Scribd
Upload
69 views11 pages

Excel 1

This document provides an overview of Excel macros and introduces Visual Basic for Applications (VBA). It discusses how to record macros to automate tasks, edit existing macro code, and introduces basic VBA concepts like selecting cells and ranges, defining variables, and using the code window. The document also demonstrates how to work with workbooks, worksheets, offsets and when recording macros is preferable to writing custom code.

Uploaded by

shankyraj
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
69 views11 pages

Excel 1

This document provides an overview of Excel macros and introduces Visual Basic for Applications (VBA). It discusses how to record macros to automate tasks, edit existing macro code, and introduces basic VBA concepts like selecting cells and ranges, defining variables, and using the code window. The document also demonstrates how to work with workbooks, worksheets, offsets and when recording macros is preferable to writing custom code.

Uploaded by

shankyraj
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 11

EXCEL MACROS

20-Oct-10

1
What you will take away
 How to record a macro
 How to edit a macro
 Understanding VBA
 And of course “when to make a macro?”

This session is designed to give an overview of excel macros


and to introduce VBA.

2
Recording the macros
 Excel macro recorder – best teacher and assistant
 Record macro in 2003:
tools > macros > record new macro
 Record macro in 2007:
developer > macro > record macro
 Run macro in 2003:
tools > macros > run
 Run macro in 2007:
developer > macro > run
 Use relative reference to print the output where the cursor is
pointing
3
Modifying a macro
 Tools > macro > macros > edit
 Code can be edited, deleted or added to make the output
better
 Macro recorder record all your steps, it record even those
steps that were undone or were wrong

Excel comes with an excellent help file and you should refer it if you are in trouble

4
Introduction to VBA
 VBA – the language Excel understands
 Alt+F11 to open VBE
 If you delete the workbook, the procedures are deleted too
 Remember that once the macro is run you cannot undo the
operation
 To check the code press F5

VBA – Visual Basic for Applications


VBE – Visual Basic Editor

5
Code window
 To write and to test the VBA sentences
 Type the code and click on run / press F5
 Defining variables
dim x as integer
dim x as variant
dim x as string

How does code window look like?

6
Code window
 Some commands
range(“a1”).select
range(“a1”).value = 1/8
 First program
„the program prints “hello world” in cell A1 of Sheet1
sub prog1()
sheets("sheet1").select „selecting the sheet
range(“a1”).select „selecting the cell
ActiveCell = “hello world” „printing the statement
end sub

7
Working with workbook
 Save a workbook > thisworkbook.save
 Exit a workbook > thisworkbook.close

Working with worksheets


 Selecting a worksheet > sheets(“sheet1”).select
 Renaming a worksheet > sheets(“sheet1”).name = “sample”

The errors will be pointed out to you by the compiler during run. Don’t worry if you see errors they are common
in nature and debugging them is easy as well.

8
Ranges and cells
 Select a cell
cells(11,31).select
range(“ae11”).select
 Select all continuous cells
range(“a1:g5”).select
 Select non- continuous cells
range(“a1:a5,d1,z200”).select

Be smart and avoid writing codes. You can always record a macro!!!

9
Offset
 Move one cell down from b2 to b3
Range(“b2”).offset(1,0).select
 Move one cell right from b2 to c2
Range(“b2”).offset(0,1).select
 Move one cell up from b2 to b1
Range(“b2”).offset(-1,0).select
 Move one cell left from b2 to b3
Range(“b2”).offset(0,-1).select

10
Open for discussion
 When to make a macro?
 What do you expect to learn in the next session?

Never write macros for filter, conditional formatting and cell formatting. Record a macro or do
it manually. It saves time!!!

11

You might also like