HOW TO USE THIS COMPETENCY-BASED LEARNING MATERIAL

Welcome!
The unit of competency, “Perform Computer Operation” is one of the competencies
of Computer Systems Servicing NC II, a course that comprises the knowledge, skills
and attitudes required for a graduate of this course to possess.
The Module, Performing Computer Operation, contains training materials and
activities for you to complete.
You are required to go through a series of learning activities in order to complete
each learning outcome of the module. In each learning outcome, there are
Information Sheets, Self-Checks and Job Sheets. Follow these activities on your own
and answer the questions that are given. Then, ask for the answer key from your
instructor and check your work honestly. If you have questions, please don’t hesitate
to ask your facilitator for assistance.
This learning material was prepared to help you achieve the required
competency in Performing Computer Operation. This will be the source of
information for you to acquire the knowledge and skills in this particular module
independently and at your own pace with less supervision.
In doing the activities to be completed as required in this module, please be guided
by the following:
Talk to your trainer and agree on how you will both organize in taking this module.
Read through the module carefully.
Work through all information and complete the activities in each section. Read the
information sheets and complete the self-checks provided.
Most probably your trainer will also be your supervisor or manager. He/she is there
to support you and show you the correct way to do things. Ask for help.
Your trainer will tell you about the important things you need to consider when you
are completing the activities and it is important that you listen and take notes.
You will be given plenty of opportunities to ask questions and practice on the job.
Make sure to practice your new skills during regular work shifts. This way you will
improve both your speed and memory and also your confidence.
Use the Self-Check, and Task Sheets at the end of each section to test your own
progress. Use the performance Criteria Checklist or Procedural Checklist used after
the sheet to check your own performance. When you feel confident that you have
sufficient knowledge and skills, ask your instructor to evaluate you. The results of
your assessment will be recorded in your Progress Chart and Accomplishment
Chart.
You need to complete this module before you can perform the next common
competency module.
 MODULE CONTENT

QUALIFICATION : Computer Systems Servicing NC II

UNIT OF COMPETENCY : Accessing information using computer
MODULE TITLE : Access information using computer
NOMINAL DURATION : 12 hours

MODULE DESCRIPTOR:
This module covers the knowledge, skills, attitudes and values needed to
perform computer operations which include inputting, accessing, producing and
transferring data using the appropriate hardware and software.

LEARNING COMPETENCY:
 Select correct program/application based on job requirements
 Access program/ application contains the information required according to
the company procedures
 Select, open, and close desktop for navigation purposes
 Carry out keyboard techniques in line with OSH requirements

ASSESSMENT CRITERIA:
 Correct program/application is selected based on job requirements.
 Program/application containing the information required is accessed
according to company procedures.
 Desktop icons are correctly selected, opened and closed for navigation
purposes.
 Keyboard techniques are carried out in line with OH & S requirements for safe
use of keyboards.

CONTENTS:
 Desktop icons
 Keyboard techniques
 Keyboard care and maintenance

CONDITIONS:
Learners must be provided with the following:
 Computer hardware with peripherals
 Appropriate software

LEARNING EXPERIENCES
Learning Activities Special Instructions
Definition of Terms
Read Information Sheet 1.1 Read and understand the
information sheet provided and
browse to internet for more sample
Answer self-check 1.1
guide. Check yourself by answering
the self-check and by performing
Answer task sheet 1.1 the task sheet. You must complete
Answer task sheet 1.2 all the requirements before
Answer task sheet 1.3 proceeding to the next activity.

Reference/s
 https://www.scribd.com/document/458204727/CBLM-Operate-personal-computer-
final2-docx

Definition of Terms
Computer - A computer is a device that executes a program or programs.
CPU - The central processing unit or CPU, also known as the microprocessor or
Operating System –The operating system (OS) is the software that communicates
with the computer
Software – Software is a program application; which provides the computer with
step-by-step instructions to perform a specific task. A computer cannot function
without software.
Monitor - The computer monitor is computer screen or display unit. Types of
monitors are CRTs
Desktop - Is the display on the monitor/screen.
Icon - An icon is a small, clickable picture that opens programs on a computer.
Mouse - Is a hand held device that helps you control the pointer on the
desktop/screen.
Keyboard - Is the device used in typing in the words, numbers and to perform tasks.
CD (Compact Disc) & USB Flash Drive - used for storage of computer files or for
media
File - A file is a block of information includes word documents, pictures, music, etc.
Folder - The folder is a system that helps in organizing the files, programs and
projects on the computer. It is similar to organizing files on a shelf in your cabinet.
Hard Drive - The hard drive is the device where the information is stored.
Hardware - Is the physical pieces of a computer; monitor, keyboard, mouse, printer,
computer unit, scanner, etc.
Browser - The web browser is software that you use to access the internet/World
Wide Web
Networks - A network is a physical or logical construction that connects different
computers together and helps them communicate.

What Do You Need To Know?

Information Sheet 1.1

PROPER DISCUSSION
Accessing information using computer
Learning Objectives:
After reading this INFORMATION SHEET, YOU MUST be able to:
1. Identify the procedure in closing and opening of software application
2. Give the importance of software
3. Create a presentation using power point.
Introduction
This unit covers the knowledge, skills, attitudes and values needed to perform
computer operations which include inputting, accessing, producing and transferring
data using the appropriate hardware and software.

Just a few years ago, correspondence was created with paper and pencils,
pens, or typewriters. Gone are the days, however, of correction fluid, crossed-out
words, and wads of crumpled papers scattered around your garbage can. Today
most personal and professional correspondence is created using computers. And, in
most cases, those computers are running a word-processing program to make the
creation of documents easier and more accurate.
Microsoft Word is one such word-processing program. With the help of Microsoft
Word, you can quickly and easily create memos, faxes, reports, letters, charts, and
newsletters. You can also, among other things, add graphics to documents and use
other Microsoft Office XP programs to import data into a Word document. Not only is
Word a convenient time-saver, but Word also allows you to check spelling and edit
documents before printing. No longer do reports, letters, and other documents have
to be completely retyped just because of an error or two. Word allows you to edit
quickly and leaves you with a very clean, professional-looking document (and saves
you from emptying your garbage can so often).
In this lesson, you will learn how to start and quit Word and how to identify the
various components in the Word window, such as the menu bar and toolbar. You’ll
explore the task pane, you’ll practice entering text into a document, and then you’ll
save a document. To complete the procedures in this lesson, you will create your
own practice files.

Starting Word
You start Word by clicking the Start button, which is at the left end (or top) of the
Microsoft Windows taskbar. After you start Word, the program appears in its own
window with a new, blank document open. A window is an area of the screen that
is used to display a program or document. Every window has common components,
including scroll bars and toolbars. You’ll learn more about the components of the
Word window later in this lesson. A document is a self-contained piece of work
created by using a program.
In other words, the Word window and each open document are displayed in separate
windows. You can use Word to open multiple documents (therefore multiple
document windows) at a time, you can resize a document window, and you can also
minimize a document window. When you minimize a document window, the
document window is reduced to a button on the Windows taskbar. The document is
still open; you just can’t see it.

Notice in this illustration that the

Standard and Formatting
toolbars are on separate lines to
allow you to view them clearly.

In this exercise, you use the Start button to open Word.

1 Click the Start button at the left end (or top) of the Windows taskbar, which is
typically located along the bottom of the screen. (You may also find it at the
top or along one of the sides of the screen.)
The Start menu appears.
2 On the Start menu, point to All Programs.
The All Programs submenu appears.
3 On the All Programs submenu, click Microsoft Word.
Word starts.

Exploring the Word Window

Many components in the Word window are similar to those in other Windows
programs. The following illustration displays the elements in the Word window, and a
description of each element follows the figure.

A desktop shortcut is represented by an icon with a curved arrow in the left corner. You can create a shortcut by right-
clicking the desired button-icon and clicking Create Shortcut. The shortcut icon can be moved to the desktop by dragging
the icon to the desktop.

Title bar The area of a window or dialog box that displays the name of the current
dialog box or application and the name of the current document. It is located along
the top of the window.
Menu bar The area that lists the names of the menus available in Word. A menu is
a collection of related commands from which you can make a selection. The menu
bar is located just below the title bar.
Standard toolbar A toolbar that provides quick access to the editing functions you
use frequently. For example, on the Standard toolbar, the button that you use to
save a document contains an icon of a floppy disk. The Standard toolbar is located
just below the menu bar.
Formatting toolbar A toolbar that provides quick access to the formatting functions
that you use frequently. The names of buttons are displayed in ScreenTips when
you position the mouse pointer over the buttons.

Insertion point A blinking vertical line in the document window that indicates where
the next character (any single letter, number, space, tab, page break, paragraph
mark, or symbol that can be entered in a document) typed from the keyboard will
appear.

Selection area The area between the left edge of the window and the left edge of a
line of text. You position the mouse pointer in the selection area to select an entire
line of text. The pointer changes to a right-pointing arrow when it is positioned in the
selection area.

Ruler An on-screen scale marked with inches or other units of measure, which
changes the indentation of paragraphs, resets a page margin (an area of blank
space between the edge of the paper and the text), and adjusts the width of
columns. The ruler is located below the toolbars.

Scroll bars Bars that are used for moving the view of the document. The vertical
scroll bar is located along the right side of the window, and the horizontal scroll bar is
located along the lower portion of the window, just above the status bar.

Navigation buttons Buttons that are used for moving the view in a long document.
These buttons are located on the vertical scroll bar.

Status bar A bar that displays explanations of currently selected text at the bottom
edge of the program window.

Minimize button A button that reduces a window to a button on the Windows

taskbar. It appears as a button with a horizontal line and is located in the group of
three buttons at the upper-right corner of the window.

Maximize/Restore Down button A button that switches back and forth, or toggles
(alternately turns an option on or off each time that the option is selected) between
displaying a window in its maximum size and restoring a window to its previous size.
It is located in the group of three buttons at the upper-right corner of the window.

Close button A button that closes the current window or application. It is located in
the group of three buttons at the upper-right corner of the window.

ScreenTip A help item that shows the name of a button or screen element when
you rest the mouse pointer on a toolbar button or screen element.

Task pane Word organizes commands for common tasks in the task pane, a small
window next to your document that opens when you need it. For example, when you
start Word, you see the New Document task pane, which includes commands for
opening and creating documents. Use the New Document task pane to open a
saved or blank document, to create a document based on an existing one, or to
create a document from a template (a file containing structure and style settings that
help you create a specific type of document, such as a memo or resume). You can
also show or hide any task pane when you like. If you want to use a task pane and
the one that you want does not appear, you can manually show the task pane and
then select the specific task pane that you want from the Other Task Panes menu on
the task pane. If you no longer need the task pane, you can hide it to free up
valuable screen space in the program window. On the View menu, click Task Pane;
clicking the command hides the task pane if it is currently displayed or shows it if it is
currently hidden.

Entering Text
You begin creating a document by simply typing text. When you enter text into
a document, you don’t have to press Enter at the end of each line. Word’s word
wrap automatically wraps text from one line to the next each time the insertion point
reaches the right margin. Word wrap breaks lines of text so that they stay within
margin boundaries; you don’t have to enter hard returns. You press Enter only when
you want to begin a new paragraph or insert a blank line. Word uses left and right
page margins of 1.25 inches and top and bottom margins of 1 inch by default;
however, you can reset the page margins.

As you type text, the insertion point moves, indicating the location for the next
character. If you make a mistake, press Backspace to delete characters to the left of
the insertion point or press Delete to delete characters to the right of the insertion
point.

Saving a Document
 The text that you enter is stored in the computer’s memory, which is
temporary. To keep the file for future use, you must store the document on your hard
disk.
In this exercise, you save your new document to your hard disk and save the
document again after you make changes.
1 On the Standard toolbar, click the Save button to display the Save As dialog
box.

2 In the File name box, type Brochure 01.

3 Click the Save In down arrow, and click the icon for your hard disk.
4 Double-click the Computer Fundamentals Practice folder.
The Save in box displays the text Computer Fundamentals Practice, and the
dialog box displays the contents of the Computer Fundamentals Practice
folder.
5 Double-click the Part III folder, and then the Lesson01 folder.
The Lesson01 folder opens.
6 Click the Save button.
The file is saved to your hard disk with the new name, which is now displayed
in the Microsoft Word title bar.
7 Click at the end of the first paragraph to position the insertion point there.
8 Press the Spacebar, and type the following sentence:
Meetings are held monthly where an expert guest speaker presents
timely and pertinent information.
9 On the Standard toolbar, click the Save button.
Word saves the document.
Keep this file open for the next exercise.

Closing a Document and Quitting Word

After a file is stored on your hard disk, you can clear it from the screen by closing the
document window or quitting Word. If the document has not been saved, Word
prompts you to save the file before closing the window.
To clear a document from the document window, on the File menu, click Close, or in
the upper-right corner of the screen, click the Close button. Closing the current
document window leaves Word still running. When you click Exit on the File menu,
the Word program quits.
1 On the File menu, click Close.
The document closes, leaving Word open but no documents open.
2 On the File menu, click Exit.
Word closes.
3 To restart Word, Click the Start button on the Windows taskbar, point to All
Programs, and click Microsoft Word. (You could also choose Microsoft Word
from the first column of the Start menu.)
Word starts.
4 Click the Close button on the New Document task pane.
Keep the new Word document open for the next exercise.

To close MS Word Window

1 On the File menu, click Close to close the file. If you are prompted to save
changes, click No.
Word closes the file without saving the changes.
2 In the upper-right corner of the Word window, click the Close button.
The Word program closes.

INFORMATION SHEET 1.2

Learning Worksheet Fundamentals

Microsoft Excel is an excellent program for organizing, formatting, and calculating

numeric data. Excel displays data in a row-and-column format, with gridlines
between the rows and columns, similar to accounting ledger books or graph paper.
Consequently, Excel is well suited for working with numeric data for accounting,
scientific research, statistical recording, and any other situation that can benefit from
organizing data in a table-like format. Teachers often record student grade
information in Excel, and managers often store lists of data—such as inventory
records or personnel records—in Excel. As you work through this course, you’ll learn
how Excel makes it easy to perform calculations on numeric data and provides
dozens of ways to format data for presentation purposes, including charts and
reports.

Creating a Workbook
You start Excel by using any of the methods that you use to start other Microsoft
Windows programs.
1 On the Windows taskbar, click the Start button, point to All Programs, and
click Microsoft Excel.
Excel opens with Book1 ready for you to use.

2 In the New section of the New Workbook task pane, click Blank Workbook.
Excel creates a workbook called Book2 and the task pane disappears.
3 On the File menu, click Close.
Excel closes Book2, and Book1 reappears.
Keep this file open for the next exercise.

Understanding Window Elements

Many elements in the Excel window are similar to those in windows of other
Windows programs. The graphic on the following page points out the most important
parts of Excel, the last two of which were new in Excel 2002: the workbook window,
the main menu bar, the formula bar, the Standard and Formatting toolbars, the Ask A
Question box, and the task pane.

The following table describes the elements in the Excel window.

Element Description
Title bar Identifies the current program and the name of the current
workbook.
Menu bar Lists the names of the menus in Excel.
Toolbars Give you quick access to functions that you use
frequently, such as formatting, aligning, and totaling cell
entries. The Standard and Formatting toolbars appear by
default.
Name Box Displays the address of the active cell.
Formula Bar Displays the contents of the active cell.
Task pane Lets you open files, paste data from the Clipboard, create
blank workbooks, and create Excel workbooks based on
existing files.
Ask A Question box Displays the help topics that match your request, when
you type a question in the box.
Status bar Displays information about a selected command. It also
indicates the status (on or off) of the Caps Lock and Num
Lock keys.
Scroll bars Include a vertical and a horizontal scroll bar and four
scroll arrows, each of which is used to display different
areas of the worksheet.
Select All button Selects every cell in a worksheet.
Sheet tabs Let you display worksheets in the open workbook.
Worksheet A grid of vertical columns (identified by alphabetic
characters) and horizontal rows (identified by numeric
digits). Columns and rows intersect to form cells. Each
cell can be identified by a full-cell reference, or address,
consisting of the column and row coordinates of that cell
—for example, B3.
Active cell The cell, designated by a thick border, which will be
affected when you type or edit data.
Minimize button Minimizes the window to a button on the taskbar.
Maximize/Restore Toggles (switches back and forth) between maximizing a
Down button window and restoring a window to its previous size.
Close button Closes the window on which the button appears.
ScreenTip A small pop-up box that displays the name of an object or
toolbar button if you point to it with the mouse pointer.

-Work with Excel window elements.

1 Point to the Chart Wizard button on the Standard toolbar for a few seconds.
A ScreenTip appears, displaying the words Chart Wizard.
2 Point to the Name Box, which contains the cell address A1.
A ScreenTip appears, displaying the title Name Box.
3 Click the Toolbar Options button at the end of the Formatting toolbar.
A menu with options appears.

4 Point to the Add or Remove Buttons command.

A menu with additional commands appears.

5 Point to Formatting on the submenu.

A menu with the formatting button options appears.
6 Position your mouse pointer over each newly displayed toolbar button.
A ScreenTip appears to explain each button.
7 When you are done, click somewhere outside of the open menus to close the
menus.
Keep this file open for the next exercise.

Selecting Cells

Before you can enter data into a worksheet, you must identify the cell (the
intersection of a row and a column) in which you want to put the data. This is known
as selecting the cell. You can select a single cell, a row, a column, and groups of
adjacent and nonadjacent cells.
To select a single cell, simply click that cell. When a cell is selected, a black border
surrounds it, and that cell becomes the active cell, as shown in the following
illustration.
 When you select a cell, the
text on its row selector (the
gray button at the left end of
its row) and its column
selector (the gray button at
the top of its column) appears
in bold. That feature makes it
easier to see the row and
column “coordinates” of the
selected cell. In addition,
the cell address appears in
You can select all of the cells in a worksheet by clicking thetheSelect
Name Box.All button at the
top-left corner of the worksheet.

You can select a single row or column in a worksheet by clicking the corresponding
row or column selector.

In this exercise, you select an entire row and an entire column in the current
worksheet.
1 Click the column selector for column D.
Column D is selected.
2 Click the row selector for row 1.
Row 1 is selected.
3 Click the column selector for column B, and drag the mouse pointer to the
column selector for column E.
The columns are selected.
4 Click any cell in column G.
Columns B, C, D, and E are deselected.
Keep this file open for the next exercise.

Selecting a Range of Cells

A range is normally identified by the references for its first and last cells with a colon
between them. For example, the vertical range extending from cell A1 to cell A9 is
identified as A1:A9. Likewise, the horizontal range extending from cell C3 to cell G3
is identified as C3:G3. Ranges that extend across a block of columns and rows are
identified by the addresses for the cells in the top-left and bottom-right corners of that
block (C5:F9), as shown in the following illustration.

Another way to select a range

of columns is to click the first
column selector in the range,
hold down the Shift key, and
then click the last column
selector in the range. The
same method works for
selecting a range of rows.

You select a range of cells by dragging the mouse pointer over the cells. When you
select a range of cells, the first cell chosen becomes the active cell. The active cell is
white, and the range of cells is blue.
In this exercise, you select a group of adjacent cells in the current worksheet.
1 Click cell E3, hold down the mouse button, drag the mouse pointer down to
cell E12, and release the mouse button.
The range E3:E12 is selected, and E3 remains the active cell.

2 Click cell A5, hold down the Shift key, and click cell H16.
The range is selected, and A5 remains the active cell.

To select multiple
nonadjacent cell ranges,
select the first range, hold
down the Ctrl key, and
then select any additional
ranges.

3 Click cell F17, hold down the Shift key, and press the Down arrow key four
times.
The range of cells from F17 to F21 (referred to as F17:F21) is selected.

Entering Text in a Worksheet

In this exercise, you enter text in a worksheet.
1 Click cell A1, type Sales, and press Enter.
After you’ve typed data
The text is entered into cell A1, and A2 becomes the active for a cell, you can enter
the data by pressing
cell. Enter, Tab, or the arrow
keys. Anything that
2 Click cell A3, type Cabins, and press Enter. moves the insertion point
out of the cell enters the
Cell A3 contains the word Cabins, and the active cell moves
to A4.

3 Type Condos, and press Enter.

 The word Condos is entered into cell A4.

Keep this file open for the next exercise.

Entering Numbers in a Worksheet

A numeric entry contains some combination of the digits 0 through 9 and,
optionally, the following special characters.

Character Used To
+ Indicate a positive value
- or ( ) Indicate a negative value
$ Indicate a currency value
% Indicate a percentage
/ Indicate a fraction
. Indicate a decimal value
, Separate the digits of the entry
E or e Display the entry in scientific
(exponential) notation
If you start an entry with a plus sign to indicate a positive number, Excel ignores the
sign. If you type parentheses to indicate a negative number, the number appears
with a minus sign. If you include a dollar sign, a percent sign, a forward slash, a
comma, or an exponential symbol, the program automatically assigns a numeric
format to the entry.
By default, a numeric entry appears right-justified in a cell. If the entry is longer than
the defined width of the cell, it appears in scientific notation, as pound signs (####),
or rounded. Internally, however, Excel stores all numbers as originally entered.

In this exercise, you enter sales figures in your worksheet.

1 Click cell B3, type 42848, and press Enter.
The number is entered in cell B3, and B4 becomes the active cell.
2 Type 92346, and press Enter.
The number is entered in cell B4, and B5 becomes the active cell.
Keep this file open for the next exercise.

Entering Dates in a Worksheet

Dates in Excel worksheets can be represented using only numbers or a combination

of text and numbers. For example, January 22, 2004, and 1/22/04 are two ways of
entering the same date. Like text, dates are often used as row and column labels.
But unlike text, dates are considered serial numbers; they are sequential and can be
added, subtracted, and used in calculations.

In this exercise, you enter dates in a worksheet.

1 Click cell B1, type January 2004, and press Tab. To change the default date format of
your computer, click Start, point to
Excel abbreviates the date to Jan-04, and C1 Control Panel, click Date, Time,
becomes the active cell. Language and Regional Options, click
Change the format of numbers, dates,
2 Type Feb 2004, and press Tab. and times, click the Customize button,
select the Date tab, and select a format
Excel uses the same date formatting as above, on the Short Date Format list.
and Feb-04 is entered in cell C1. D1 is now the
active cell.
Keep this file open for the next exercise.

Entering a Range of Data

To enter data in an individual cell, you type the data, and then press Enter. When
you have several consecutive entries to make, you can select the range first to enter
the data more quickly.
In this exercise, you enter more sales figures in your worksheet.
1 Click cell C3, drag to cell D4, and release the mouse button.
Cells C3, C4, D3, and D4 are selected.

2 Type 39768, and press Enter.

The number is entered into cell C3, and C4 becomes the When entering text into a
active cell. range of cells, you can press
Tab to move from cell to cell
horizontally and Enter to
3 Type 90426, and press Enter. move from cell to cell
The number is entered into cell C4, and D3 becomes the vertically. When you reach
the end of a column within a
active cell. range, pressing Enter will
take you to the cell at the top
4 Type 45122, and press Enter. of the next column in the

The number is entered into cell D3, and D4 becomes the

active cell.

5 Type 87409, and press Enter.

The number is entered, and cell C3 becomes the active cell.
Keep this file open for the next exercise.
 Editing Cell Contents
In this exercise, you revise some of the entries in the current worksheet.
1 Click cell B3, position the mouse pointer between 2 and 8 in the Formula bar,
and click.
Edit mode is activated, and the insertion point appears as an
I-beam.
2 Press Backspace, type 6, and press Enter. If you click a cell and then
press F2, Edit mode is
Cell B3 now contains the entry 46848. activated, and the insertion
point is placed at the end of
3 Click cell C4, type 92313, and press Enter. the cell, allowing you to add
to the current contents.
Cell C4 now contains the entry 92313.
4 Click cell C3, type 65452, and click the Cancel button on the Formula bar.
The data entry is cancelled and the original value is restored.
Keep this file open for the next exercise.

Moving Between Worksheets

As explained at the beginning of this lesson, each Excel workbook is made up of
individual worksheets. This gives you the flexibility to group worksheets with similar
subject matter together in one workbook. Right-click a sheet tab to
display a shortcut menu that
allows you to, among other
options, insert or delete
worksheets.

In this exercise, you view two worksheets within the same workbook.
1 Click the Sheet2 tab at the bottom of the workbook window.
Sheet2 and its contents appear. The worksheet is blank.
2 Click the Sheet1 tab at the bottom of the workbook window.
Sheet1 and its contents reappear.
Keep this file open for the next exercise.
Naming and Saving a Workbook
When you finish entering and editing data in a workbook, you need to name
and save the workbook on your hard disk so that the information will be available the
next time you start your computer.
As with any other Windows file, a workbook’s name can be up to 255 characters
long, but it can’t contain any of the following characters:
/\><*?“|:;

You can also use the controls in the Save As dialog box to specify a different format
for the new file.
. You also save the workbook as a Lotus file. (Lotus is another spreadsheet
program.)
1 On the File menu, click Save As.
 Excel displays the Save As dialog box. The files and folders that appear in
this dialog box will depend on the folder that was last used to save a
workbook on your computer.

The Places bar in the Open

and Save As dialog boxes
gives you convenient access
to files stored in your My
Documents folder, in your
Favorites folder, and on your
desktop. The History folder on
2 Click the Save In down arrow, and click the icon for your localbarhard
the Places disk
also provides
easy access to recently
(probably drive C). opened workbooks.

3 Double-click the Computer Fundamentals Practice folder.

4 Click the Create New Folder button in the dialog box.
The New Folder dialog box appears.
5 Type 2004 Sales, and click OK.
The New Folder dialog box closes and the Save As dialog box displays the
2004 Sales folder. The name Book1 appears in the File name text box
because Book1 is the open file.
You can also create folders
6 Select the text in the File name text box, type Lodging using Windows Explorer. You
Sales, and then click Save. don’t have to create them
within Excel.
The file is named and saved.
7 On the file menu, click Save As.
8 In the Save As dialog box, click the down arrow in the Save as type text box.
9 Scroll and select the WK4(1-2-3)(*.wk4) option.
10 Click Save.
Your file is now saved with the same name but as a Lotus spreadsheet so it has
a different file name extension.
11 Close the workbook, but leave Excel open.

Opening a Workbook
After you save an Excel workbook, you can reopen it at any time to review its
contents and make changes.
1 On the Standard toolbar, click the Open button.
The Open dialog box appears.
2 Click the Look in down arrow, click the icon for your hard disk, and double-
click the Computer Fundamentals Practice folder.
The contents of the Computer Fundamentals Practice folder appear in the
Open dialog box.
 You can also display the
Open dialog box by clicking
Open on the File menu.

You can also open a file by

double-clicking the Excel icon
3 Double-click the Part IV folder, then the Lesson01 next to the file name in the
folder. Open dialog box.

The names of the files stored in the Lesson01 folder

appear.
If you open an existing
4 Click the Employee Information file, and click Open. workbook, Excel closes the
blank Book1 workbook that
The Open dialog box closes and the Employee appeared when you started
the program.
Information file appears.
5 On the File menu, click Close.
Excel closes the Employee Information workbook.
6 Click File on the menu bar.
Excel displays a list of recently opened workbooks at the bottom of the File
menu.
7 On the File menu, click Employee Information.
The file opens.
Keep this file open for the next exercise.

Renaming a Worksheet
By default, the worksheets in each Excel workbook are named Sheet1,
Sheet2, and Sheet3. Just as giving a unique name to your workbook helps you
remember what is in it, renaming a worksheet can remind you of its contents.
In this exercise, you give a worksheet a different name.
1 Double-click the Sheet1 sheet tab.
You can also rename a
Sheet1 is selected within the tab. worksheet by right-clicking
the sheet tab and then
2 Type Directory, and press Enter. clicking Rename.

Directory appears in the sheet tab.

Keep this file open for the next exercise.

Closing a Workbook and Quitting

You can remove a workbook from the window by closing the workbook or by
quitting Excel.
1 Click the Close button in the top-right corner of the
To close all open workbooks
workbook window. at once, hold down the Shift
key, and then click Close All
The workbook closes. on the File menu.

2 Click the Close button in the top-right corner of the Excel

window.
Excel closes.

Information Sheet 1.3

Creating a Presentation

With Microsoft PowerPoint, you can create overhead slides, speaker notes, audience
handouts, and outlines—all in a single presentation file. PowerPoint offers powerful
tools to help you create and organize a presentation step by step.

Starting Microsoft PowerPoint

After you install PowerPoint and the practice files, you are ready to start PowerPoint.
As with other programs, there are several ways to start PowerPoint. One way is to
use the Start button on the taskbar.
1 On the taskbar, click Start.
The Start menu appears.
2 On the Start menu, point to All Programs.
The Programs menu appears, displaying all the programs on your hard disk
drive, including Microsoft PowerPoint. A portion of the Programs menu should
look like the illustration on the following page.

If you have installed

PowerPoint 2002 as a
separate program, your menu
might look different.

3 Click the Microsoft PowerPoint icon to start PowerPoint.

Tip
You can also start PowerPoint by creating a shortcut icon on the Windows desktop.
Simply double-click a shortcut icon to start its associated program. To create a
shortcut, click the Start button, point to All Programs, right-click Microsoft
PowerPoint, point to Send To, and then click Desktop (create shortcut).
A desktop shortcut is represented by an icon with a curved arrow in the left corner.

Exploring the PowerPoint Window

When Microsoft PowerPoint opens, it displays the program window. A window is an
area of the screen that is used to display a PowerPoint program or presentation
window. The presentation window is the electronic canvas on which you type text,
draw shapes, create graphs, add color, and insert objects. As with any Microsoft
Windows XP program, you can adjust the size of the PowerPoint and presentation
windows with the Minimize and Restore Down/Maximize buttons, and you can close
PowerPoint or the presentation window with the Close button.

Toolbar Options
The Standard and Formatting toolbars are located directly below the menu bar.
When PowerPoint is first started, the Standard and Formatting toolbars appear on
the same row to save window space. Only the most commonly used commands
appear on the toolbars.
Outline/Slides Pane
The default view, Normal, is made up of three panes: Outline/Slides, Slide, and
Notes. The Outline/Slides pane has tabs that allow you to alternate between an
outline of the slide text (the Outline tab) and a list of the presentation’s slides
displayed as thumbnails (Slides tab). The Slide pane shows the slide as it will
appear in the presentation. The Notes pane is where you enter speaker notes. You
can resize any of the panes by dragging the gray bar that separates them.
Task Pane
At the right side of the PowerPoint window is the task pane, as shown in the
illustration on the following page. The task pane displays commands and features
you use often in working with presentations.

When the Standard and Formatting toolbars share one row, you can’t
see all the buttons, but you can access other buttons by clicking the To open the task pane manually, click
Toolbar Options down arrow at the end of the toolbar. Task Pane on the View menu. This
command opens the task pane if it is
hidden or closes it if it is open.
 You can turn off the personalized menus feature so that all commands
appear all the time on the menus. On the Tools menu, click
Customize, click the Options tab, clear the Menus Show Recently
Used Commands First check box, and then click Close.

ScreenTip
Window menu and display a ScreenTip for a button.
1 On the menu bar, click Window.
The Window menu appears.
2 Click the arrows at the bottom of the Window menu to view the expanded
menu.
The expanded menu appears.
3 Click Next Pane.
4 On the menu bar, click Window again.
Notice that the Next Pane is now displayed on the Window menu. PowerPoint
has personalized the Window menu for you.

Slides Tab
In this exercise, you look at the Slides tab and use the Other Task Panes menu.
1 Position the pointer on the slide icon in the Slides tab of the Outline/Slides
pane.
A ScreenTip appears when you position the pointer over the icon.
2 Click the Other Task Panes down arrow.
The Other Task Panes menu opens.
3 Click an empty place anywhere in the PowerPoint window.
The Other Task Panes menu closes, leaving the New Presentation task pane
open.
Choosing a Method to Start a Presentation
The New Presentation task pane can help you work with existing presentations as
well as create new ones. If you have already created a presentation, you will find its
name listed in the Open a presentation section of the task pane. If you want to create
a new presentation, you can simply start adding text to the blank presentation in the
Slide pane or use the options in the New section of the task pane.
■ Click Blank Presentation to start a new presentation from scratch.
■ Click From Design Template to apply one of PowerPoint’s design templates to a
new, blank presentation.
■ Click From AutoContent Wizard to let PowerPoint help you with both
presentation content and a design.

Creating a Presentation Using a Wizard

Creating a presentation with the AutoContent Wizard can save you time by helping
you organize and write the presentation. The wizard takes you through a step-by-
step process, prompting you for presentation information, beginning with the title
slide, which is the first slide in the presentation.
In this exercise, you create a presentation using the AutoContent Wizard.
1 In the New Presentation task pane, click From AutoContent Wizard under
New.
The New Presentation task pane closes and the AutoContent Wizard dialog
box opens, displaying the Start screen. On the left side of the dialog box is a
list of the screens in the wizard.
2 Read the introduction, and then click Next.
The second screen in the AutoContent Wizard appears, and the square next
to Presentation type on the left of the dialog box turns green to indicate that
this is the current screen. The AutoContent Wizard prompts you to select a
presentation type. To help you identify presentation types quickly, the wizard
organizes presentations by category.
3 Click Projects.
4 In the list on the right, click Project Overview.

5 Click Next.
The AutoContent Wizard now prompts you to select a media type for the
presentation.
6 Click the On-screen Presentation option if necessary to select that
presentation type.
7 Click Next.
The AutoContent Wizard now prompts you to enter information for the title
slide and for footer information to be included on each slide.
8 Click in the Presentation title box, type New Employee Training Program
and then press Tab.
9 In the Footer box, type Contoso, Ltd.
10 Verify that the Date last updated and the Slide number check boxes are
selected.

In the steps throughout this

book, bold type indicates text
that you should type exactly
as it appears. If you make a
mistake as you type the
information, press Backspace
to delete the error, and then
type the correct text.

If you want to change any

of the information you
previously entered, click the
Back button.

11 Click Next, and then click Finish.

The PowerPoint presentation window appears with content provided by the
AutoContent Wizard in outline form in the Outline tab of the Outline/Slides
pane and the title slide in the Slide pane. The name on the title slide is the
name of the registered user.

Saving a Presentation
The work you have completed so far is stored only in your computer’s temporary
memory. To save your work for further use, you must give the presentation a name
and store it on your computer’s hard disk drive.

In this exercise, you save a presentation.

Almost every dialog box includes a question mark button in the upper-right corner of its window. When you click this button
and then click any dialog box control, a Help window appears that explains what the control is and how to use it.

1 On the Standard toolbar, click the Save button.

PowerPoint displays the Save As dialog box, as shown in the illustration on
the following page. The text in the box next to the label File name is selected
so that you can type a presentation name.
The Places Bar along the left
side of the Save As dialog
box provides convenient
access to commonly used
locations for saving files.

To create a new presentation

from existing slides, click File
on the menu bar, click Save
As, type a new name in the
File name box, and then click
Save.

If your hard disk uses a letter

other than C, substitute the
appropriate drive letter in
place of C.
2 In the File Name box, type Contoso Employee Training Report Pres 01.
The word Pres in the file name is an abbreviation for Presentation.
3 Click the Save In down arrow, and then click drive C.
4 In the list of file and folder names, double-click the Computer Fundamentals
Practice folder, then the Part V folder, and then double-click the Lesson01
folder.
5 Click Save or press Enter to save the presentation.
The title bar name changes from Presentation1 to Contoso Employee Training
Report Pres 01.

How Much Have You Learned?

Directions: For Self-Check 1.1 and Self-Check 1.2 provide the correct answer for each
question. Write your answers on a separate sheet of paper.

Self-Check 1.1
 1. How do you save a copy of the current document without changing the
original version?
2. What are two ways that you can close a document?
3. What happens when you click the button labeled with an X in the upper-right
corner of the Word window?
4. How do you separate the Standard and Formatting toolbars?
5. What is the Start menu used for?

Self-Check 1.2

1. How can you rename a worksheet?

2. How can you close all open workbooks at once?

Self-Check 1.3

TRUE OR FALSE
Directions: Write T if The Statement is True And F if The Statement is False. Write
your answers on a separate sheet of paper.

____1. You can also start PowerPoint by creating a shortcut icon on the
Windows desktop.
____2. The Standard and Formatting toolbars are located directly below the task
bar.
____3. The New Presentation task pane can help you work with existing
presentations as well as create new ones.
____4. The work you have completed so far is stored only in your computer’s
temporary memory called ROM.
____5. To save your work for further use, you must give the presentation a name
and store it on your computer’s hard disk drive.

How Do You Apply What You Have Learned?

Show that you learned something by doing this activity.

TASK SHEET 1.1

Title: Working with MsWord
  Performance Objective: Given the necessary supplies and materials, you
are going to create and type a document using MS Word
Supplies/Materials
 Personal Computer
Equipment : PC
Steps/Procedure:
1. Open MS Word and type the following:

Naming files and directories

Formation of file and directory names are governed by the following rules:

1. There should be a maximum of eight (8) characters used, with no

spaces in between, and an optional extension of at most three (3)
characters after a period.(For DOS and Windows 3.11 or 3.11 only)
2. The period (.) is a special character. It is used for no other purpose but
to separate the name of the file from the extension. No Space are
placed before and after the period.
3. Valid characters that may be used are as follows:
a. the letters of the alphabet, from A to Z, regardless of whether they are
upper or lower case;
b. the digits ) to 9; and
c. the following special characters:
underscore (_) , caret (^), dollar sign ($), tilde (~), exclamation point (!),
Number sign (#), percent sign (%), ampersand (&), hyphen (-), braces (
{ and } ), at sign (@), single quotation mark (`), apostrophe (‘), and the
parentheses, ( ).
4. Finally, no two names of a file or subdirectory in the same directory
may be identical

2. Perform the following requirements:

REQUIREMENTS:
A. Page setup C. Change the whole document except
the title:
Paper size = Letter Font size = 12
Orientation = Portrait Font style = Times New Roman
Margin: Alignment = Justify
Left = 1”
Right = 1” D. Spell Check the whole document
Top = 1” E. Italized “ For DOS and Windows
3.11.or 3.1 only
Bottom = 1” Number 4
B. Title
1. center align F. Underline all word “file/s” and
 “Directory /ies”
2. Font size = 18
3. Bold
4. Case = Uppercase
5. Font style - Arial
3. . Write “Prepared By:” and “Your Name” 5 spaces after the last entry of your
exercise.
4. Save your work as “ ACT1”
5. Let your trainer check your works.
Assessment Method:

Performance Criteria Checklist

Performance Checklist 1.1

CRITERIA Yes NO

Did the trainee:

Opened MS Word Application

Typed the document completely

Formatted document based on the requirements

Saved the document on the designated folder

Closed the document properly

Closed the Ms Word Application

TASK SHEET 1.2

Title: CREATING WORKSHEET

Performance Objective: Given the necessary supplies and materials, you are
going to create a worksheet.

Supplies/Materials : Working PC

Equipment : PC

Steps/Procedure:
1. OPEN MS EXCEL & create worksheet name “ Excel Activity”

2. SET THE COLUMN WIDTH OF “A” TO 25

HOW:
1. BRING THE CELL POINTER TO COLUMN “A”
2. CLICK THE FORMAT MENU
3. SELECT COLUMN
4. CHANGE COLUMN WIDTH TO 25 & CLICK OK
3. IN A5 TYPE “ STUDENTS NAME”
4. IN B5 TYPE “AGE”
5. IN C5 TYPE “SEX”
6. IN D5 TYPE “1ST Grading”
7. IN E5 TYPE “ 2ND Grading”
8. IN F5 TYPE “ 3RD Grading”
9. IN G5 TYPE “ 4TH Grading ”
10. IN H5 TYPE “ Average”
11. IN A6 TO A25 ENTER DIFFERENT NAMES OF STUDENTS” ( Family
Name, First Name)
12. ENTER THEIR AGE, SEX, AND GRADES FROM 1ST TO 4TH GRADING.
13. COMPUTER THE AVERAGE GRADES OF EACH STUDENT.
HOW:
1. IN H6 TYPE THE FOLLOWING FORMULA:
= ( C.A. 1st grading + C.A. 2nd grading + C.A. 3rd grading + C.A. 4 th
grading)/4
= (D6 + E6 + F6 + G6)/4 ( PRESS ENTER)
You have now the average grade of first student
2. COPY THE AVERAGE GRADE OF FIRST STUDENT
HOW:
1. Position the cell pointer to the average grade to be copied
2. Click Edit then Copy or click the icon Copy.
3. Highlight the cells were you put the average grades of
other students.
4. Click Edit then Paste or click the icon Paste.

14. Arrange the Name of Students in alphabetical order and separate males
from females.
How:
1. Highlight all name of students together with their age, sex, and
grades
2. Click Data Menu, Click Sort
3. In sort by select Sex and Descending
4. In then by select Name of Students and Ascending & Click OK
15. Insert one column in “A”
How:
 1. Bring the Cell pointer in column A
2. Click Insert & Click column
16. Adjust the column width to 3.
How:
1. Position the cell pointer to “A”
2. Click Format Menu, Click Column, Set the column to 3 & Click OK
17. Number the students from 1 to 20
How:
1. Type 1 for the first student and press enter
2. Bring the cell pointer to number 1
3. Click Edit Menu, select Fill then Series & In Series in, Click
column
4. In Step Value type 1 and in Stop Value type 20 & Click OK
18. Align Age, Sex and grades to Center
How:
1. Highlight Age, Sex and Grades and Click Center Align Icon.
19. Format the Average Grades to two decimal places.
How:
1. Highlight the Average Grades
2. Click Format Menu, Click Cells, then choose Number
3. In Decimal Places type 2 then click OK
20. Write the SICAT Heading on the top of the document
How:
1. Highlight Row 1, 2, 3 & 4, Click Insert, Click Row
2. In Column A Type the SICAT Heading & Grading Sheet ( Written
in the Board)
3. Center Align the Heading by using Merge & Center Icon.
How: 1. Highlight A1 to H1 then click icon Merge and Center
2. Continue the same procedure to second, third until the
Last entry of your heading
21. At the Bottom of the document, write Prepared by: and Your Name
22. Print Preview and Make Necessary Adjustment of the document.
23. Save your work

Assessment Method:

Performance Criteria Checklist

Performance Checklist 1.2

CRITERIA Yes NO

Did the trainee:

 Opened MS Excel Worksheet
Entered Data completely.

.Formatted data based on the requirements

Used formula in computing Average Grade

Sorted the names in alphabetical order

Saved the worksheet

Exit MS Excel

TASK SHEET 1.3

Title: Creating Presentation

Performance Objective: Given the necessary supplies and materials, you are
going to create a presentation using power point.

Supplies/Materials : Personal Computer

Equipment : PC

Steps/Procedure:

1. Open Ms Power Point

2. Input the following data on your presentation:

Slide 1 = COMPUTER HARDWARE SERVICING NC II

Slide 2 = 4 core unit of competencies
1. Install computer systems and networks
2. diagnose and troubleshoot computer systems
3. Configure computer systems and networks
4. Maintain computer systems and networks
Slide 3 = IVON CRIS M. ESTOPACIA
Instructor
Slide 4 = Prepared by:
( your name)
3. Add design and graphics on your design.
4. Animate your work

5. Save your work

6. Show your presentation

Assessment Method:
Performance Criteria Checklist

Performance Checklist 1.3

CRITERIA Yes NO

Did the trainee:

Opened MS Power Point application
Inputted necessary data completely

.Added design and graphics in their presentation

Animated their works

Saved their file

Shown the presentation

Answer Key 1.1

1. File/ Save as/
2. File Close and Click the close X button.
3. It will close the window
4. By dragging the toolbar
5. Use to open a program or application.

Answer Key 1.2

Rename worksheet
1. Double-click the Sheet1 sheet tab.
Sheet1 is selected within the tab.
2. Type Directory, and press Enter.
Directory appears in the sheet tab.
Keep this file open for the next exercise.
close all open workbooks at once.

How can you close all open workbooks at once?

 1. Click the Close button in the top-right corner of the Excel window.
Excel closes

ANSWER KEY 1.3

2. T
3. F
4. T
5. F
6. T