G Suite for Education

45 ways to start using Google tools in the classroom

October 2016

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How to use this deck...

Use this training deck to implement G Suite for Education in meaningful

ways in your schools. These tools will help you to increase teacher
efficiency, student engagement, and school-wide collaboration.

Each of the 45 ways are grouped into seven categories related to teaching
and learning and cover all tools included in the G Suite for Education.

Pedagogy Subject Specific Evidence of Add-ons

Progress

Differentiation Communication Organisation

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Pedagogy
1. Student Creativity

2. Homework and Flipped Learning

3. Efficient Searching Skills

4. Starters and Plenaries

Classroom Chrome Drawings Forms Docs

5. Research without leaving Docs

6. Cite Sources directly in Docs

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 Student Creativity

Develop student creativity by

producing their own pictures and
designs on Google Drawings!

Use across the curriculum to draw

graphs or diagrams in Maths, Science
or Geography (see subject specific
ideas).

Insert drawings into other Google

tools to pair them with written
descriptions (great for EAL).

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 Homework and Flipped Learning

Set homework assignments and

encourage flipped learning by posting
tasks, reading or videos on Google
Classroom.

Monitor which students have

completed the assignment and read
their comments.

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 Efficient Searching Skills

Who can be the first to uncover an

obscure fact using Google?

Use “A Google A Day” as a starter or

plenary activity to develop efficient and
accurate search engine use.

Questions vary daily and hints are

available for differentiation.

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 Starters and Plenaries

Assess student understanding before

and after the lesson to show
progress.

Use results to plan subsequent

lessons and address common
misconceptions.

Entirely flexible - if you run out of

lesson time, students can access the
form at home.

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 Research without Leaving Docs

Encourage students to accurately

research within the same document
without having to switch tabs.

Follow 2 steps:

1 Click on the “Explore” button in 2

the bottom right
1
Results will automatically
2
appear based on your
document or you can type in
a specific topic
1

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 Cite Sources Directly in Docs

Prepare students for higher education

by incorporating references into
coursework and essay writing. 2

Follow 3 steps to cite sources:

Click the “Explore” button in the

1
bottom right. Results will automatically
appear based on your document or
you can type in a specific topic.

2 Utilise multiple options for citations

1
Automatically add as a footnote or as
3 a list at the end of the document 3

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Communication
7. Pupil and Parent Feedback 13. Commenting on a Shared Doc

8. Encouraging Questions 14. Voice Recognition

9. Observations with Hangout 15. Group Work in Docs

10. New Ways to Share Information 16. Making Suggestions for Improvement

11. Guest Speakers and Event Streaming

12. Creating Assignments

Classroom Hangouts Slides Forms Docs

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Pupil and Parent Feedback

Use Google Forms as a tool for pupil

and parent feedback.

Collect feedback after Parent’s Evening

or a school event to inform future
decision making.

Create a “tell me about yourself” survey

to learn about your students and use
the “charts” feature to graphically
present the results.

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8
Encouraging Questions

Encourage audience participation

through the “Q&A” in Google Slides.
Simply select the grey arrow next to the
present tool and select “Presentation
View” to enable.

Audience members will be able to post

questions (anonymity optional)
throughout your presentation using the
persistent link at the top of each slide.

If a question is popular with the audience

they can rate it with a thumbs up.

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Observations using Hangouts

Conduct quick and efficient lesson

observations without leaving your desk
using Google Hangouts.

You can start a Hangout from anywhere;

you just need access to a device.
Invitations can also automatically be
added to your Google Calendar.

Observation notes can be entered and

saved directly into a Google Form.

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New Ways to Share Information

Improve home-school communication by

sharing letters or sending emails where
appropriate.

These can be translated as needed.

This tool can also speed up the

permission slip process and ensures that
an electronic copy is kept on record.

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Guest Speakers and Event Streaming

Increased access to guest speakers from

around the world through Google
Hangouts.

Host hangouts to broadcast school

events for parents and governors who are
unable to attend.

Limit safeguarding concerns through

emailing private links.

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Create Paperless Assignments

Use Classroom to create assignments.

Attach Google Docs, files from your
computer, YouTube videos, or any
website.

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Commenting on a Shared Doc

Insert comments directly in Google

Docs, Sheets, and Slides that can be
used provide feedback.

Use the “+” symbol followed by a user’s

email address to add someone directly
into the comment, or simply check the
box to assign the comment directly.

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Voice Recognition

2
Make feedback more efficient using
voice recognition.

Save time by changing the text to red

and speaking your feedback directly into
the document.
1
Science teacher with test tubes in hand?
Speak your instructions into Docs for
ease!

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Group Work in Docs

Give numerous students access to the

same Google Doc. Students can all edit
and contribute to group work at the same
time from their own computers.

Comments can be used for students to

feedback to each other and teachers to
give suggestions.

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Making Suggestions for Improvement

In “Suggestion Mode” make changes to

another's Google Doc by adding or
removing text.

These changes can then be reviewed by

the owner of the doc and either accepted
2 or declined.

When resolved suggestions can still be

reviewed in comments. If a comment
requires further explanation, links can be
added to a comment.

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Differentiation
17. Spelling

18. Dictionary

19. Translate

20. Alternative Quiz Paths

Chrome Sheets Forms Docs

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 Spelling

Use Google Spell Up as a resource

to help students practice both their
speaking and spelling.

Students can practise spelling in a

fun way and it can be used as a
homework or additional activity.

Try it here!

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 Dictionary

2
Enable further understanding for
students with Special Educational
Needs by using the “Define” function to
find accurate definitions quickly and
easily, directly within Docs.

1 Shortcut: Ctrl + Shift + Y

To differentiate further, users can add

a specific word to their Personal
Dictionary.

Navigate to “Tools” and click on

2
“Personal dictionary.”

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 Translate

Support students and parents learning

in a second language through
translate document.

This allows you to translate an entire

document into an array of languages
and save a new copy.

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 Alternative Quiz Paths

Redirect students to the beginning

of a quiz or tutorial if the incorrect
answer is given in a quiz.

Select then “Go to Section Based

on Answer” and redirect students to
the beginning of the tutorial if an
incorrect answer is selected.

This can be used to differentiate a

tutorial or quiz to different sections
and can be used in Homework.

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Evidence of Progress
21. Literacy in School

22. e-Portfolio

23. Revision History

24. Gradebook
Chrome Sheets Forms Docs Slides Sites

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Literacy in School

Reading Records

Encourage students to
read by having them complete their
reading records electronically using
Google Forms.

A log of students reading entries can

then be created as a record for future
interventions.

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E-Portfolios

Students can keep records of their best

work using sites as a E-Portfolio. They
can organise their work by subject and
can include as many pages as they
require.

Students can also use Sites to write a

blog or submit a project. You can also
make a school template for your
student’s portfolios.

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Tracking Progress and Improvements

Check the revision history in a document

to see how students are progressing
over time and who is contributing.

An effective method to track progress

and completed tasks.

Draftback, an add-on, can be used to

create visual progress of a student’s
work. Great for spotting plagiarism.

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Bring your Gradebook Online

Grade book template

Use the Grade book template in Google

Sheets to easily track student progress.

Individual reports are created

automatically to track progress of a
student throughout the year.

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Organisation
25. Groups of Students or Teachers 34. Parent Appointments

26. Review Assignments & Give Feedback 35. Resource Allocation

27. Minutes and Agendas 36. Revision & Subject Resources Site

28. Room Bookings 37. Professional Development

29. Timetable

30. Table of Contents

31. Resources

32. Homework Tracker

Drive Sheets Forms Docs Slides Sites Calendar Groups
33. Behaviour Referrals

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 Easily Communicate with Teachers and Students

Create online and email-based groups

for your students and staff.

Groups encourage discussion

among peers and can be used to share
resources and materials.

Save time when sending emails by

typing in a group name rather than
individual recipients.

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 Review Assignments & Give Feedback in real time

Teachers can see how many students

have completed an assignment, review
it, then provide grades and comments
to students

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 Keep Minutes and Agendas Online

Keep a live document detailing the

agendas and minutes of staff
meetings.

Choose who can view and edit the

document.

Notes can then be updated at any time

signaling what has been completed or
if additional support is required.

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 Manage and Book Resources

Book conference rooms and other

resources (like projectors, laptop carts,
etc.) when scheduling meetings in
Calendar.

For recurring Faculty Meetings,

customise the settings by clicking on 1
“Repeat” and adjusting accordingly.

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 Manage and Share your Timetable

Share your calendar with colleagues

(and overlay their shared calendars) to
more efficiently schedule meetings
and events.

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 Table of Contents

Indicate whether text is a title, heading

or subheading to insert a hyperlinked
table of contents to the beginning of
your reports.

If you add more content, simply press

refresh to automatically update the
table.

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 Centrally Organise and Share Resources

Stay updated with curricular changes

by creating a centralised folder of
departmental resources.

Share folders across departments or

faculties so everyone has access to
the same content.

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 Homework Tracker

Tracks student’s homework attainment

and progress through Google Sheets.

Use conditional formatting to highlight

areas for concern and patterns.

Share with Senior Leaders or use as

evidence during Parent’s Evening.

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 Behaviour Referrals

Keep track of discipline referrals

across a school. Recognise
behavioural patterns and share the
results with key stakeholders.

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 Parent Appointments

Create a shared Sheet for parents or

students to sign up for timeslots with
the teacher.

Or use appointment slots to schedule

parent-teacher conferences or
counselor sessions.

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 Device Allocation

1 3

Use forms to create a sign-out for

resources (i.e. laptops) so a log is
created of resources allocated.
Complete a form creating a
1
resource request.

Export the information into

2 2
sheets to keep up to date
records.

3 Send a confirmation email

detailing the terms of use.

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 Revision and Subject Resources Site

Create a site for your class or wider

department to store and share content
and relevant resources all in one place.

Separate sections by year group, key

stage or class. Embed a Drive folder,
class calendar, videos, and/or
presentations.

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 Professional Development

Create a Professional Development

Site containing appraisal information,
policies, CPD and Inset resources. schoolpark.org) schoolpark.org

Amend the settings to allow staff to

add information through forms but be
unable to edit pages.

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Subject Specific
38. Touring in Humanities 43. Visual Questions in Maths

39. Expeditions in Geography 44. Recreate Landmarks in Design

40. Population Charts in Geography 45. Create Charts in Business

41. Examine Patents in Design

42. Write Equations in Maths

Chrome Sheets Forms Docs Drawings Expeditions

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Touring in Humanities

Take students on a virtual trip around

the world with Google Tour Builder. Add
context, videos and pictures to really tell
a story.

This is perfect for a Geography or

History lesson, but has use-cases
across all subjects.

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Expeditions in Geography

Get Cardboard and check out

Expeditions to give your students a 360°
view of the world.

Explore the depths of the Pacific Ocean

or the Great Wall of China from their
desks using VR!

Check out Google Cardboard and the

thousands of Expeditions to explore,
most with teachers notes and prompt
questions for differentiation.

Download the Expeditions app for Android and iOS

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Population Charts in Geography

Create population charts in Sheets to

compare statistics visually.

Ideal to use in Geography or a

Statistics-based lesson. Students can
compare data across countries and
change colours accordingly.

Other chart types are available in Sheets

that can be used in different subject
contexts.

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Examine Patents in Art, Graphics, Design Tech

Search for patents (patents.google.com)

and use the sketches and information to
improve understanding.

Students can use models as the base of

their designs and get a better
understanding of structural development.

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Write an Equation in Maths

1
Include Maths equations when creating
worksheets or encouraging students to
type up coursework.

Click to view the equation toolbar and

choose from a variety of maths
equations and symbols.
2

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Create Visual Questions in Maths

Improve and customise Mathematics

quizzes by creating your own images in
Google Drawings.

Then save the drawing as a PNG and

easily upload it into a Google Form.

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Rebuild Landmarks in Design & Technology

Recreate landmarks and build your own

fantastic structures using Virtual Lego.

An excellent activity to develop creativity

and structural knowledge. Associate
designs to historical landmarks or
encourage students to use maths to
consider material use.

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Create Charts in Business Studies or Computer Science

Quickly create and insert flowcharts,

mind maps, and more diagrams directly
into a Google Doc using LucidCharts.

Use LucidCharts in:

● Business to represent
organisation charts
● Computer Science for creating
flowcharts
● Across the curriculum to create
revision mindmaps

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