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Inotes User Guide

The document provides instructions for various features in iNotes, including: - Navigating the inbox and folders, sorting emails by name or date. - Creating new memos and calendar entries, adding attachments, formatting text, and inserting pictures or links. - Navigating the calendar by month, week, or day views and creating new calendar entries. - Configuring preferences for mail sorting, calendar views, auto processing invites, and work hours. - Setting up delegations and syncing contacts between iNotes and the local address book. - Logging out of iNotes securely when on an external machine.

Uploaded by

Amit Purswani
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
154 views

Inotes User Guide

The document provides instructions for various features in iNotes, including: - Navigating the inbox and folders, sorting emails by name or date. - Creating new memos and calendar entries, adding attachments, formatting text, and inserting pictures or links. - Navigating the calendar by month, week, or day views and creating new calendar entries. - Configuring preferences for mail sorting, calendar views, auto processing invites, and work hours. - Setting up delegations and syncing contacts between iNotes and the local address book. - Logging out of iNotes securely when on an external machine.

Uploaded by

Amit Purswani
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
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Navigating the Inbox

Sort by
Name or
Date

Click on any
message to open.
Click to go to If you right click
various folders you get the same
Right click to create options as below
a new folder,
rename a folder or
delete a folder

**Quick tip: You can choose to have your mail


permanently go from newest to oldest by clicking
on preferences and choosing
Creating a New Memo

To add names you can type in name, click on To: CC: or


bcc: to get address books or type in portion of name and
click the button for name resolution.

Use these buttons to modify the attachment view

Add an unlimited amount of attachments by click on the folder or you


can simply drag and drop them into this box

You can format your test in various ways such


as color, indenting, outdenting, bullets,
numbered lists and headlines

You can also insert pictures, links to webpages, spell check and choose your
dictionary
To insert a picture click on the button

Click on browse to find the picture or drop and drag a picture


into this area

You can also choose from preset pictures by clicking here

Insert a link by clicking on the link button

You can type the URL or browse for a page and copy the URL once you find it,
then just give the link any name you would like.
Navigating the Calendar

Click on
arrows to go
forward or
backward in
the calendar

Switch between
calendar views
Click in the body of click here and
the day to choose which
create a new entry view you would
or go to like
New – Calendar
entry. You can also
right click to get a
options for a new
entry, to print or to
refresh the screen
New Calendar Entry
Insert people by clicking on
blue link or typing in full
name. The type ahead
feature does not work in
iNotes

Set
Alarm

Enter in the information by clicking on the blue links, iNotes will not automatically
fill in part of the name so it is best to pick them all from the Directory.
Scheduler
suggests times
when all
parties can
meet

You can
change invitee
list

The scheduler tab lets you view your invitees schedule


After the invitation is entered you
can change your invitee list, and
room and resource reservations
Setting Preferences

Mail Tab -

Set mail sorting options

Check above box to add this signature to all


emails
Calendar Tab-

Set the default entry type

This will change the hours in your


calendar view

You can auto process invites from


all or certain people or delegate the
management of your invitations to
someone else

This option will


remove meeting By choosing not to show meeting replies in
invitations from your my Inbox acceptances and declines will
inbox after you have automatically be delivered to your All
responded Documents folder

Auto process options:

Do not automatically process meeting invitations


Automatically process meeting invitations from All Users
Automatically process meeting invitations from Following Users
Delegate Meeting Invitations to the following person

***Note a Delegate Meeting Invitation means that the meeting is delegated. Not just the
invitations
Work Hours Tab -

Shows the available meeting


hours, by default notes adds lunch
hour from 12:00 – 1:00 you may
want to remove this

***Note: Best practice is to not use this field

If you add names to this field ONLY THOSE people can


view your free time. This means that anyone not in this list
will not be able to view your free time from the scheduler
Delegations Tab -

The options
set access for
the whole
database,
including mail
and calendar

To give some CALENDAR only access choose from the last two options. Give
access with the 4 top options also give access to your mail.
Syncing Contacts

Your local address book contacts can be synchronized with you iNotes contact
list. To do this go to your inbox and click on Actions – iNotes Web contacts –
Synchronize contacts

If you do not see synchronize


contacts click on others for a
complete list of actions.
Logging Out

Click Logout

If you are using iNotes from a machine other


than in your office or at home you will want
choose the most secure options for logging
off

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