any of the foregoing.
5.7 Government officials and civil servants, including persons of

autonomous bodies or corporations, satisfactory to the
conditions as stated under ITC Sub Clause 11.3, may be hired
to work as a member of a team of Consultants.
5.8 Consultants shall provide such evidence of their continued

eligibility satisfactory to the Client, as the Client will reasonably
request.
5.9 These above requirements for eligibility will extend, as

applicable, to each Joint Venture partners of the Consultants.
. Eligible Sub- 6.1 The requirements for eligibility as stated under ITC Clause 5 will
Consultants extend to each Sub-Consultant(s), as applicable.
7. Eligible 7.1 All material, equipment and supplies used by the

Services Consultant and Services to be provided under the Contract shall
have their origin in countries other than those specified in the
PDS.

8.1 Consultants and all parties constituting the Consultant shall not
8. Conflict of
have a Conflict of Interest (COI), pursuant to Rule 55 of the
Interest:
Public Procurement Rules, 2008.
General
8.2 COI shall mean a situation in which the Consultant provides
biased professional advice to the Client in order to obtain from
that Client an undue benefit for himself/herself or any of its
affiliate(s)/associate(s).
8.3 Consultants, including any of its affiliates or associates, in
deference to the requirements that the Consultant provides
professional and objective advice and at all times hold the
Client’s interests paramount, shall strictly avoid conflicts with
other assignments or its own corporate interests, and act without
any consideration for award of a future work and must not have
a COI, shall not be recruited under any of the circumstances
specified in ITC Sub Clauses 9, 10 and 11.
9. Conflicting 9.1 If any Consultant has earlier been engaged by a Client to supply
Activities Goods, perform Works or provide physical services for a project,
then that Person and any of its associates or affiliates shall be
disqualified from providing consulting services related to those
Goods, Works or Services.
9.2 If any Consultant hired to provide consulting services for the

preparation or implementation of a project, then that Consultant
and any of its associates or affiliates shall be disqualified from
subsequently supplying Goods, providing consulting services,
performing physical services or Works resulting from or directly
related to the Consultant’s earlier consulting services.
[For the purpose of ITC Sub Clause 9.2, services other than consulting
services are defined as those leading to a measurable physical output,
for example surveys, exploratory drilling, aerial photography, and
satellite imagery]
10.1 Consultants, its Personnel and Sub-Consultants or any of its
10. Conflicting
associates or affiliates shall not be hired for any assignment that
Assignments
may be in conflict with identical assignment of the Consultant to
be performed for the same or for another Client.
[For the purpose of ITC Sub Clause 10.1, a Consultant hired to prepare
engineering design for an infrastructure project shall not be engaged to
prepare an independent environmental assessment for the same
project, and a Consultant assisting a Client in the privatization of public
assets shall not purchase, nor advise Clients of, such assets. Similarly,
a Consultant hired to prepare Terms of Reference for an assignment
shall not be hired for the assignment in question]
11. Conflicting 11.1 Consultants, its Personnel and Sub-Consultant that has a
Relationships business relationship with a member of the Client’s staff involved
in the procurement proceedings may not be awarded a Contract,
unless the conflict stemming from this relationship has been
addressed adequately throughout the selection process of the
Consultant.
11.2 The Client’s officials, who have an interest, directly or indirectly,

with a firm or individual that is participating or has participated in
a Procurement proceedings of that Client, shall declare its

relationship with that firm or individual and consequently not
participate in any proceedings concerned with that specific
Procurement at any stage including from when the specifications
are written and qualification criteria are established up to the
Supply of Goods or execution of the Works are completed and,
until all contractual obligations have been fulfilled.
11.3 Government officials and civil servants including individuals from
autonomous bodies or corporations while on leave of absence
without pay are not being hired by the agency they were working
for immediately before going on leave and, their employment will
not give rise to Conflict of Interest. When the Consultant
nominates any such employee as Personnel in their Technical
Proposal, such Personnel must have written certification from
their employer confirming that they are on leave without pay from
their official position and allowed to work full-time outside of their
previous official position. Such certification shall be provided to
the Client by the Consultant as part of his/her Technical
Proposal.
12. Unfair 12.1 If a short-listed Consultant could derive a competitive advantage
Advantage from having provided consulting services related to this proposed
assignment, the Client shall make available to all short-listed
Consultants together with this RFP Document all information that
would in that respect give such Consultant any competitive
advantage over the competing Consultants.
13. Site Visit 13.1 Consultants, at its own responsibility and risk is encouraged to
visit and examine the site and obtain all information that may be
necessary for preparing the Proposal and entering into a
Contract for Services. Consultants should ensure that the Client
is advised of the visit in adequate time to allow it to make
appropriate arrangements. The costs of visiting site shall be at
Consultant’s own expense.
B. Request for Proposal
14. RFP
14.1 The Sections comprising the Request for Proposal are listed
Document:
below and should be read in conjunction with any Addendum
General
issued under ITC Clause 17.
Section 1 : Instructions to Consultants (ITC)
Section 2 : Proposal Data Sheet (PDS)
Section 3 : General Conditions of Contract (GCC),
Section 4 : Particular Conditions of Contract (PCC),
Section 5 : Proposal and Contract Forms
Section 6: Terms of Reference (TOR)
14.2 Consultants are expected to examine all instructions, forms,

terms, TOR in the RFP Document as well as Addendum, if any.
15. Clarificati
15.1 Consultants requiring any clarification of the RFP Document shall
on
contact the Client in writing at the Client’s address indicated in
of RFP
the PDS before two-third of the time allowed for preparation and
Document
submission of Proposal elapses.

15.2 The Client is not obliged to answer any clarification request
received after that date as stated under ITC Sub Clause 15.1.
15.3 The Client shall respond in writing within five (5) working days of
receipt of any such request for clarification received under ITC
Sub Clause 15.1.
15.4 The Client shall forward copy of its response to all those short-
listed Consultants, including a description of the enquiry but
without identifying its source.
15.5 Should the Client deem it necessary to revise the RFP Document
as a result of a clarification, it will do so following the procedure
under ITC Clause 17.
16. pre-Proposal 16.1To clarify issues and to answer questions on any matter arising
meeting in the RFP, the Client may, if stated in the PDS, invite short-listed
Consultants to a pre-Proposal Meeting at the place, date and
time as specified in the PDS. Consultants are encouraged to
attend the meeting if it is held.
16.2 Consultants are requested to submit any questions in writing so

as to reach the Client not later than one day prior to the date of
the meeting.
16.3 Minutes of the pre-Proposal meeting, including the text of the

questions raised and the responses given, together with any
responses prepared after the meeting, will be transmitted without
delay to all the short-listed Consultants not later than seven (7)
days of the date of the meeting. Any revision to the RFP
Document that may become necessary as a result of the pre-
Proposal meeting shall be made by the Client exclusively through
the issue of an Addendum pursuant to ITC Clause 17 and not
through the minutes of the pre-Proposal meeting.
17. Addendum 17.1 At any time prior to the deadline for submission of Proposals, the
to RFP Client, for any reason on its own initiative or in response to a
Document clarification request in writing from a short-listed Consultant, may
revise the RFP Document by issuing an Addendum.
17.2 The Addendum issued under ITC Sub Clause 17.1

shall become an integral part of the RFP Document and shall be
communicated in writing to all the short-listed Consultants, to
enable the Consultants to take appropriate action.
17.3 To give the short-listed Consultants reasonable time to

take any Addendum into account in preparing its Proposal, the
Client may extend the deadline for the submission of Proposals
pursuant to ITC Sub Clause 34.3.
Proposal Preparation
18. Proposal: 18.1 Consultants, including its affiliate(s) may submit only one (1)
Only one Proposal. Consultant who submits or participates in more than
one (1) Proposal will cause all the Proposals of that particular
Consultant to be rejected.

18.2 A firm proposed as a Sub-Consultant in any Proposal may
participate in more than one Proposal, but only in the capacity of
a Sub-Consultant.
18.3 Consultants submitting a Proposal individually or as Joint

Venture partner shall not be accepted as Sub-Consultant to any
other short-listed Consultant in the same procurement process.
19. Proposal: 19.1 Consultants shall bear all costs associated with the preparation
Preparation and submission of its Proposal, and the Client shall not be
Costs responsible or liable for those costs, regardless of outcome of the
procurement process.
20. Proposal:
20.1 Proposals shall be written in the English language.
Language
Correspondences and documents relating to the Proposal may
be written in English or Bangla. Supporting documents and
printed literature furnished by the Consultant that are part of the
Proposal may be in another language, provided they are
accompanied by an accurate translation of the relevant passages
in the English or Bangla language, in which case, for the
purposes of interpretation of the Proposal, such translation shall
govern.
21.1 Proposals prepared by the Consultants shall comprise the
21. Proposal:
following:
Documents
(a) Technical Proposal;
(b) Financial Proposal;
(c) any other document required as stated in the PDS.
22. Proposal: 22.1 In preparing its Proposal, Consultants shall examine in detail the
Preparation documents comprising the RFP Document. Material deficiencies
in providing the information requested may result in non-
responsiveness of a Proposal.
22.2 Consultants shall prepare the Technical Proposal in accordance

with ITC Clause 23 and 24 using the forms furnished in Section
5A: Technical Proposal; Standard Forms.
22.3 Consultants shall prepare the Financial Proposal in accordance

with ITC Clause 25 and 26 and using the forms furnished in
Section 5B: Financial Proposal; Standard Forms.
22.4 All the forms mentioned in ITC Sub Clauses 22.2 and 22.3 shall
be completed without any material changes and alterations to its
format, filling in all blank spaces with the information requested,
failing which the Proposal may be considered as being
incomplete.
23. 23.1 Consultants, in preparing the Technical Proposal, must give

Technical particular attention to the instructions provided in ITC Sub Clause
Proposal 23.2 thru 23.17 inclusive.
Preparation
23.2 Consultant that considers it does not have all the expertise
required for the assignment, it may obtain such expertise from
other Consultants or entities in the form of a Joint Venture or Sub-
Consultancy, as appropriate.

23.3Joint Venture or Sub-Consultancy, as stated under ITC Sub
Clause 23.2, amongst the short-listed Consultants at the time of
submission of Proposal is not permitted, and the Client shall
disqualify such Proposal.
23.4 Joint Venture or Sub-Consultancy, as stated under ITC Sub

Clause 23.2, with other not short-listed (i.e. those applied for but
not short-listed) Consultants at the time of submission of Proposal
is also not permitted without the approval of the Client, which
must be obtained prior to the deadline for submission of a
Proposal.
23.5Joint Venture agreement, indicating at least the parts of the

Services to be delivered by the respective partners, shall be
executed case-by-case on a non-judicial stamp of value as
specified in the PDS, duly signed by all legally authorized
representatives of the Consultants who are parties to such
agreement.
23.6Each partner of the Joint Venture shall be jointly and severally

liable for the execution of the Contract, all liabilities and ethical
and legal obligations in accordance with the Contract terms.
23.7Joint Venture shall nominate the Leading Partner as

RPRESENTATIVE being entrusted with the Contract
administration and management at the assignment location who
shall have the authority to conduct all business for and on behalf
of any and all the partners of the Joint Venture during the
selection process and, in the event the Joint Venture is awarded
the Contract, during contract execution including the receipt of
payments for and on behalf of the Joint Venture.
23.8The composition or the constitution of the Joint Venture shall not

be altered without the prior consent of the Client.
23.9 Consultants appointing another non-short-listed (i.e. those not

applied for short-listing) Consultants as a Sub-Consultant, as
stated under ITC Sub Clause 23.2, at the time of submission of
Proposal shall not require prior permission of the Client but in
such cases, the Proposal shall be submitted in the title of the
short-listed Consultant.
23.10 In the event of Sub-Consultancy, as stated under ITC Sub

Clause 23.9, the Proposal should include a covering letter signed
by an authorized representative of the short-listed Consultant with
full authority to make legally binding contractual and financial
commitments on behalf of the Consultant, plus a copy of the
agreement(s) with the Sub-Consultant(s).
23.11 Sub-Consultancy (s) shall in no event relieve the short-listed

Consultant from any of its obligations, duties, responsibility or
liability under the Contract.
23.12 For QCBS based assignments, only the estimated total of

Professional staff-months is indicated in the PDS; however the
available budget shall not be disclosed. The Proposal shall be

based on the number of Professional staff-months estimated by
the Consultant.
23.13 For FBS based assignments, only the available budget

amount, excluding all local taxes and other charges to be
imposed under the Applicable Law if the Contract is awarded, is
given in the PDS but not the Professional staff-months, and the
Financial Proposal shall not exceed this budget.
23.14 Proposed Key professional staff shall have at least the

qualification experience indicated in the PDS, preferably working
under conditions similar to Bangladesh. It is desirable that the
majority of the Key professional staff proposed be permanent
employees of the Consultant or has an extended and stable
working relationship with it.
23.15 Alternative Key professional staffs shall not be proposed, and

only one Curriculum Vitae (CV) may be submitted for each
position. Conversely, one Key professional staff is not allowed to
offer his/her inputs in more than one Proposal for this particular
assignment and, in this particular procurement process.
23.16 Proposals submitted by the Consultants must be accompanied

by the commitment of the proposed Key professional staff duly
certified the correctness of the particulars stated in its CV.
23.17 Failure to fulfil the requirements under this Clause may lead to
incompleteness of the Proposal.
24. Technical 24.1The Technical Proposal shall provide the following information
Proposal: using the attached Standard Forms in Section 5A:
Format and
(a) Form 5A1: Technical Proposal Submission Form in the
Content
format of a letter, duly signed by an authorized signatory
of the Consultant;
(b) Form 5A2: giving a brief description of the Consultant’s
organization and an outline of recent experience of the
Consultant;
(c) Form 5A3: indicating comments and suggestions that the
Consultant may have on the TOR to improve
performance in carrying out the assignment;
(d) Form 5A4: indicating the approach, methodology and
work plan for performing the assignment;
(e) Form 5A5 : being the work plan should be consistent
with the Work Schedule and should be in the form of a
bar chart showing the timing proposed for each activity;
(f) Form 5A6: being the list of the proposed Professional
staff team by area of expertise, the position that would be
assigned to each staff team member, and their tasks;
(g) Form 5A7: being the Estimates of the staff input (staff-
months of professionals) needed to carry out the
assignment;
(h) Form 5A8: being the CVs of the Professional staff signed
by the respective staff member and by the authorized

representative submitting the Proposal;
(i) Plus, a detailed description of the proposed methodology,
staffing, and monitoring of training, if the PDS specifies
training as a major component of the assignment; and
(j) Any additional information that might be requested in the
PDS.
24.2 The Technical Proposal shall not include any financial

information. A Technical Proposal containing financial
information may be considered non-responsive.
25. Financial 25.1 The Financial Proposal shall be prepared using the Standard
Proposal Forms. It shall list all costs associated with the assignment,
Preparation including (a) remuneration for staff, and (b) reimbursable
expenses as indicated in the PDS. If appropriate, these costs
should be broken down by activity.
25.2 All activities and items described in the Technical Proposal, as

applicable, must be priced separately.
26. Financial 26.1 The Financial Proposal shall provide the following information
Proposal using the attached Standard Forms in Section 5B:
Format and
(a) Form 5B1: Financial Proposal Submission Form in the
Content
format of a letter duly signed by an authorized signatory
of the Consultant. Commissions and gratuities, if any,
paid or to be paid by Consultants and related to the
assignment will be listed in the form;
(b) Form 5B2: being the Summary of Costs against staff
remuneration and reimbursable expenses;
(c) Form 5B3: being the breakdown of costs against staff
remuneration;
(d) Form 5B4: being the breakdown of costs against
reimbursable expenses.; and
if appropriate, all these costs should be broken down by
activity.
27. Taxes 27.1 Consultants are subject to local taxes on amounts payable by
the Client as per the Applicable Law. It is the responsibility of
the Consultant to be familiar with the relevant laws in
Bangladesh, and to determine the taxes, duties, fees, levies and
other charges to be paid under the Applicable Law, if the
Contract is awarded. Any such amounts on account of local
taxes shall not be considered in the Financial Evaluation of the
Proposal as they will be discussed at contract negotiations, and
applicable amounts will be included in the Contract Price.
27.2 Commissions and gratuities, if any, paid or to be paid by

Consultants and related to the assignment will be listed in the
Financial Proposal Form 5 B1.
28. Client’s 28.1 The Client shall:

Services and
(a) provide at no cost to the Consultant the services and
Facilities
facilities as specified in the PDS;

(b) make available to the Consultant, relevant project data
and reports at the time of issuing the RFP Document;
and
(c) assist the Consultant in obtaining relevant project data
and reports from other related departments/divisions,
which will be required by the Consultant to prepare the
Proposal.
29. Proposal 29.1 All prices shall be quoted in Bangladesh Taka (BDT) currency
Currency unless otherwise stated in PDS.
30. Proposal 30.1 Proposals shall remain valid for the period as specified in the
Validity PDS after the date of Proposal submission deadline prescribed
by the Client. A Proposal valid for a period shorter than that
specified will be considered non- responsive.
31. Extension of 31.1 In exceptional circumstances, prior to the expiration of the

Proposal Proposal Validity period, the Client may solicit, not later than ten
Validity (10) days before the expiry date of the Proposal Validity, all the
Consultants’ consent to an extension of the period of validity of
their Proposals.
31.2 The request for extension of the Proposal Validity period shall
state the new date of the validity of the Proposal.
31.3 The request from the Client and the responses from the
Consultants will be made in writing.
31.4 Consultants consenting in writing to the request as stated under

ITC Sub Clause 31.3 shall not be required or permitted to modify
its Proposal in any circumstances.
31.5 Consultants not consenting in writing to the request made by the

Client as stated under ITC Sub Clause 31.3, its Proposal shall
not be considered in the subsequent evaluation.
32. Proposal 32.1 Consultants shall prepare one (1) original of the Technical
Format and Proposal as described in ITC Clause 23 and one (1) original of
Signing the Financial Proposal as described in ITC Sub Clause 25 and
clearly mark them “ORIGINAL”.
32.2 Consultants shall prepare the number of copies as specified in

the PDS of each Technical Proposal and clearly mark them
“COPY”. In the event of any discrepancy between the original
and the copies, the original shall prevail.
32.3 The original and all copies of the Technical and Financial
Proposals shall be typed or written in indelible ink and shall be
signed by a person duly authorized to bind the Consultant to the
Contract. The name and position held by each person signing the
authorization must be typed or printed below the signature.
32.4 All pages of the Proposals except for un-amended printed

literature shall be signed or initialed by the person signing the
Proposals.

D. Proposal Submission
33. Proposal: 33.1 Consultants shall enclose the original and each copy of the
Sealing and Technical Proposal in separate sealed envelopes, duly
Marking marking the envelopes as “TECHNICAL PROPOSAL” and
“ORIGINAL” and “COPY, as appropriate.” These envelopes
containing the original and the copies shall then be enclosed in
one single envelope duly marking the envelope as
“TECHNICAL PROPOSAL”.
33.2 Consultants shall enclose the original of the Financial Proposal

in one single separate sealed envelope, duly marking the
envelope as “FINANCIAL PROPOSAL” and with a warning
“DO NOT OPEN WITH THE TECHNICAL PROPOSAL.”
33.3 The two envelopes shall then be enclosed in one single outer
envelope. The inner and outer envelopes shall:
(a) bear the name and address of the Consultant;
(b) be addressed to the Client at the address as specified in
the PDS;
(c) bear the name of the Proposal ; and
(d) bear a statement “DO NOT OPEN BEFORE (the
deadline for submission of Proposal)” as specified in
the PDS.
33.4 If all envelopes are not sealed and marked as required, the
Client will assume no responsibility for the misplacement, or
premature opening of the Proposal.
33.5 If the Financial Proposal is not submitted in a separate sealed

envelope duly marked as indicated above, this may constitute
grounds for declaring the Proposal non-responsive.
33.6 Proposals shall be submitted on the basis of this RFP Document

issued by the Client.
34. Proposal: 34.1 Proposals shall be delivered to the Client at the address as
Submission stated under ITC Sub Clause 33.3 not later than the date and
Deadline time as specified in the PDS.
34.2 Proposals may be hand delivered or posted by registered mail

or sent by courier. The Client shall, on request, provide the
Consultant with acknowledgement of receipt showing the date
and time when its Proposal was received.
34.3 The Client, at its discretion, may extend the deadline for the
submission of Proposals in accordance with ITC Clause 17
and 31.1, in which case all rights and obligations of the Client
and Consultants previously subject to the deadline shall
thereafter be subject to the deadline as extended.
35. Proposal 35.1 Any Proposal received by the Client after the deadline for
Submitted submission of Proposals shall be declared LATE and returned
Late unopened to the Consultant.

E. Proposal Opening and Evaluation
36. Technical 36.1 Proposal Opening Committee (POC) shall open all the
Proposal Technical Proposals received, shortly after the deadline for
Opening submission and, at the place specified in the PDS. There shall
be no public opening of the Technical Proposals.
36.2 The Financial Proposals shall be kept closed in the safe custody
of the Head of the Procuring Entity or an Officer authorized by
him/her until such time as the evaluation of Technical Proposal
has been completed.
37. Restriction on 37.1 Following the opening of the Technical Proposals by the POC,
Disclosure of and until the Contract is signed, no Consultant shall make any
information unsolicited communication to the Client or the Proposal
Evaluation committee (PEC).
37.2 From the time the Proposals are opened to the time the
Contract is awarded, any effort by the Consultant to influence
the Client or the PEC in the Client’s Proposal evaluation,
Proposal comparison or Contract award decisions may result in
non-responsiveness of the Consultant’s Proposal.
38. Clarification 38.1 PEC may ask the Consultants for clarification of their Proposals, in
on Proposal order to facilitate the examination and evaluation of the Proposals.
The request for clarification by the PEC and the response from the
Consultants shall be in writing, and Proposal clarifications which
may lead to a change in the substance of the Proposal or in any of
the key staff or elements of the Proposal will neither be sought nor
be permitted.
38.2 Any request for clarifications by the PEC shall not be directed
towards making an apparently non-responsive Proposal
responsive and reciprocally the response from the concerned
Consultant shall not be articulated towards any addition,
alteration or modification to its Proposal.
38.3 Consultants not providing clarifications of its Proposal by the

date and time set in the PEC’s written request for clarification,
its Proposal shall not be considered in the evaluation.
38.4 Requests for clarifications on Proposal shall be duly signed only

by the PEC Chairperson.
38.5 All clarification requests shall remind the Consultants of the

need for confidentiality and that any breach of confidentiality on
the part of the Consultant may result in their Proposal being
disqualified, as stated under ITC Sub Clause 37.
. Proposal
39.1 Members of the PEC shall have no access to the Financial
Evaluation:
Proposals until the evaluation of the Technical Proposal is
General
concluded including prior review where necessary, and
approved by the authority competent.
39.2 Proposals shall be evaluated based on what has been

submitted. The material issues to be clarified with the successful

Consultant will have to be discussed during negotiations.
40. Examination 40.1 During the evaluation of the Technical Proposals, the PEC shall
of Conflict of ascertain that no new COI situations as stated under ITC
Interest Clauses 8, 9, 10 and 11, have arisen since the Consultant was
Situation short-listed. If the PEC identifies a COI at this stage, it shall
determine whether the specific conflict is substantive and shall
consequently consider the Proposal non-responsive.
40.2 Consultants or its affiliate if found to be in a COI during the

technical evaluation, the PEC shall review the case and either
disqualify the Consultant or ask the Consultant to remove the
conflict and its causes while maintaining the transparency of the
selection process, failing which the Technical Proposal of the
Consultant shall be considered non-responsive.
40.3 Consultants if found to mislead the PEC by neglecting to

provide information or by denying the existence of a COI
situation, the Consultant’s Proposal shall be considered non-
responsive.
41. Proposal:
41.1 All Technical Proposals shall be evaluated in accordance with
Technical
the RFP and the TOR.
Evaluation
41.2 PEC as a whole and each of its members themselves

individually shall separately evaluate and rank the Technical
Proposals on the basis of their responsiveness to the RFP and
TOR, applying the evaluation criteria, sub criteria, and points
system, as specified in the PDS.
41.3 The points for each Technical Proposal shall then be calculated
as average of the points given by all the members including the
Chairperson of the PEC for the respective Proposal.
41.4 Technical Proposals thus given Technical points (Tp), as

stated under ITC Sub Clause 41.2, not securing the precise
minimum as specified in the PDS, shall be considered non-
responsive.
42. 42.1 In the case of QCBS and FBS, after the technical evaluation is
Proposal concluded and approved, the Client shall notify in writing,
Opening those Consultants that have secured the precise minimum
Technical points (Tp), indicating the date, time and location for
opening the Financial Proposals; the date being usually not
less than one (1) week after such notification.
42.2 The Client shall simultaneously notify

those Consultants whose Technical Proposals did not secure
the precise minimum Technical points (Tp) or were considered
non-responsive to the RFP and TOR, indicating that their
Financial Proposals will be returned unopened after completing
the selection process.
42.3 Financial Proposals of those who

secured the precise minimum Technical points (Tp) shall be
opened by the PEC publicly in the presence of the

Consultants’ representatives who choose to attend. The name
of the Consultants, the Technical points, and the Proposal
Prices shall be read aloud and recorded when the Financial
Proposals are opened.
42.4 The Client shall prepare minutes of the

public opening as stated under ITC Sub Clause 42.3 and,
these shall be furnished, upon request, to Consultants who’s
Financial Proposals were opened. Representatives who attend
the public opening shall sign an attendance sheet.
43. 43.1 PEC shall correct arithmetical errors on the following basis:
Arithmetical
(a) if there is a discrepancy between the unit price and the
Errors
line item total price that is obtained by multiplying the
unit price and quantity, the unit price will prevail and the
line item total price shall be corrected, unless in the
opinion of the PEC there is an obvious misplacement of
the decimal point in the unit price, in which case the total
price as quoted will govern and the unit price will be
corrected; and
(b) if there is an error in a total corresponding to the
addition or subtraction of subtotals, the subtotals shall
prevail and the total shall be corrected; and
(c) if there is a discrepancy between words and figures, the
amount in words shall prevail, unless the amount
expressed in words is related to an arithmetic error, in
which case the amount in figures shall prevail subject to
(a) and (b) above.
43.2 PEC shall correct the arithmetic errors and shall promptly notify
the concerned Consultant(s). If the Consultant does not accept
the correction of arithmetic errors, its Proposal shall be rejected .
44. 44.1 PEC shall review the detailed content of each Financial
Financial Proposal. During the review, the PEC and any Client staff and
Evaluation others involved in the evaluation process, will not be permitted
to seek clarification or additional information on financial
aspects from any Consultant who has submitted a Financial
Proposal.
44.2 If pricing of activities was required, activities and items

described in the Technical Proposal but not priced, as stated
under ITC Sub Clause 25.2, shall be deemed to be included in
the prices of other activities or items of the Proposal.
44.3 The evaluation shall exclude all taxes, duties, fees, levies and
other charges to be imposed under the Applicable Law but to
be paid under the Contract, unless otherwise the Consultant is
exempted by the Government.
44.4 In the case of QCBS, the lowest evaluated Financial Proposal

will be given the maximum Financial points (Fp) of 100. The
Financial points (Fp) of the other Financial Proposals will be
computed accordingly, as stated under ITC Sub Clause 44.5.

44.5 The points for other Financial Proposals, as stated under ITC
Sub Clause 44.4, shall be computed using the formulae:
100×F m
F p=
F ; Fp being the Financial point of the Proposal
under evaluation, Fm being the lowest Financial Proposal
Price and, F being the price of Proposal under computation
during evaluation; in either case however, the Proposal Prices
to be taken into consideration after adjustments made by the
PEC in correcting omissions or inconsistencies detected
during the evaluation of the Financial Proposal and applying
the provisions as stated under ITC Sub Clause 44.2 and 44.6.
44.6 In the case, an activity or line item is quantified in the Financial

Proposal differently from that in the Technical Proposal; no
corrections shall be applied to the Financial Proposal in this
respect.
[For the purpose of ITC Sub Clause 44.6, if a Technical Proposal
indicates the presence of the Team Leader at the assignment site for
twelve (12) months and the Financial Proposal indicates only eight
(8) months, no adjustment should be calculated by adding the
corresponding amount of staff remuneration to the proposed amount]
45.1 In the case of QCBS, the Proposals will be ranked according to
45.
their Combined scores (Cs) using the weights (T = the weight
Combined
given to the Technical Proposal; F = the weight given to the
Evaluation
Financial Proposal; T + F = 1), as specified in the PDS:
Combined score, Cs = Ts (Technical score) + Fs (Financial
score); [Ts being Tp x T% and Fs being Fp x F%].
45.2 In the case of FBS, the Client will select the Consultant that
submitted the highest ranked Technical Proposal with an
evaluated price that is within the budget amount excluding all
taxes, duties, fees, levies and other charges to be imposed
under the Applicable Law, if the Contract is awarded.
45.3 In the case of FBS, the Proposal Prices
above the budget or, the same for corrections made by the PEC if
rises above the budget indicated in the RFP, the Proposal shall be
considered non-responsive.
46.
46.1 Negotiations shall commence by considering the comments,
Negotiation:
suggestions, and requests made by the PEC on both Technical
General
and Financial Evaluation Reports and recommendations
thereupon, of its authority competent.
46.2 Negotiations shall be held at the address indicated in the PDS

by the PEC, in phases where unavoidable, with participation of
the Client with the aim to reach agreement on all points and
sign a Contract
46.3 The invited Consultant will, as a prerequisite for attendance at

the negotiations, confirm availability of all Key Professional
staff/experts and satisfy such other pre-negotiation
requirements as the Client may specify.
46.4 In the case of QCBS, the Consultant securing the highest

Combined score (Cs) in accordance with ITC Sub Clause 45.1
will be invited for negotiation as stated under ITC Clause 47 to

50.
46.5 In the case of FBS, the Consultant that submitted the highest
ranked Technical Proposal selected in accordance with ITC Sub
Clause 45.2 will be invited for negotiation as stated under ITC
Clause 47 to 50.
47. Proposal 47.1 Technical negotiations will include discussions only on the
Negotiation: Implementation Methodology of Terms of Reference, Work Plan
Technical and Detail Activity Schedule, Organizing and Staffing, Training
Inputs if training is a major component, and the Client’s
Services and Facilities, with a view to reconcile the Consultant’s
Proposal and the circumstances of the Client. These documents
will then be incorporated in the Contract as “Description of
Services”.
47.2 PEC may, in particular, require the

invited Consultant to substitute a key staff, if it was found during
evaluation of the Technical Proposal that he/she is not fit
enough for the proposed assignment.
48. Proposal 48.1 Negotiation shall generally fine-tune the Financial Proposal
Negotiation: incorporating the agreed-on technical modifications in the
Financial Proposal.
48.2 In the case of QCBS and FBS, negotiation of unit rates or prices
of staff remuneration and, of reimbursable expenses is not
permissible.
48.3 Applicable Taxes and VAT shall not be taken into account in
determining the Proposal Price during the Financial Evaluation
of the Proposals related to procurement of this Intellectual and
Professional Services
48.4 Unless the Consultant and the proposed Contract is tax-exempt,

tax liabilities as stated under ITC Sub Clause 27.1, on the
Consultant, proposed Contract or on the Contract items shall be
a subject of clarification between the PEC and the Consultant
during negotiation and, requisite provisions shall be made for
them in the Contract Price.
48.5 If applicable, it is the responsibility of the Consultant, before

starting financial negotiations, to contact the local tax authorities
to determine the local tax amount to be paid by the Consultant
under the Contract.
49. Availability of 49.1 Having selected the Consultant on the basis of, among other
Professional things, an evaluation of proposed Professional staff/experts; the
staff/experts Client expects to negotiate a Contract on the basis of the
Professional staff/experts named in the Proposal. Before
Contract negotiations, the Client will require assurances that the
Professional staff/experts will be actually available.
49.2 The Client will not consider substitutions during

Contract negotiations unless both parties agree that undue
delay in the selection process makes such substitution

unavoidable or for reasons such as death or medical incapacity.
49.3 In the event, as stated under ITC Sub Clause 49.2,

substitution of the Key Professional staff(s) with equivalent or
higher qualifications may be permissible.
49.4 If this is not the case and if it is established that the

Key Professional staff/experts were offered in the Proposal
without confirming their availability, the Consultant may be
disqualified.
50. Proposal 50.1 PEC and the successful Consultant shall, in order to conclude
Negotiations: the negotiation, sign the agreed minutes of negotiations and
Conclusion initial the proposed draft Contract Agreement.
50.2 If negotiation fails, the PEC will negotiate with the next
highest evaluated Consultant, and similarly with other evaluated
Consultants until a Contract is signed, but it shall not negotiate
simultaneously with more than one Consultant.
51.1 The Client may annul the Procurement proceedings, any time
51. Re
prior to the deadline for submission of the Proposals following
jection of all
specified procedures.
Proposals
51.2 All Proposals received by the Client shall be returned unopened
to the Consultants in the event the Procurement proceedings
are annulled as stated under ITC Sub Clause 51.1.
51.3 If negotiation fails and all Proposals are found to be non-
responsive and unsuitable, the Client may reject them under the
following grounds -
(a) The Proposals containing major deficiencies in
responding to the RFP.
(b) The Proposal Prices are substantially higher than the
estimated budget and could not be bridged during
negotiations.
(c)
Eevidence of professional misconduct, affecting
seriously the Procurement process, is established as
per Chapter Seven of the Public Procurement Rules,
2008.
51.4 The Client may further annul the Procurement proceedings any
time prior to signing of the Contract following specified
procedures.
52. Informing 52.1 Notice of the rejection will be given promptly within seven (7)
Reasons for days of decision taken by the Client to all Consultants, and the
Rejection Client will, upon receipt of a written request, communicate to
any Consultant the reason(s) for its rejection but is not required
to justify those reason(s).
F. Contract Award
53. Award of 53.1 The Client shall, within seven (7) working days of receipt of approval
Contract of the Contract and, provided that no complaint or appeal has been
lodged or is still under consideration, prior to the Proposal Validity
period, invite the successful Consultant to sign the Contract; so
that the Contract comes into force before expiration of the Proposal

Validity. In the event the successful Consultant is a Joint Venture,
all partners of that Joint Venture must sign.
54. Publication of 54.1 Particulars relating to award of Contract, in prescribed format,

Award of shall be notified by the Client to the Central Procurement
Contract Technical Unit within seven (7) days of signing of the Contract
for publication in their website, and that notice shall be kept
posted for not less than a month.
55. Debriefing 55.1 The Client shall, following signing of the Contract with the
successful Consultant, promptly notify the other Consultants
whose Proposals were technically responsive that they have
been unsuccessful. The Client shall also return those unopened
Financial Proposals, as stated under ITC Sub Clause 42.2, to
the unsuccessful Consultants.
55.2 Debriefing of Consultants

by the Client shall outline the relative status and weakness only
of his or her Proposal requesting to be informed of the grounds
for not accepting the Proposal submitted by him or her without
disclosing information about any other Consultant. In the case of
debriefing, confidentiality of the evaluation process shall be
maintained.
56. Commencem 56.1 Consultant is expected to commence the assignment on the

ent of date and at the location specified in the PDS.
Services
57. Consultants 57.1 Consultant has the right to complain in accordance with the
Right to Public Procurement Act,2006 and the Public procurement
Complain Rules, 2008
Section 2. Proposal Data Sheet

[Comments in italic provide guidance for the preparation of the Proposal Data Sheet; these may not appear on the final RFP
to be delivered to the short-listed Consultants]
Amendments of, and Supplements to, Clauses in the Instruction to

Consultants.
ITC Clause
RFP IDENTIFICATION NO: 56.04.0000.008.99.091.19-654
Issued on: 15/07/2020

ITC 1.1 The Client is : Department of Information and Communication Technology,
ICT Division, ICT Tower, Agargaon, Dhaka.
The provision of the Services is: “Development and Promotion of Video
(Interview Based & Amar Bangabandhu) on Mujib Centenary”
The Method of selection is: . QCBS
ITC 1.2 The assignment is phased as follows:

 Pre-Promotion & Preparation
 Content Development & Promotion
 Campaign & Reporting
 Final Event for Gala Round
ITC 3.1 The source of public fund is GoB

ITC 3.3 The name of the Development Partner is None
ITC 7.1 Materials, equipments and supplies used by the Consultant are not permitted if
they have originated in Israel.
ITC 15.1 For clarification of Proposals the Client ’s address is:
Attention : Musharrat Jebin (Deputy Secretary)
Director (Finance and Administration)
Address : E-14/X, ICT Tower (Level 10), Agargaon, Dhaka.
Telephone : +880 2 55006923
Fax No. : +880 2 55006882
e-mail address: [email protected]
and contact Procuring Entity within [11-08-2020; Time:9.00 am - 5.00 PM]
ITC 16.1 A pre-Proposal Meeting: will be held-
Place: DoICT, ICT Tower, Head Office, Agargaon, Dhaka
Date : 26/07/2020 Time: 04:30pm

ITC 21.1 (c) Other documents required to be submitted with the Proposal are:
1. Authorisation letter;
2. Letter of Invitation
3. Technical Proposal
a. Technical Proposal Submission Form-5A1
b. Consultant’s Organization and Experience-5A2
i. Consultant’s Organization
ii. Consultant’s Experience
c. Price Schedule of Goods
d. Comments or Suggestions on the Terms of Reference and, on
Services and Facilities to be provided by the Client-5A3
i. On the Terms of Reference
ii. On the Client’s Services and Facilities
e. Descriptions of the Approach, Methodology, and Work Plan for
Performing the Assignment-5A4
f. Work Schedule -5A5
g. Team Composition and Task Assignments-5A6
h. Staffing Schedule- 5A7
i. Curriculum Vitae (CV) for Proposed Professional Staff-5A8
4. Financial Proposal
a. Financial Proposal Submission Form- 5B1
b. Summary of Costs 5B2
c. Breakdown of Staff Remuneration 5B3
d. Breakdown of Reimbursable Expenses 5B4
5. Bank Guaranty from any Schedule bank of Bangladesh in favour of
"Director General, Department of Information and Communication
Technology” (In Case of Advance Payment)
6. In case of limited company, certificate of Incorporation;
7. Attested copy of updated income tax payment certificate with TIN;
8. Attested copy of valid Trade Licence ;
9. Attested copy of Vat Registration Certificate;
10. Original up-to-date Bank Solvency Certificate;
11. Experience Certificate;
12. Company Profile;
13. Documentary evidence establishing the Consultant’s eligibility; and
14. Others criteria (Like Design for all required items and etc, if cd, pen
drive)
ITC 23.5 The value of non-judicial stamp for execution of the Joint Venture Agreement shall
be Tk 300 (Three Hundred) only.
ITC 23.12 The total estimated number of professional staff-months required for the
assignment is as required in ToR (Term of References) [insert staff months]
ITC 23.14 The minimum required qualification and experience of the Key professional staff
are as follows:
ITC 41.2 (iii) a, b, c and Bachelor Degree with said experience
ITC 24.1(i) Training is not a specific component of this assignment
ITC 24.1(j) Additional information on the Technical Proposal includes:

 All design may supply with a pen drive
 Provide Sample Design
 Any others related
ITC 25.1 [List the applicable Reimbursable expenses. A sample list is provided below for guidance only:
items that are not applicable should be deleted, others may be added.]
The Reimbursable expenses shall be the following:
(1). Cost of office accommodations, camp facilities, camp services, equipment
rentals, utilities and communication charges, all if and to the extent

required for the purpose of the Services;
(2). Cost of necessary travel, including transportation of the Personnel by the
most appropriate means of transport and the most direct practicable route;
(3). Cost of communications such as the use of telephone and facsimile
required for the purpose of the Services;
(4). Cost, rental and freight of any instruments or equipment required to be
provided by the Consultant for the purposes of the Services;
(5). Cost of printing and dispatching of the Reports to be produced for the
Services;
(6). Cost of training of the Client’s personnel [ this item should be considered only if
the training is a major component of the assignment, and it is specified as such in the
TOR];
(7). Cost of any subcontract required for the Services in the TOR;
(8). Other allowances where applicable and provisional or fixed sums (if any);
and
(9). Cost of such further items required for purposes of the Services not covered
in the foregoing.
ITC 28.1(a) The Client will provide the following services and facilities:
[clearly define the services and facilities]
(1). Necessary authorization letters to execute the works and services
(2). List of required services.
ITC 29.1 The currency of the Proposal shall be: Bangladesh Taka
ITC 30.1 Proposals shall remain valid for 120 days after the Proposal submission date.
ITC 32.2 The Consultant must submit one original for both the Technical Proposal and
the Financial Proposal and one copies of the Technical Proposal.
ITC 33.3(b), The Proposal to be addressed to, received by and, opened at the address is:
34.1 and Department of Information and Communication Technology
36.1 Address: E-14/X, ICT Tower (Level 10), Agargaon, Dhaka.
ITC 33.3(d) Proposals must be submitted not later than the following
and 34.1 Date: 16/08/2020 Time: 02:00pm
ITC 41.2 The points to be given under each of the evaluation criteria are:
Criteria, sub-criteria Points
[Normally, sub-criteria are not provided, however, the Client may decide
depending on the type of assignment]
(i) Specific experience of the Consultant relevant to the 05

assignment.

(ii) Adequacy of the proposed work plan and methodology in responding
to the Terms of Reference.
(a) Technical approach and Methodology 20
(b) Work plan 20
(c) Organization and Staffing 05
Total points for criterion (ii): 45
(iii) Professional staff qualifications and competence for the assignment
Team Leader or Equivalent (10 years professional
(a) 15
experience in the relevant field)
(b) Event/Project Manager or Equivalent (07 years 12
professional experience in the relevant field)
(c) Deputy Event/Project Manager or Equivalent (05 10
years professional experience)
(d) Executive or Equivalent 03 years professional 08
experience in the relevant field
(e) Others (02 to 03 years professional experience in 05
the relevant field)
Total points for criterion (iii): 50
General Qualifications 20%
Adequacy for the assignment 60%
Time with the firm 10%
Experience in region and language 10%
Total Weight: 100%
TOTAL POINTS 100
ITC 41.4 The minimum Technical points (Tp) required to pass is 70.
ITC 45.1 The weights given to the Technical and Financial Proposals are:
T = 0.8 (i.e 80%) and
P =0.2 (i.e 20%)
[advised to refer to Rule 117(24) (b) and (e) of the PPR,2008 prior to fixing the weights
depending on the nature of the assignment]
ITC 46.2 The address for Contract negotiations is Department of Information and
Communication Technology (DoICT), E-14/X, ICT Tower (Level 10), Agargaon,
Dhaka.
ITC 56.1 The assignment is expected to commence on 25/08/2020 at Department of
Information and Communication Technology
ITC 57.1 The name and address of the office where complaints to the Client under Rule
57 of the PPR,2008 are to be submitted is Director General, Department of
ICT, ICT Tower (10th Floor), Agargaon, Dhaka-1207.

Section 3. General Conditions of Contract
A. General
1. Definitions 1.1 In the Conditions of Contract, which include Particular Conditions
and these General Conditions; the following words and expressions
shall have the meanings hereby assigned to them. Boldface type is
used to identify the defined terms:
(a) Approving Authority means the authority which, in accordance
with the Delegation of Financial Powers, approves the award of
Contract for the Procurement of Goods, Works and Services.
(b) Client/Procuring Entity is the party named in the PCC who
engages the Consultant to perform the Services.
(c) Completion means the fulfilment of the Services by the
Consultant in accordance with the terms and conditions set forth
in the Contract.
(d) Completion Date is the date of actual completion of the
fulfilment of the Services certified by the Client, in accordance
with GCC Clause 55.1.
(e) Consultant is a person who has been short-listed to submit a
Proposal for providing intellectual and professional services duly
accepted by the Client; named as such in the PCC and the
Contract Agreement.
(f) Contract Agreement means the Agreement entered into
between the Client and the Consultant together with the Contract
Documents.
(g) Contract Documents means the documents listed in the
Agreement, including any Addendum thereto, that is these
General Conditions of Contract (GCC), the Particular Conditions
of Contract (PCC), and the Appendices.
(h) Contract Price means the price to be paid for the performance
of the Services, in accordance with GCC Clause 47.1.
(i) Day means calendar day unless otherwise specified as working
days.
(j) Effective Date means the date on which this Contract comes
into force pursuant to GCC Clause 18.1.
(k) GCC mean the General Conditions of Contract.
(l) Government means the Government of the People’s Republic of
Bangladesh.
(m) "Head of the Procuring Entity" means the Secretary of a
Ministry or a Division, the Head of a Government Department or
Directorate; or the Chief Executive, or as applicable, Divisional
Commissioner, Deputy Commissioner, Zilla Judge; or by
whatever designation called, of a local Government agency, an
autonomous or semi-autonomous body or a corporation, or a
corporate body established under the Companies Act;
(n) Intended Completion Date is the date on which it is intended
that the Consultant shall complete the Services as specified in
DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ/654

the GCC Sub Clause 20.1
(o) Member means in case where the Consultant consists of a joint
venture, consortium or association any of the entities that make
up the joint venture; and “Members” means all these entities.
(p) Month means calendar month
(q) Party means the Client or the Consultant, as the case may be,
and “Parties” means both of them. Third party means any party
other than Client and Consultant.
(r) Personnel means professionals and support staff provided by
the Consultant or by any Sub-Consultant and assigned to
perform the Services or any part thereof; and “Key
Staff/Personnel” means the Personnel referred to in GCC Sub
Clause 23.1.
(s) Reimbursable expenses mean all assignment-related costs
other than Consultant’s remuneration.
(t) Remuneration means all costs related to payments of fees to
the Consultant for the time spent by the professional and other
staff on assignment related activities.
(u) PCC means the Particular Conditions of Contract by which the
GCC may be amended or supplemented.
(v) Services means the work to be performed by the Consultant
pursuant to this Contract, as described in Appendices 1 to 6 of
the Contract Agreement.
(w) Sub-Consultant means any person or entity to whom/which part
of the Services is sub-consulted.
(x) Third Party means any person or entity other than the
Government, the Client, the Consultant or a Sub-Consultant.
(y) Writing means communication written by hand or machine duly
signed and includes properly authenticated messages by
facsimile or electronic mail.
2. Phased 2.1 If phased completion is

Completion specified in the PCC, references in the GCC to the Services, the
Completion Date, and the Intended Completion Date apply to any
Phase of the Services (other than references to the Completion
Date and Intended Completion Date for the whole of the
Services).
3. Communic 3.1 Communications between Parties (notice, request or consent

ations and required or permitted to be given or made by one party to the
Notices other) pursuant to the Contract shall be in writing to the address as
specified in the PCC.
3.2 A notice shall be effective when delivered or on the notice’s

effective date, whichever is later.
3.3 A Party may change its address for notice hereunder by giving the
other Party notice of such change to the address.

4. Governing 4.1 The Contract shall be governed by and interpreted in accordance
Law with the laws of the People’s Republic of Bangladesh.
5. Governing 5.1 The Contract shall be written in English. All correspondences and
Language documents relating to the Contract may be written in English or
Bangla. Supporting documents and printed literature that are part
of the Contract may be in another language, provided they are
accompanied by an accurate translation of the relevant passages
in English, in which case, for purposes of interpretation of the
Contract, such translation shall govern.
5.2 The Consultant shall bear all costs of translation to the governing
language and all risks of the accuracy of such translation.
6. Documents 6.1 The following documents forming the Contract shall be interpreted
Forming the in the following order of priority:
Contract in
(a) the Contract Agreement;
Order of
Precedence (b) the Particular Conditions of Contract (PCC);
(c) the General Conditions of Contract (GCC);
(d) the Appendix 1 to 6; and
(e) any other document as specified in the PCC forming part of
the Contract.
7. Assignment .1. Neither the Client nor the Consultant shall assign, in
whole or in part, their obligations under this Contract; except with
prior written approval of the Client.
8. Eligible 8.1 All materials, equipment, plant, and supplies used by the
Services Consultant and services supplied under the Contract shall have
their origin in the countries, except those as specified in the PCC.
9. Contractual 9.1 No fees,

Ethics gratuities, rebates, gifts, commissions or other payments, other
than those shown in the Proposal or the contract, shall have been
given or received in connection with the selection process or in the
Contract execution.
10. Joint Venture 10.1 If the Consultant is a Joint Venture (JV);

(JV)
(a) each partner of the JV shall be jointly and severally liable for
all liabilities and ethical or legal obligations to the Clienty for
performance of the Contract;
(b) If there is a dispute that results in legal action being taken in

court then action will be taken against all partners of the JV, if
they are available and, if only one partner is available, then
that partner alone shall answer on behalf of all partners and,
if the complaint lodged is proven, the penalty shall be
applicable on that partner alone as whatever penalty all the
partners would have received; provided that if the other
partners of the JV subsequently become available before the
legal action has been completed, the Client shall have the

right to take action against those other partners of that JV as
well.
(c) the composition or constitution and legal status of the JV shall
not be altered without the prior approval of the Client;
(d) alteration of partners, except the Leading partner, shall
only be allowed if any of them is found to be incompetent or
has any serious difficulties which may impact the overall
performance of the Service, whereby the incoming partner
shall require to posses qualifications higher than that of the
outgoing partner;
(e) if any of the partners of JV has been debarred from
participating in any procurement activity due to corrupt,
fraudulent, collusive or coercive practices and, while in case,
the Leading partner is found incompetent or has been
debarred due to the same reasons stated herein, the
Contract shall be terminated pursuant to GCC Sub Clause
60.2.
. Authority of 11.1 In case the Consultant is a Joint Venture, the JV partners shall
Member in nominate the Leading Partner as REPRESENTATIVE, as
Charge specified in the PCC, being entrusted with the Contract
administration and management at assignment location, as
stated under GCC Sub Clause 14, who shall have the authority to
conduct all business including the receipt of payments for and on
behalf of all partners of the JV.
12. Authorized 12.1 Any action required or permitted to be taken,
Representativ and any document required or permitted to be executed under this
es Contract by the Client or the Consultant may be taken or executed
by the officials as specified in the PCC.
13. Relation 13.1 Nothing contained herein shall be construed as establishing a

between the relation of master and servant or of principal and agent as
Parties between the Client and the Consultant. The Consultant, subject to
this Contract, has complete charge of Personnel and Sub-
Consultants, if any, performing the Services and shall be fully
responsible for the Services performed by them or on their behalf
hereunder.
14. Location 14.1 The Services shall be performed at such locations as are specified
in Appendix 1, to the Contract and, where the location of a
particular task is not so specified, at such locations as the Client
may approve.
15. Taxes 15.1 The Consultant, Sub-Consultants and Personnel shall pay such
taxes, duties, fees, levies and other charges under the Applicable
Law, the amount of which is deemed to have been included in the
Contract Price, unless otherwise exempted by the Government.
16. Corrupt, 16.1 The Government requires that the Client, as well as the Consultant
Fraudulent, shall observe the highest standard of ethics during the
Collusive or implementation of procurement proceedings and the execution of
Coercive the Contract under public funds.

Practices 16.2 The Government requires that Client, as well as the Consultant shall,
during the Procurement proceedings and the execution of Contracts
under public funds, ensure-
(a) strict compliance with the provisions of Section 64 of
the Public Procurement Act, 2006;
(b) abiding by the code of ethics as mentioned in the
Rule127 of the Public Procurement Rules, 2008;
(c) that neither it, nor any other member of its staff, or any
other agents or intermediaries working on its behalf
engages in any such practice as detailed in GCC Sub
Clause 16.2(b).
16.3 For the purposes of ITT Sub Clause 4.3, the terms set forth below
as follows:
(a) “corrupt practice” means offering, giving or
promising to give, receiving, or soliciting either directly
or indirectly, to any officer or employee of the Client or
other public or private authority or individual, a gratuity in
any form; employment or any other thing or service of
value as an inducement with respect to an act or decision
or method followed by the Client in connection with a
procurement proceeding or Contract execution;
(b) “fraudulent practice” means the misrepresentation or
omission of facts in order to influence a decision to be
taken in a procurement proceeding or Contract
execution;
(c) “collusive practice” means a scheme or arrangement
between two (2) or more Persons, with or without the
knowledge of the Client, that is designed to arbitrarily
reduce the number of Proposals submitted or fix
Proposal Prices at artificial, non-competitive levels,
thereby denying the Client the benefits of competitive
price arising from genuine and open competition;
(d) “coercive practice” means harming or threatening to
harm, directly or indirectly, Persons or their property to
influence a decision to be taken in the Procurement
proceeding or the execution of a Contract, and this will
include creating obstructions in the normal submission
process used for procurement proceedings.
16.4 Should any corrupt or fraudulent practice of any kind come to the
knowledge of the Client, it shall, in the first place, allow the Consultant
to provide an explanation and shall take actions only when a
satisfactory explanation is not received. Such decision and the
reasons therefore, shall be recorded in the procurement proceedings
and promptly communicated to the Consultant concerned. Any
communications between the Consultant and the Client related to
matters of alleged fraud or corruption shall be in writing.
16.5 If corrupt, fraudulent, collusive or coercive practices of any kind
determined by the Client against the Consultant alleged to have
carried out such practices, the Client will :

(a) exclude the Consultant from further participation in the
particular Procurement proceeding; or
(b) declare, at its discretion, the Consultant to be ineligible
to participate in further procurement proceedings,
either indefinitely or for a specific period of time.
16.6 The Consultant shall be aware of the provisions on corruption,
fraudulence, collusion and coercion in Section 64 of the Public
Procurement Act, 2006 and Rule 127 of the Public Procurement
Rules, 2008.
B. Commencement, Completion and Modification

17. Effectiveness 17.1 The Contract shall come into force and effect
of Contract on the date, called the “Effective Date”, of the Client’s notice to the
Consultant instructing the Consultant to commence carrying out
the Services. This notice shall confirm that the effectiveness
conditions, if any, as specified in the PCC have been met.
18. Effective 18.1 The date the Contract comes into effect shall be as specified in the
Date PCC.
18.2 If the Contract has not become effective within such time period
after the date of the Contract signed by the Parties as specified in
the GCC Clause 18.1, either Party may, by not less than twenty-
eight (28) days written notice to the other Party, declare this
Contract to be null and void, and in the event of such a declaration
by either Party, neither Party shall have any claim against the other
Party with respect hereto.
19. Commencem 19.1 The Consultant shall commence carrying out the Services not later
ent of than the number of days after the Effective Date as specified in
Services the PCC.
20. Expiration of 20.1 Unless terminated earlier pursuant to GCC Clauses 60 to 63, this
the Contract Contract shall expire at the end of such period after the Effective
Date as specified in the PCC.
21. Modifications 21.1 The Client may notify the Consultant to alter, amend, omit, add to,
or Variations or otherwise vary the services, provided that the changes in the
Services involved are necessary for the satisfactory completion of
the assignment.
21.2 Any modification or variation of the terms and conditions of the

Contract, including any modification or variation of the Scope of the
Services, may only be made by written agreement between the
Parties. Each Party shall give due consideration to any proposals
for modification or variation made by the other Party.
21.3The Consultant shall submit to the Client an estimate for the

proposed change in the Services within fifteen (15) days of receipt
of such Variation Order(s) as stated under GCC Sub Clause 21.2.
The estimate shall comprise the following:
(a) an estimate of the impacts, if any , of the Variation Orders on the

staffing Schedule;
(b) a detailed schedule for execution of the Variation Orders showing
the resources to be employed and significant outputs;
(c) a detail costing covering the total amount of the Variation Orders;
and
(d) a proposed revision of the schedule of payments as approved, if
required.
21.4 Variation Orders, as stated under GCC Sub Clause 21.2, costing
within fifteen (15) percent of the original Contract Price shall be
approved by the Approving Authority and for cost beyond fifteen
(15) percent by the authority higher than the Approving Authority,
as determined by the Delegation of Financial Power and sub-
delegation thereof.
21.5 For the purpose of determining the remuneration due for services or
any other reimbursable expenses under Variation Orders as may
be agreed under GCC Clause 21, the breakdown of the lump-sum
price provided in Forms 5B3 and 5B4 shall be the basis.
C. Consultant’s Personnel and Sub-Consultants

22. General 22.1 The Consultant shall employ and provide such qualified and
experienced Personnel and Sub-Consultants as are required to
carry out the Services under the Contract.
23. Description 23.1 The title, agreed job description, precise minimum qualification and
of Personnel period of engagement in carrying out of the Services of each of the
Consultant’s Key Personnel are described in Appendix 3, to the
Contract.
23.2 The periods of engagement of Key Personnel set forth in

Appendix 3 may be increased by agreement in writing between
the Client and the Consultant, if additional work is required beyond
the Scope of the Services specified in Appendix 1 to the Contract.
In case that will cause payments under the Contract to exceed the
ceiling set forth in GCC Sub Clause 44.2 of this Contract, this will
follow procedures as stated under GCC Clause 21, including prior
review where necessary.
24. Approval of 24.1 The Client approves the Key Personnel and Sub Consultants
Personnel listed by title as well as by name in Appendix 3 to the Contract. In
respect of other Personnel that the Consultant proposes to use in
carrying out of the Services, the Consultant shall submit to the
Client for review and approval a copy of their Curricula Vitae
(CVs).
25. Removal 25.1 Except as the Client may otherwise agree, no changes shall be
and/or made in the Personnel. If, for any reason beyond the reasonable
Replacement control of the Consultant, it becomes necessary to replace any of
of Personnel the Personnel, the Consultant shall forthwith provide as a
replacement a person of equivalent or higher qualifications

acceptable to the Client, including prior review where necessary.
25.2 If the Client

(a) finds that any of the Personnel has committed
serious misconduct or has been charged with having
committed a criminal action; or
(b) has reasonable cause to be dissatisfied with the
performance of any of the Personnel;
then the Consultant shall, at the Client’s written request specifying
the grounds therefore, forthwith provide as a replacement, a
person with qualifications and experience, as stated under GCC
Sub Clause 25.1, acceptable to the Client.
25.3 Any of the Personnel provided as a replacement under GCC Sub

Clause 25.1 and 25.2, the rate of remuneration applicable to such
person as well as any reimbursable expenses, the Consultant may
wish to claim as a result of such replacement, shall be subject to
the prior written approval by the Client. Except as the Client may
otherwise agree;
(a) the Consultant shall bear all additional travel and
other costs arising out of or incidental to any removal
and/or replacement, and
(b) the remuneration to be paid for any of the Personnel
provided as a replacement shall not exceed the
remuneration which would have been payable to the
Personnel replaced.
25.4 In the event that any Sub-Consultant is found by the Client to be

incompetent or incapable of discharging the allocated duties, the
Client may request and the Consultant shall provide a
replacement, with qualifications and experience acceptable to the
Client, or to resume the performance of the Services by itself.
D. Obligations of the Consultant

26. Standard of 26.1 The Consultant shall perform the Services
Performance and carry out its obligations hereunder with all due diligence,
efficiency and economy, in accordance with generally accepted
professional standards and practices, and shall observe sound
management practices, and employ appropriate technology and
safe and effective equipment, machinery, materials and methods.
The Consultant shall always act, in respect of any matter relating
to this Contract or to the Services, as faithful advisers to the
Client, and shall at all times support and safeguard the Client’s
legitimate interests in any dealings with Sub Consultants or Third
Parties.
27. Conflict of 27.1 The Consultant shall hold the Client’s interests paramount,
Interests without any consideration for future work, and strictly avoid
conflict with other assignments or their own corporate interests.

28. Consultant 28.1 The remuneration of the Consultant as stated
Not to Benefit under GCC Clause 44, 45 and 46 shall constitute the
from Consultant’s sole remuneration in connection with this Contract
Commissions and, subject to GCC Sub Clause 29.1hereof,the Consultant shall
Discounts etc. not accept for their own benefit any trade commission, discount
or similar payment in connection with activities pursuant to this
Contract or in the discharge of their obligations hereunder, and
the Consultant shall use their best efforts to ensure that any Sub-
Consultants, as well as the Personnel and agents of either of
them, similarly shall not receive any such additional
remuneration.
28.2 Furthermore, if the Consultant, as part of the

Services, have the responsibility of advising the Client on the
procurement of Goods, Works or Services, the Consultant shall
at all times exercise such responsibility in the best interest of the
Client. Any discounts or commissions obtained by the Consultant
in the exercise of such procurement responsibility shall be for the
account of the Client.
29. Consultant 29.1 The Consultant agrees that, during the term
and Affiliates of this Contract and after its termination, the Consultant and any
not to entity affiliated with the Consultant, as well as any Sub-
Engage in Consultant and any entity affiliated with such Sub-Consultant,
Certain shall be disqualified from providing goods, works or services
Activities (other than consulting services) for any project resulting from or
closely related to this consulting services .
30. Prohibition of 30.1 The Consultant shall not engage, and shall cause their Personnel
as well as their Sub-Consultants and their Personnel not to
Conflicting engage, either directly or indirectly, in any business or
Activities professional activities in Bangladesh that would conflict with the
activities assigned to them under this Contract.
31. Confidential 31.1 Except with the prior written consent of the Client, the Consultant
ity and the Personnel shall not at any time communicate to any
person or entity any confidential information acquired in the
course of the Services, nor shall the Consultant and the
Personnel make public the recommendations formulated in the
course of, or as a result of, the Services.
[For the purposes of this Clause “confidential information” means any
information or knowledge acquired by the Consultant and/or their
Personnel arising out of, or in connection with, the performance of the
Services under this Contract that is not otherwise available to the
public]
32. Li 32.1 The Consultant, in lieu of furnishing any Performance Security,

ability of the shall be, liable to and required to indemnify, the Client as stated
Consultant under GCC Sub Clause 32.2 thru 32.6 inclusive for due
performance of the Contract.
32.2 The Consultant shall indemnify the Client from and against any
and all claims, liabilities, obligations, losses, damages, penalties,
actions, judgment, suits, proceedings, demands, costs, expenses

and disbursements of whatsoever nature that may be imposed
on, incurred by or asserted against the Client during or in
connection with the Services by reason of:
(a) infringement or alleged infringement by the
Consultant of any patent or other protected right; or
(b) plagiarism or alleged plagiarism by the Consultant.
32.3 The Consultant shall ensure that all goods and services
(including without limitation all computer hardware, software and
systems) procured by the Consultant out of funds provided or
reimbursed by the Client or used by the Consultant in the
carrying out of the Services do not violate or infringe any
industrial property or intellectual property right or claim of any
third party.
32.4 The Consultant shall

indemnify, protect and defend at their own expense the Client,
and its agents and employees from and against any and all
actions, claims, losses or damages arising out of Consultant’s
failure to exercise the skill and care required under GCC Clause
26 provided:
(a) that the Consultant is notified of such actions, claims,
losses or damages not later than the number of months
after conclusion of the Services as specified in the PCC;
(b) that the ceiling on the Consultant’s liability under GCC
Clause 26 shall be limited to the amount as specified in
the PCC, except that such ceiling shall not apply to
actions, claims, losses or damages caused by
Consultant’s gross negligence or reckless conduct; and
(c) that the Consultant’s liability under GCC Clause 26 shall
be limited to actions, claims, losses or damages directly
caused by such failure to exercise the said skill and
care, and shall not include liability for any actions,
claims, losses or damages arising out of occurrences
incidental or indirectly consequential to such failure.
32.5 In addition to any liability the Consultant may have under GCC
Clause 26, the Consultant, at their own cost and expense, upon
request of Client; shall re-perform the Services in the event of
Consultant’s failure to exercise the skill and care required under
GCC Clause 26.
32.6 Notwithstanding the provisions of GCC Sub Clause 32.4(a), the

Consultant shall have no liability whatsoever for actions, claims,
losses or damages occasioned by:
(a) Client’s overriding a decision or recommendation of the
Consultant or requiring the Consultant to implement a
decision or recommendation with which Consultant do not
agree; or
(b) the improper execution of the Consultant’s instructions by
agents, employees or independent contractors of the Client.

33.1 The Consultant
33. Insurance to (a) shall take out and maintain, and shall cause any Sub-
be taken out Consultants to take out and maintain, at their (or the Sub-
by the Consultants, as the case may be) own cost, but on terms
Consultant and conditions approved by the Client, insurance against
the risks, and for the coverage as specified in the PCC;
and
(b) at the Client’s request, shall provide evidence to the Client
showing that such insurance has been taken out and
maintained and that the current premiums therefore have
been paid.
34. Accounting, 34.1 The Consultant shall

Inspection and
(a) keep accurate and systematic accounts and records in
Auditing
respect of the Services hereunder, in accordance with
nationally/internationally accepted accounting principles
and in such form and detail as will clearly identify all
relevant changes in time and costs, and the bases
thereof;
and
(b) periodically permit the Client or its designated
representative or the Development Partner’s
representative, when applicable, and up to five (5) years
from the expiration or termination of this Contract, to
inspect the same and make copies as well as to have
them audited by auditors appointed by the Client, if so
required by the Client as the case may be.
34.2 The Consultant shall furnish the Client such

information relating to the Services as the Client may from time to
time reasonably request.
35. Consultant’s 35.1 The Consultant shall obtain the Client’s prior approval in writing
Actions before taking any of the following actions:
Requiring
(a) any change or addition to the Personnel listed in
Client’s Prior
Appendix 3 to the Contract;
Approval
(b) any subcontract relating to the Services to an
extent and, with such specialists and entities as may be
approved; and
(c) any other action that may be specified in the PCC.
35.2 Notwithstanding any approval under GCC Sub Clause 35.1(b),

the Consultant shall remain fully liable for the performance of
Services by the Sub-Consultant and its Personnel and retain full
responsibility for the Services.
36. Reporting 36.1 The Consultant shall submit to the Client the reports and
Obligations documents specified in Appendix 2 to the Contract hereto, in the
form, in the numbers and within the time periods set forth in the
Appendix 2. Final Reports shall be delivered in CD ROM in

addition to the hard copies specified in the said Appendix.
37. Proprietary 37.1 All plans, maps, diagrams, drawings, specifications, designs,
Rights on statistics, reports, other documents, data and software compiled
Documents or prepared by the Consultant for the Client under this Contract
Prepared by shall become and remain the absolute property of the Client, and
the Consultant the Consultant shall, not later than upon termination or expiration
of this Contract, deliver all such documents to the Client, together
with a detailed inventory.
37.2 The Consultant may retain a copy of such documents and

software, and use such software for their own use with the prior
written approval of the Client.
37.3 Other restrictions, if any, about the future use of these

documents and software, if any, shall be as specified in the PCC.
38. Proprietary 38.1 Equipment, tools and materials made available to the Consultant
Rights on by the Client, or purchased by the Consultant wholly or partly with
Equipment funds provided by the Client, shall be the property of the Client
and Materials and shall be marked accordingly.
Furnished by
the Client. 38.2 Upon termination or expiration of this Contract, the Consultant
shall make available to the Client an inventory of such equipment
and materials and shall dispose of such equipment and materials
in accordance with the Client’s instructions.
38.3 During the possession of such equipment and materials, the

Consultant, unless otherwise instructed by the Client in writing,
shall insure them at the expense of the Client in an amount equal
to their full replacement value.
E. Obligations of the Client

39. Assistance 39.1 The Client shall use its best efforts to ensure that the Government
and shall:
Exemptions
(a) provide the Consultant, Sub-Consultants and
Personnel with documents as shall be necessary to
enable the Consultant, Sub-Consultants or Personnel to
perform the Services;
(b) issue to officials, agents and representatives of the
Government all such instructions as may be necessary or
appropriate for the prompt and effective implementation of
the Services;
(c) assist the Consultant in obtaining necessary licenses
and permits needed to carry out the Services; and
(d) provide to the Consultant, Sub-Consultants and
Personnel any such other assistance as may be specified
in the PCC.
40. Access to 40.1 The Client warrants that the Consultant shall have, free of charge,
Land unimpeded access to all land in respect of which access is

required for the performance of the Services. The Consultant shall,
however, be responsible for any damage to such land or any
property thereon resulting from such access, and will indemnify the
Consultant and each of the Personnel in respect of liability for any
such damage, unless such damage is caused by the default or
negligence of the Consultant or any Sub-Consultant or the
Personnel of either of them.
41. Change in the 41.1 If, after the date of signing of the Contract, and during the
Applicable performance of the Contract, there is any change in the Applicable
Law Related Law with respect to taxes which increases or decreases the cost
to Taxes incurred by the Consultant in performing the Services, then the
amounts otherwise payable to the Consultant under this Contract
shall be increased or decreased accordingly by agreement
between the Parties hereto, and corresponding adjustments shall
be made to the ceiling amount specified in GCC Sub Clause 44.2.
42. Services and 42.1 The Client shall make available to the Consultant, for the purposes
Facilities of the Services, free of any charge, the services and facilities
described in Appendix 4 to the Contract at the times and in the
manner specified.
42.2 In case that such services and facilities shall not be made
available to the Consultant as specified in Appendix 4, the Parties
shall agree on:
(a) any time extension that may be appropriate to grant to the
Consultant for the performance of the Services;
(b) the manner in which the Consultant shall procure any
such services and facilities from other sources, and
(c) the additional payments, if any, to be made to the
Consultant as a result thereof pursuant to GCC Sub
Clause 48.1.
F. Payments to the Consultants

43. Payment 43.1 In consideration of the Services performed by the Consultant
under this Contract, the Client shall make to the Consultant such
payments and in such manner as stated under GCC Clauses 44 to
53.
44. Cost 44.1 An estimate of the cost of the Services is set forth in Appendix 5
Estimate of to the contract.
Services:
Ceiling 44.2 Except as may be otherwise agreed under GCC Clause 21 and
Amount subject to GCC Sub Clause 48.1, payments under this Contract
shall not exceed the ceiling as specified in the GCC Sub Clause
47.1.

44.3 Notwithstanding GCC Sub Clause 44.2, if pursuant to any of the
GCC Clauses 41 or 42, the Parties shall agree that additional
payments as the case may be, shall be made to the Consultant in
order to cover any necessary additional expenditures not
envisaged in the cost estimate referred to in GCC Sub Clause
44.1 above, the ceiling set forth in GCC Sub Clause 44.2 above
shall be increased by the amount of any such additional
payments.
45. Payments: 45.1 Payments due to the Consultant in each certificate shall be made
General into the Bank Account, in any scheduled Bank of Bangladesh, of
the legal title of the Consultant specified in the PCC, nominated
by the Consultant in the currency specified in the Contract.
45.2 With the exception of the final payment as stated under GCC
Clause 53, payments do not constitute acceptance of the
Services nor relieve the Consultant of any obligations hereunder.
. Lump-Sum 46.1 The total payment due to the Consultant shall not exceed the
Payment Contract Price which is an all inclusive fixed lump-sum covering
all costs required to carry out the Services described in
Appendix 1.
47. Contract 47.1 The Contract Price is set forth in the PCC.
Price
48. Payment for 48.1 Payment for additional Services shall be made as agreed under
Additional GCC Sub Clause 21.
Services
49. Modes of 49.1 Payments in respect of the Services shall be made in line with
Billing and outputs according to the payment schedule as specified in GCC
Payment Clauses 50, 51 and 53.
50. Advance 50.1 If so specified in the PCC, an Advance Payment shall be made to
Payment the Consultant, of the amount and within the number of days
after the Effective Date as specified in the PCC. The Advance
Payment shall be made against the provision of a Bank
Guarantee by the Consultant which shall:
(a) remain effective until the Advance Payment has
been fully amortized as specified in the PCC; and
(b) be in the format, without any alteration, as shown in
Appendix 6.
50.2 Advance Payments shall be amortized by the Client in the

manner as specified in the PCC until fully offset.
51. Interim
51.1 Payment will be made according to the payment schedule as
Payments
specified in the PCC subject to the provision of Advance
Payment stated in GCC Clause 50. Any other payment shall also
be made after the conditions as specified in the PCC for such
payment have been met, and the Consultant has submitted an
invoice not later than fifteen (15) days after that condition met, to

the Client specifying the amount due.
51.2 The Client shall pay the Consultant within thirty (30) days after
the receipt by the Client, of the invoices.
51.3 If the Client has delayed payment beyond thirty (30) days after
the due date, interest at the annual rate as specified in the PCC
shall become payable as from the above due date on any
amount due by, but not paid on, such due date.
52. Amendment 52.1 The amendment to Contract shall generally include extension of
to Contract time to the Intended Completion Date, increase or decrease in
original Contract Price and any other changes duly approved
under the Conditions of the Contract.
52.2 The Client shall amend the Contract, incorporating the changes
approved, in accordance with the Delegation of Financial Power
or Sub-delegation thereof and, introduced to the original terms
and conditions of the Contract, including prior review where
necessary.
53. Final 53.1 The final payment under this Clause shall be made only after the
Payment final report and a final statement, identified as such, shall have
been submitted by the Consultant and approved as satisfactory
by the Client. The Services shall be deemed completed and
finally accepted by the Client and the final report and final
statement shall be deemed approved by the Client as satisfactory
sixty (60) days after receipt of the final report and final statement
by the Client unless the Client, within such sixty (60) day period,
gives written notice to the Consultant specifying in detail
deficiencies in the Services, the final report or final statement.
The Consultant shall thereupon promptly make any necessary
corrections, and thereafter the foregoing process shall be
repeated until such time as the final report and the final
statement have been approved by the Client.
54. Suspension 54.1 The Client may, by written notice of suspension to the
of Payments Consultant, suspend all or part of the payments to the Consultant
hereunder if the Consultant fails to perform any of its obligations
under this Contract, including the carrying out of the Services,
provided that such notice of suspension:
(a) shall specify the nature of the failure, and
(b) shall request the Consultant to remedy such failure within
a period not exceeding thirty (30) days after receipt by the
Consultant of such notice of suspension.
G. Time Control
55. Completion 55.1 The Consultant shall carry out the Services in accordance with
of Services the Programme submitted by the Consultant and, as updated
with the approval of the Client, and complete them in all respects
by the Intended Completion Date, as specified in the GCC Sub

Clause 20.1.
56. Early 56.1 If at any time during performance of the Contract, the Consultant
Warning or its Sub-Consultants should encounter events, circumstances
conditions that may adversely affect the quality of the work,
increase the cost of Services or delay the execution of the
Services, the Consultant shall promptly notify the Client in writing
of the delay, its likely duration, and its cause. As soon as
practicable after receipt of the Consultant’s notice, the Client
shall evaluate the situation, and the Consultant shall cooperate
with the Client in making and considering proposals for how the
effect of such an event or circumstance can be avoided or
reduced.
57. Extension of 57.1 In the event the Consultant is unable to

the Intended complete the assignment by the Intended Completion Date it may
Completion request the Client to extend the Intended Completion Date giving
Date reasons. The Client shall extend the Intended Completion Date if
the reasons given by the Consultant, including prior review where
necessary, are found acceptable. The Client shall, however,
decide by how much to extend the Intended Completion Date.
58. Progress 58.1 The Client and the Consultant shall arrange progress meetings at
Meetings regular intervals to review the progress of works. The meeting
may review the plans for dealing with matters raised in
accordance with the early warning procedure.
58.2 The Client shall record the business of

progress meetings and provide copies of the record to those
attending the meeting and to the Consultant for action.
H. Good Faith and Fairness

59. Good Faith 59.1 The Parties undertake to act in good faith with respect to each
and Fairness other’s rights under this Contract and to adopt all reasonable
measures to ensure the realization of the objectives of this
Contract.
59.2 The Parties recognize that it is impractical in the Contract to

provide for every contingency which may arise during the life of
the Contract, and the Parties hereby agree that it is their intention
that this Contract shall operate fairly as between them, and
without detriment to the interest of either of them, and that, if
during the term of this Contract either Party believes that this
Contract is operating unfairly, the Parties will use their best efforts
to agree on such action as may be necessary to remove the cause
or causes of such unfairness, but no failure to agree on any action
pursuant to this Clause shall give rise to a dispute subject to
arbitration in accordance with GCC Clause 71.2.
I. Termination and Settlement of Disputes

60. Termination 60.1 The Client or the Consultant, without prejudice to any other
for Default remedy for breach of Contract, by notice of default sent to the

other party, may terminate the Contract in whole or in part if the
other party causes a fundamental breach of contract. In such an
occurrence one party shall give not less than twenty-eight (28)
days’ written notice of termination to the other party.
60.2 Fundamental breaches of the Contract shall include but shall not
be limited to, the following:
(a) If the Consultant fails to remedy a failure in the
performance of their obligations hereunder, as specified in a
notice of suspension pursuant to GCC Clause 54, within
twenty-eight (28) days of receipt of such notice of suspension
or within such further period as the Client may have
subsequently approved in writing;
(b) If the Consultant submits to the Client a statement
which has a material effect on the rights, obligations or
interests of the Client and which the Consultant knows to be
false;
(c) If the Consultant, in the judgment of the Client, has
engaged in corrupt, fraudulent, collusive and coercive
practices in competing for or in executing this Contract;
(d) If the Consultant or the Client fails to comply with
any final decision reached as a result of arbitration
proceedings pursuant to GCC Sub Clause 71.2;
(e) If the Client fails to pay any money due to the
Consultant pursuant to this Contract and not subject to
dispute pursuant to GCC Sub Clause 71.2 within forty-five
(45) days after receiving written notice from the Consultant
that such payment is overdue; or
(f) If the Client is in material breach of its obligations
pursuant to this Contract and has not remedied the same
within forty-five (45) days (or such longer period as the
Consultant may have subsequently approved in writing)
following the receipt by the Client of the Consultant’s notice
specifying such breach.
61. Termination 61.1 The Client and the Consultant may at any time terminate the
for Contract by giving notice to the other party if:
Insolvency
(a) the Client becomes bankrupt or otherwise insolvent;
(b) the Consultant becomes (or, if the Consultant consist
of more than one entity, if any of its Members
becomes) insolvent or bankrupt or enter into any
agreements with their creditors for relief of debt or
take advantage of any law for the benefit of
debtors or go into liquidation or receivership
whether compulsory or voluntary; or
(c) in such event, termination will be without
compensation to any party, provided that such
termination will not prejudice or affect any right of
action or remedy that has accrued or will accrue
thereafter to the other party.

62. Termination 62.1 The Client, by notice sent to the Consultant, may in its sole
for discretion and for any reason whatsoever, terminates the
Convenience Contract, in whole or in part, at any time for its convenience. The
notice of termination shall specify that termination is for the
Client’s convenience, the extent to which performance of the
Consultant under the Contract is terminated, and the date upon
which such termination becomes effective.
63. Termination 63.1 The Client and the Consultant may at any time terminate the
because of Contract by giving notice to the other party if, as the result of
Force Force Majeure, the Consultant is unable to perform a material
Majeure portion of the Services for a period of not less than sixty (60) days.
64. Force 64.1 For the purposes of this Contract, “Force Majeure” means an
Majeure event which is beyond the reasonable control of a Party, is not
foreseeable, is unavoidable, and its origin is not due to
negligence or lack of care on the part of a Party, and which
makes a Party’s performance of its obligations hereunder
impossible or so impractical as reasonably to be considered
impossible in the circumstances, and includes, but is not limited
to, war, riots, civil disorder, earthquake, fire, explosion, storm,
flood, epidemics, or other adverse weather conditions, strikes,
lockouts or other industrial action (except where such strikes,
lockouts or other industrial action are within the power of the
Party invoking Force Majeure to prevent), confiscation or any
other action by Government agencies.
64.2 Force Majeure shall not include any:

(a) event which is caused by the negligence or intentional
action of a Party or such Party’s Sub-Consultants or
agents or employees, or
(b) event which a diligent Party could reasonably have been
expected both to take into account at the time of the
conclusion of this Contract, and avoid or overcome in the
carrying out of its obligations hereunder.
64.3 Force Majeure shall not include insufficiency of funds or failure to

make any payment required hereunder.
64.4 The Head of the Procuring Entity decides the existence of a

Force Majeure that will be the basis for measures to be taken by
either Party, as stated under GCC Sub Clause 66.1.
65. No Breach of 65.1 The failure of a Party to fulfil any of its obligations hereunder shall
Contract not be considered to be a breach of, or default under, this
Contract insofar as such inability arises from an event of Force
Majeure, provided that the Party affected by such an event has
taken all reasonable precautions, due care and reasonable
alternative measures, all with the objective of carrying out the
terms and conditions of this Contract.
66. Measures to 66.1 A Party affected by an event of Force Majeure shall continue to
be Taken on perform its obligations under the Contract as far as is reasonably

Force practical, and shall take all reasonable measures to minimize the
Majeure consequences of any event of Force Majeure.
66.2 A Party affected by an event of Force Majeure shall notify the

other Party of such event as soon as possible, and in any case
not later than fourteen (14) days following the occurrence of such
event, providing evidence of the nature and cause of such event,
and shall similarly give written notice of the restoration of normal
conditions as soon as possible.
66.3 Any period within which a Party shall, pursuant to this Contract,
complete any action or task, shall be extended for a period equal
to the time during which such Party was unable to perform such
action as a result of Force Majeure.
66.4 During the period of their inability to perform the Services as a

result of an event of Force Majeure, the Consultant, upon
instructions by the Client, shall either:
(a) demobilize, in which case the Consultant shall be
reimbursed for additional costs they reasonably and
necessarily incurred, and, if required by the Client, in
reactivating the Services; or
(b) continue with the Services to the extent possible, in
which case the Consultant shall continue to be paid under
the terms of this Contract and be reimbursed for
additional costs reasonably and necessarily incurred.
67. Cessation of 67.1 Upon termination of the Contract pursuant to GCC Clause 60 to
Rights and 63, or upon expiration of this Contract pursuant to GCC Clause
Obligations 20, all rights and obligations of the Parties hereunder shall cease,
except
(a) such rights and obligations as may have accrued on the
date of termination or expiration;
(b) the obligation of confidentiality set forth in GCC Clause
31;
(c) the Consultant’s obligation to permit inspection, copying
and auditing of their accounts and records set forth in
GCC Clause 34; and
(d) any right which a Party may have under the Applicable
Law.
68. Cessation of 68.1 Upon termination of the Contract by notice of either Party to the
Services other pursuant to GCC Clauses 60 to 63, the Consultant shall,
immediately upon dispatch or receipt of such notice, take all
necessary steps to bring the Services to a close in a prompt and
orderly manner and shall make every reasonable effort to keep
expenditures for this purpose to a minimum. With respect to
documents prepared by the Consultant and equipment and
materials furnished by the Client, the Consultant shall proceed as
provided, respectively, by GCC Clause 37 and or 38.
69.1 Upon termination of this Contract pursuant to GCC Clause to 60
69. Payment

to 63, the Client shall make the following payments to the
upon
Consultant:
Termination
(a) payment pursuant to GCC Clause 44 to 53 for Services
satisfactorily performed prior to the effective date of
termination;
(b) except in the case of termination pursuant to GCC Sub

Clause 60.2 (a), (b), & (c) and GCC Sub Clause 61.1 (b),
reimbursement of any reasonable cost incidental to the
prompt and orderly termination of the Contract, including
the cost of the return travel of the Personnel and their
eligible dependents.
70. Disputes 70.1 If either Party disputes whether an event specified in GCC
about Events Clause 60, 61 or 62 has occurred, such Party may, within forty-
of five (45) days after receipt of notice of termination from the other
Termination Party, refer the matter to arbitration pursuant to GCC Sub Clause
71.2, and this Contract shall not be terminated on account of
such event except in accordance with the terms of any resulting
arbitral award.
70.2 In the case of disagreement between the Parties as to the

existence or extent of Force Majeure, the matter shall be settled
according to GCC Clause 71.
71. Settlement of 71.1 Amicable Settlement

Disputes
The Client and the Consultant shall use their best efforts to
settle amicably all disputes arising out of or in connection with
this Contract or its interpretation.
71.2 Arbitration
(a) If the Parties are unable to reach a settlement within twenty-eight
(28) days of the first written correspondence on the matter of
disagreement, then either Party may give notice to the other
party of its intention to commence arbitration.
(b) Any dispute or difference in respect of which a notice of intention
to commence arbitration has been given in accordance with this
Clause shall be finally settled by arbitration. Arbitration may be
commenced prior to or after delivery of the Services under the
Contract. Arbitration proceedings shall be conducted in
accordance with the Arbitration Act (Act No 1 of 2001) of
Bangladesh as at present in force at the location specified in the
PCC.
(c) Notwithstanding any reference to arbitration herein
(i) the parties shall continue to perform their respective
obligations under the Contract unless they otherwise
agree ; and
(ii) the Client shall pay the Consultant any monies due
the Consultant
71.3 The expiration of the Intended Completion Date under GCC Sub
Clause 55.1 and, the initiation of settlement of disputes like

amicable and arbitration under GCC Sub Clause 71.1 and 71.2
shall not be deemed a termination of the Contract.

Section 4. Particular Conditions of Contract
Amendments of, and Supplements to, Clauses in the General
Conditions of Contract
GCC Clause
Issued on: 15/07/2020
GCC 1.1(b) The Client is
Department of Information and Communication Technology, ICT
Division, ICT Tower, Agargaon, Dhaka.
GCC 1.1(e) The Consultant is
_____________________________________
_____________________________________
_____________________________________
GCC 2.1 The assignment is to be completed in the following phases:

 Pre-Promotion & Preparation
 Content Development & Promotion
 Campaign & Reporting
 Final Event for Gala Round
GCC 3.1 The Client’s addresses for the purpose of Communications and Notices
under this Contract is :
Contact Person :
Musharrat Jebin (Deputy Secretary)
Director (Finance and Administration), Department of ICT
Telephone : +880 2 55006923
Fax No. : +880 2 55006882
e-mail address : [email protected]
The Consultant’s addresses for the purpose of Communications and
Notices under this Contract is :
Contact Person :
Address :
Tel :
Fax :
e-mail address:
[If the Consultant is a Joint Venture the Contact Person shall be designated from the
Leading Partner]
GCC 6.1(e) The following additional documents shall form the part of the Contract:
(a) the Contract Agreement;
(b) the Particular Conditions of Contract (PCC);
(c) the General Conditions of Contract (GCC);
(d) the Appendix 1 to 6; and
Appendix 1: Description of the Services
Appendix 2: Reporting Requirements
Appendix 3: Key Personnel and Sub Consultants
Appendix 4: Services and Facilities to be provided by the Client

Appendix 5: Cost Estimates
Appendix 6: Form of Bank Guarantee for Advance Payment
(e) Valid Trade License
(f) Income Tax Certificate
(g) Advertisement of the Invitation; and
(h) Any other document as specified in the PCC forming part of the
Contract.
GCC 8.1 Non eligible country is Israel.
GCC 11.1 The Member-in-Charge is: [insert name with designation]

[If the Consultant is a Joint Venture, the name of the Person whose address is specified in
GCC Clause 3.1 should be inserted here. If the Consultant is not a Joint Venture, this
Clause shall not be applicable]
GCC 12.1 The Authorized Representatives are:

For the Client :
Musharrat Jebin (Deputy Secretary)
Director (Finance and Administration), Department of ICT
Telephone : +880 2 55006923
Fax No. : +880 2 55006882
e-mail address : [email protected]
For the Consultant: [insert name with designation as in GCC Sub Clause 3.1]
GCC 17.1 The conditions for effectiveness of the Contract are the following:
[insert here any conditions for effectiveness of the Contract, e.g., receipt by Consultant of Advance
Payment and by Client of Advance Payment Guarantee; refer GCC Clause 50. If there are no
effectiveness conditions, then state ‘none’. If the Contract shall come into effect on the date it is
signed this Clause shall not be applicable]
GCC 18.1 The time for commencement of the Services shall be 365 days after the
Effective Date of the Contract.
GCC 19.1 The Contract period shall be 365 days after the Effective Date of the
Contract.
GCC 20.1 The Contract shall expire at the end of 365 days after the Effective Date
of the Contract.
GCC 32.4(a) The Consultant is notified of such actions, claims, losses or damages not
later than six (6) months after conclusion of the Services.
GCC 32.4(b) The ceiling on Consultant’s liability shall be limited to not less than the
Contract Price.
GCC 33.1(a) The risks and the coverage shall be as follows:

(a) Third Party motor vehicle liability insurance in respect of motor

vehicles operated in Bangladesh by the Consultant or its Personnel
or any Sub-Consultants or their Personnel, with a minimum
coverage of [insert amount as prevalent];
(b) Third Party liability insurance, with a minimum coverage of [insert
amount as prevalent];
(c) Professional Liability insurance, with a minimum coverage of [insert

amount equivalent to Contract Price ];
(d) Employer’s Liability and Workers’ Compensation insurance in

respect of the Personnel of the Consultant and of any Sub-
Consultant, in accordance with the relevant provisions of the
Applicable Law, as well as, with respect to such Personnel, any
such life, health, accident, travel, or other insurance as may be
appropriate; and
(e) Insurance against loss of or damage to (i) equipment and materials
purchased in whole or in part with funds provided under this
Contract, (ii) the Consultant’s property used in the performance of
the Services, and (iii) any documents prepared by the Consultant in
the performance of the Services.
[delete not appropriate]
GCC 35.1(c) The other actions that shall require Client’s approval are:
 Approval of all Contents
 Approval of all design
 Approval of all Quiz
 Approval of all Judges Panel
 Approval of all Platform
 Approval of all design
 Approval of TVC & RDC
 Approval of Web Application
GCC 37.3 The other restrictions about future use of documents and software;
“The Consultant shall not use these documents and software for purposes
unrelated to this Contract without the prior written approval of the Client”.
GCC 39.1(d) Assistance for carrying out the Services to be provided by the Client are-
a) Authorization and any related letters, whenever necessary, will be
provided;
b) Gate Pass, whenever necessary, will be provided; and
c) Any others related to the assignment
GCC 45.1 The particulars of the Bank Account nominated are as follows :
Title of the Account : [insert title to whom the Contract awarded]
Name of the Bank : [insert name with code, if any]
Name of the Branch : [insert branch name with code ,if any]
Account Number : [insert number]
Address : [insert location with district]

Tel :
Fax :
e-mail address :
[information furnished by the Consultant shall be substantiated by the concerned Bank

and authenticated by the Client]
GCC 47.1 The Contract Price is [insert amount]
GCC 50.1 Advance Payment: 10 percent of the Contract Price shall be paid within
[insert number] days after the Effective Date against the submission of a
Bank Guarantee in prescribed format for the same.
Bank Guarantee shall remain effective until 30/12/2021
GCC 50.2 Advance Payment will be amortized by the Client in the following manner:
As required by the Client.
GCC 51.1 Payments shall be made in line with agreed-on outputs according to the
following schedule:
[This is a sample payment mode and should be specifically drafted by the Client for each
Contract depending on the type of deliverables]
 Inception Report: Ten (10) percent of the lump-sum Contract Price

shall be paid upon submission of the Inception Report duly accepted
by the Client.
 Interim Report: Twenty-five (25) percent of the lump-sum Contract
Price shall be paid upon submission of the Interim Report duly
accepted by the Client.
 Draft Final Report: Thirty-five (35) percent of the lump-sum Contract
Price shall be paid upon submission of the Draft Final Report duly
accepted by the Client.
 Final Report: Twenty (20) percent of the lump-sum Contract Price
shall be paid upon submission of the Final Report duly accepted by the
Client.
 Users Manual and Training (where applicable): Ten (10) percent of
the lump-sum Contract Price shall be paid upon completion of the
Manual and Training.
The Bank Guarantee shall be released when the total payments reach
sixty (60) percent of the lump-sum Contract Price.
GCC 51.3 The Consultant shall be entitled to receive financing charges for delayed
payment during the period of delay at the following rate;
[insert interest rate]
[usually at the prevailing annual rate of interest for commercial borrowing established in
the country]
GCC 71.2(b) The place of Arbitration is: ICT Division, ICT Tower, Agargaon, Dhaka.
Or, as rules

Section 5. Proposal & Contract Forms
5A. Technical Proposal - Standard Forms
[Comments in brackets provide guidance to the short-listed Consultants for the preparation of their Technical
Proposals; they should not appear on the Technical Proposals to be submitted.]
[Forms 5A1 to 5A8 are to be used for the preparation of the Technical Proposal according to the instructions as
stated under ITC Sub Clause 23.1. Such Forms are to be used whichever is the selection method as stated
under ITC Sub Clause 1.1 of the Proposal Data Sheet]
5A1 Technical Proposal Submission Form
5A2 Consultant’s Organization and Experience

a. Consultant’s Organization
b. Consultant’s Experience
5A3 Comments or Suggestions on the Terms of Reference and, on Services and Facilities to be provided by
the Client
a. On the Terms of Reference

b. On the Client’s Services and Facilities
5A4 Descriptions of the Approach, Methodology, and Work Plan for Performing the Assignment
5A5 Work Schedule
5A6 Team Composition and Task Assignments
5A7 Staffing Schedule
5A8 Curriculum Vitae (CV) for Proposed Professional Staff

Form 5A1 Technical Proposal Submission Form
[Dhaka,, Date]
To:
Director General
ICT Tower, Agargaon, Dhaka.
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [insert title of assignment] in accordance
with your Request for Proposal dated [dd/mm/yy] and our Proposal. We are hereby submitting our Proposal,
which includes the Technical Proposal, and the Financial Proposal sealed under two separate envelopes.
We are submitting our Proposal in association with: [insert a list with full name and address of each
associated Consultant, also specify, whether they are in Joint Venture or as Sub-Consultants].
If negotiations are held during the period of validity of the Proposal, i.e., before the date indicated in ITC
Sub Clause 30.1 of the Proposal Data Sheet, we undertake to negotiate on the basis of the proposed staff. Our
Proposal is binding upon us and subject to the modifications resulting from Contract negotiations.
We undertake, if our Proposal is accepted, to commence the consulting services related to the
assignment not later than the date indicated in ITC Sub Clause 56.1of the Proposal Data Sheet.
We also confirm that the Government of Bangladesh has not declared us, or any Sub -Consultants for any
part of the Contract, ineligible on charges of engaging in corrupt, fraudulent, collusive or coercive practices. We
furthermore, pledge not to indulge in such practices in competing for or in executing the Contract, and we are
aware of the relevant provisions of the Proposal Document as stated under ITC Clause 4.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature
[in full and initials]
Name and
designation of
Signatory
Name of Firm
Address

Form 5A2 Consultant’s Organization and Experience
Consultant’s Organisation
[provide here a brief description (maximum two pages) of the background and organization of the Consultant]
Consultant’s Experience
Major Works Undertaken that best Illustrates Qualifications
[using the format below, provide information on each assignment for which your firm was legally contracted for carrying out consulting
services similar to the ones requested under this assignment ]
Assignment Name: Country:

“Development and Promotion of Video Bangladesh
(Interview Based & Amar Bangabandhu) on
Mujib Centenary” as a part of “Mujib Year on
Digital Platform
Assignment Location Duration of assignment (months):

within country: Bangladesh and abroad (for
branding)
Name of Client: Professional Staff provided by your Organization:
Department of Information and No of Staff:
Communication Technology
Start Date Completion Date No of Staff-Months
(Month/Year) (Month/Year)
Name of Joint Venture Consultants, if any: No of Staff-Months of Professional Staff provided

by Joint Venture Consultants:
Name of Senior Staff (Project Director/Coordinator, Team Leader) Involved and Functions
Performed:
Detailed Narrative Description of Project:
Detailed Description of Actual Services Provided by your Staff:
Firm’s Name:
Authorized
Signature:

Form 5A3 Comments and Suggestions on the Terms of Reference and, on Services and
Facilities to be provided by the Client
On the Terms of Reference
[Present and justify here any modifications or improvement to the Terms of Reference you are proposing to
improve performance in carrying out the assignment (such as deleting some activity you consider unnecessary,
or adding another, or proposing a different phasing of the activities or proposing an alternative method of
undertaking the work). Such suggestions should be concise and to the point, and incorporated in your Proposal]
On Services and Facilities
[Comment here on services and facilities to be provided by the Client as stated under ITC Sub Clause 28.1.
Sheet including: administrative support, office space, local transportation, equipment, data, etc.]

Form 5A4 Description of Approach, Methodology and Work Plan for Performing the
Assignment
[Technical approach, methodology and work plan are key components of the Technical Proposal. It is suggested that you present your
Technical Proposal divided into the following three chapters:
- Technical Approach and Methodology,

- Work Plan, and
- Organization and Staffing.]
a) Technical Approach and Methodology. Here you should explain your understanding of the objectives of
the assignment, approach to the services, methodology for carrying out the activities and obtaining the
expected output, and the degree of detail of such output. You should highlight the problems being
addressed and their importance, and explain the technical approach you would adopt to address them.
You should also explain the methodologies you propose to adopt and highlight the compatibility of those
methodologies with the proposed approach, (e.g., the methods of interpreting the available data; carrying
out investigations, analyses, and studies; comparing alternative solutions). This Chapter should
incorporate any modifications to the TOR proposed by you. In case the TOR requires the Consultant to
provide a quality plan and carry out the assignment according to its provisions, an outline of the quality
plan (e.g., its list of contents) should be included in this Chapter of the Technical Proposal.
b) Work Plan. Here you should propose the main activities of the assignment, their content and duration,
phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates of the
reports. The proposed work plan should be consistent with the technical approach and methodology,
showing understanding of the TOR and ability to translate them into a feasible working plan. A list of the
final documents, including reports, drawings, and tables to be delivered as final output, should be included
here. The Work Plan should be consistent with the Work Schedule of Form 5A5.
c) Organization and Staffing. In this chapter you should propose the structure and composition of your
team. You should list the main disciplines of the assignment, the key expert responsible, and proposed
technical and support staff. The roles and responsibilities of professional staff should be set out in job
descriptions. In case of association, this Chapter will indicate how the duties and responsibilities will be
shared. The organization and staffing will be reflected in the Team Composition and Task Assignments of
Form 5A6, and the Staffing schedule of Form 5A7. An organization chart illustrating the structure of the
team and its interfaces with the Client and other institutions involved in the project also should be
provided.

Form 5A5 Work Schedule
Months2
N° Activity1
1 2 4 4 5 6 7 8 9 10 11 12 n
1
2
3
4
5
1
Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and other benchmarks such as Client approvals.
For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.
2
Duration of activities shall be indicated in the form of a bar chart. Months are counted from the start of the assignment.
Form 5A6 Team Composition and Task Assignments
Area of Position
Name of Staff Firm/Organisation Task Assigned
Expertise Assigned
Form 5A7 Staffing Schedule

Name of Staff-month input by month1 Total staff-month input2
N°
Staff 1 2 4 4 5 6 7 8 9 10 11 12 n Home Field Total
1
Total
1
For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g.: draftsmen, clerical staff, etc.).
2
Months are counted from the commencement of the services. For each staff indicate separately staff-month input for home and field work.

Form 5A8 Curriculum Vitae (CV) for Each Proposed Professional Staff
Name of the Consultant

Name of the Client Department of Information and Communication
Technology
1 PROPOSED POSITION [From the Terms of Reference, state the position

FOR which the Consultant will be engaged. Only one
candidate shall be nominated for each position]
THIS PROJECT
2 NAME OF STAFF [state full name]
3 DATE OF BIRTH
4 NATIONALITY
5 MEMBERSHIP IN [state rank and name of society and year of

PROFESSIONAL attaining that rank]
SOCIETIES
6 EDUCATION: [list all the colleges/universities which the consultant

attended, stating degrees obtained, and dates, and
list any other specialised education of the
consultant]
7 OTHER TRAINING [indicate significant training since degrees under

EDUCATION were obtained, which is pertinent to
the proposed tasks of the Consultant]
Language Speaking Reading Writing

LANGUAGES & DEGREE
8 OF
PROFICIENCY e.g. English Fluent Excellent Excellent
9 COUNTRIES OF WORK
EXPERIENCE
10 EMPLOYMENT RECORD [The Consultant should clearly distinguish whether

as an “employee” of the firm or as a “Consultant” or
[starting with position list in “Advisor” of the firm]
reverse order every
employment held and [The Consultant should clearly indicate the Position
state the start and end held and give a brief description of the duties in
dates of each which the Consultant was involved]
employment]
EMPLOYER 1 FROM: TO:

[e.g. January 1999] [e.g. December 2001
(etc)
11 WORK UNDERTAKEN [give an outline of experience and training most

THAT BEST ILLUSTRATES pertinent to tasks on this assignment, with degree
YOUR CAPABILITY TO of responsibility held]
HANDLE THIS
ASSIGNMENT
12 COMPUTER SKILLS [give details of knowledge and skills]
CERTIFICATION [do not amend this certification]
I, the undersigned, certify that (i) I was not a former employee of the Client immediately before
submission of this Proposal, (ii) I have not offered my CV to be proposed by a Firm other than
this Consultant for this assignment and, (iii) to the best of my knowledge and belief, this CV
correctly describes myself, my qualifications, and my experience. I also understand that any
wilful mis-statement described herein may lead to my disqualification or dismissal, if engaged.
I have been employed by [name of the Consultant] continuously for the last twelve (12) months
as regular full time staff. Indicate “Yes” or “No” in the boxes below:
YES NO
Signature
Date of Signing
Day / Month / Year

5B. Financial Proposal - Standard Forms
[Comments in brackets provide guidance to the short-listed Consultants for the preparation of their
Financial Proposals; they should not appear on the Financial Proposals to be submitted.]
[Forms 5B1 to 5B4 are to be used for the preparation of the Financial Proposal according to the
instructions as stated under ITC Sub Clause 25.1. Such Forms are to be used whichever is the selection
method as stated under ITC Sub Clause 1.1 of the Proposal Data Sheet]
5B1 Financial Proposal Submission Form
5B2 Summary of Costs
5B3 Breakdown of Staff Remuneration
5B4 Breakdown of Reimbursable expenses

Form 5B1 Financial Proposal Submission Form
[Dhaka, Date]
To:
Director General
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [ Insert title of
assignment] in accordance with your Request for Proposal dated [insert date] and our
Technical Proposal. Our attached Financial Proposal is for the sum of [insert amount in
words and figures]. This amount is exclusive of local taxes, which we have estimated at
[insert amount in words and figures] and, which shall be discussed during negotiations and
shall be added to the above amount for determining the Contract Price.
Our Financial Proposal shall be binding upon us subject to the modifications

resulting from Contract negotiations, up to expiration of the validity period of the
Proposal, i.e. before the date indicated in ITC Sub Clause 30.1 of the Proposal Data
Sheet.
Commissions and Gratuities paid or to be paid by us to the agents relating to

this Proposal and Contract execution, if we are awarded the Contract, are listed below:
Purpose of
Name and Address of Agents Amount Commission or
Gratuity
OR
No Commissions or Gratuities have been paid or are to be paid by us to agents
relating to this Proposal and Contract execution, if we are awarded the Contract.
In accordance with GCC Sub Clause 34, we acknowledge and accept the
Client’s right to inspect and audit all records relating to our proposal irrespective of
whether we enter into a Contract with the Client as result of this Proposal.
We also declare that the Government of Bangladesh has not declared us or any
Sub-Consultants for any part of the Contract, ineligible on charges of engaging in
corrupt, fraudulent, collusive, or coercive practices. We furthermore, pledge not to
indulge in such practices in competing for or in executing the Contract, and are aware
of the relevant provisions of the Proposal Document as stated under ITC Clause 4.
We understand you are not bound to accept any Proposal you receive.
Signed
In the capacity of:
Duly authorized to sign the Proposal on behalf of the
Consultant.
Date:
Form 5B2 Summary of Costs

Cost Component Costs
Staff Remuneration1
Reimbursable Expenses1
Total
1
Staff Remuneration and Reimbursable Expenses must coincide with relevant Total
Costs, net of local taxes to be paid by the Client, indicated in Forms 5B3 and 5B4.

Form 5B3 Breakdown of Staff Remuneration
[information to be provided in this Form shall only be used to establish payments to the Consultant for possible additional services requested by the Client]
Input 3 [Indicate Sub Cost for each staff] 4
Name1 Position2 Staff-month Rate3
(Staff-months)
Staff
Head Office
Field
Total =
1
Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g. draftsmen, clerical staff).
2
Positions must coincide with the ones indicated in Form 5A7.
3
Indicate the total expected input of staff and staff-month rate required for carrying out the activity indicated in the Form.
4
For each staff indicate the remuneration. Remuneration = Staff-month Rate x Input.

Form 5B4 Breakdown of Reimbursable Expenses
[information to be provided in this Form shall only be used to establish payments to the Consultant for possible additional services requested by the Client]
Unit Indicate sub cost for each item3
N° Description1 Unit Quantity
Cost2
Per diem allowances Day
Travel expenses Trip
Communication costs
between [insert place] and
[insert place]
Drafting, reproduction of
reports
Equipment, instruments, etc.
Materials, supplies, etc.

Use of computers software
Laboratory tests
Subcontracts
Other transportation costs
Office rent, clerical
assistance
4
Others (specify)
Total Costs
1
Delete items that are not applicable or, add other items according to ITC Sub Clause 25.1 of the Proposal Data Sheet
2
Indicate unit cost
3
Indicate the cost of each reimbursable item. Cost = Unit Cost x Quantity
4
No provision on account of physical contingency shall be kept wherein the scope of work has been precisely defined

5C. Contract Agreement
This CONTRACT (hereinafter called the “Contract”) is made the [insert day] day of the
month of [insert month], [insert year], between, on the one hand, [insert name of client]
(hereinafter called the “Client”) and, on the other hand, [insert name of Consultant]
(hereinafter called the “Consultant”).
[If the Consultant consists of more than one entity, the above should be partially
amended to read as follows: “… (hereinafter called the “Client”) and, on the other
hand, a joint venture consisting of the following entities, each of which will be jointly and
severally liable to the Client for all the Consultant’s obligations under this Contract,
namely, [insert name of Consultant] and [insert name(s) of other Consultant(s)]
(hereinafter called the “Consultant”).]
WHEREAS
(a) the Client has requested the Consultant to provide certain consulting services as
defined in this Contract (hereinafter called the “Services”);
(b) the Consultant, having represented to the Client that they have the required
professional skills, and personnel and technical resources, have agreed to
provide the Services on the terms and conditions set forth in this Contract; and
(c) the Client has received a credit/ loan/ grant from [insert name of Development
Partner] towards the cost of the services under this Contract, it being
understood (i) that payments by the Development Partner will be made only at
the request of the Client and upon approval by the Development Partner, (ii) that
such payments will be subject, in all respects, to the terms and conditions of the
agreement between the development partner and the Client.
[delete this Clause if not applicable].
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents forming the integral part of this Contract shall be
interpreted in the order of priority shown:
(a) The Form of Contract;
(b) The Particular Conditions of Contract (PCC);
(c) The General Conditions of Contract (GCC),
(d) The Appendices (1 to 6).
[ If any of these Appendices are not used, the words “Not Used” should be inserted
next to the title of the Appendix]
Appendix 1: Description of the Services

Appendix 2: Reporting Requirements
Appendix 3: Key Personnel and Sub Consultants
Appendix 4: Services and Facilities to be provided by the Client
Appendix 5: Cost Estimates
Appendix 6: Form of Bank Guarantee for Advance Payment
2. The mutual rights and obligations of the Client and the Consultant shall be as
set forth in the Contract, in particular:

(a) the Consultant shall carry out the Services in accordance with the
provisions of the Contract; and
(b) the Client shall make payments to the Consultant in accordance with the
provisions of the Contract.
IN WITNESS We, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
For and on behalf of [name of Client]
[Authorized Representative]
For and on behalf of [name of Consultant]
[ If the Consultant constitutes of more than one entity, all these entities should appear
as signatories, in the following manner:]
For and on behalf of each of the Members of the Consultant
[name of member]
[name of member]

5D. Appendices
Appendix 1 Description of the Services

Include the final Terms of Reference worked out by the Client and the
Consultant during Technical Proposal negotiations, dates for completion of
various tasks, place of performance for different tasks, specific tasks to be
approved by Client, etc.
Appendix 2 Reporting Requirements
List here format, frequency, and contents of reports; persons to receive them;
dates of submission; etc. If no reports are to be submitted, state here “Not
applicable.”
Appendix 3 Key Personnel and Sub Consultants
List hereunder:
3A Titles [and names, if already available], detailed job descriptions and
minimum qualifications of Key Personnel, and staff-months for each.
3B List of approved Sub Consultants (if already available); same information
with respect to their Personnel as in 3A.
Appendix 4 Services and Facilities to be provided by the Client
List here the Services and Facilities to be made available to the Consultant by
the Client.
Appendix 5 Cost Estimates
List hereunder cost estimates:
A. Monthly rates for Personnel (Key Personnel and other Personnel)
B. Reimbursable expenses:
1. Per diem allowances
2. Travel expenses
3. Communications
4. Printing of documents specified in Appendices.
5. Acquisition of specified equipment and materials to be paid for by
the Client (including transportation)
6. Cost of programming and use of, and communication between,
the computers.
7. Laboratory tests, model tests, and other technical services
8. Subcontracts
9. Other transportation costs
10. Office rent, clerical assistance
11. Other items not covered in the foregoing

Appendix 6 Bank Guarantee for Advance Payments
[this is the format for the Advance Payment Security to be issued by a scheduled Bank
of Bangladesh in accordance with GCC Clause 50.1]
Contract No: Date:
To:
Director General
Department of Information and
Communication Technology
ADVANCE PAYMENT GUARANTEE No:
We have been informed that [name of Consultant] (hereinafter called “the Consultant”)
has undertaken, pursuant to Contract No [reference number of Contract] dated [date of
Contract] (hereinafter called “the Contract”) for the delivery of [description of consulting
services] under the Contract.
Furthermore, we understand that, according to GCC Sub Clause 51.1, Advance

Payment(s) on Contracts must be supported by a Bank Guarantee.
At the request of the Consultant, we [name of Bank] hereby irrevocably unconditionally

undertake to pay you, without cavil or argument, any sum or sums not exceeding in
total an amount of Tk [insert amount in figures and in words] upon receipt by us of your first
written demand accompanied by a written statement that the Consultant is in breach of
its obligation(s) under the Contract conditions, without you needing to prove or show
grounds or reasons for your demand of the sum specified therein.
We further agree that no change, addition or other modification of the terms of the
Contract to be performed, or of any of the Contract documents which may be made
between the Client and the Consultant, shall in any way release us from any liability
under this guarantee, and we hereby waive notice of any such change, addition or
modification.
This guarantee is valid until [date of validity of guarantee], consequently, we must

receive at the above-mentioned office any demand for payment under this guarantee on
or before that date.
Signature Signature

Section 6. Terms of Reference (TOR)
Department of Information and Communication Technology under ICT Division, Ministry

of Posts, Telecommunications and Information Technology of the People’s Republic of
Bangladesh has been set its vision to “Establishing Knowledge-Based Economics and
Good Governance by the use of Information Technology”.
The government of Bangladesh has announced the commemoration of 17 March 2020–

26 March 2021 as the Mujib Year (Bengali: মুজিব বর্ষ) on the occasion of the centennial
birth anniversary of the founding leader of the country, The Father of the Nation Sheikh
Mujibur Rahman. The government has chalked out various programmes to be observed
throughout the year.
As a part of celebration Department of ICT, ICT Division taken initiative exceptional

online campaign ‘My Bangabandhu’ and ‘Interview Based Video’ to spread the ideals and
ideas of Bangabandhu among all ages, especially among the youth platforms and the
children’s.
My Bangabandhu
‘My Bangabandhu’ is an exceptional online campaign. Here our target audience are the youths.
But people of all ages can participate this contest. The main theme of ‘My Bangabandhu’ is,
people will send us their videos (1 to 3 minutes long) expressing their thoughts on Bangabandhu.
We will publish those clips in our platform. 10 videos will be published every month and best 1
will be awarded. The award prize will be 1 lac BDT minimum. The winner selection will be
based on likes, comments and shares.
Interview Based Video

Our young generation did not witness the physical Bangabandhu. But they have enthusiasm
about this superhero. They want to learn about his life. That’s why we will create audio visuals
with his political mates, historians, people who worked with him etc. Besides, these audio
visuals will also bring up the thoughts of the youths and children about Bangabandhu and his
life.
Scope of Services
Only one firm will be selected to Development and Promotion of Video (Interview Based
& Amar Bangabandhu) on Mujib Centenary. The firms will be working closely with the
Department of Information and Communication Technology and The Centre for
Research and Information (CRI) and with the other firm who will select for different
activities. All output will be copyright to Department of ICT, ICT Division 2020-2021.
The firm will specifically be responsible for:
 The assigned firm may have to undertake any other activities within the quoted
cost to make the event successful;
 Please quote in Govt. rates (wherever possible and applicable);
 To fulfill the requirements of RFP and TOR at ITC 41.1, (i) points to be
considered are- (a) Experiences (b) organizing program involving VIP; (b)
organizing related program/event at national level; For ITC 41.2 (ii), point to be
considered are- plan and methodology for execution of activities within the

stipulated time for successful short film and quiz competition; Creative
approach, web site design and development, etc. to accommodate client’s
requirements including emergency handling at the competition, venue;
Branding, TVC production and creative works and approach for management of
the program; Presentation by bidders on these items is encouraged and will be
taken into account; Other than professional staffs listed in ITC 41.2 (iii), other
supporting staffs, this number applicable with at list the staff-month their overall
quality, strength, experience, staff-planning, etc. to be taken into account. The
CVs will be examined also;
 Authority will preserve the ownership of all design / idea / output / production
purchased under this RFP;
 Organizing the venue and logistical arrangements for participants;
 Preparing the proceedings and related publications;
 Social Media boosting
 Managing the activities within agreed budget;
 Authority reserves the right to increase/decrease the items; and
 The quoted price is based on QCBS method on lumpsump amount.
Qualification and Selection Criteria
Qualification and Selection Criteria as described in RFP.
Reporting and Coordination

The firm will report to the Director General, Department of ICT and work closely with
Program Coordinator for successfully arranged the said event.
Institutional arrangements by Client

Data, personnel, facilities and local services to be provided by the Client as described in
RFPData, facilities and local services to be provided by the Client, and
Technical Specification of the Service

Service/Assignment Name:

“Development and Promotion of Video (Interview Based & Amar Bangabandhu)
on Mujib Centenary” as a part of “Mujib Year on Digital Platform
Details Description/
Sl. Items Month Qty
Technical Specification
A. Pre-Promotion & Preparation
1. Pre-Promotion
Making a 60-90sec TVC
(Online Video) to promote
1.1 Promotional Video the digital campaign -
1
Boosting in Social Media

like, Facebook, Twiter,
Promotional Video youtube, Instragram etc. (5
1.2 boost and Digital crore (National and - 5
campaign International)
Press AD Insertion in
1.2 Press AD - 1
National Daily
1.3 Magazine AD Insertion of Magazine AD - 1

2. Preparation
Main Page Creation and
Facebook Page
Initial Maintenance, Setup,
2.1 Creation & 12 1
Initial post creation and
Maintenance
content development
YouTube Channel YouTube Channel Creation,
2.3 - 1
Creation and Setup Setup and all necessary Task
Pre-Boosting in Facebook to
Facebook Page
2.2 promote the page and the 1 1
Promotion
campaign
Domain Name Purchase

Domain Hosting
Webpage Development
Webpage
2.4 UI Finalization 1 1
Development
Webpage Testing
Webpage Content Up
gradation

Arrangement of press
conference to declare the
digital campaign in front of
2.5 Press Conference - 1
media in a hall of 4/5 Start
hotel/club or desired place.
Hall room will be branded.
B. Content Development & Promotion

3. Content Promotion
Boosting in Facebook to
Campaign promote the campaign and
3.1 11 -
Promotion contents by digital media
buying
4. Content Development, Execution of Campaign

Production of documentary
based on Interview of Top
20 Civic Citizen/ Historians
or Scholars. Camera with
Documentary
operator, Production Cost,
4.1 Production- - 20
Director Cost,
Interview
Transportation, Foods,
Shooting in HD and Editing,
Color Grading, all necessary
inputs etc.
Prize Money/Gift for the
winners in different rounds
4.2 Prize Money and for the Gala Round. - 12
= 12 pcs * 100000Tk=
12,00,000Tk
Arrangement of an Event
where the gifts will be hard
covered with proper venue
Final Event for
4.3 decorations, - 1
Gala Round
stage(22'x16'x1.5'),
backdrop (22'x10'), Light
and Sound System
Remuneration of Jury
Members for the whole
campaign who will judge all
Juries
4.4 the submitted videos and 12 3
Remunerations
nominated the finalist for the
gala round (12*3*18000Tk
= 648000Tk) Fixed
Team Team Members

4.5 - -
Remunerations Remunerations for working

in the campaign: Content
Writer, Script Writer, Proof
Reader, Creative Director,
Producer, Key Contact
Person, Head of Audio
Visual, Support Stuff etc.
(10 Per *1.00,000Tk =
10,00,000/-
Necessary Equipment
Equipment Purchase to run the Digital
4.6 12 -
Purchase Campaign and Content
Development
Office general Expenses,

Stationaries, Food, Internet
4.7 Office Overhead 12 -
Bill, Electricity Bill,
TA/DA, Conveyance etc.
C. Campaign PR & Reporting
5 Campaign PR
Regular PR of the campaign,

Interview in TV, Press,
5.1 Campaign PR 12 -
Media Coverage, Report
Writing etc.
6 Campaign Reporting & HR
To generate regular reports

Reporting & of the campaign, Content
6.1 - 1
Documentation Archiving, Proper
Documentation etc.
To help the product

6.2 HR (Coordination) development and 12 5
coordination
Sample Design may add here.
FORMAT

LOGO
[Insert Full Contact Details of the Client]
Commencement of Services
Office Memo No: Date:
To:
[Name of the Consultant]

[Address]
Contract Reference:
Pursuant to GCC Sub Clause 17.1 of the above mentioned Contract Agreement,
this is to notify you that the following precedent conditions have been duly fulfilled:
(i) the Contract Agreement has been signed; and

(ii) the advance payment has been made (delete if not appropriate).
You are therefore requested to:
1. Commence carrying out the Services, in accordance with GCC Sub

Clause 19.1, within (specify date);
2. take out the insurance against the risks, and for the coverage as
specified in the Contract, in accordance with GCC Sub Clause 33.2,
within (specify date) and maintain.
(delete if not appropriate)
Signed
Duly authorized to sign for and on behalf

of [name of Client]
Date:
Page 1 of n

A Sample
CONTRACT AMENDMENT
Contract No.
Amendment No.
Approval Reference No.
Contract No. [insert number/year] by and between the [insert Client’s name] and [insert
Consultant’s legal title] for the contract named [insert name of the Consulting Service] is amended
as follows:
1. GCC Clause [insert clause no], is hereby revised as
____________.
2. GCC Clause [insert clause no], is hereby revised as
______
__________________________________________________________________
_____
__________________________________________________________________
______.
and so on .
The effective date of this Amendment is [insert effective date] or upon execution whichever
is later.
ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT SHALL

REMAIN IN FULL FORCE AND EFFECT
THIS AMENDMENT, consisting of [insert number] page(s) and [insert number]

attachment(s), is executed by the persons signing below who warrant that they have the
authority to execute this Amendment under the original Contract.
IN WITNESS WHEREOF, the Client and the Consultant have signed this Amendment.
[Consultant’s Authorized Signatory] [Client’s Authorized Signatory]
Signature Signature
Title Date Title
FORMAT

LOGO
[Insert Full Contact Details of Issuing Authority]
Office Memo no: _________ Date: _________
COMPLETION CERTIFICATE
01 Client Details
(a) Division :
(b) Circle/Directorate :
(c) Zone/Region :
(d) Others (specify) :
02 Name of Assignment :
03 Contract No :
04 Consultant’s Legal Title :
05 Consultant’s Contact Details :
06 Consultant’s Registration Details :
07 Reference to LOI to sign Contract with Date :
08 Original Contract Price :
09 Final Contract Price as Performed :
10 Original Contract Period
(a) Date of Commencement :
(b) Date of Completion :
11 Actual Implementation Period
(a) Date of Actual Commencement :
(b) Date of Actual Completion :
12 Days/Months Contract Period Extended :
13 Special Note (if any) :
Certified that the Services under the Contract has been performed and completed in all respects in
strict compliance with the “Description of Services” including all modifications thereof as per
satisfaction of the Client.
_________________________________________________
Name and Signature of the Issuing Authority with Designation
please turn over
Details of Services Performed

Consultant: [insert legal title]
No Major Components of Assignment Total Value
(in Contract Currency)
Joint Venture
[delete, if not appropriate]
Leading Partner: [insert legal title]
No Components/Activities Value
[reference drawn to JV Agreement] (in Contract Currency)
Co-partner: [insert legal title]

Co-partner: [insert legal title]

Note: Figures shown must correspond to Total Value
Sub-Consultant
Sub-Consultant: [insert legal title]

[reference drawn to Sub-Consultant Information] (in Contract Currency)
_________________________________________________
Name and Signature of the Issuing Authority with Designation

Amar Bangabandhu

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GOVERNMENT OF THE PEOPLE’S REPUBLIC OF BANGLADESH

Department of Information and Communication Technology

REQUEST FOR PROPOSAL (NATIONAL)

“Development and Promotion of Video (Interview

Invitation for Proposals No: 56.04.0000.008.99.091.19-654

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654

Section 1. Instructions to Consultants (ITC)

The text of the clauses in this section shall not be modified

Section 2. Proposal Data Sheet (PDS)

Section 3. General Conditions of Contract (GCC)

Section 4. Particular Conditions of Contract (PCC)

Section 5. Proposal and Contract Forms

A. Technical Proposal- Standard Forms

B. Financial Proposal- Standard Forms

Section 6. Terms of Reference

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 vii

REQUEST FOR PROPOSAL (NATIONAL)

“Development and Promotion of Video (Interview Based &

Invitation for Proposals No: 56.04.0000.008.99.091.19-654

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 viii

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 ix

Section 3. General Conditions of Contract............................................................................................................24

E. Obligations of the Client........................................................................................35

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 x

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 xi

1. Spellbound Communication Ltd. & Spinoff Studio

It is not permissible to transfer this invitation to any other Consultant or Firm.

6. A Pre-Proposal meeting will be held on 26/07/2020 at 4:30pm

7. Please inform us in writing, preferably by electronic mail, at the following address

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ শীর্ষক কার্যক্রম/654 xii

1.2 The successful Consultant shall be required to complete the

2. Interpretation 2.1 Throughout this RFP Document :

3.3 Payments by the Development Partner, if so indicated in the

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ/654 1

4. Corrupt, 4.1 The Government requires that the Client, as well as

4.3 Should any corrupt or fraudulent practice of any kind referred to

4.4 If corrupt, fraudulent, collusive or coercive practices of any kind

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ/654 2

4.5 Consultants shall be aware of the provisions in Section 64 of

5. Eligible 5.1 This Request for Proposal Document is limited to short-listed

5.5 Consultants are not restrained or barred from participating in

5.6 Consultants shall not be insolvent, be in receivership, be

5.7 Government officials and civil servants, including persons of

5.8 Consultants shall provide such evidence of their continued

5.9 These above requirements for eligibility will extend, as

7. Eligible 7.1 All material, equipment and supplies used by the

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ/654 3

9.2 If any Consultant hired to provide consulting services for the

11.2 The Client’s officials, who have an interest, directly or indirectly,

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ/654 4

14.2 Consultants are expected to examine all instructions, forms,

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ/654 5

16.2 Consultants are requested to submit any questions in writing so

16.3 Minutes of the pre-Proposal meeting, including the text of the

17.2 The Addendum issued under ITC Sub Clause 17.1

17.3 To give the short-listed Consultants reasonable time to

DoICT/2020-21/ডিজিটাল প্লাটফর্মে মুজিববর্ষ/654 6

18.3 Consultants submitting a Proposal individually or as Joint

22.2 Consultants shall prepare the Technical Proposal in accordance