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    Media & Instructional Technology Department Meeting August Minutes

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    The department meeting minutes summarized procedural changes being implemented, committee reports on various topics such as budgets, policies, and curriculum, old business including a retirement reception and upcoming workshop/oral dates, and new business such as meeting dates, budget cuts, purchasing restrictions, required expenditure reporting, sick leave procedures, graduation participation, syllabus requirements, wiki and Foliotek updates, committee assignments, recruitment plans, exciting department accomplishments and events, an upcoming conference, and training on video over IP. Subcommittees were formed to address promotional efforts, developing policy and procedure manuals, and providing input on the GACE Computer Competency exam.

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    Media & Instructional Technology Department Meeting August Minutes

    Uploaded by

    [email protected]
    41 views4 pages
    The department meeting minutes summarized procedural changes being implemented, committee reports on various topics such as budgets, policies, and curriculum, old business including a retirement reception and upcoming workshop/oral dates, and new business such as meeting dates, budget cuts, purchasing restrictions, required expenditure reporting, sick leave procedures, graduation participation, syllabus requirements, wiki and Foliotek updates, committee assignments, recruitment plans, exciting department accomplishments and events, an upcoming conference, and training on video over IP. Subcommittees were formed to address promotional efforts, developing policy and procedure manuals, and providing input on the GACE Computer Competency exam.

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    Aug11 08

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    The department meeting minutes summarized procedural changes being implemented, committee reports on various topics such as budgets, policies, and curriculum, old business including a retirement reception and upcoming workshop/oral dates, and new business such as meeting dates, budget cuts, purchasing restrictions, required expenditure reporting, sick leave procedures, graduation participation, syllabus requirements, wiki and Foliotek updates, committee assignments, recruitment plans, exciting department accomplishments and events, an upcoming conference, and training on video over IP. Subcommittees were formed to address promotional efforts, developing policy and procedure manuals, and providing input on the GACE Computer Competency exam.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    41 views4 pages

    Media & Instructional Technology Department Meeting August Minutes

    Uploaded by

    [email protected]
    The department meeting minutes summarized procedural changes being implemented, committee reports on various topics such as budgets, policies, and curriculum, old business including a retirement reception and upcoming workshop/oral dates, and new business such as meeting dates, budget cuts, purchasing restrictions, required expenditure reporting, sick leave procedures, graduation participation, syllabus requirements, wiki and Foliotek updates, committee assignments, recruitment plans, exciting department accomplishments and events, an upcoming conference, and training on video over IP. Subcommittees were formed to address promotional efforts, developing policy and procedure manuals, and providing input on the GACE Computer Competency exam.

    Copyright:

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    of 4

    Media & Instructional Technology

    Department Meeting
    August Minutes

    Monday, August 11
    1:30 – 4:00 pm, Room 220

    Attendees: L. Haynes, D. Putney, M. Bray, P. Snipes, E. Bennett, J. Huett, M. Sethna, D.


    Baylen, K. Huett, C. Goldberg, MA. Myers

    1. Department Meeting Changes. Procedural changes for conducting our department


    meetings were discussed and implemented.

    2. Committee Reports.

    • AC – Per the Dean, each department will be expected to bring in money in some way
    into the COE and the University as a whole. Our department is already doing this via
    eRate tuition.
    • FGC – A back-up for Linda was requested, and Cristine volunteered. It was the
    unanimous vote of the department that administrators be allowed to serve on
    Promotion and Tenure Committees when there were not enough tenured faculty
    within the department to serve.
    • Personnel – Phyllis had nothing new to report.
    • FDMR – Revision of the P & T document being produced and will be distributed at
    COE Faculty meeting on Weds.
    • COGS – New policy issues are being discussed, ie. how long should a student be on
    probation, one year or one semester; admission requirements for Ed.S. students who
    have obtained their Masters degree also being discussed.
    • Senate – Course approvals have been processed.
    • University TPC – There was much discussion as to how the E-rate money will be
    doled out and how its use can be monitored.
    • University Online Learning Task Force – Marty Bray is working with Michael
    Aldridge regarding how to facilitate online learning.
    • TEAC – Course approvals have been processed.
    • PSC – Jason has been asked by the PSC to serve on a committee to address the issue
    of teacher education programs.

    3. Old Business.

    • Retirement Reception. Elizabeth thanked everyone for their help in making


    Barbara’s retirement reception a huge success. Several positive comments have come
    from other departments. Video editing in progress.
    • Orals and Electronic Portfolio Workshop Dates. Orals for Masters for Fall 2008
    are scheduled for December 5, and orals for Ed.S. are scheduled for November 15.
    Dates for Spring 2009 are as follows: Masters: May 1; Ed.S. April 25 (8:00-12:00N);
    Electronic Portfolio Workshop: January 30.

    4. New Business

    • Department Meeting Dates. Dates for the Fall semester are as follows: Sept. 9, Oct. 7,
    Nov. 11, and Dec. 2. All meetings are scheduled from 9:30 am to 11:30 am.
    School Library meetings will follow the department meeting dates with time scheduled
    for 12:30 pm to 2:30 pm. IT meetings are scheduled for Thursdays, 1-3PM.

    • Budget. Faculty was advised to expect budget cuts in their travel allotments and in our
    supply account. Additional budget cuts may be forthcoming.

    • P-Card. Additional restrictions have been placed on the use of the department’s
    purchasing card. We can no longer pay for conference registration using the P-card.

    • E-rate Expenditure Report. We have been required by the VP’s Office to account for
    the usage of the e-rate money the department was allocated. This is being placed in a
    Goggle spreadsheet for faculty to review and provide justification for expenditures
    allotted to them.

    • Sick Leave. If faculty miss a class or their office hours due to illness, sick leave must be
    recorded and submitted. MaryAnn has the forms and will turn them in for you.

    • Graduation Marching. The graduation marching sheet was handed out for faculty
    participation in graduation ceremonies. Keep in mind we are expected to have 50% of
    our department represented at each semester’s ceremony. Two slots for Summer 2009 are
    still open.

    • Syllabi Review. Elizabeth reviewed the correct format for our department’s syllabi and
    the information that is required by NCATE to be included in our syllabi. Faculty should
    review their syllabi to make certain they comply with the requirements.

    • Wiki. Kim reviewed the Wiki website with us and encouraged everyone to access the
    site and see what is available to us. This site will be used for a variety of items,
    everything from our calendar to document reviews.

    • Foliotek. Beginning with the Fall semester, students must pay $30 a year to access
    Foliotek. There is an awareness that this program has issues which have yet to be
    resolved.

    • Committees. See list below:


    Darlene: Convocation/Awards
    Kim: Social Committee
    Cristine: COE Distance Learning, Grad. Advisement Committee
    Danilo: Diversity, Senate, Chair of TPC
    Linda: Assessment, Doc Program, FGC, Personnel (for FGC)
    Elizabeth: FDMR, AC
    Dawn: TMC Advisory, Dept. P/T, COEW P/T, COE Post Tenure, University Post
    Tenure, Tenure and Promotion
    Jason: COE Technology, TPC, TEAC, PSC
    Phyllis: Senate, FASP
    Marty: DL Task Force, Personnel

    • Recruitment Plan for Chair’s Position. Dean Metcalf will discuss this.

    • Excitement Items. Elizabeth is expected to talk about some exciting events that have
    happened in our department or are planned to happen during the next several months.
    Some items are: Madhavi obtaining her doctorate, high student enrollments, positive
    response to our online programs, number of students who finish their Masters and come
    back to do their EdS with us, # of our EdS students expressing interest in a doctoral
    program, and promotional activities including a booth at GaETC Conference.

    • GATE Conference. This conference is scheduled for October 8-10, and the Dean’s
    Office will pay for Linda attending.

    • Art Recesso Visit. Mr. Recesso will be visiting campus August 28-19 to present training
    on use of video over IP (Internet Protocol) for supervision. Dawn and Marty plan to
    represent the department in attending this presentation.

    Tuesday, August 12
    11:00 – 12:00 noon, Room 113

    New Business, Continued from August 11


    • Department Promotional Efforts.
    o GaETC Conference. Subcommittee formed to address this task. Phyllis will be
    the point person, assisted by Cristine, Darlene, & Danilo. We have banners,
    partitions, brochures and giveaways already, will want to take program sheets and
    computers with broadband access to enable MIT web site & admissions process
    browsing. Have planned student testimonials video and student projects kiosk.
    Potential of students to attend and man booth, maybe some “scholarship” funding
    from agency $$$ to underwrite student attendance. Prize drawings?
    o UWG Graduate/Professional Schools Fair, Monday Oct. 13, 10-2. Brochures,
    program sheets, basic “trial run.” Linda, Darlene, Eliz.
    • Policy & Procedures Manual.
    o Admissions & Appeals Policy and Procedure. Jason, Phyllis, and Kim will
    serve on a subcommittee to develop a proposed policy for this item.
    o Probation & Dismissal Policy and Procedure. Dawn & Danilo will serve on a
    subcommittee to develop a proposed policy for this item.
    o Office Hours Policy for online instructors. Cristine and Darlene will serve on a
    subcommittee to develop a proposed policy for this item.
    o Mandatory attendance for face to face session. Faculty agreed to support a
    policy of allowing instructors to require mandatory attendance at face to face class
    sessions if appropriate. Elizabeth will draft a policy for this that can be added to
    the student handbook.
    • MEDT 3401/3402. Dean Metcalf has been asked if UWG can reconsider using the
    GACE Computer Competency exam. He is neutral, but wants our input. Kim and
    Darlene will work to frame a response, and will include some research on which schools
    in the state are/are not using this option. Other department members are encouraged to
    talk with Kim and Darlene if they are interested.
    • SLM & IT Curriculum Committees reported on their meetings. See Curriculum
    Committee meeting minutes for additional information.

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