Instruction to 1st year PG Students

Instructions to 1st Year PG Students, 2018-2019 Page 1

 Dedicated to the service of the Nation

The Indian Institute of Technology Kharagpur (IIT Kharagpur) is a public engineering

institution established by the government of India in 1951. It is the first of the IITs to be
established, and is recognized as an Institute of National Importance by the Government
of India.
Motto
The motto of IIT Kharagpur is "Yoga Karmashu Kaushalam". This literally translates to
"Excellence in action is Yoga", essentially implying that doing your work well is (true)
yoga. This can be traced to Sri Krishna's discourse with Arjuna in the Bhagavad Gita.
The quote, in the larger context of the Gita, urges man to acquire equanimity because a
mind of equanimity allows a man to shed distracting thoughts of the effects of his deeds
and concentrate on the task before him. Equanimity is the source of perfection in Karmic
endeavours that leads to Salvation.
Mission
The Institute aligns all its activities to serve national interest and seeks
 To provide broad-based education, helping students hone their professional skills
and acquire the best-in-class capabilities in their respective disciplines
 To draw the best expertise in science, technology, management and law so as to
equip students with the skills to visualize, synthesize and execute projects in these
fields
 To imbibe a spirit of entrepreneurship and innovation in its students
 To undertake sponsored research and provide consultancy services in industrial
education and socially relevant areas

Vision
Our Vision is
 To be a centre of excellence in education and research, producing global leaders in
science, technology and management
 To be a hub of knowledge creation that prioritises the frontier areas of national and
global importance
 To improve the life of every citizen of the country

Undergraduate and Postgraduate & doctoral education

IIT Kharagpur offers both undergraduate and postgraduate programmes. They include
Bachelor of Technology (BTech. Hons), Bachelor of Architecture (BArch), Dual Degree, 5-
year integrated Master of Science, 2-year Master of Science, Master of Technology
(M.Tech), Master of City Planning (MCP), Master of Business Administration (MBA),
Master of Human Resource Management (MHRM), Master in Medical Science and
Technology (MMST), LLB in Intellectual Property Law, LLM, Executive MBA and
Postgraduate Diploma in Business Analytics. The institute also offers the MS and Doctor
of Philosophy degree (PhD) as part of its doctoral education programme.

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How to reach IIT KGP
Kharagpur is known world over for two landmarks. One, the longest railway platform,
and the other, the Indian Institute of Technology, more commonly known as IIT. Situated
about 120 km west of Kolkata, Kharagpur is well connected to Kolkata by Road and Rail
transport. Kharagpur can be reached in about 2 hours by train or 3 hours by car from
Howrah railway station of Kolkata. Kharagpur is also connected by direct train services
to most major cities of the country. The Institute is about 10 minutes drive (5 km) from
the Kharagpur railway station. Private taxi, auto-rickshaw or cycle-rickshaw can be hired
to reach the Institute.

Health & Wellness

IIT Kharagpur keeps the health & wellness need of the campus community as its top
priority, and constantly strives to improve and upgrade the existing facilities and the
services. Extra Academic Activity (EAA) is an important component of UG curriculum at
IIT Kharagpur with NSS, NCC, NSO under its fold.

Counseling Centre
The holistic well being of our student community, encompassing both physical and
mental health, is of the highest priority to the Institute. In pursuance of our commitment
towards ensuring that, we have set up the Students' Counseling Centre, to provide any

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required assistance to students who may be experiencing emotional or psychological
conditions that pose a hindrance to their regular activities on campus.

The Counseling Centre offers a broad range of services including psychological

assessment, individual therapy, group therapy, and medication and management to
promote mental health, life skills, emotional resilience and overall well being of the
student community.

Full-time clinical psychologists and a visiting psychiatrist are available for consultation
at the Centre. The Centre has also initiated an outreach programme to create a team of
sensitized wing representatives from each Hall of Residence who can reach out to
students in need.

The Centre addresses problems associated with stress, time management, motivational
issues, relationship difficulties, impulse control issues, and learning difficulties. It also
helps students experiencing significant depression, anxiety, mood swings, or other
thought disorders.

Apart from individual sessions, the Centre plans to conduct group sessions to address
life skills such as assertiveness, problem solving, anger management, self awareness,
and interpersonal relationships.

The Counseling Centre also functions as a coordinating point for crisis intervention.

Hospital
Indian Institute of Technology, Kharagpur is committed to provide quality healthcare
services to its faculty, employees, and students using modern and cost effective
techniques and technologies, and through a dedicated and humane approach. In
accordance with the above policy, B C Roy Technology Hospital, owned and managed by
Indian Institute of Technology, Kharagpur, provides Primary Health Care comprising of
curative, preventive and health promotion services.

At present, B C Roy Technology Hospital is located centrally within the IIT Kharagpur
campus. The facility has 32 beds, including a 2 Bedded ICU, Cabins and Isolation Ward.
Through its Out Patient Department (OPD), Indoor Wards and Emergency Unit, B C Roy
Technology Hospital provides 24x7 uninterrupted health care services to the campus
community. On an average approximately 7000 patients attend the OPD at B C Roy
Technology Hospital every month. The hospital has a round the clock pharmacy inside it.
It is also equipped with a Video-conferencing facility for telemedicine.

Biomedical waste from B C Roy Technology Hospital is regularly and properly disposed of
by an arrangement with the services of West Bengal State Government Environment
Department

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Inside Campus
Find the below Campus map. All the important locations like Students Hostels,
Departments/Schools/Centres, Guest Houses, Student Activity Centers, Banks & ATMs,
Restaurants & Food Centres etc. are indexed in the map.

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 Instruction to 1st year PG Students

Contents

No. Content Page No.

1. Sequence of Events 7

2. On the Day of Reporting and Registration 8-9

3. Academic or Subject Registration 9

Annexure-I (List of Documents to be produced

4. and submitted at the time of Reporting to IIT 10
Kharagpur)

Annexure-II (Balance of Fee to be Paid &

5. 11-12
Timelines for Registration)

Annexure-III (Walk through of the online

7. process from signup to final subject 13-24
Registration)

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 Instruction to 1st year PG Students
Registration process for all 1st year PG (M.Tech.{all categories},MCP,MBA,LLB,LLM,MMST,
MHRM and Joint M.Sc.-Ph.D{through JAM}) students for Autumn 2018-19 session will be
conducted as detailed below:

1. Sequence of Events: The following flow diagram outlines the various stages of the
Registration Process :

Figure-1 Sequence of events for student Registration.

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2. On the day of Reporting and Registration:

i. All students who are to be admitted to Indian Institute of Technology, Kharagpur must
bring the documents mentioned in Annexure – I (also mentioned in the offer letter)
below and produce them at the respective desk during registration and academic
verification.
ii. The balance of admission fee (as given in Annexure – II, Table 1a,1b,1c depending on
the programs) shall be payable before or on the day of Registration through on line
payment only
 Students/parents should carefully read the fee payment instruction on the
hyper linked page at erp.iitkgp.ac.in before proceeding to pay the balance of
admission fee.

 They should log in to the ERP system to pay on line. (See Annexure-III for details)

iii. It is desirable that the following process is completed by the student if possible, prior to
reporting to the Institute on date of registration:
Updating Student Profile and uploading the necessary documents on ERP and taking a
print out of the student profile. (See Annexure -III for details)
iv. Students should report to Kalidas Auditorium on 13th July 2018 and take their seats by
8.45 AM for welcome address and introduction lecture.
v. After the welcome address and introduction lecture
i) students who have a print out of the student profile shall be seated at Kalidas
Auditorium. They will be directed thereafter to designated rooms V1, V2, V3 and V4
at Vikramshila Complex for academic verification. They should present the signed
student profile, photo copies of all other required documents
The students should retain the original of all the documents with them, in their
possession, even after verification is complete should the Academic Section need to
examine them again at a later date.
ii) Students who have not updated their profile, due to time constraints, shall proceed
to Computer and Informatics Centre, to update their student profile and take print
out. They shall thereafter, return back to Kalidas Auditorium with a printed and
signed copy of the student profile. The said students will be directed to designated
rooms V1, V2, V3 and V4 at Vikramshila Complex for academic verification. They
should present the signed student profile, photo copies of all other required
documents.
The students should retain the original of all the documents with them, in
their possession, even after verification is complete should the academic
section need to examine them again at a later date.
vi. After verification by the Academic Section is complete, the student’s login to ERP will be
with the assigned roll number as his/her login id with the same password. (See
Annexure-III for details)

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vii. Upon successful verification, the student should login to ERP with his/her assigned roll
number to complete the process of subject Registration. The student must choose the
electives, if any, in consultation with the faculty advisor.
The print out must be signed and handed over to his/her Faculty Advisor by July 23rd
2018 for digital authentication. (See Annexure-III for details)
viii. The student must abide by the timelines mentioned in Table – 2 in Annexure – II
below

3 Academic or Subject Registration (See Annexure-III for details)

i. Upon successful verification of all documents, the student’s login on ERP is enabled
through his/her rollno.

ii. The student must meet his/her faculty advisor to complete the process of subject
Registration. A signed hard copy of the Registration Card must be handed over to the
faculty advisor for digital authentication.

iii. The Class Time Table for the student will also be available on ERP.

iv. It is mandatory to print the Registration Card and submit it to the faculty advisor
on or before 23rd July 2018. Faculty advisors will digitally sign the Registration
cards only after receiving the hard copy print out from the student.

For any other clarification call the Academic Section (PGS &R):
Deputy Registrar (PGS&R), Ph: 03222-282050 Email: [email protected]
For any online application software related problem please call 03222 281017/18/19

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 Annexure - I

Registration process for 1st year PG students, (M.Tech.{all categories},MCP,MBA,LLB,LLM,

MMST,MHRM and 2 Year M.Sc.{through JAM}) for Autumn 2018-19 will be held on 13 July
2018.
All 1st Year PG students who are to be admitted to Indian Institute of Technology,
Kharagpur must bring the following documents, with photo copies, as mentioned below
and produce them at the respective desk during registration and academic verification :

1. Document of GATE /JAM Score (if your channel of Admission is through GATE/JAM)

2. Sponsored candidates must produce Sponsorship certificate from their employer in the
prescribed form attached with offer letter and a release order from employer allowing to
join the program and showing the details of leave (for the period of 2 years) granted.

3. Candidates admitted through Defense Sponsorship must bring their release order from
employer allowing to join the program and showing the details of leave (for the period of 2
years) granted.

4. Original certificates and mark-sheets of your educational qualifications. In case you are
not in a position to produce the original degree certificate/mark-sheet on the
registration date, you must provide course completion certificate from the
principal (in the format mentioned in the offer letter).

5. Category certificate (OBC(NCL)/SC/ST/PwD) issued by the competent authority as

mentioned in the offer letter.

6. Duly filled Medical Examination Report in the format attached with the offer letter.

7. Duly completed Undertaking Form attached with Offer letter.

8. If you are in employment, you must resign and produce the acceptance of your resignation
by the employer at the time of joining.

PLEASE RETAIN IN YOUR POSESSION ALL ORIGINAL CERTIFICATES FOR SUBSEQUENT

VERIFICATION BY THE ACADEMIC SECTION AT A LATER DATE (IN THE MONTH OF
AUGUST/SEPTEMBER) WHICH WILL BE NOTIFIED AT APPROPRIATE TIME.

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 Annexure – II

Table – 1(a)
Fee Structure: Joint M.Sc.-Ph.D
Sl.No. Particulars of fees Amount (Rs.)
1 One Time Fees 3100
2 Caution Money ( One Time Refundable) 6000
3 Medical Insurance(Annually) 2200
4 Other Charges (Each Semester) 4000
5 Students’ Brotherhood Fund (Annually) 200
6 Tuition Fee (Each Semester) 3000
7 Hostel Overhead Fee (Each Semester) 660
8 Hall Establishment Charges (each semester) 13750
9 Mess Advance (Each Semester) 12000
10 Hall Budget 1000
Total admission fee 45910
100% tuition fee waiver for SC/ST/PwD students.
The balance of admission fee (less the amount paid at the time of confirming the
offer) shall be paid online.

Table – 1(b)
Fee Structure: Joint M.Tech-Ph.D/MCP/ MMST
Sl. Particulars of fees Amount (Rs.)
No. Regular QIP Sponsored
/ Defense
1 One Time Fees 2300 2300 2300
2 Placement Service 1500 0 0
3 Caution Money ( One Time) 6000 6000 6000
4 Medical Insurance(Annually) 2200 2200 2200
5 Other Charges (Each Semester) 4100 4100 4100
6 Students’ Brotherhood Fund(Annually) 200 200 200
7 Tuition Fee (Each Semester) 5000 5000 25000
8 Hostel Overhead Fee (Each Semester) 660 660 660
9 Hall Establishment Charges (each 13750 13750 13750
semester)
10 Mess Advance (Each Semester) 12000 12000 12000
11 Hall Budget 1000 1000 1000
Total admission fee 48710 47210 67210
100% tuition fee waiver for SC/ST/PwD students.
The balance of admission fee (less the amount paid at the time of confirming the
offer) shall be paid online.

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 Table – 1(c)
Fee Structure : MBA/MHRM/LLB/LLM
Sl. Amount(Rs.)
Particulars of fees MBA MHRM LLB
No. LLM
1 One Time Fees 2300 2300 2300 2300
2 Placement Service 1500 1500 1500 1500
3 Caution Money ( One Time) 6000 6000 6000 6000
4 Medical Insurance(Annually) 2200 2200 2200 2200
5 Other Charges (Each Semester) 4100 4100 4100 4100
6 Students’ Brotherhood Fund (Annually) 200 200 200 200
7 Tuition Fee (Each Semester) 150000 75000 50000 70000
8 Hostel Overhead Fee (Each Semester) 660 660 660 660
Hall Establishment Charges (each
9 13750 13750 13750 13750
semester)
10 Mess Advance (Each Semester) 12000 12000 12000 12000
11 Hall Budget 1000 1000 1000 1000
Total admission fee 193710 118710 93710 113710
100% tuition fee was waiver SC/ST/ PwD students. The balance of admission fee
(less the amount paid at the time of confirming the offer) shall be paid online.

Table – 1(d)
Fee Structure: EMBA
Sl. Particulars of fees Amount(Rs.)
No. EMBA
1 Total Fees 150000
Total admission fee 150000

Table 2: Time lines

Sl Event Time line
No.
1 Reporting to Kalidas Auditorium IIT 13th July 2018 at 9.00 AM
Kharagpur for 1st year PG
programs(M.Tech.{all categories}, MCP,
MBA, LLB, LLM, MMST,MHRM and 2 Year
M.Sc.{through JAM})
2 Students shall move to V1, V2, V3 and V4 for After the welcome address and
admission. introductory lecture
3 Classes begin for all 1st year PG programs 17th July 2018
4 Last date for submission of hard copy of On or before 23rd July 2018
subject registration card to faculty advisors
for 1st year PG programs

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 Annexure -III
Walk through of the online process from signup to final subject registration.
A. Creating your ERP login Profile:

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 B. The Sign up Screen appears:

Pick ‘New Admissions’ under

stake holder type.

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 C. Fill the simple form and Submit to create your IIT KGP ERP login id. Please
remember the answers to the security Questions as they are needed for sign-in on
ERP

D. On successful submission a message containing your login id is displayed.:

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 E. You are ready to sign-in into the system with the system generated login-id

F. The ERP screen opens up, displaying the Academic Module. Clicking on Academic
Module opens the Admission Menu:

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 G. Click on Update and Print Student Profile. The following form appears. It contains
your Rollno and Hall of Residence. Fill in all the details correctly and click update

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 H. On successful updation a ‘SUCCESSFULLY UPDATED’ message appears on the screen
and the print section displays the information you entered. Click on Print Profile to
print your profile. You can also save it as a PDF file for your reference

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 I. The Printed Profile appears as shown below. Ensure to sign the hard copy before you
submit it to the Registration desk.

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 J. Next Proceed to Pay fees . The Pay fee button appears on the right hand corner of the
screen:

K. Clicking on the Pay fees button displays the details of the amount to be paid.

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 L. This screen leads you to Payment Gateway through which the amount can be paid
through SBIMOPS.

M. Upon Payment of Fees and Successful Verification of all your documents, you can
sign-in to ERP through your rollno with the same password and security questions as
earlier. The screen after successful login appears as follows:

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 N. Click on Academic >PG> Registration for current semester for subject Registration

O. Clicking on Registration for Current session presents the Registration Screen

comprising of core and elective subjects:

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 P. The student is automatically registered for core subjects, while the elective subjects
must be chosen from List Box as shown below. Please consult your faculty advisor
before finalizing the elective subjects.

Q. Choose the Elective subjects and confirm your Registration. A typical screen is
displayed below:

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 R. On confirmation generate and print the Registration card, sign the same and deposit
it with your faculty advisor for digital signature.:

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