OPOL COMMUNITY COLLEGE

INFORMATION TECHNOLOGY DEPARTMENT

Opol, Misamis Oriental

CAPSTONE GUIDELINES
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Table of Contents
I. Introduction ........................................................................................................................ 4
II. Research / Capstone Project Agenda ................................................................................. 5
III. Suggested Areas of Research / Capstone Project ............................................................... 5
Research / Capstone Project Categories ............................................................................ 5
Software Development ........................................................................................... 5
Multimedia Systems ............................................................................................... 5
Network Design and Implementation .................................................................... 5
IV. Pre-requisites ...................................................................................................................... 5
V. Research / Capstone Project Team ..................................................................................... 6
Duties and Responsibilities of the Proponents/Researchers ............................................. 6
Policy on Regrouping .......................................................................................................... 6
VI. Research / Capstone Project Adviser .................................................................................. 7
Duties and Responsibilities as the Subject Teacher ........................................................... 7
Duties and Responsibilities as the Adviser ......................................................................... 7
VII. Panel Composition .............................................................................................................. 8
Duties and Responsibilities of the Panel............................................................................. 8
Chairman ................................................................................................................. 8
Panel Members / Content Expert ........................................................................... 8
VIII. Research / Capstone Project Duration ............................................................................... 9
Pre-proposal Stage .............................................................................................................. 9
Proposal Stage .................................................................................................................... 9
Oral Defense Stage.............................................................................................................. 9
Public Presentation ............................................................................................................. 9
IX. Grading System ................................................................................................................... 9
Proposal Stage .................................................................................................................... 9
Verdicts ................................................................................................................. 11
System Oral Defense ......................................................................................................... 12
Verdicts ................................................................................................................. 12
X. Guidelines ......................................................................................................................... 12
Capstone 1 (Research Methods) ....................................................................................... 12
Capstone 2(Oral Presentation) ......................................................................................... 14
XI. List of Deliverables/Activities............................................................................................ 15
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Appendix A. Project Team Assignments Form.............................................................................. 17

Appendix B. Pre-Proposal Statement Template ........................................................................... 18
Appendix C. Project Working Title Form ...................................................................................... 19
Appendix D. Research / Project Manuscript Outline .................................................................... 20
Appendix E. Research / Capstone Project Hearing Notice Form .................................................. 23
Appendix F. Grammarian’s Certificate Template ......................................................................... 24
Appendix G. Approval Sheet ......................................................................................................... 25
Appendix H. Title Page (Proposal) ................................................................................................ 26
Appendix I. Title Page (Oral Defense) ........................................................................................... 27
Appendix J. Journal Format........................................................................................................... 28
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I. Introduction

The Bachelor of Science in Information Technology (BSIT) program prepares students to

be IT professionals, be well versed on application installation, operation, development,
maintenance and administration, and familiar with hardware installation, operation, and
maintenance. (CMO 53 s. 2006) Capstone project is required for the BSIT program. It should be
in the form of a systems application or an enterprise resource plan (CMO 53 s. 2006). The skills,
methods and theories learned by the students in their stay in the BSIT program are applied in this
output-oriented course.

This is a very special course in the BSIT program. Students do it in the final year of studies
and it is their opportunity to demonstrate that they can indeed meet the levels of performance
expected of an IT professional. The Capstone Project includes project proposal, feasibility studies,
intellectual property, teamwork, budget, schedule, management, professional communications
(i.e. reports, presentations), planning, design, implementation, deployment, and testing.
Students will be expected to do much more than “get something working”. They will be expected
to meet a number of strictly enforced milestones and to take considerable initiative in realizing
specific goals. Moreover, the Capstone Project is a way of determining whether students are
ready to graduate.

The Capstone Project has a number of educational objectives. Although each Research /
Capstone Project is different and the relative emphasis will vary, the subject will involve students
in:
• Bringing together and integrating knowledge and skills in the course as a whole;
• Reinforcing and developing competencies that have not been sufficiently emphasized in
the fundamental subjects;
• Defining a substantial engineering study or design task and carrying it to completion
within a specified time and to a professional standard;
• Completing a comprehensive written and bound report that places the Research /
Capstone Project in context, defines its objectives, and describes the work done with the
resulting conclusions or recommendations;
• Bridging the gap between the undergraduate studies and the professional future, and
demonstrating professional competencies and capabilities;
• Demonstrating initiative and creativity, taking pride in the achievement of a difficult task.

Through this course, students are prepared in their respective careers. The bulk of the work
(i.e., the Research / Capstone Project work itself) is to be done outside of the classroom.
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II. Research / Capstone Project Agenda

The Research / Capstone Project agenda/thrust of the Information Technology Department

includes the following:
• Business and Industry Development
• Business Studies
• Industry Studies or Ancillary Studies
• Spatial Studies
• Socioeconomic Development Component
• Poverty Studies
• Education Studies
• Good Governance Studies
• Poverty Alleviation and Reduction of Income Inequality
• Addressing Urban-Industrial Spatial Imbalances
• Promoting a Globally-Competitive Service Sector in Mindanao
It is expected that the students capstone projects / researches shall be in parallel with the
already laid down priority areas of Cagayan de Oro City, Misamis Oriental and the Philippines at
large.

III. Suggested Areas of Research / Capstone Project

Research / Capstone Project Categories
The Research / Capstone Project must be useful to any establishment of the same nature
or scope. It must not exist or have been proposed by previous Proponents/Researchers. The
Research / Capstone Project must not be developed using the off-the-shelf application programs.
The proposed computerized system may fall in any of the following categories, but not limited
to:

Software Development
• Software Customization (most especially FOSS)
• IS Development (with at least Alpha Testing with Live Servers
• Web Applications Development
• Multimedia Systems
• Game Development
• E-learning Systems
• Interactive Systems
• Information Kiosks

Network Design and Implementation

• IT Management
• IT Strategic Plan
IV. IT Security Analysis, Planning and Implementation
V. Pre-requisites
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• Capstone 1 – 3rd Year Standing

• Capstone 2- 4th year Standing, Capstone 1

VI. Research / Capstone Project Team

The Capstone Project team is composed of at most five (5) members. The following are
the four roles that the proponents/researchers should play:
• Project Manager - The person with authority to manage a Research / Capstone Project.
This includes leading the planning and the development of all Research / Capstone Project
deliverables. The project manager is responsible for the budget, work plan and all Project
Management Procedures (scope management, issues management, risk management,
etc.).
• Systems Analyst – the person who checks that all parts of the system are coordinated.
• Programmers - The persons who design, write, and test computer programs.
• QA Staff / Tester - A person who ensures the quality of the software product and help
find and eliminate any bugs. He determines the functionality of every aspect of a
particular application.
• Documenter /Technical Writer - A person who writes the Research / Capstone Project
study document, both the system and the Research / Capstone Project manuscript.

Duties and Responsibilities of the Proponents/Researchers

1) Keep informed of the Capstone Project Guidelines and Policies.
2) Keep informed of the schedule of Research / Capstone Project activities, required
deliverables and deadlines posted by Adviser and Dean.
3) Submit on time all deliverables specified in this document as well as those to be specified
by the Adviser and Dean.
4) Submit on time all requirements identified by the Capstone Project Oral Defense Panel
during the Oral Defense.
5) Submit on time the requirements identified by the adviser throughout the duration of the
Capstone Project.
6) Schedule regular meetings (at least once a month) with the Adviser throughout the
duration of the Capstone Project. The meetings serve as a venue for the proponent to
report the progress of their work, as well as raise any issues or concerns.
7) Schedule regular meetings (at least once in a semester) with the Dean throughout the
duration of the Capstone Project.

Policy on Regrouping
Regrouping is allowed if less than 3 members of the group remain from ITE 307 to ITE 404.
Should this happen, the group may be disbanded and members of these affected groups may join
in other groups for as long as the maximum number for each group is followed. However, if the
remaining member(s) decide(s) to continue with his/their Research / Capstone Project,
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regrouping may not apply but with consent of the Adviser and the Dean. Revision of the scope
may then be an option. The title/topic to be pursued will then be decided among the team
members and the Dean.

VII. Research / Capstone Project Adviser

The subject teacher is by default the adviser of all groups assigned to him or her.

Duties and Responsibilities as the Subject Teacher

1) Announce Research / Capstone Project areas (at the start of the each semester) to the
students;
2) Conduct general meetings with the students to discuss the Capstone Project Guidelines,
Policies and Deliverables, and to allow the students to raise and clarify issues;
3) Select a Proposal Hearing and Oral Defense panel for each team;
4) Schedule Research / Capstone Project activities, such as the deadlines of deliverables and
Proposal Hearing and Oral Defense sessions.
5) Post schedules, Proposal Hearing and Oral Defense guidelines, requirements guidelines,
and other announcements;
6) Furnish every member of the Proposal Hearing and Oral Defense panel with all the
necessary Capstone Project documents before the Proposal Hearing or Oral Defense;
7) File at least one copy of the Proposal Hearing and Oral Defense panel's evaluation
(including revisions) and the Revised and Approved Deliverables at every stage of the
Research / Capstone Project.
8) Submit collated grades of students under his/her section for that term.

Duties and Responsibilities as the Adviser

1) Ensures that the study proposed by the students conforms to the standard of the
Department and has immediate or potential impact on the research thrust of the School.
2) Guides the Research / Capstone Project students in the following tasks while in the
proposal stage:
a) Defining the research problems/objectives in clear specific terms
b) Building a working bibliography for the research
c) Identifying variables and formulating hypothesis, if any
d) Determining research design, population to be studied, research environment,
instruments to be used and the data collection procedures
3) Meets the team regularly (at least twice a month, NOTE: the team must seek proper
appointment) to answer questions and help resolve impasses and conflicts.
4) Points out errors in the development work, in the analysis, or in the documentation. The
adviser must remind the Proponents/Researchers to do their work properly.
5) Reviews thoroughly all deliverables at every stage of the Research / Capstone Project, to
ensure that they meet the department's standards. The adviser may also require his/her
Proponents/Researchers to submit progress reports regularly.
6) Recommends the Proponents/Researchers for Proposal Hearing and Oral Defense. The
adviser should not sign the Proposal Hearing Notice and the Oral Defense Notice if he/she
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believes that the Proponents/Researchers are not yet ready for Proposal Hearing and Oral
Defense, respectively. Thus, if the Proponents/Researchers fail in the Proposal Hearing or
Oral Defense, it is partially the adviser's fault.
7) Clarifies points during the Proposal Hearing and Oral Defense.
8) Ensures that all required revisions are incorporated into the appropriate documents
and/or software.
9) Keeps informed of the schedule of Research / Capstone Project activities, required
deliverables and deadlines.
10) Recommends to the Proposal Hearing and Oral Defense panel the nomination of his/her
Research / Capstone Project for an award.
11) As a special adviser, he/she is responsible to be:
a. A provider
b. An encourager
c. A dictator
d. A pushy boss
e. A connector
f. An employment agency

VIII. Panel Composition

The panel is composed of 1 Chairman, 2 members, and may include content experts and
recorder as assigned if necessary. Their duties and responsibilities include the following, but not
limited to:

Duties and Responsibilities of the Panel

Chairman
1) Brief the Proponents/Researchers about the Proposal Hearing and Oral Defense program
during the actual Proposal Hearing and Oral Defense.
2) Issue the verdict. The verdict is a unanimous decision among the three members of the
Capstone Project Proposal Hearing and Oral Defense panel. Once issued, it is final and
irrevocable.

Panel Members / Content Expert

1) Validate the endorsement of the adviser. The panel serves as "Internal Auditors", putting
some form of check and control on the kinds of Researches / Capstone Projects being
approved by the College.
2) Evaluate the deliverables.
3) Recommend a verdict.
4) Listen and consider the request of the adviser and/or the Proponents/Researchers.
5) Nominate a Research / Capstone Project for the Outstanding Research / Capstone Project
Award. Guidelines for the Outstanding Research / Capstone Project Award will be
provided separately.
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IX. Research / Capstone Project Duration

The BSIT Capstone Project shall be completed within two semesters (ITE 307 and ITE 404)
with the following phases:

Pre-proposal Stage
• Course Enrolment
• Capstone Project Orientation
• Short Listing of Possible Research / Capstone Projects
• Title Critiquing and Patentability Check (Patent Searching) – via ITSO
• Pre-Proposal Statement Preparation
• Pre-Proposal Hearing

Proposal Stage
• Practical Examination of the chosen Programming Language (by team) - optional
• Writing of Chapters I, II, III, and IV (planning and design only)
• Proposal Manuscript Submission
• Proposal Hearing
• Proposal Manuscript Revisions

Oral Defense Stage

• Analysis
• Design
• Development
• Testing
• Prototype Submission (3 Loops) 1st loop- 30 to 50, 2nd loop- 51 to 70, 3rd loop- 71 to 99%
• Oral Defense Manuscript Submission (3 Loops)
• Oral Defense Proper
• Oral Defense Manuscript Revisions

Public Presentation
(As recommended by the Philippine Society of IT Educators (PSITE) – Research Committee)
• Public Presentation
• Public presentation is required. It should be a school-based presentation open for public
which may include the Poster category
• Other Options
o Regional Student Congress
▪ Presentations to Philippine Computing Science Congress of CSP, National
Conference on IT Education of PSITE

X. Grading System
Proposal Stage -CAPSTONE 1

The Final Grade of each proponent will comprise of the following:

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Average grade of the Panel Members including the Chairman 60%

Adviser of the Research / Capstone Project / Group 30%
Co-Researcher (Peer Grading) 10%
TOTAL 100%

The rating of each proponent per panel member shall be based on the following rubric
for objective evaluation purposes:

Capstone Project Proposal Manuscript (group/team grade) 40%

Initial Pages 5
• Table of contents is consistent
• Acknowledgement is brief and formal
• Abstract is brief but complete
Chapter 1 5
• Introduction is intact and provides clear overview of the entire
Research / Capstone Project
• Statement of the Problem/ Objects is SMART
• Scope and Limitation of the Research / Capstone Project are clearly
defined
Chapter 2 5
• Related literatures are recent and relevant
• Anchor provides solid background of the Research / Capstone Project
• Auxiliary theories are evident
• Sources are appropriately cited and noted
• Related studies are relevant and includes global and local scope

5
Chapter 3
• There should be comprehensive discussions on the technologies
(hardware/software) involved in the Research / Capstone Project and
its related Research / Capstone Projects in the past
Chapter 4 10
• Methodology strictly follows the SDLC (esp. for Software
Development)
• Methodology includes project management techniques appropriate
for the chosen Research / Capstone Project.
• Requirements Specification is more or less complete and answers the
objectives
• Design Tools used are relevant and appropriate which should be
based on requirements
• Development Plan is concrete and should be consistent with the
Design
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• Testing techniques to be used should assess all aspects of the

developed Research / Capstone Project
• Implementation Plan should be aligned with the objectives
Final Pages 5
• Findings and Conclusions are attuned with the objectives
• Recommendations are feasible and practical
• Terms in the glossary are defined operationally
• Bibliography should be in MLA Format
• Appendices are relevant and help support the principal content
• Glossary should be arranged alphabetically and defined operationally
Manuscript Mechanics 5
• Organization and Fluidity of ideas are apparent
• Formatting and layout are consistent
• All parts of the manuscript should be grammatically correct

Oral Examination (Individual grade) 20%

Comprehensiveness of the Answer/Ideas 10
Contribution/Support to the Team 5
Delivery / Manner of Speaking 5

The rating/evaluation of the subject/adviser for each of the Proponents/Researchers shall

be based on the following:
Subject/Adviser’s Grade 30%
Deliverables
2
0
Attendance 5
Journal Entries / Attitude / Behavior 5

Verdicts

There will be four possible verdicts after the Proposal Hearing. The verdict is a unanimous
decision among the three members of the Capstone Project Oral Defense panel. Once issued, it
is final and irrevocable.

APPROVED. Minor revisions are necessary but they do not have to be presented in
front of and checked by all panelists. 86 – 100
APPROVED WITH REVISIONS. Major revisions shall be incorporated in the final copy
of the revised Project Proposal summary. These must be checked by the panelists. 70
– 85
DISAPPROVED. The Proponents/Researchers failed to propose a researchable or
scholarly Research / Capstone Project. Below 70
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System Oral Defense (IT 420)

Capstone Project Output (Group Grade) 60%

Oral Examination (Individual Grade) same rubric with 20%
proposal
Skills Test 20%
TOTAL 100%

Capstone Project Output (Group Grade) 60%

The output should be consistent with the objectives as defined during the 25
proposal stage
All major modules and features of the system’s output as defined after the 25
proposal stage are delivered. The credit shall be based on the percentage of
delivered items.
Group Debugging 10
• The team shall display competence in resolving planted bugs.

Verdicts

ACCEPTED WITH REVISIONS. Revisions are necessary but they do not have to be
presented in front and checked by all panelists. 70 to 100
REORAL DEFENSE. Another Oral Defense session, in which all panelists must be
present, is necessary to further clarify the objectives and scope of the capstone
project. Student must re-apply for another Hearing Notice Form from the Center for
Research if the Oral Defense is scheduled after the semester ends. 65 to 69 and upon
the panel’s unanimous decision
NOT ACCEPTED. The proponent failed to achieve the objectives of the research
established in the proposal. The panelists’ numeric grades are not anymore needed.
Below 65

XI. Guidelines
CAPSTONE 1
1) The students shall form a team of3-4 member. They then decide who plays the following
roles - Project Manager, Systems Analyst, Programmer, QA Staff/Tester, and
Documenter/Technical Writer. The team then submits Project Team Assignments Form
(Deliverable D1- Please refers to Appendix A. Project Team Assignments Form) with
signatures, to the Subject Teachers or the Dean’s Office.
2) The Proponents/Researchers of the Research / Capstone Project shall prepare 10
different possible topics/titles, and present/consult these topics to any of the CICS
teachers or any expert of the field. The Team shall ensure the novelty or patentability of
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the Research / Capstone Project through the help of using patent libraries online. The
project manager would then select 3 - 5 out of the 10 possible titles.
3) The Proponents/Researchers shall make the Pre-Proposal Statements (Deliverable D2-
Please refers to Appendix B. Pre-Proposal Statement Template) of each of the selected
topics/titles.
4) The Pre-Proposal Hearing will be scheduled upon the completion of the Pre-Proposal
Statements. During this hearing, the team members, subject teachers and the Program
Head shall convene and select only one of the 3 - 5 topics/titles presented. Only the
approved Research / Capstone Project topics should proceed to the research proposal
stage. After a topic/title is finally chosen, the team then accomplishes (in triplicate) a
Project Working Title Form (Deliverable D3 - refer to Appendix C. Project Working Title
Form) which will then indicate the name of the appropriate adviser as decided by the
team of advisers together with the proponents.
5) The team shall prepare all the parts of the proposal manuscript on time with the
set/agreed dates. The team always seeks approval from the adviser all the required
deliverables, by letting him sign/conform with the submitted documents. By conforming,
it means that the deliverable had been checked /corrected diligently.
6) The researchers will ensure that the proposal is refined. Please refer to the Research /
Capstone Project Study Manuscript Outline in Appendix D. Research / Project Manuscript
Outline.
7) The researchers will prepare 4 copies of the Complete Proposal Manuscript (Deliverable
D4) for the Proposal Hearing. The Proposal Hearing Notice Form (Deliverable D5 - refer
to Appendix E. Research / Capstone Project Hearing Notice Form) from the Dean's Office
should be filled out and complied. This notice and the 4 copies of complete proposal
manuscript must be submitted to the Adviser. Use Times New Roman, font size 12, 1.5
line spacing. Use standard 8.5" x 11" white bond paper and all margins must be 1 inch.
8) The Adviser forwards the Proposal Hearing Notice and the Complete Proposal
Manuscripts to the Dean's Office
9) The Office will then arrange the date and time of the proposal hearing and distribute the
manuscripts to the identified members of the proposal hearing panel.
The Dean assigns qualified and competent faculty members who will constitute
the proposal hearing panel. The proposal hearing panel shall be composed of the
following:
▪ 1 Chairman - preferably the Dean or a faculty with at least a master's
degree.
▪ 2 Members (one may be a content expert)
10) At the end of the proposal hearing, the chair makes a synthesis and announces the panel’s
verdict.
11) The chairman and the adviser shall ensure that all recommendations for improvement by
the proposal hearing panel are incorporated in the Proposal Manuscript. This may include
grammar, accuracy of language, adequacy of data, interpretation of results, etc.
12) The team shall prepare and provide for the honoraria of the panel of examiners through
the college secretary immediately after the proceedings.
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13) The proposal is revised based on the recommendation of the panel members during the
proposal hearing.
14) The adviser shall guide the student researchers throughout the conduct of the approved
project proposal. The adviser is responsible for monitoring the students and ensuring that
the approved project design and methodology are followed; appropriate data are
gathered, analyzed and interpreted.
15) One copy of the Revised Proposal Manuscript (Deliverable D6) together with the
Grammarians Certificate (Deliverable D7 – refer to Appendix F. Grammarian’s Certificate
Template) shall be routed to the Adviser, Panel members, and Chairman for the
confirmation of revisions. Approval Sheet (Deliverable D8 - refer to Appendix G. Approval
Sheet) may be routed too for their signatures if already amenable.
16) The hardbound copy containing the Approval Sheet and the Final Proposal Manuscript
(Deliverable D9) with the Proposal CD (Deliverable D10) in a CD Jacket at the inlet portion
of the back cover should be submitted to the Dean’s Office. The color of the hardbound
is black with gold/yellow text. The Proposal CD shall contain the following:
a. Final Proposal Manuscript (word copy) – filename: Research / Capstone Project
Alias
b. Final Proposal Manuscript (puff copy) – filename: Research / Capstone Project
Alias
c. Other pertinent files

CAPSTONE 2 (Oral Presentation)

1) The team shall submit to their adviser on time (as scheduled) the 1st prototype (30% to
50%) plus 1st draft (Deliverable D11); 2nd prototype (51% to 70%) plus 2nd draft
(Deliverable D12); and 3rd prototype (71% to 99%) plus 3rd draft (Deliverable D13) of the
System/Output plus Oral Defense Manuscript, respectively.
2) If the 3rd prototype of the System/Output reaches the appropriate percentage to
completion as against major modules and features and the 3rd draft of the Oral Defense
Manuscript is acceptable as evaluated by the adviser, team shall then prepare and submit
to the Adviser the Oral Defense Hearing Notice (Deliverable D14 and 1 copy of the
Complete Oral Defense Manuscript (Deliverable D16) ready for Oral Defense.
3) The researchers will ensure that the Complete Oral Defense Manuscript is refined which
will be basis for the final Journal-Formatted Manuscript. Please refer to the Complete Oral
Defense Manuscript Outline in Appendix D. Research / Project Manuscript Outline.
4) The Adviser forwards the Oral Defense Hearing Notice, 5 copies of the Journal-formatted
Manuscript and 1 copy of the Complete Oral Defense Manuscript to the Dean's Office.
5) The Office will then arrange the date and time of the oral defense and distribute the
Journal-formatted Manuscripts to the identified members of the oral defense panel.
The Dean assigns qualified and competent faculty members who will constitute
the Oral Defense panel. The Oral Defense panel shall be composed of the following:
▪ 1 Chairman - preferably the Dean or at a faculty with least master's degree.
▪ 2 Members (one may be a content expert)
6) One of the members of the Oral Defense panel may be invited from outside the school if
the study requires his/her expertise.
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7) During the Oral Defense, the adviser shall be the moderator who clarifies and mediates
over issues raised.
8) A designated recorder is tasked to record all the suggestions and recommendations of the
panel during the Oral Defense.
9) At the end of the Oral Defense, the chair makes a synthesis and announces the verdict.
10) The Oral Defense panel chair and the adviser shall ensure that all recommendations for
improvement by the Oral Defense panel are incorporated in the final copies. This may
include grammar, accuracy of language, adequacy of data, interpretation of results, etc.
11) The team shall prepare and provide for the honoraria of the panel of examiners through
the college secretary immediately after the proceedings.
12) Approval Sheet (Deliverable D17), this time for the ITE 404, is necessary prior to the final
submission of the manuscript and other research transcripts.
13) The researchers must submit the 2 copies of Oral Defense CD’s (Deliverable D18). Each of
the Oral Defense CD’s should contain the following:
• complete documentation
i. Final Oral Defense Manuscript (word file)
ii. Final Oral Defense Manuscript (pdf file)
iii. Final Journal-Formatted Manuscript (word file)
iv. Final Journal-Formatted Manuscript (pdf file)
• Developed system.
i. Installation or Setup Files/Folders
ii. Installation and/or Users’ Guide

XII. List of Deliverables/Activities

Deliverable Due Date

D1 Project Team Assignments Form
D2 Pre-Proposal Statements (3 – 5)
D3 Project Working Title Form
D4 Complete Proposal Manuscript
D5 Proposal Hearing Notice Form
D6 Revised Proposal Manuscript
D7 Grammarians Certificate
D8 Approval Sheet (IT 415)
D9 Final Proposal Manuscript (Hardbound)
D10 Proposal CD
D11 1st prototype (30% to 50%) plus 1st draft
D12 2nd prototype (51% to 70%) plus 2nd draft
D13 3rd prototype (71% to 99%) plus 3rd draft
D14 Oral Defense Hearing Notice
D15 Journal-Formatted Manuscript
D16 Complete Oral Defense Manuscript
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D17 Approval Sheet (IT 420)

D18 2 Oral Defense CD’s
D19 Individual Journals
• Manual for Writers of Term Papers, Theses, and Dissertations, 6th
edition by Kate L. Turabian (1 copy per team)
• 1 Long Brown Envelope (per team)
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Appendix A. Project Team Assignments Form

Team
Alias

Email address / EDP Code / Subject

Name and Signature Project Role
mobile# Teacher
 18

Appendix B. Pre-Proposal Statement Template

NOTE: 1 for each of the 3 to 5 titles chosen by the adviser (strictly word-processed)

Project Title:

Proponents/Researchers: 1.
2.
3.
4.
5.
Scope of the Study:

Limitations of the Study:

Project • Program Specification

Design/Development
Plan:

• Software Specification

• Hardware Specification
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Appendix C. Project Working Title Form

Proponents/Researchers:

1)
2)
3)
4)
5)

Proposed Project Title:

Submitted by: Noted:

____________________________________ _____________________________________
_____ ___
(Signature of Project Manager over printed name) (Signature of Adviser over printed name)

Date: ______________________ Date: ______________________

Recommending Approval: Approved:

____________________________________ _____________________________________
_____ _____
(Signature of Patent Searcher over printed name) (Signature of the Dean over printed name)

Date: ______________________ Date: ______________________

***Accomplish in 3 copies
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Appendix D. Research / Project Manuscript Outline

▪ Title Page (different for Capstone 1 and Capstone 2)

▪ Approval Sheet (different for Capstone 1 and Capstone 2)
▪ Dedication (free form)
▪ Acknowledgement
▪ Executive Summary or Abstract
▪ Table of Contents (strictly use MS Word Table of Contents feature)
▪ List of Figures
▪ List of Tables
▪ List of Notations (optional)
▪ Chapter I –The Problem (consistent for both Capstone 1 and Capstone 2)
o Project Context
o Statement of the Problem
o Conceptual Framework
o Objectives of the Study
▪ General Objective
▪ Specific Objectives
o Scope and Limitations of the Project
o Definition of Terms
▪ Chapter II – Review of Related Literature (consistent for both Capstone 1 and Capstone 2)
o Related Studies
▪ Foreign Studies
▪ Local Studies
▪ Relation of the Previous Researches to Current Work
▪ Chapter III – Research Design and Methodology
o Content will be based on the SDLC approach adopted
o Environment (only for org-specific capstone project)
▪ Locale
▪ Population of the Study
▪ Organizational Chart/Profile
o Requirements Specifications
▪ Operational Feasibility
• Fishbone Diagram
• Functional Decomposition Diagram
▪ Technical Feasibility
• Compatibility checking (hardware / software and other technologies)
• Relevance of the technologies
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▪ Schedule Feasibility
• Gantt Chart
▪ Economic Feasibility
• Cost and Benefit Analysis
• Cost Recovery Scheme
▪ Requirements Modeling
• Input
• Process
• Output
• Performance
• Control
• Data and Process Modeling
▪ Context Diagram
▪ Data Flow Diagram
▪ System Flowchart
▪ Program Flowchart (highlights only)
• Object Modeling
▪ Use Case Diagram
▪ Class Diagram
▪ Sequence Diagram
▪ Activity Diagram
▪ Risk Assessment/Analysis
o Design
▪ Output and User-Interface Design
• Forms
• Reports
▪ Data Design
• Entity Relationship Diagram
• Data Dictionary
▪ System Architecture
• Network Model
• Network Topology
• Security
o Development
▪ Software Specification
▪ Hardware Specification
▪ Program Specification
▪ Programming Environment
• Front End
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• Back End
▪ Deployment Diagram
▪ Test Plan
o Testing and Evaluation
▪ Unit Testing
▪ Integration Testing
• Compatibility Testing
• Performance Testing
• Stress Testing
• Load Testing
▪ System Testing
▪ Acceptance Testing (must be done after the Oral Defense)
▪ Conclusions
▪ Recommendations)
▪ Implementation Plan
o Project Implementation Checklist
o Implementation Contingency
o Infrastructure/Deployment
▪ BIBLIOGRAPHY
▪ APPENDICES
o Relevant Source Code
o Evaluation Tool
o Sample Input / Output / Reports
o Users Guide
o Other Relevant Documents
o Working Title Form
o Grammarian’s Certification
o Curriculum Vitae
 23

Appendix E. Research / Capstone Project Hearing Notice Form

RESEARCH / CAPSTONE PROJECT HEARING NOTICE

Date filed: ____________ [ ] PROPOSAL

Ref. Code: ____________ [ ] ORAL DEFENSE
Date: _____________________ Time: _______________ Venue: ____________________________

COLLEGE/ INSTITUTE/DEPARTMENT: ______________________________

Research Title:

_____________________________________________________________________________________

_____________________________________________________________________________________

Proponent/s:
__________________________ ___________________________ ___________________________

__________________________ ___________________________ ___________________________

__________________________ ___________________________ ___________________________

CERTIFICATION

The undersigned members comprising the panel for oral examination hereby agree to the schedule of hearing for
the above research. [Please PRINT NAME and SIGN]

_____________________________
RESEARCH ADVISER

___________________________________________ ___________________________________________
PANEL MEMBER 1 PANEL MEMBER 2

__________________________________________
PANEL CHAIR

APPROVED:

_______________________________________
Program Head, Information Technology
 24

Appendix F. Grammarian’s Certificate Template

[Date Read]

G R A M M A R I A N’ S C E R T I F I C A T E

This is to certify that the undersigned has reviewed and went through all the pages of the proposed project

study / research entitled “TITLE OF THE CAPSTONE” as against the set of structural rules that govern the

composition of sentences, phrases, and words in the English language.

Signed:

[NAME OF THE GRAMMARIAN]

Grammarian

Conforme:

[NAME OF THE STUDENT]

Project Manager
 25

Appendix G. Approval Sheet

APPROVAL SHEET

The Research / Capstone Project Study entitled [TITLE OF THE PAPER IN CAPITAL LETTERS AND IN BOLD
FORMAT] prepared and submitted by [Name of the Team Members separated by comma] has been
examined and is recommended for approval and acceptance.

RECOMMENDED:

[ADVISER NAME]
Adviser
=====================================================================
APPROVED by the Committee on Oral Examination with a grade of PASSED on [Date].

___________________________________
Chairman

___________________________________ ___________________________________
Member Member

=====================================================================
ACCEPTED and APPROVED in partial fulfillment of the requirements in Bachelor of Science in Information
Technology.

[Name of the Dean]

Dean, Information Technology

Date: _______________
 26

Appendix H. Title Page (Proposal)

INFORMATION TECHNOLOGY DEPARTMENT

[TITLE OF THE PAPER]
(Must be inverted pyramid form, all caps)

A Proposal
presented to the Faculty of the
Information Technology Department
Southern Philippines College
Cagayan de Oro City

In Partial Fulfillment of the Requirements

for the degree Bachelor of Science in Information Technology

By
[Student 1]
[Student 2]
[Student 3]
[Student 4]
[Student 5]

[Mr. Adviser Name]

Adviser

March, 2012
(the batch month and year)
 27

Appendix I. Title Page (Oral Defense)

INFORMATION TECHNOLOGY DEPARTMENT

[TITLE OF THE PAPER]
(Must be inverted pyramid form, all caps)

A Research / Capstone Project

presented to the Faculty of the
Information Technology Department
Southern Philippines College
Cagayan de Oro City

In Partial Fulfillment of the Requirements

for the degree Bachelor of Science in Information Technology

By
[Student 1]
[Student 2]
[Student 3]
[Student 4]
[Student 5]

[Mr. Adviser Name]

Adviser

June, 2XXX
(the batch month and year)
 28

Appendix J. Journal Format

Journal Word Template
1st Author 2nd Author 3rd Author
1st author's affiliation 2nd author's affiliation 3rd author's affiliation
1st line of address 1st line of address 1st line of address
2nd line of address 2nd line of address 2nd line of address
Telephone number, incl. country Telephone number, incl. country Telephone number, incl. country
code code code
1st author's email address 2nd E-mail 3rd E-mail

ABSTRACT single, high-quality appearance. To do this, we ask that

In this paper, we describe the formatting guidelines authors follow some simple guidelines. In essence, we
for ACM SIG Proceedings. ask you to make your paper look exactly like this
document. The easiest way to do this is simply to
Categories and Subject Descriptors down-load a template from [2], and replace the
D.3.3 [Programming Languages]: Language content with your own material.
Contructs and Features – abstract data types,
PAGE SIZE
polymorphism, control structures. This is just an
All material on each page should fit within a rectangle
example, please use the correct category and
of 18 x 23.5 cm (7" x 9.25"), centered on the page,
subject descriptors for your submission. The
beginning 2.54 cm (1") from the top of the page and
ACM Computing Classification Scheme: ending with 2.54 cm (1") from the bottom. The right
http://www.acm.org/class/1998/ and left margins should be 1.9 cm (.75”). The text
General Terms should be in two 8.45 cm (3.33") columns with a .83
Your general terms must be any of the following cm (.33") gutter.
16 designated terms: Algorithms, Management, TYPESET TEXT
Measurement, Documentation, Performance, Normal or Body Text
Design, Economics, Reliability, Experimentation, Please use a 9-point Times Roman font, or other
Security, Human Factors, Standardization, Roman font with serifs, as close as possible in
Languages, Theory, Legal Aspects, and appearance to Times Roman in which these guidelines
Verification. have been set. The goal is to have a 9-point text, as
you see here. Please use sans-serif or non-
Keywords proportional fonts only for special purposes, such as
Keywords are your own designated keywords. distinguishing source code text. If Times Roman is not
INTRODUCTION available, try the font named Computer Modern
The proceedings are the records of the conference. Roman. On a Macintosh, use the font named Times.
Right margins should be justified, not ragged.
ACM hopes to give these conference by-products a
Title and Authors
Permission to make digital or hard copies of all or
part of this work for personal or classroom use is The title (Helvetica 18-point bold), authors'
granted without fee provided that copies are not names (Helvetica 12-point) and affiliations
made or distributed for profit or commercial (Helvetica 10-point) run across the full width of
advantage and that copies bear this notice and the the page – one column wide. We also
full citation on the first page. To copy otherwise, or recommend phone number (Helvetica 10-point)
republish, to post on servers or to redistribute to and e-mail address (Helvetica 12-point). See the
lists, requires prior specific permission and/or a fee. top of this page for three addresses. If only one
Conference’04, Month 1–2, 2004, City, State,
Country.
Copyright 2004 ACM 1-58113-000-
 29

address is needed, center all address text. For address to obtain the report within your citation)
two addresses, use two centered tabs, and so and may be obtained by any reader. Proprietary
on. For more than three authors, you may have information may not be cited. Private
to improvise.1 communications should be acknowledged, not
First Page Copyright Notice referenced (e.g., “[Robertson, personal
Please leave 3.81 cm (1.5") of blank text box at the communication]”).
bottom of the left column of the first page for the Page Numbering, Headers and Footers
copyright notice. Do not include headers, footers or page numbers in
Subsequent Pages your submission. These will be added when the
For pages other than the first page, start at the top of publications are assembled.
the page, and continue in double-column format. The FIGURES/CAPTIONS
two columns on the last page should be as close to Place Tables/Figures/Images in text as close to
equal length as possible. the reference as possible (see Figure 1). It may
extend across both columns to a maximum
Table 1. Table captions should be placed above the width of 17.78 cm (7”).
table
Captions should be Times New Roman 9-point
Graphics Top In-between Bottom bold. They should be numbered (e.g., “Table 1”
Tables End Last First or “Figure 2”), please note that the word for
Figures Good Similar Very well Table and Figure are spelled out. Figure’s
References and Citations captions should be centered beneath the image
Footnotes should be Times New Roman 9-point, or picture, and Table captions should be
and justified to the full width of the column. centered above the table body.
Use the “ACM Reference format” for references SECTIONS

– that is, a numbered list at the end of the The heading of a section should be in Times New
article, ordered alphabetically and formatted Roman 12-point bold in all-capitals flush left with an
accordingly. See examples of some typical additional 6-points of white space above the section
reference types, in the new “ACM Reference head. Sections and subsequent sub- sections should
be numbered and flush left. For a section head and a
format”, at the end of this document. Within this
subsection head together (such as Section 3 and
template, use the style named references for the subsection 3.1), use no additional space above the
text. Acceptable abbreviations, for journal subsection head.
names, can be found here:
Subsections
http://library.caltech.edu/reference/abbreviatio
ns/ The heading of subsections should be in Times
New Roman 12-point bold with only the initial
letters capitalized. (Note: For subsections and
The references are also in 9 pt., but that section sub subsections, a word like the or a is not
(see Section 7) is ragged right. References should capitalized unless it is the first word of the
be published materials accessible to the public. header.)
Internal technical reports may be cited only if
Sub subsections
they are easily accessible (i.e. you can give the

1 If necessary, you may place some address information in a

footnote or in a named section at the end of your paper.
 30

The heading for sub subsections should be in Times [4] Tavel, P. 2007 Modeling and Simulation Design.
New Roman 11-point italic with initial letters AK Peters Ltd.
capitalized and 6-points of white space above the sub [5] Sannella, M. J. 1994 Constraint Satisfaction and
subsection head. Debugging for Interactive User Interfaces.
Sub subsections Doctoral Thesis. UMI Order Number: UMI Order
The heading for sub subsections should be in Times No. GAX95-09398., University of Washington.
New Roman 11-point italic with initial letters [6] Forman, G. 2003. An extensive empirical study of
capitalized. feature selection metrics for text classification. J.
Mach. Learn. Res. 3 (Mar. 2003), 1289-1305.
Sub subsections
The heading for sub subsections should be in Times [7] Brown, L. D., Hua, H., and Gao, C. 2003. A widget
New Roman 11-point italic with initial letters framework for augmented interaction in SCAPE.
capitalized. In Proceedings of the 16th Annual ACM
Symposium on User interface Software and
ACKNOWLEDGMENTS
Technology (Vancouver, Canada, November 02 -
Our thanks to ACM SIGCHI for allowing us to 05, 2003). UIST '03. ACM Press, New York, NY, 1-
modify templates they had developed. 10. DOI=
REFERENCES http://doi.acm.org/10.1145/964696.964697
[1] Bowman, M., Debray, S. K., and Peterson, L. [8] Y.T. Yu, M.F. Lau, "A comparison of MC/DC,
L. 1993. Reasoning about naming systems. MUMCUT and several other coverage criteria for
logical decisions", Journal of Systems and
ACM Trans. Program. Lang. Syst. 15, 5 (Nov.
Software, 2005, in press.
1993), 795-825. DOI=
http://doi.acm.org/10.1145/161468.161471. [9] Spector, A. Z. 1989. Achieving application
requirements. In Distributed Systems, S.
Mullender, Ed. Acm Press Frontier Series. ACM
Press, New York, NY, 19-33. DOI=
http://doi.acm.org/10.1145/90417.90738

Columns on Last Page Should Be Made As Close

As Possible to Equal Lengt

Figure 1. Insert caption to place caption below figure.

[2] Ding, W. and Marchionini, G. 1997 A Study on

Video Browsing Strategies. Technical Report.
University of Maryland at College Park.
[3] Fröhlich, B. and Plate, J. 2000. The cubic mouse: a
new device for three-dimensional input. In
Proceedings of the SIGCHI Conference on Human
Factors in Computing Systems (The Hague, The
Netherlands, April 01 - 06, 2000). CHI '00. ACM
Press, New York, NY, 526-531. DOI=
http://doi.acm.org/10.1145/332040.332491
31