ARICAN UNION

TRANSFORMING

THE AU
TO DRIVE THE
AFRICA WE WANT
C A PA C I TAT I N G T H E A U T O D R I V E A G E N D A 2 0 6 3

H.E. Mr. Erastus Mwencha

It is generally accepted that learning is a lifelong process of
keeping up change. The AU integration and development
agenda must be viewed in this context. It is our deep desire to
leverage the spirit of innovativeness to become the very best
leadership academy of the Union as we are preparing to launch H.E. Mr. Erastus Mwencha
the year on leadership.
It is generally accepted that learning is a lifelong process of
The African Union Leadership Academy will work in concert keeping up change. The AU integration and development
H.E. Mr. Erastus Smail Chergui Aisha Abdullahi
with Member States and relevant institutions worldwide, in agenda must be viewed in this context. It is our deep desire to
Mwencha Commissioner for Peace Commissioner for Political
developing and delivering innovative capacity building leverage the spirit of innovativeness to become the very best
Deputy Chair Person of and Security Affairs
the Commission solutions for the African Union decision-making bodies, policy leadership academy of the Union as we are preparing to launch
and programme development within the framework of the the year on leadership.
Constitutive Act of the African Union.

The African Union Leadership Academy will work in concert

This initiative will align capacity building efforts to African
with Member States and relevant institutions worldwide, in
Union programme implementation and respond to immediate
developing and delivering innovative capacity building
needs of our Member States.
solutions for the African Union decision-making bodies, policy
We thank you in anticipation of your most valuable H.E. Dr.
and programme Nkosazana
development within theDlamini
framework ofZuma
the
Constitutive Act of the African Union.
endorsement, ownership and patronage.
Chairperson of the Commission
Elham Mahmoud Mustapha Sidiki Kaloko Fatima Haram Acyl
This initiative will align capacity building efforts to African
Ahmed Ibrahim Commissioner for Social Commissioner for Trade
Commissioner for Affairs and Industry Union programme implementation and respond to immediate
Infrastructure and Energy needs of our Member States.

We thank you in anticipation of your most valuable

endorsement, ownership and patronage.

Tumusiime Rhoda Martial De-Paul Anthony Mothae

Peace Ikounga Maruping
Commissioner for Rural Commissioner for Human Commissioner for
Economy and Agriculture Resources, Science and Economic Affairs
Technology
 TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

As part of the AUC Strategic Plan

2014-2017, and to accelerate
progress towards the attainment
of the Vision for Africa (Agenda
2063), the main objective of the
transformation of the African
Union would be to see progress in
implementing programs that
would drive to:

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 TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

African Union Commission supports the achievement of this vision through its
Strategic plan 2014-2017 which focuses on the following pillars :

Institution,
Peace and Capacity
Security Building and
Social Economic Communication
Development Integration, Shared
Cooperation and Values
Partnership

ARICAN UNION
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 TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

In 2016, our Operational Master Plan would

In 2015, the
continue AUC launched
executing currentseveral
projectsprojects
and
with theon
focuses aim to accelerate the
implementation of human
designed
resources,
processes… administration and �nancial
management systems of the Union…

2015 2016 2017 2018

2015 2016 2017 2018
Enhance
Enhance
Corporate
Corporate
Governance
Finalize structural review for Organs
Governance Ÿ
Ÿ Member States adopted new SRR
Ÿ Ÿ New
Ethics Structure
and anti and operating
corruption policies model
Ÿ Revamp and
implemented of Staff Rules and Regulation
enforced
Ÿ Ethics and Anti-Corruption/Anti
Harassment policies

Streamline
Streamline
shared services Ÿ Modernize IT system (infrastructure)
Ÿ Enhance Information Systems
Ÿ AU ICT capacity augmented (2nd data center,(SAP) in
shared services
and technology Finance,
integrated IT system Procurement and HRM
working)
Ÿ SAP BudgetŸ andReengineer recruitment
Grants Modules rolledand
outcontracts
and technology
to enhance Ÿ SAP HCM revamp management
completedsystem
to enhance
delivery
delivery
Ÿ SOPs fully developed and operationalized
Ÿ New Performance Management Systems rolled out
ŸŸ Develop and rollrolled
E-Procurement out SOPs
out in HRM, FiCo, Procurement and Operations
ŸŸ Launching of the Balanced scorecard
New procurement manual operationalized and implemented across organs
ŸŸ Design and roll out an AU e-Procurement System
Capability Balance scorecard reporting in place

Capability
building
building
solutions
solutions Ÿ
Ÿ
100% execute
Developing AU2015 Learning
Leadership Plan
Model
Ÿ
Ÿ Developing and implementingplace
Career and Succession plan in AU Training Plan
Ÿ
Ÿ
200 AU senior
Building officials
capacity andterm
for long diplomats trained
succession planning

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 TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

Projects andOperational
In 2016, our process improvement
Master Planinitiatives
would were Deliverables in 2015
launched and implemented
continue executing with visible
current projects andimpacts on the
AU capacity
focuses to execute its projects…
on implementation of designed Key projects Delivery Date Status

processes… Design a new AUC Ops model and structure Dec, 2015
Priority areas for

2015 2015 2016 2017 2018

Adoption of Code of Ethics and Anti-corruption
Dec, 2015
policies

Standardize administrative and �nancial processes Sep, 2015

(SOPs)
Enhance
Review and adopt a Procurement Manual April, 2016
Corporate
Enhance Corporate Governance and
Governance
promote a culture of accountability Finalize structural review for Organs
Ÿ
Member States adopted new SRR
Ÿ
Key projects
Ethics and anti corruption policies
Ÿ Delivery Date Status
implemented and enforced

Reengineer Recruitment processes Oct, 2015

Streamline
shared services Roll out an E-recruitment Systems Dec, 2015
AU ICT capacity augmented (2nd data center,
Ÿ
and technology
Streamline shared services and enhance integrated IT system working)
Roll out a Procurement plan & reporting system
Ÿ SAP Budget and Grants Nov, 2015
Modules rolled out
to enhance
operational delivery Ÿ SAP HCM revamp completed

delivery Create a centralised AU data Centre April, 2016

Ÿ SOPs fully developed and operationalized
Ÿ Roll out
New Performance a AU Smart
Management Conference
Systems rolled out System Dec, 2016
Ÿ E-Procurement rolled out
New procurement manual operationalized and implemented across organs
Ÿ
Launch SAP Grant
in placeand Budget planning
April, 2016
Capability
Streamline shared services and enhance Ÿ Balance scorecard reporting

building delivery
operational
solutions
Key projects Delivery Date Status
100% execute 2015 Learning Plan
Ÿ
Career and Succession plan in place
Ÿ
Develop and roll out an AU L&D Strategy
200and
AU senior officials and diplomats trained
Ÿ
Oct, 2015
Training Plans

ARICAN UNION Launch targeted peer to peer learning programs

ARICAN UNION for senior officials Jan, 2016

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 TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

We signi�cantly
In 2016, enhanced
our Operational our human
Master resources and
Plan would
�nancial
continuemanagement processes
executing current to align
projects and to international
standard
focuses onand increase transparency
implementation of designed
processes…

2015 2016 2017 2018

Standardization of HR Financial Management Standard Operating Processes
policies across AU and IPSAS alignment Procedures across AU Improvement
Enhance
Corporate
Governance
Ÿ Finalize structural review for Organs
Ÿ Member States adopted new SRR
Ÿ Ethics and anti corruption policies
implemented and enforced
Kai = Change Zen = Good

Streamline
Progress shared
to dateservices Progress to date Progress to date Ÿ Progress to date
AU ICT capacity augmented (2nd data center,
and technology
AU has undergone a reviews of existing AU has gone IPSAS in 2014 and published its The AU has launched a project to create AUC
integrated and JICA
IT system launched a KAIZEN Program
working)
ruulle
ess an
a nd
d pprocedu
ro ce du res
re s to eq
equuiip
p the first IPSAS financial statement in 2015. SOPs for all administrative tasks such as Ÿ SAP Budget
within the AHRMDrolled
and Grants Modules out department.
as pilot
to enhance
organization with relevant rules to manage Accounting system, financial management travel,, payroll, contracts, payments, Ÿ SAP HCM revamp completed
Training have been organized, a unit formed
its staff: delivery
Processes such as Recruitment, systems as well as grant, sub delegation and accounting, reporting etc. SOPs project is to drive the cost reduction initiatives and
Contract Management, Per formance procurement have been aligned IPSAS. Staff moving fast and would be completed by develop routines to increase performance
Management, etc. have been standardized. training continues in 2016 Ÿ December
SOPs fully developed2016
and operationalized of execution
Furthermore, AU adopted a code of ethics, Ÿ New Performance Management Systems rolled out
an anti corruption policies and an anti E-Procurement rolled out
Impact Ÿ
Ÿ
Impact
New procurement manual operationalized and implemented across organs
Impact
harassment policy and created an Ethics Greater alignment to international standard BalanceSOPs standardize
reporting in management systems Greater sense of importance of quality work.
Office Capability
Ÿ scorecard place
and greater transparency and reporting of and reduce deviations. SOPs improve Improved skills in planning and better
building funds. Better relationship with communities execution rate and quality quality of execution
Impact
solutions
All AU Organs are using the same policies
and standards. Better transparenc y, Ÿ 100% execute 2015 Learning Plan
tracking and efficiency as well as greater Ÿ Career and Succession plan in place
results Ÿ 200 AU senior officials and diplomats trained

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 TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

AU Procurement
In 2016, systemsMaster
our Operational have been
Planreviewed
would and
upgraded to align with
continue executing the AU
current Financial
projects andRules for greater
transparency and impact onof
focuses on implementation our operations
designed
processes…

2015 2016
Develop & roll out an2017 2018
AU Procurement AU Procurement AU E-Procurement AU Annual
Manual Processes Platform Procurement Plan
Enhance
Corporate
Governance
Ÿ Finalize structural review for Organs
Ÿ Member States adopted new SRR
Ÿ Ethics and anti corruption policies
implemented and enforced
Kai = Change Zen = Good

Streamline
shared services
Progress to date Progress to date Progress to date Ÿ Progress to date
AU ICT capacity augmented (2nd data center,
and technology
AU launched in 2015 the review and the In line with the review of the Procurement AU launched also in 2015 a project to
integrated IT system working)
Various training activities have been
Ÿ SAP Budget and Grants Modules rolled out
toitsenhance
upgrade of Procurement Manual to align Manual, AU also developed an upgraded set implement an e-Procurement System that Ÿ SAP HCMorevamp
rg a n icompleted
zed in 2015 and helped the
it with FRR adopted in 2014. The of SOPs to guide procurement processes would add efficiency to the practice, ensure procurement team to improve their
delivery
Procurement Manual will also consider and activities while aligning them to the transparency and fairness amongst all planning skills and stakeholders
specific procurement processes for peace internationally recognized standards vendors. Project is ongoing and be engagement skills to better support
keeping operations, liaison offices as well as Ÿ SOPs fully developedDecember
completed and operationalized
2016 departments' execution plans.
Ÿ New Performance Management Systems rolled out
grant management and pass-through funds Impact Ÿ E-Procurement rolled out
management Better and clearer processes for greater Ÿ Impact
New procurement manual operationalized and implemented across organs Impact
Capability impact and greater transparency Ÿ BalanceAn
scorecard reporting in
AU automated andplace
recognized system to Clearer plan linked to budgeting and
Impact increase out reach, for greater procurement execution plan from departments. Greater
building
AU Procurement Manual aligned with FRR transparency as well as speeding up transparency and better impact
a n d i n tsolutions
egrating management of execution of plans
challenging procurement activities such as
PSD and emergency situation Ÿ 100% execute 2015 Learning Plan
Ÿ Career and Succession plan in place
Ÿ 200 AU senior officials and diplomats trained

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 TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

Transforming the AU is a Master

In 2016, our Operational matter Plan
of staff skills and
would
capacity
continuehence an L&D
executing strategy
current was adopted
projects and to fuel
learning journey
focuses on implementation of designed
processes…

2015 2016 2017 2018

Learning & The AU 2015 The Staff Exchanges & The AU Leadership
Development Strategy Training Plan Peer to Peer Learnings Academy
Enhance
Corporate
Governance
Ÿ Finalize structural review for Organs
Ÿ Member States adopted new SRR
Ÿ Ethics and anti corruption policies
implemented and enforced

Streamline
Progress shared
to dateservices Progress to date Progress to date Ÿ Progress to date
AU ICT capacity augmented (2nd data center,
andconducted
In 2015 AUC technology an organization An AU Training Plan have been designed AU have established technical cooperation AU
integrated Launched
IT system its Academy in Jan 2016 to
working)
wide needs analysis and defined its learning and approved in 2015. The L&D Unit trained with the EU and the World Bank on peer to Ÿ SAP Budget
systematically trainrolled
and Grants Modules out staff and on-
senior
to enhance
and development strategy for the next around 450 staff across the Union on project peer learning as well as staff exchanges. We Ÿ SAP HCM revamp completed
board diplomats member states based in
delivery
three years. The strategy was built from the management and basic administration and would leverage on the programs by Addis Ababa in Project Management,
AU Values and would be implemented from finance . The objective for 2016 is to train sending/receiving 30 people this year. Budget planning, procurement
2016 and onwards around 1500 staff. Ÿ SOPs fully developed and operationalized management, Leadership development,
Ÿ Impact
New Performance Management Systems rolled out Peace & Security, etc. The Academy aims to
E-Procurement rolled out
Impact Impact Ÿ
Ÿ
Greater exposure
New procurement to the Worldand
manual operationalized toimplemented
promote across organs train 200 senior staff and diplomats in 2016
Clearer learning and development strategy Impactful training solutions to increase our Balanceopen culture, curiosity and gaining insights
Capability
in line with Agenda 2063 and to promote AU project management performance as well
Ÿ scorecard reporting in place
from the rest of world to increase our impact Impact
values and building
vision as our impact in executing our mandate Union wide center of Excellence to promote
leadership and management development
solutions skills for better programs driving
Ÿ 100% execute 2015 Learning Plan
Ÿ Career and Succession plan in place
Ÿ 200 AU senior officials and diplomats trained

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 TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

Modernizing our Information

In 2016, our Operational technology
Master to support our
Plan would
administrative and management
continue executing processes
current projects and for greater
impact
focuses on implementation of designed
processes…

Developing an 2015 2016 2017 2018

Organization wide IT Upgrading the AU
Strategy and Information Tech. Enhancing our ERPs SAP HCM and Budget
Enhance
Governance Infrastructure and systems as key framework
Corporate
Governance
Ÿ Finalize structural review for Organs
Ÿ Member States adopted new SRR
Ÿ Ethics and anti corruption policies
implemented and enforced

Streamline
shared services Ÿ AU ICT capacity augmented (2nd data center,
and technology integrated IT system working)
Progress to date Progress to date Progress to date Progress to date
Ÿ SAP Budget and Grants Modules rolled out
to enhance
AUC has developed and adopted an IT In 2015 AUC designed and launched its first With the new data center, there was a need Ÿ SAP HCM revamp completed
AU launched a major project to upgrade its
delivery
strategy that would ensure internationally ever Data Center which offers greater to migrate our data and upgrade the ERPs HCM and Finance systems to better support
best practices in IT infrastructure, IT security, storage capacity, faster access to tools, infrastructure for greater user experience. its administrative processes, staff
networking and usages are implemented systems and data, and enhanced security. Ÿ This
SOPs fully was done
developed in December and January
and operationalized development and movements. A new
and enforced within the organization AU also acquired modern equipment's and Ÿ 2016
New Performance Management Systems rolled out Budget Planning is being implemented to
enhanced its conference systems Ÿ E-Procurement rolled out improve budget management
Ÿ New procurement manual operationalized and implemented across organs
Impact Impact
Capability
AU Information Technology Infrastructure Impact
Ÿ Balance scorecard reporting in place
Better and faster access to the ERPs Impact
building
and systems are currently being enhanced Modern IT equipment's enhanced users infrastructure specially for finance and HCM and Budget Planning Module would
to better support the business experience and security while the smart administration systems be aligned to IPSAS and use internationally
solutions conference systems greatly impact the recognized standard for reporting and
organization of the last AU Summit Ÿ planning
100% execute 2015 Learning Plan
Ÿ Career and Succession plan in place
Ÿ 200 AU senior officials and diplomats trained

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 TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

In 2016, our Operational Master Plan would

In 2016, our
continue Operational
executing Master
current Planand
projects would
continue
focuses onexecuting current projects
implementation and
of designed
focuses on implementation of designed
processes…
processes…

2015 2016 2017 2018

2015 2016 2017 2018
Enhance
Enhance
Corporate
Corporate
Governance
Finalize structural review for Organs
Governance Ÿ
Ÿ
Member States adopted new SRR
ŸŸ Finalizeand
Ethics structural review for
anti corruption Organs
policies
Ÿ Member Statesand
implemented adopted new SRR
enforced
Ÿ Ethics and anti corruption policies
implemented and enforced

Streamline
Streamline
shared services Ÿ AU ICT capacity augmented (2nd data center,
shared services
and technology integrated IT system working)
AU ICT capacity
ŸŸ SAP Budget andaugmented (2ndrolled
Grants Modules data center,
out
and technology
to enhance Ÿ integrated IT system working)
SAP HCM revamp completed
Ÿ SAP Budget and Grants Modules rolled out
to enhance
delivery Ÿ SAP HCM revamp completed
delivery
Ÿ SOPs fully developed and operationalized
Ÿ New Performance Management Systems rolled out
ŸŸ SOPs fully developed
E-Procurement rolled and
out operationalized
ŸŸ New Performance Management Systems rolled
New procurement manual operationalized out
and implemented across organs
ŸŸ E-Procurement rolled out
Capability Ÿ
Balance scorecard reporting in place
New procurement manual operationalized and implemented across organs
Capability
building Ÿ Balance scorecard reporting in place

building
solutions
solutions Ÿ 100% execute 2015 Learning Plan
Ÿ Career and Succession plan in place
ŸŸ 100%
200 AUexecute 2015 Learning
senior officials Plan
and diplomats trained
Ÿ Career and Succession plan in place
Ÿ 200 AU senior officials and diplomats trained

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 TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

TRANSFORMING THE AU TO DRIVE THE AFRICA WE WANT

In 2016, our Operational Master Plan would

Driving
continue�awless implementation
executing of the
current projects and
identi�ed
focuses oninitiatives would require
implementation targeted
of designed
support over the next three years
processes…

2015 2016 2017 2018

Building strong governance ICT and Systems
AU hasEnhance
adopted in 2015 an anti corruption policy and subsequently approved an ethics and code Modernizing AU Information technology requires support in terms of acquiring required
Corporate
of conduct policies in early 2016. An Ethics office is being established and rules, procedures, infrastructure (2nd data centre) and building organisational capacity to handle the system,
processes are being implemented to ensure greater transparency in procurement, finance, ensure security of information and reliability of systems
humanGovernance
resources management as well as staff integrity and morale. Strong governance system is
key to transform the AU to make it a stronger contributor to the transformation of Africa Ÿ Finalize structural review for Organs
Ÿ Member States adopted new SRR
War on Waste
Ÿ Ethics and anti corruption policies
implemented and enforced
AU efforts to reduce waste and improve efficiency requires support in building capacity to lead
Finance and PSAS war on waste and establish positive performance management culture, continuously update
SOPs and align to international standards
Streamline
AU needs to complete implementation of IPSAS and reinforce finance staff capacity in
compliance, financial control framework and business partnering
shared services AU ICT capacity augmented (2nd data center,
Ÿ
and technology Train to lead integrated IT system working)
Ÿ SAP Budget and Grants Modules rolled out
to enhance
Procure to Pay Transforming AU requires to develop staff skills
Ÿ SAP butHCM
alsorevamp
PRC competencies
completed in leading changes,
delivery
The new procurement manual will be operationalised by phases until 2018. Support is required
managing businesses, projects and finance, plan and execute on targets
to build organisational capacity, planning, compliance, and negotiations skills
Ÿ SOPs fully developed and operationalized
Ÿ New Performance Management Systems rolled out
Ÿ E-Procurement rolled out
Procure via Systems Ÿ New procurement manual operationalized and implemented across organs

The AU Capability
will launch in 2016 its e-procurement platform that would bring grater transparency and
Ÿ Balance scorecard reporting in place

faster building
processes. Support is required to complete the roll out, build internal capacity to manage
the system
solutions
Ÿ 100% execute 2015 Learning Plan
Ÿ Career and Succession plan in place
Ÿ 200 AU senior officials and diplomats trained

ARICAN UNION
ARICAN UNION
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 TRANSFORMING THE
THEAFRICAN UNION
AU TO DRIVE THE AFRICA WE WANT

Overall, capacity building initiatives will

transform the AUimplementation
Driving �awless across three levers for a more
of the
effective
identi�ed&initiatives
efficient Organisation
would require targeted
support over the next three years

PROCESS EFFICIENCY COST EFFICIENCY

H.E. Mr. Erastus Mwencha
It is generally accepted that learning is a lifelong process of
keeping up change. The AU integration and development

Building strong governance ICT and Systems agenda must be viewed in this context. It is our deep desire to
leverage the spirit of innovativeness to become the very best
AU has adopted in 2015 an anti corruption policy and subsequently approved an ethics and code Modernizing AU Information technology requires support in terms of acquiring required
leadership academy of the Union as we are preparing to launch
of conduct policies in early 2016. An Ethics office is being established and rules, procedures, infrastructure (2nd data centre) and building organisational capacity to handle the system,
processes are being implemented to ensure greater transparency in procurement, finance, ensure security of information andthe year on of
reliability leadership.
systems
human resources management as well as staff integrity and morale. Strong governance system is
key to transform the AU to make it a stronger contributor to the transformation of Africa The African Union Leadership Academy will work in concert
War on Waste with Member States and relevant institutions worldwide, in
developing
AU efforts to reduce waste and improve and delivering
efficiency requiresinnovative
support capacity building
in building capacity to lead
Finance and PSAS war on waste and establish positive performance
solutions management
for the African culture, continuously
Union decision-making update
bodies, policy
AU needs to complete implementation of IPSAS and reinforce finance staff capacity in SOPs and align to international standards
and programme development within the framework of the
compliance, financial control framework and business partnering Constitutive Act of the African Union.

Train to lead This initiative will align capacity building efforts to African

Procure to Pay Unionstaff

Transforming AU requires to develop
managing businesses, projects and
programme
finance,
needs
skills butimplementation
of ourplan and execute
Member
and respond
also PRC competencies
States. on targets
in to immediate
leading changes,
The new procurement manual will be operationalised by phases until 2018. Support is required
to build organisational capacity, planning, compliance, and negotiations skills
ALIGNED MANDATE We thank you in anticipation of your most valuable
endorsement, ownership and patronage.

Procure via Systems

The AU will launch in 2016 its e-procurement platform that would bring grater transparency and
faster processes. Support is required to complete the roll out, build internal capacity to manage
the system

ARICAN UNION
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TRANSFORMING

THE AU
TO DRIVE THE
AFRICA WE WANT

ARICAN UNION

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