APPENDIX – III: TABLE –VII

ACADEMIC PERFORMANCE INDICATORS (APIs) AND PROPOSED SCORES DEVELOPED BY UGC FOR
ADOPTION OF PERFORMANCE BASED APPRAISAL SYSTEM (PBAS) FOR DIRECT
APPOINTMENT/CAREER ADVANCEMENT SCHEME (CAS) PROMOTIONS APPLICABLE TO LIBRARIAN,
(UNIVERSITY) DEPUTY LIBRARIAN AND ASSTT. LIBRARIAN /COLLEGE LIBRARIAN.

____________________________________________________________________________

Category – I : Procurement, organisation, and delivery of knowledge and information through

Library services

S.No Nature of Activity Maximum Score

1. Library resources organisation and maintenance of books, journals, 40

reports; Provision of library reader- services, literature retrieval
services to researchers and analysis of reports; Provision of
assistance to the departments of University/College with the required
inputs for preparing reports, manuals and related documents;
Assistance towards updating institutional website with activity related
information and for bringing out institutional Newsletters, etc.

2. ICT and other new technologies’ application for upgradation of library 30

services such as automation of catalogue, learning resources
procurement functions, circulation operations including membership
records, serial subscription system, reference and information
services, library security (technology based methods such as RFID,
CCTV), development of library management tools (software), Intranet
management.

3. Development, organisation and management of e-resources including 25

their accessibility over Intranet/Internet, digitization of library
resources, e-delivery of information, etc.

4 User awareness and instruction programmes (Orientation lectures, 20

users’ training in the use of library services as e-resources, OPAC;
knowledge resources user promotion programmes like organizing
book exhibitions, other interactive latest learning resources, etc.

5. Additional services such as extending library facilities on holidays, 10

shelf order maintenance, library user manual, building and extending
institutional library facilities to outsiders through external membership
norms

Total Score 125

Minimum API score required 75

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Category- II – CO-CURRICULAR, EXTENSION AND PROFESSIONAL DEVELOPMENT RELATED
ACTIVITIES.

S. No. Nature of Activity Maximum Score

Student related co-curricular, extension and field based

activities (such Cultural exchange and Library service
1 Programmes (various level of extramural and intramural 20
programmes); extension, library-literary work through
different channels,

Contribution to Corporate life and management of the

2 library units and institution through participation in library 15
and administrative committees and responsibilities.

Professional Development activities (such as

participation in seminars, conferences, short term, e-
3 library training courses, workshops and events, talks, 15
lectures, membership of associations, dissemination
and general articles, not covered in Category III below)

Minimum API Score Required 15

Category – III – Research and academic contributions

S No. APIs Activity Maximum Point

Research Papers Refereed Journals 15 / publication

published in:
Non-refereed but recognized
and reputable journals and 10 /
periodicals, having ISBN/ISSN
Publication
numbers.

Conference proceedings as full

papers, etc. (Abstracts not to be 10 / publication
included)

III A

III (B) Research Publications Text or Reference Books

50 /sole author;
(books, chapters in Published by International
10 / chapter in an
books, other than Publishers with an established
edited book
refereed journal articles) peer review system

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 Subjects Books by National 25 /sole author,
level publishers/State and and 5/ chapter in
Central Govt. Publications with edited books
ISBN/ISSN numbers.

Subject Books by Other local 15 / sole author,

publishers with ISBN/ISSN and 3 / chapter in
numbers. edited books

Chapters contributed to edited 10 /Chapter

knowledge based volumes
published by International
Publishers

Chapters in knowledge based 5 / Chapter

volumes by Indian/National
level publishers with ISBN/ISSN
numbers and with numbers of
national and international
directories

III (C)

III (C) (i) Sponsored Projects (d) Major Projects amount 20 /each Project
carried out/ ongoing mobilized with grants above
30.0 lakhs
(e) Major Projects amount 15 /each Project
mobilized with grants above 5.0
lakhs up to 30.00 lakhs
(f) Minor Projects (Amount 10/each Project
mobilized with grants above Rs.
50,000 up to Rs. 5.0 lakh)
10 per every
Consultancy Projects Amount mobilized with Rs.10.0 lakhs and
III (C) (ii)
carried out / ongoing minimum of Rs.10.00 lakhs Rs.2.0 lakhs,
respectively

20 /each major
Completed project Report
Completed projects : project and 10 /
III (C) (iii) (Acceptance from funding
Quality Evaluation each minor
agency)
project

30 / each national
Projects level output or
III (C) Patent/Technology transfer/
patent /50 /each
(iv) Outcome / Outputs Product/Process
for International
level,

III (D)

III (D)
M.Phil. Degree awarded only 3 /each candidate
(i)

III (D) (ii) Ph.D Degree awarded 10 /each

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 candidate

Thesis submitted 7 /each candidate

III(E)

Refresher courses, Not less than two weeks 20/each

Methodology duration
workshops, Training,
Teaching-Learning-
III(E) Evaluation Technology
Programmes, Soft
(i) Skills development 10/each
One week duration
Programmes, Faculty
Development
Programmes (Max: 30
points)

Papers in Conferences/
III(E) Participation and Presentation
Seminars/ of research papers (oral/poster)
(ii) in
workshops etc. *

International conference Each

b) National 6 / each
c) Regional/State level /each
Local –University/College level 3 / each
III(E) Invited lectures or International 10 /each
presentations for
(iv) conferences/ /
symposia

National level 5

* If a paper presented in Conference/Seminar is published in the form of Proceedings, the points would accrue for
the publication (III (a)) and not under presentation (III (e)(ii)).

Notes.

1. The API for joint publications will have to be calculated in the following manner: Of the total score for the
relevant category of publication by the concerned teacher, the first/Principal author and the corresponding
author/supervisor/mentor of the teacher would share equally 60% of the total points and the remaining
40% would be shared equally by all other authors.

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 APPENDIX – III TABLE – VIII (a)

Minimum APIs as provided in Appendix III Table VII to be applied for the Promotion of Library staff of
universities and Weightages for Expert Assessment UNDER CAREER ADVANCEMENT SCHEME (CAS)

Assistant Deputy Librarian / Deputy Librarian/ Librarian (university

Librarian to Assistant Librarian Assistant Librarian only) (Stage 4 to
Assistant (Selection Grade) (selection Grade) Stage 5)
Librarian (senior (Stage 2 to Stage 3) (Stage 3 to Stage 4)
scale) (Stage 1
to Stage 2 )
Procurement,
I organisation and delivery
of knowledge and 75/Year 75/Year 75/year 75/year
information thro’ library
services (category I)

II Extension and Profession

related activities 15/Year
(Category II) 15/Year 15/Year 15/Year

III Minimum total average

annual Score under 100/Year
100/Year 100/Year 100/Year
Categories I and II*

Research and Academic

IV Contribution (Category III) 40/Year
– Minimum Annual Score 10/Year 20/Year 30/Year (120/assessment
Required – to be (40/assessment (100/assessment (90/assessment period)
assessed cumulatively period) period) period)

Expert Assessment Selection

Screening Screening
System Committee
Committee Committee
V Percentage Distribution of 30% - Library 50% Library
Weightage Points in the related research publication work
Expert Assessment (Total papers evaluation 30% Assessment of
weightage = 100. 50% - Assessment innovative Library
No separate No separate points.
Minimum required 50)) of domain service and
points. Screening Screening
knowledge on organisation of
committee to committee to verify
Library automation digital library
verify API scores API scores
and Organisational services
skills 20% Interview
20 % - Interview performance
performance
* Candidates may score 10 points from either Category I or Category II to achieve the minimum score required
under Category I + II.
Note: For universities/colleges for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2, 3, 4
and 5 correspond to scales as given with AGP of Rs. 6000, 7000, 8000, 9000 and 10000 respectively

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 APPENDIX – III TABLE – VIII (b)

Minimum Weightage Points (WP) norms of the APIs as provided in Appendix III Table VII to be applied for the
Promotion of Library staff of Colleges and Weightages for Expert Assessment UNDER CAREER
ADVANCEMENT SCHEME (CAS)

College Librarian College Librarian College Librarian

(Stage 1) College (senior scale) (Stage (selection Grade) (Stage
Librarian (senior 2) to College 3 to Stage 4)
scale) (Stage 2) Librarian (Selection
Grade) (Stage 3)

Procurement,
organisation and delivery 75/Year 75/Year 75/year
I of knowledge and
information thro’ library
services (category I)

II Extension and Profession 15/Year 15/Year 15/Year

related activities
(Category II)

III Minimum total average

annual Score under 100/Year 100/Year 100/Year
Categories I and II*

Research and Academic 5/Year 10/Year

15/Year
Contribution (Category III)
IV – Minimum Annual Score (40/assessment (100/assessment
(90/assessment period)
Required – to be period) period)
assessed cumulatively

Expert Assessment Screening Selection Committee

Screening Committee
System Committee

V Percentage of 30% - Library related

Distribution of Weightage research papers
Points in the Expert evaluation
Assessment (Total
weightage = 100. No separate points. No separate points. 50% - Assessment of
Minimum required 50) Screening committee Screening committee domain knowledge on
to verify API scores to verify API scores Library automation and
Organisational skills

20 % - Interview
performance

* Candidates may score 10 points from either Category I or Category II to achieve the minimum score required
under Category I + II.

Note: For colleges for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2, 3 and 4 correspond
to scales as provided with AGP of Rs. 6000, 7000, 8000 and 9000 respectively

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 APPENDIX – III: TABLE – VIII(c)

MINIMUM APIS AND OTHER NORMS FOR THE DIRECT RECRUITMENT OF LIBRARIAN POSITIONS IN UNIVERSITY
DEPARTMENTS/COLLEGES

( TO BE CONSIDERED ALONG WITH OTHER SPECIFIED ELIGIBILITY QUALIFICATIONS STIPULATED IN THIS UGC
REGULATION)

S. No. of Minimum Norm / Assistant University Deputy Librarian in Librarian (university

categor Criteria Librarian / College universities (Stage only) (Stage 5)
y Librarian (Stage 1) 4)

I API score (Research and ---- Consolidated API Consolidated API score
Academic Contribution – score requirement of requirement of 400 points
Category III) 300 points

II Selection Committee
criteria/weightages (Total
weightage = 100) a). Library related a) Library Research papers
Research / Theme (Five) evaluation (60%)
a). Teaching / compute papers (3 Nos)
and communication skills Evaluation: (50%)
by a Lecture
demonstration (30%) b) organisational track
record of innovation library
service and vision plan
(20%)
b). Record of Library b). Library automation
management skills (20%) skills and
Organisational Plans
(20%) c) Interview performance
(20 %)
c). Interview performance
(50%)
c). Interview
performance (30%)

Note: For universities for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 4, 5 and 5
correspond to scales as given and AGP of Rs. 6000, 7000, 8000, 9000, 10000 and 12000 respectively

128
 APPENDIX – III: TABLE - IX

MINIMUM ACADEMIC PERFORMANCE AND SERVICE REQUIREMENTS FOR PROMOTION OF LIBRARIAN

CADRES IN UNIVERSITIES AND COLLEGES

S. No Promotion of Service (as prescribed by Minimum Academic Performance

Librarian cadres the MHRD Notification) Requirements and
through CAS requirement Screening/Selection Criteria

1. Assistant University Assistant University Librarian (i) Minimum API scores using PBAS
Librarian / College / College Librarian (Stage 1) scoring proforma developed by
Librarian to Assistant completed four years of the university as per the norms
Librarian (Senior service with Ph. D. or five provided in Table VIII (a) of
Scale) / College years of service who are with Appendix III for Librarian cadres
Librarian (Senior in universities and Table VIII(b) of
Scale) (Stage 1 to M. Phil or six years of Appendix III for college Librarian
Stage 2) service who are without Ph. cadres.
D./M.Phil.
(ii) One Orientation and one Refresher
Course of 3/4 weeks duration

(iii) No separate interview points for

the Screening cum Verification
process of recommending
promotion.

2. Assistant university Assistant university Librarian (i) Minimum API scores using the
Librarian (Senior (Senior Scale) / college PBAS scoring proforma
Scale) / college Librarian (senior scale) with developed by University as per
Librarian (senior completed service of five the norms provided in Table VIII
scale) to Assistant years in Stage 2 (a) of Appendix III for Librarian
university Librarian Cadres in universities and Table
(Selection Grade)/ VIII (b) of Appendix III for college
College Librarian/ librarian cadres.
(selection grade)
(Stage 2 to Stage 3)
(ii) Additionally, two refresher courses,
for a minimum period of 3 to 4
week duration to have been
undergone during the
assessment period.

(iii) No separate interview points for

the Screening cum Verification
process of recommending
promotion.

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3. Deputy university Assistant university (i) Minimum API scores using the
Librarian / Assistant Librarian (Selection Grade) / PBAS scoring proforma
university Librarian College Librarian (Selection developed by university as per
(Selection Grade) / Grade) with three years of the norms provided in Table VIII
College Librarian completed service in Stage (a) of Appendix III for Librarian
(Selection Grade) 3. cadres in universities and in
(Stage 3 to Stage 4) Table VIII (b) of Appendix III for
Librarian Cadres in Colleges.

(ii) Three publications over twelve

years. In Colleges, an exemption
of one publication will be given to
M. Phil holders and two
publications to Ph. D. Holders.

(iii)Additionally one course/training

under the categories of Library
automation / Analytical tool
Development for academic
documentation.

(iv) A selection committee process as

stipulated in the Regulation and in
Table VIII (a) of Appendix III for
university in Table VIII (b) of
Appendix III for librarian cadres in
colleges.

4. Librarian (university) Deputy Librarian in university (i) Minimum API scores using the
(Stage 5) - with three years of PBAS scoring proforma
completed service in Stage developed by the university as
4. per the norms provided in Table
VIII (a) of Appendix III for
Librarian (university). Minimum
API scores can also be
considered over two assessment
periods (Stages 3 and 4), if
required.

(ii) A minimum of 5 publications over

current and previous assessment
periods.

(iii) Evidence of innovative library

service and organisation of
published work

(iv) A selection committee process as

stipulated in this regulation and in
Table VIII (a) of Appendix III for
Librarian (university)

Note: The explanatory note provided for Tables IIA and IIB for CAS for teachers is also applicable for the librarian
cadres as per the API score specified for this cadre.

Note: For universities for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2, 3, 4 and 5
correspond to scales as provided and AGP of Rs. 6000, 7000, 8000, 9000, 10000 and 12000 respectively

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