STANDARD GUIDELINES

TO CARRY OUT OPERATIONS

AMIDST AND AFTER COVID-19
Being Different is Normal
COVID-19 Strategic
Preparedness and Response Plan
Contents
01 02 03
COVID-19 Planning & Initiatives
Standard managing taken &
Guidelines COVID-19 Best Practices
responses
Purpose of the planning guidelines

COVID-19 is, first and foremost, a global humanitarian

challenge.

The purpose of this document is to provide a practical

guide to carry out operations at all plant and corporate
locations of Trident Group during and post Lockdown period
due to COVID-19 Outbreak.

This guide outlines the priority steps and actions to be

taken across all plant locations with utmost sincerity and
all the precautionary measures that need to be ensured by all
the stakeholders.
Stakeholders - coordination,
planning, and monitoring
These Guidelines apply to all the following Scope
stakeholders

- All Employees
- Trainees -All office buildings;
- Visitors to Trident Group -Plant/ Factories, Project Sites of Trident Group
- Transporters
- Suppliers visiting Trident Group plants
- Customers visiting Trident Group plants
- Consultants
- Business Partners
Preparedness to Resume Work
Role of Communication
•Communication for obtaining necessary permissions from respective
regulatory bodies for resumption of normal operations to be made on time.
•Communication to all relevant external stakeholders
(customers, vendors & suppliers) on resumption and detailing the terms
of resumed operations.
•Communication to internal stakeholders on resumption of operations and
workforce deployment plans of respective departments.
•Display of information at all entrances, workplaces and common
spaces for protection and prevention awareness – social distancing and
other precautionary measures as per mandated guidelines.
•Advisories issued by Management from time to time to be widely circulated
& communicated to all employees.
•Confidence building was done amongst workforce required to perform
work at Plant Locations.
•Cross functional Team audits to ensure adherence to the advisories on
preventive steps taken to be done on regular basis by all teams.
Prepare for Resuming Work
Premises Sanitization
All areas/ locations in the premises including the following shall be sanitized
completely with the use of disinfectant mediums regularly.
Entrance Gates of all plants
Desks, Tables, assets that are frequently used like common systems,
desktops etc.
Meeting rooms, Training halls, Printer rooms, Staircases
Canteen areas, Pantry & kitchen areas
Parking Areas
Equipment having high touch surfaces like Turnstile gates, Machineries,
hand railings, Lifts/Elevators and their buttons, Panel rooms
Buses, Company Vehicles especially commonly used vehicles
Washrooms, Toilets, Sinks etc.
Guest Houses, Waiting & Lobby Areas

Appropriate protective equipment like PPEs , Gloves, Masks, Wipes

across all locations . Appropriate disinfecting equipment like sprayer, brush,
sanitizer, soaps etc. shall be made available at the workplace
How To Respond
Before
Security procedures at entry gates
Crowded
Entry Gates
Extensive and quick testing of all members (internal/external) by
ensuring test equipment availability eg. Infrared machines at main
gates in the vicinity of plant/office areas

1. Floor marking at Entry gates of all units ensuring social distanc-

ing during card swiping at machines.

2. No touching of Turnstile gates with hands.

After
3. Usage of masks and gloves by all the security guards deployed
at the entry gates
Floor markings
to ensure
Social Distancing
How To Respond
Before
Sanitization during entry to workplaces
No Mandatory
Sanitation
1.Disinfection of all stakeholders entering through gates to
be done using hand sanitizers and checking of temperature using infrared.

2.Availability of hand sanitizers and face masks at all entry gates and
common locations

3.Special attention to be given to hygiene of housekeeping staffs, Company

hired drivers, people serving tea/coffee etc. as They are exposed to most
of the employees.
After

Mandatory Hand
Sanitisation &
Infrared machines
How To Respond
Before
Temporary suspension of Bio-metric
Attendance
These System
Guidelines apply to all the following Mandatory
touch-based bio-metric
stakeholders
attendance system

To avoid long queues for punching in/out near attendance

machines we have decided to do away with punching system
until the conditions are favourable.

1. Fingerprints/ thumbprints are not required for punching in

& punching out After
2. Turnstile machines are not being used
No bio-metric
attendance
How To Respond
Before
Coming to/going out of workplace
Social Distancing
not followed in
To the extent possible, members should use available transport facilities
company buses
for commuting to workplace. Public transports should be avoided.

Wherever company’s vehicle is arranged, following norms

to be followed:

1. Vehicle ACs (including in buses) not to be operated.

2. All the employees to sit and move in/ out in such a way
that they follow social distancing norms. After
3. All the employees/and others entering Company premises to
Wear face mask. Principles of
Social Distancing
4.If a "Member's Locality (Containment Zone)" has been sealed, being implemented
such a member has been strongly recommended to not come to
office and follow all government guidelines.

Administration Team shall ensure the proper sanitization of all the

company’s vehicles daily.
How To Respond
Before
During shift hours at plant premises/
shop floors/ office areas Social Distancing
not being followed
during meetings
1.Members shall work from their designated seats and avoid going to
Other’s seats as far as possible
2. Meetings to be avoided as far as possible. VC/Conference calls/Cisco Jabber/
WebEx modes to be used as far as possible. In extreme situations
where a meeting cannot be avoided, Seating at least 6 feet away from others
on job sites and in gatherings, meetings and in trainings sessions.
3. No International/ Domestic Business Travel Visits for any of our members
After
4. Avoid any movement of Vendors from other States in the company premises
5. Frequent Virtual awareness sessions for members
6. Large gatherings are not permitted. All members to strictly adhere to the
Social Distancing
being followed in
social distancing of minimum 1 meter
physical meetings
7. Hard copy files to be avoided wherever possible. Soft copy correspondences/
(if online meeting
approvals to be adopted through mails or other electronic means.
is not feasible)
8. Spitting in dustbins and on roads is not allowed
9. Work from Home wherever possible
How To Respond
Before
Canteen & Cafeteria Services
Group lunch
in canteens
1.Employees to be encouraged to bring food from home till
without Social Distancing
Situation improves.

2. Social distancing to be practiced in Canteen during serving of

food as well as during eating.

3. In canteen areas members must sit on alternate diagonal chairs to

ensure minimum 1 meter of distance between them.

4. A checklist-based health monitoring of the canteen workers After

to be made before commencement of operation.
Record to be maintained in canteen.
Social Distancing
5. Admin team to ensure Periodical kitchen audit to ascertain being implemented
cleaning and sanitization of utensils, food containers, counters, in canteens
table, chair, basin etc.in canteen.

6. All vehicles carrying food to be sanitized daily.

7. Mandatory hand sanitization for all the visitors

How To Respond
Before
Hand Sanitization
Hands being
1.To apply alcohol-based disinfectant spray/cleaning agents daily at washed with running
common places (eating area, drinking water area, service water area tap water & Soap
and transport (vehicles)

2. To ensure sanitizer/handwash soap solutions in sufficient quantity

at all common points.

3. To display all precautionary measures. Do’s and Don’ts at promi-

nent places in all languages spoken by the workers. After
4. All workers shall be instructed to keep separate water bottles and
Hands being
avoid common water Bottle/mug/glass. washed with
soap and water/
Sanitizer
How To Respond

Sanitization and Upkeep Shopfloors

1.Sanitization of all work areas to be ensured at end of every

shift.

2. Special attention be given to washrooms/ toilets by periodical All cleaning is being

cleaning, swabbing, disinfecting and maintaining dry. done as per schedule
and the periodicity
has been increased
3.Hand wash and sanitizer dispensers to be used. Cleaners to
multifold.
use required PPEs.

4. Walls/Doors/Windows and all fittings in washrooms shall be

disinfected and cleaned thoroughly at prescribed periodicity.

5. Soap solutions/ hand sanitizers/ paper towels shall be

placed in non-contact type dispensers and replenished at
prescribed periodicity
How To Respond
Before
Use of PPEs is mandatory
1.Availability of huge volumes of Full PPE kits (Gloves, N 95 masks) , Sani- No mandate of
tizers at all plant areas, office areas facemasks for
meetings
2.Availability of quarantine infrastructure (hall or room) shall be estab-
lished at all locations

3. All shall be advised to wear face mask always while at shop floor, move-
ment outside and during duty timings.

4. Arrangements shall be made for getting medical examination of all After

people for any Covid-19 symptoms.

Face Masks
5. Vehicle shall be kept ready and arrangement for vehicles shall be made
to be used at
for emergency purpose.
all times

6. All Employees/Trainees/External Visitors who enter Company premises

shall be permitted only if they are wearing face mask. It is to be noted that
the general and special PPEs to be worn by employees and workers for
their routine work across all locations.
Some other precautionary measures

Before Before
Meeting with
High touch surfaces
workers without
like door knobs
Social Distancing
not being cleaned
regularly

After After
Social Distancing
All high touch
being implemented
surfaces being
in all meetings
sanitized at a
prescribed periodicity
How To Respond

Medical Support to our Members

1.Members who are unwell for a longer duration and shows early
symptoms should reach out to their closest medical practitioner for
consultation.Members who demonstrate any of the symptoms to be
tested on immediate basis.

2.Diagnosed member shall be given paid leave for at least 14 days or

as per Medical practitioner recommendation. Additionally, If any imme-
diate family member is diagnosed positive, the member shall be given
14 days of paid leave.

3.Members who have been in direct contact with any effected member
to report the same and must seek medical help and go in self-quaran-
tine. All support to be provided as suggested by the medical practi-
tioner.

4.Our doctors can be contacted through telecommunication and

conference call at all times.

5.Details of the doctors are also mentioned on the notice boards.

Contents
01 02 03
COVID-19 Planning & Initiatives
Standard managing taken &
Guidelines COVID-19 Best Practices
responses
GETTING OUR
WORKPLACE READY

Provision of Availability of Infrared Display posters/ Cleaning surfaces

Work from Home hand sanitizers machines across notifications (desks and tables)
with appropriate around the all locations promoting and objects
technological workplace and hand-washing/ (telephones,
support making sure they Thermal Camera respiratory keyboards) with
are regularly sensor machines hygiene disinfectants
refilled being explored
GETTING OUR
WORKPLACE READY

Ensuring Restricted travel, Virtual Rescheduled Complete

availability of face especially to awareness joinings. abandoning of large
masks and/paper highly impacted sessions for Compensation gatherings
tissues areas members to candidates
as per date of
joining
BASIC PREVENTIVE
MEASURES

Wash your Maintain social Avoid touching Practice If you have Stay informed and
hands distancing eyes, nose and respiratory fever, cough follow advice given
frequently mouth hygiene and difficulty by your healthcare
breathing, seek provider
medical care
early
SOCIAL DISTANCING
in Canteen & at Factory
MEASURES
We have introduced STAGGERED SHIFT
and CANTEEN timings to maintain
Social Distancing

Our offices are running on minimum

required capacity. Wherever possible,
members are Working from HOME

Turnstile gates have been removed.

People are moving at 1 mtr distance
SOCIAL DISTANCING &
Sanitization In Hostels

We have ensured social distancing in our

hostels too. No members are in close
contact and the hostel is reduced to 50%
occupancy from its full capacity.

Additionally extra spaces in girls hostel

have been converted to boys hostel.

Additional spaces for hostels have been

identified to keep people inside the plants.
Cleaning
Quarantine rooms have been made. of Hostels
SOCIAL DISTANCING &
Sanitization In Office

Ensuring social distancing in

office spaces with mandatory
sanitization during entry to workplace.
PRECAUTIONS taken in
our R&D Lab

With abundant precaution and

proper social distancing we are
ensuring smooth working
of our R&D and Quality Labs.
DISINFECTION DRIVE
at all plant locations

All plant locations are regularly

disinfected.

All entry gates, common places,

machines are regularly sanitized.
HAND SANITIZATION
& Infrared Machines

Installation of Infrared machines

across all locations

Availability of hand sanitizers

and hand washes around our
offices and plant locations and
making sure they are regularly
refilled.
Contents
01 02 03
COVID-19 Planning & Initiatives
Standard managing taken &
Guidelines COVID-19 Best Practices
responses
Initiatives taken for
Members
2 months' extra salary
for members working at
ground zero

Released No deduction in Flexibility in Paid leave of at 24*7 support for Arrangements of

advanced the pay/wages VPF/PF Contri- least 14 days for our members- food within
salary bution diagnosed mem- food, medical factory premises
bers supplies
Training Sessions
on COVID-19

Townhall sessions on WebEx and Jabber

Online trainings and Webinars

arranged for Employees on COVID-19
Awareness and Safety

On floor Sessions in Hostels and Plants

all maintaining social distancing

40+ Sessions
with Doctors 87+ Sessions onfloor
on awareness
Markings to ensure
Social Distancing
Engagement of Members
Launch of on-demand well-
Digital Lunches ness platform for members:
meditation.live
Engagement of Members
Continuous R&R and appreciation
of members on Ground Zero
Showing gratitude by paying
2 months’ extra salary
STAY HOME
STAY SAFE

STAY

Campaign Launched On all

Social Media Platforms

At Home for us.

Our Housing Societies

With its self-sustaining eco-systems

across their facilities in Punjab and
Madhya Pradesh, Trident Group is
also taking care of the
25,000 families associated with it.

Arrangements of food for members

staying on premises.
Provision of Food in
Lockdown 1.0

Door to Door Delivery of Milk to fami-

lies in Handiya Village

Distributed 10 days worth of Free ration,

which included wheat, Rice, Pulses, Oil
and Spices to more than 400 labourers
in Pillikrar village
Hygiene Kits Distribution

Thousands of Safety kits distributed in

nearby Villages to serve the community
and nation.
Production of PPE Mask

Trident is capable of producing around

10,000 PPE Masks each day to help combat
the COVID-19 Outbreak

We are also producing Protective suits

to help the government
Sending members home
safely during Lockdown 1.0

Telephonic Communication with all

members to update their emergency
contacts - 98% Members contacted

Over 300 members moved to their homes

in Villages near Barnala, Dhuri, Nabha,
Sunam, Delhi , Moga, Baghapurna, Jagraon,
Bhatinda, Malot, Gidherbaha with the
support of Police
 OUR MEMBERS’ SAFETY IS
OUR PRIORITY.
Thank You.

Disclaimer :The information contained in this presentation is provided solely for general reference and informational purposes; it not intended to serve as legal or other
advice. This presentation is strictly confidential and may not be copied or disseminated, in whole or in part, and in any manner or for any purpose. The Presentation has
been prepared on the basis of publicly available information.