Constitution & Bylaws

CONSTITUTION AND
BYLAWS OF TUCSON
BADMINTON CLUB
ARTICLE 1 NAME:
Section 1. The name of this club shall be the Tucson Badminton Club,
hereinafter referred to in these Bylaws as T.B.C. The T.B.C.
is an informal, unincorporated entity whose principal
location is in the City of Tucson, AZ.
ARTICLE 11 PURPOSE:
Section 1. THE T.B.C. shall be a nonprofit, educational, service,
athletic organization that encourages and promotes
physical fitness and participation in athletics and
Badminton, in particular, at a recreational level.
ARTICLE III DUES:
Section 1. The dues for membership shall be set by a vote of the
majority of members present at a meeting of the T.B.C. and
changed from time to time, as the need arises. A majority
vote of members present at a general meeting is required
to ratify any dues increases. Notice of proposed dues
increase shall be presented at least thirty days prior to the
vote, and announced during at least one meeting preceding
the meeting of the vote.
Section 2. Nonpayment of Dues: Any member shall be automatically
dropped from the T.B.C. if their dues are thirty days or more
in arrears.
Section 3. The T.B.C. may charge fees or admission for various club
sponsored events to cover the costs and expenses, the
acquisition, repair and replacement of equipment needed
for such sponsored events. The T.B.C. may maintain bank
accounts and expend funds for expenses it incurs.
Expenditures of the T.B.C. funds shall require prior approval
of a majority vote of the members attending any regular or
special meeting of the club.
Section 4. Individual members: shall enjoy full privileges of the
T.B.C. including the right to vote (one vote per member) at
at any general meeting.
ARTICLE IV OFFICERS:
Section 1. Officers shall be President, Vice president, Secretary, and
Treasurer. The Immediate Past President shall be an ex-
officio member for the one term that follows immediately
after his term of office expires. With the exception of the
Immediate Past President, the general membership of the
T.B.C. shall elect the officers.
Section 2. The officers shall serve for a term of one year, without
compensation.
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Section 3. After nomination, officers shall be elected at the regular
meeting held on the second Monday in January each year,
and shall assume the offices and duties on February 1.
Section 4. Candidates for the offices shall be selected by a three
member nominating committee appointed by the President of
the T.B.C. Candidates may also be nominated by members
prior to the election and, if candidates accept the nomination, they may
be added to the list of candidates submitted by the nominating
committee.
, :
Section 5. In the event that a vacancy should occur in any office prior to
the expiration of the term of that office, a special election to fill
the vacancy shall be held at the next regular or special meeting.
The nominees shall be selected in the same manner as set
forth in Section 4.
Section 6. The duties of the officers shall be as follows:
PRESIDENT: The president shall preside at all meetings and

conduct the meetings in an ordely manner. He/she shall
assign duties to members, who volunteer, appoint committees,
supervise the execution of orders and resolutions, and perform
such other duties as the members may authorize by resolution.
VICE-PRESIDENT: The vice-president shall assist the president

in his/her duties and act in the place of the president in the
event of the absence, inability or refusal of the president to
serve and fulfill the duties of that office.
PRESIDENT EMERITUS: The outgoing president shall serve
as officer, in name only. The President Emeritus will be
available to consult on issues of past precedence of the TBC.
He/she shall have a vote as an individual member not as an
officer of TBC.
SECRETARY: The secretary shall take minutes at all
meetings of the T.B.C. and maintain the records of the
T.B.C. The secretary shall conduct the correspondence of
the T.B.C., report the minutes of each meeting, to the
President and the members at the following meeting for
approval. Should the Secretary be absent at a meeting,
he/she shall arrange for the minutes to be submitted to the
meeting by another current member of the T.B.C.
TREASURER: The Treasurer shall receive, deposit, disburse and
maintain records of monetary funds of the club. The Treasurer
shall maintain one or more bank accounts for the purpose of
depositing and disbursing T.B.C. funds, sign all checks,
maintain proper books of account and submit a
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statement of income and expenditures at each meeting. The
treasurer shall cause an audit of the T.B.C. financial records to
be performed each year by a committee of three members of the
T.B.C. This committee shall be appointed by the President and
approved by the members. The audit shall be conducted
between and 1st of the year and the T.B.C. election date.
ARTICLE V MEETINGS:
Section 1. The second Monday of January will be a formal
scheduled General meeting. A General Meeting is a
meeting open to all currently paid up dues member
of the T.B.C. Election of officers for the coming year
will be held at this meeting.
Section 2. All other meetings will be called, as needed, by the
President or vice president. Notice of such meetings may
be given by telephone, e-mail, snail mail or in person.
Section 3. Minutes of the meetings may be requested by members

not able to attend meeting and will be mailed to them,
upon request, by the secretary.
Section 4. Rules: The latest edition of Robert's Rules of Order,
Newly Revised shall be the governing parliamentary law in
all matters in which it applies, except as provided in these
bylaws and an Special Rules of the T.B.C.
Section 5. Amendments: Amendments to this Constitution and
Bylaws shall only be made upon a 2/3 vote of approval of
the general membership at any General Meeting. Written
notice of a proposed Constitution/By-law amendment
shall be given to each dues paying member at least thirty
days prior to the vote, and announced during at least one
meeting preceding the meeting of the vote.
Section 6. Motions: Any member of the T.B.C. may bring items of
business at any scheduled general meeting.
Section 7. Voting:
A. Shall be done on written ballot and:
B.
1) All ballots shall be independently counted by two T.B.C.
members who are to be appointed by the President.
2) For a given ballot and for the offices of President,
vice-president, Secretary, and Treasurer, T.B.C. members
may cast only one vote for each office.
3) All officers shall be elected by a majority of the votes cast.

The president shall order a run-off ballot should no
person receive a majority for a given position. The run-off
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ballot shall contain the names of the top two candidates for
the office/offices in concern. If there should be a tie for
second place the top three candidates would remain on the
run-off ballot.
4) Proxy voting is not permitted under any circumstances. An
absentee ballot shall be in a signed and sealed envelope and
must be presented to the President prior to holding the
relevant votes. The two T.B.C. members who the President
appoints to count the ballots shall open and count all
absentee ballots for the relevant votes.
.
B. Proxy or absentee voting is not allowed by the officers.
•
C. Initiatives, Modifications, Vetoes, and Recalls by the
General Membership. The General Membership may
initiate a vote on any matter other than Constitutional/
By-law amendments, modify or veto a decision by the
officers, or recall any officer by:
1st — presenting the President with a petition signed by
ten percent of those members with voting rights.
2nd - the petition must clearly spell out the reason for
requesting a vote of the General Membership at the
top of the form where it can be read by members
signing below.
3rd — upon verification of the petition signatures, a vote
shall be held at the next General Meeting following an
announcement at least thirty days prior to the vote.
4th — the vote of the General Membership shall supersede
any decision of the officers.
The club members voted to adopt the foregoing Bylaws, consisting of 4
pages, as the Constitution/Bylaws of the Tucson Badminton Club.
Dated: Jan. 12,1998
OFFICE: NAME:
President— Rose Marie Wade

Vice President— Carl Zehner
Secretary Barbara Kehew
Treasurer Janet Lee Heikkinen
Note: The Club will from time to time add "Club Rules" as deemed
necessary to operate a smooth running club. "Club Rules" cannot
change or supersede the above bylaws unless voted upon as directed in
the above constitution/bylaws.
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CONSTITUTION AND

Section 6. The duties of the officers shall be as follows:

PRESIDENT: The president shall preside at all meetings and

VICE-PRESIDENT: The vice-president shall assist the president

Section 3. Minutes of the meetings may be requested by members

3) All officers shall be elected by a majority of the votes cast.

President— Rose Marie Wade

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