Library Management System

Final Project Report

LIBRARY MANAGEMENT SYSTEM

Project Supervisor
Ms. Tahira Liaqat

Submitted By

Umar Farooq (BSF1603389)

Muhammad Nadeem (BSF1603560)

Department of Information Technology,

University of Education, Lahore.
(Vehari Campus)

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Library Management System

CERTIFICATE
This is to certify that Umar Farooq (BSF1603389), Muhammad Nadeem
(BSF1603560) have worked on and completed their Software Project at Department
of Information Technology , University of Education, Lahore in partial fulfillment of
the requirement for the degree of BS IT under my guidance and supervision.

In our opinion, it is satisfactory and up to the mark and therefore fulfills the requirements
of MSc in Information Technology.

Supervisor / Internal Examiner

Ms. Tahira Liaqat
Department of Information Technology,
University of Education, Lahore.
(Vehari Campus)

___________________
(Signature)

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TABLE OF CONTENTS

ABSTRACT 6

1. INTRODUCTION 7
1.1 PROJECT AIMS AND OBJECTIVES 7
1.2 BACKGROUND OF PROJECT 8
1.3 OPERATION ENVIRONMENT 9

2. SYSTEM ANALYSIS 10
2.1 SOFTWARE REQUIREMENT SPECIFICATION 10
2.2 EXISTING VS PROPOSED 11
2.3 SOFTWARE TOOL USED 12

3. SYSTEM DESIGN 13
3.1 TABLE DESIGN 13
3.2 DATA FLOW DIAGRAM’S 14
4. SYSTEM IMPLEMENTATION 15
4.1 MODULE DESCRIPTION 15
4.2 SCREEN SHOTS 80
5. SYSTEM TESTING 85
5.1 UNIT TESTING 85
5.2 INTEGRATION TESTING 87
6. CONCLUSION & FUTURE SCOPE 88
7. REFERENCES 89

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ABSTRACT

Library management system is a project which aims in developing a

computerized system to maintain all the daily work of library .This project
has many features which are generally not available in normal library
management systems like facility of user login and a facility of teachers
login .It also has a facility of admin login through which the admin can
monitor the whole system .It also has facility of an online notice board
where teachers can student can put up information about workshops or
seminars being held in our colleges or nearby colleges and librarian after
proper verification from the concerned institution organizing the seminar can
add it to the notice board . It has also a facility where student after logging in
their accounts can see list of books issued and its issue date and return date
and also the students can request the librarian to add new books by filling
the book request form.The librarian after logging into his account ie admin
account can generate various reports such as student report , issue report,
teacher report and book report

Overall this project of ours is being developed to help the students as well
as staff of library to maintain the library in the best way possible and also
reduce the human efforts.

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Library Management System

CHAPTER 1
INTRODUCTION

This chapter gives an overview about the aim , objectives ,background and
operation environment of the system.

1.1 PROJECT AIMS AND OBJECTIVES

The project aims and objectives that will be achieved after completion of this project are
discussed in this sub-chapter. The aims and objectives are as follows:
 Online book issue
 Request column for librarian for providing new books
 A separate column for digital library
 Student login page where student can find books issued by him/her and date of
return.
 A search column to search availability of books
 A teacher login page where teacher can add any events being organized in the
college and important suggestions regarding books.
 Online notice board about the workshop.

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1.2 BACKGROUND OF PROJECT

Library Management System is an application which refers to library systems which are
generally small or medium in size. It is used by librarian to manage the library using a
computerized system where he/she can record various transactions like issue of books,
return of books, addition of new books, addition of new students etc.

Books and student maintenance modules are also included in this system which would
keep track of the students using the library and also a detailed description about the books
a library contains. With this computerized system there will be no loss of book record or
member record which generally happens when a non computerized system is used.

In addition, report module is also included in Library Management System. If user’s

position is admin, the user is able to generate different kinds of reports like lists of
students registered, list of books, issue and return reports.

All these modules are able to help librarian to manage the library with more
convenience and in a more efficient way as compared to library systems which are not
computerized.

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1.5 OPERATION ENVIRONMENT

PROCESSOR INTEL CORE PROCESSOR OR BETTER

PERFORMANCE

OPERATING SYSTEM WINDOWS VISTA ,WINDOWS7, UBUNTU

MEMORY 1GB RAM OR MORE

HARD DISK SPACE MINIMUM 3 GB FOR DATABASE USAGE FOR

FUTURE
DATABASE MY SQL

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CHAPTER 2

SYSTEM ANALYSIS

In this chapter, we will discuss and analyze about the developing process of
Library Management System including software requirement specification
(SRS) and comparison between existing and proposed system . The functional
and non functional requirements are included in SRS part to provide complete
description and overview of system requirement before the developing process
is carried out. Besides that, existing vs proposed provides a view of how the
proposed system will be more efficient than the existing one.

2.1 SOFTWARE REQUIREMENT SPECIFICATION

2.1.1 GENERAL DESCRIPTION

PRODUCT DESCRIPTION:
Library Management System is a computerized system which helps
user(librarian) to manage the library daily activity in electronic format. It
reduces the risk of paper work such as file lost, file damaged and time
consuming.
It can help user to manage the transaction or record more effectively and
time-saving.

PROBLEM STATEMENT:
The problem occurred before having computerized system includes:
 File lost
When computerized system is not implemented file is always lost because of
human environment.Some times due to some human error there may be a loss of
records.

 File damaged
When a computerized system is not there file is always lost due to some
accident like spilling of water by some member on file accidentally.Besides
some natural disaster like floods or fires may also damage the files.

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 Difficult to search record

When there is no computerized system there is always a difficulty in searching
of records if the records are large in number .
 Space consuming
After the number of records become large the space for physical storage of file
and records also increases if no computerized system is implemented.
 Cost consuming
As there is no computerized system the to add each record paper will be
needed which will increase the cost for the management of library.

2.1.2 SYSTEM OBJECTIVES

 Improvement in control and performance
The system is developed to cope up with the current issues and problems of
library .The system can add user, validate user and is also bug free.
 Save cost
After computerized system is implemented less human force will be
required to maintain the library thus reducing the overall cost.
 Save time
Librarian is able to search record by using few clicks of mouse and few
search keywords thus saving his valuable time.
 Option of online Notice board
Librarian will be able to provide a detailed description of workshops going in
the college as well as in nearby colleges
 Lecture Notes
Teacher have a facility to upload lectures notes in a pdf file having size not
more than 10mb.

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2.1.3 SYSTEM REQUIREMENTS

2.1.3.1 NON FUNCTIONAL REQUIREMENTS
 Product Requirements
 EFFICIENCY REQUIREMENT
When a library management system will be implemented librarian and
user will easily access library as searching and book transaction will be
very faster .

 RELIABILITY REQUIREMENT
The system should accurately performs member registration ,member
validation , report generation, book transaction and search

 USABILITY REQUIREMENT
The system is designed for a user friendly environment so that student and
staff of library can perform the various tasks easily and in an effective way.

 IMPLEMENTATION REQUIREMNTS
In implementing whole system it uses html in front end with php as server
side scripting language which will be used for database connectivity and
the back-end I.e the database part is developed using mysql.

 DELIVERY REQUIREMENTS
The whole system is expected to be delivered in six months of time with a
weekly evaluation by the project guide.

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2.1.3.2 FUNCTIONAL REQUIREMENTS

1. NORMAL USER
1.1 USER LOGIN
Description of feature
This feature used by the user to login into system. They are required to enter user id and
password before they are allowed to enter the system .The user id and password will be
verified and if invalid id is there user is allowed to not enter the system.

Functional requirements
 user id is provided when they register
 The system must only allow user with valid id and password to enter the system
 The system performs authorization process which decides what user level can
access to.
 The user must be able to logout after they finished using system.

1.2 REGISTER NEW USER

Description of feature
This feature can be performed by all users to register new user to create account.

Functional requirements
 System must be able to verify information
 System must be able to delete information if information is wrong

1.3 REGISTER
NEW
BOOK
Description of feature
This feature allows to add new books to the library
Functional requirements
 System must be able to verify information
 System must be able to enter number of copies into table.
 System must be able to not allow two books having same book id.

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1.5 SEARCH BOOK

DESCRIPTION OF FEATURE
This feature is found in book maintenance part . we can search book based on
book id , book name , publication or by author name.

Functional requirements
 System must be able to search the database based on select search type
 System must be able to filter book based on keyword entered.
 System must be able to show the filtered book in table view.

1.5 ISSUE BOOKS AND RETURN BOOKS

DESCRIPTION OF FEATURE
This feature allows to issue and return books and also view reports of book issued.

Functional requirements
 System must be able to enter issue information in database.
 System must be able to update number of books.
 System must be able to search if book is available or not before issuing books.
 System should be able to enter issue and return date information.

1.6 EVENT ADDITION

DESCRIPTION OF FEATURE
This feature allows teacher and student to add information about various
workshops being conducted in college and colleges nearby.

DESCRIPTION OF FEATURE
This feature allows teacher and student to add information about various
workshops being conducted in college and colleges nearby.

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Functional requirements
 System should be able to add detailed information about events .
 System should be able to display information on notice board available in the
homepage of site.

2.1.4 SOFTWARE AND HARDWARE REQUIREMENTS

This section describes the software and hardware
requirements of the system.
2.1.4.1 SOFTWARE REQUIREMENTS
 Operating system- Windows 7 is used as the operating system as it is stable and
supports more features and is more user friendly
 Database MYSQL-MYSQL is used as database as it easy to maintain and retrieve
records by simple queries which are in English language which are easy to
understand and easy to write.
 Development tools and Programming language- HTML is used to write the whole
code and develop webpages with css, java script for styling work and php for
sever side scripting.

2.1.4.2 HARDWARE REQUIREMENTS

 Intel core i5 5 nd
generation is used as a processor because it is fast than other
processors an provide reliable and stable and we can run our pc for longtime. By
using this processor we can keep on developing our project without any worries.

 Ram 4GB is used as it will provide fast reading and writing capabilities and will
in turn support in processing

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2.2 EXISTING VS PROPOSED SYSTEM

 Existing system does not have any facility of teachers login or student login
where as proposed system will have a facility of student login as well as
teacher’s login.
 Existing system does not have a facility of online reservation of books whereas
proposed system has a facility of online reservation of books
 Existing system does not have any facility of online notice board where description
of workshops happening in our college as well as nearby colleges is being provided.
 Existing system does not has any option of lectures notes uploaded by teachers
whereas proposed system will have this facility
 Existing system does not have any facility to generate student reports as well book
issue reports whereas proposed system provides librarian with a tool to generate
reports.
 Existing system does not has any facility for book request and suggestions where
as in proposed system after logging in to their accounts student can request books
as well as provide suggestions to improve library.

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2.3 SOFTWARE TOOLS USED

The whole Project is divided in two parts the front end and the back end.

2.3.1 Front-end
The front end is designed using of html , Php ,css, Java script.
HTML- HTML or Hyper Text Markup Language is the main markup language for
creating web pages and other information that can be displayed in a web browser.HTML
is written in the form of HTML elements consisting of tags enclosed in angle brackets
(like <html>), within the web page content. HTML tags most commonly come in pairs
like <h1> and </h1>, although some tags represent empty elements and so are unpaired,
for example <img>. The first tag in a pair is the start tag, and the second tag is the end
tag (they are also called opening tags and closing tags). In between these tags web
designers can add text, further tags, comments and other types of text-based content. The
purpose of a web browser is to read HTML documents and compose them into visible or
audible web pages. The browser does not display the HTML tags, but uses the tags to
interpret the content of the page.HTML elements form the building blocks of all websites.
HTML allows images and objects to be embedded and can be used to create interactive
forms. It provides a means to create structured documents by denoting structural
semantics for text such as headings, paragraphs, lists, links, quotes and other items. It can
embed scripts written in languages such as JavaScript which affect the behavior of
HTML web pages.

CSS- Cascading Style Sheets (CSS) is a style sheet language used for describing the
look and formatting of a document written in a markup language. While most often
used to style web pages and interfaces written in HTML and XHTML, the language
can be applied to any kind of XML document, including plain XML, SVG and XUL.
CSS is a cornerstone specification of the web and almost all web pages use CSS style
sheets to describe their presentation.CSS is designed primarily to enable the separation of
document content from document presentation, including elements such as the layout,
colors, and fonts.

JAVA SCRIPT- JavaScript (JS) is a dynamic computer programming language. It is

most commonly used as part of web browsers, whose implementations allow client-side
scripts to interact with the user, control the browser, communicate asynchronously, and
alter the document content that is displayed. It is also being used in server-side
programming, game development and the creation of desktop and mobile applications.
JavaScript is a prototype-based scripting language with dynamic typing and has first-class
functions. Its syntax was influenced by C. JavaScript copies many names and naming
conventions from Java, but the two languages are otherwise unrelated and have very
different semantics.

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PHP- PHP is a server-side scripting language designed for web development but also
used as a general-purpose programming language. PHP is now installed on more than
244 million websites and 2.1 million web servers. Originally created by Rasmus Lerdorf
in 1995, the reference implementation of PHP is now produced by The PHP Group.
While PHP originally stood for Personal Home Page, it now stands for PHP: Hypertext
Preprocessor, a recursive backronym.PHP code is interpreted by a web server with a
PHP processor module, which generates the resulting web page: PHP commands can be
embedded directly into an HTML source document rather than calling an external file to
process data. It has also evolved to include a command-line interface capability and can
be used in standalone graphical applications. PHP is free software released under the
PHP License. PHP can be deployed on most web servers and also as a standalone shell
on almost every operating system and platform, free of charge.

2.3.2 BACK-END
The back end is designed using mysql which is databases used to design the:

MYSQL- MySQL ("My S-Q-L", officially, but also called "My Sequel") is (as of
July 2013) the world's second most widely used open-source relational database
management system (RDBMS). It is named after co-founder Michael Widenius
daughter, My. The SQL phrase stands for Structured Query Language. The MySQL
development project has made its source code available under the terms of the GNU
General Public License, as well as under a variety of proprietary agreements. MySQL
was owned and sponsored by a single for-profit firm, the Swedish company MySQL
AB, now owned by Oracle Corporation. MySQL is a popular choice of database for
use in web applications, and is a central component of the widely used LAMP open
source web application software stack (and other 'AMP' stacks). LAMP is an acronym
for "Linux, Apache, MySQL, Perl/PHP/Python." Free-software-open source projects
that require a full-featured database management system often use MySQL. For
commercial use, several paid editions are available, and offer additional functionality.
Applications which use MySQL databases include: TYPO3, MODx, Joomla,
WordPress, phpBB, MyBB, Drupal and other software. MySQL is also used in many
high-profile, large-scale websites, including Wikipedia, Google (though not for
searches), Facebook, Twitter, Flickr, and YouTube.

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CHAPTER 5
SYSTEM TESTING

The aim of the system testing process was to determine all defects in our project .The
program was subjected to a set of test inputs and various observations were made and
based on these observations it will be decided whether the program behaves as
expected or not. Our Project went through two levels of testing
1.Unit testing
2.Integration testing

UNIT TESTING

Unit testing is undertaken when a module has been created and successfully reviewed .In
order to test a single module we need to provide a complete environment I.e besides the
module we would require
 The procedures belonging to other modules that the module under test calls
 Non local data structures that module accesses
 A procedure to call the functions of the module under test with
appropriate parameters
1. Test For the admin module
 Testing admin login form-This form is used for log in of administrator of the
system.In this we enter the username and password if both are correct administration
page will open other wise if any of data is wrong it will get redirected back to the
login page and again ask for username and password
 Student account addition- In this section the admin can verify student details from
student academic info and then only add student details to main library database it
contains add and delete buttons if user click add button data will be added to student
database and if he clicks delete button the student data will be deleted
 Book Addition- Admin can enter details of book and can add the details to the main
book table also he can view the books requests .

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1. Test for Student login module

 Test for Student login Form-This form is used for log in of Student .In this we enter
the library id, username and password if all these are correct student login page will
open other wise if any of data is wrong it will get redirected back to the login page
and again ask for library id, username and password.
 Test for account creation- This form is used for new account creation when
student does not fill the form completely it asks again to fill the whole form when
he fill the form fully it gets redirected to page which show waiting for
conformation message as his data will be only added by administrator after
verification.

2. Test for teacher login module-

 Test for teacher login form- This form is used for log in of teacher .In this we enter
the username and password if all these are correct teacher login page will open
other wise if any of data is wrong it will get redirected back to the login page and
again ask for username and password.

INTEGRATION TESTING

In this type of testing we test various integration of the project module by providing the
input. The primary objective is to test the module interfaces in order to ensure that no
errors are occurring when one module invokes the other module.

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CHAPTER 6
CONCLUSION & FUTURE SCOPE

This website provides a computerized version of library management system which will
benefit the students as well as the staff of the library.
It makes entire process online where student can search books, staff can generate reports
and do book transactions. It also has a facility for student login where student can login
and can see status of books issued as well request for book or give some suggestions. It
has a facility of teacher’s login where teachers can add lectures notes and also give
necessary suggestion to library and also add info about workshops or events happening
in our college or nearby college in the online notice board.

There is a future scope of this facility that many more features such as online lectures
video tutorials can be added by teachers as well as online assignments submission
facility , a feature Of group chat where students can discuss various issues of
engineering can be added to this project thus making it more interactive more user
friendly and project which fulfills each users need in the best way possible.

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