I'm using SAP in finance for the last 6 months. I have recently requested that the ""GR Based IV flag"" be removed from all vendors in the vendor master. The goal was to allow us to enter invoices without the goods receipt (GR). When we enter an invoice w/out the GR it gets automatically blocked for quantity discrepancy (tolerance on qty is set to zero). My current dilemma is that I am hearing from consultants that because I have turned off the ""GR Based IV flag"" I have in fact eliminated the
I'm using SAP in finance for the last 6 months. I have recently requested that the ""GR Based IV flag"" be removed from all vendors in the vendor master. The goal was to allow us to enter invoices without the goods receipt (GR). When we enter an invoice w/out the GR it gets automatically blocked for quantity discrepancy (tolerance on qty is set to zero). My current dilemma is that I am hearing from consultants that because I have turned off the ""GR Based IV flag"" I have in fact eliminated the
I'm using SAP in finance for the last 6 months. I have recently requested that the ""GR Based IV flag"" be removed from all vendors in the vendor master. The goal was to allow us to enter invoices without the goods receipt (GR). When we enter an invoice w/out the GR it gets automatically blocked for quantity discrepancy (tolerance on qty is set to zero). My current dilemma is that I am hearing from consultants that because I have turned off the ""GR Based IV flag"" I have in fact eliminated the
I'm using SAP in finance for the last 6 months. I have recently requested that the ""GR Based IV flag"" be removed from all vendors in the vendor master. The goal was to allow us to enter invoices without the goods receipt (GR). When we enter an invoice w/out the GR it gets automatically blocked for quantity discrepancy (tolerance on qty is set to zero). My current dilemma is that I am hearing from consultants that because I have turned off the ""GR Based IV flag"" I have in fact eliminated the
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3-Way Match and the GR Based
IV flag Hi folks,
I'm using SAP in finance for the last 6 months. I have recently requested that the ""GR Based IV flag"" be removed from all vendors in the vendor master. The goal was to allow us to enter invoices without the goods receipt (GR). When we enter an invoice w/out the GR it gets automatically blocked for quantity discrepancy (tolerance on qty is set to zero). My current dilemma is that I am hearing from consultants that because I have turned off the ""GR Based IV flag"" I have in fact eliminated the 3-way match. I don't agree with the rationale and my counter argument is: 1. If the ""GR Based IV flag"" is on then the 3 way match is at the GR level 2. If the ""GR Based IV flag"" is off then the 3 way match is at the line summary level. Either way you have a 3 way match. It seems that some folks are getting hung up on ""semantics"". Assuming that a 3-way match mean a specific GR must be linked to a specific Invoice & PO.
How can I untangle this misconception? In ideas that I can use to try to demonstrate the 3 way match is still on regardless of the ""GR Based IV flag""?
Thanks for your help,
Alberto
share this AC Alberto Centeno
asked 12 years ago
updated 8 months ago 11 Answers | Add an answer Best Answers First
Your understanding is correct. By turning off GR Based IV flag does not
mean that the 3 way match will not occur. 3 way match does occurs as part of standard SAP functionality, the flag enables ensuring that invoices is matched to a GR at a detailed line item level. Also GR based IV flag can be turned off or on also at PIR & PO level
"AlbertoCenteno via sap-acct" <sap-acct@groups.ittoolbox.com>
07/12/2008 05:42 AM Please respond to sap-acct@groups.ittoolbox.com "Reply to All" is Disabled To Aman Joshi/US/FAS/PwC@Americas-US cc Subject [sap-acct] 3-Way Match and the GR Based IV flag Hi folks, I'm using SAP in finance for the last 6 months. I have recently requested that the "GR Based IV flag" be removed from all vendors in the vendor master. The goal was to allow us to enter invoices without the goods receipt (GR). When we enter an invoice w/out the GR it gets automatically blocked for quantity discrepancy (tolerance on qty is set to zero). My current dilemma is that I am hearing from consultants that because I have turned off the "GR Based IV flag" I have in fact eliminated the 3-way match. I don't agree with the rationale and my counter argument is: 1. If the "GR Based IV flag" is on then the 3 way match is at the GR level 2. If the "GR Based IV flag" is off then the 3 way match is at the line summary level. Either way you have a 3 way match. It seems that some folks are getting hung up on "semantics". Assuming that a 3-way match mean a specific GR must be linked to a specific Invoice & PO. How can I untangle this misconception? In ideas that I can use to try to demonstrate the 3 way match is still on regardless of the "GR Based IV flag"? Thanks for your help, Alberto AJ Aman Joshi
12 years ago reply to this 1
Alberto,
I see there are quite a few replies to your question, but I'm tempted to answer it as this is my area of expertise :)
GR-based IV flag makes sure that you can post the invoice only after the GR is posted. So, if you turn off the GR-IV flag, you can post the invoice. But it would be blocked for a qty variance (as there is no GR). If you want to pay these invoices even before posting the GR, you'd have to unblock these invoices in transaction MRBR by deleting the quantity block. There are couple of ways to avoid the invoices posted before GRs from getting blocked. These include changing certain configuration.
Cheers, Mat M manthena
12 years ago reply to this
It is meant to work something like this:-
Your purchasing oragnisation places an purchase order with a vendor; your storeman checks and receipts the goods when the vendor delivers them; accounts receives an invoice from the vendor and checks the quantity and price against the purchase order and that the goods have been received in good condition. If everything is OK the vendor gets paid.
In my humble opinion you have a major financial control problem if you've changed your system so that there is no check your company has actually received the goods before processing a vendor invoice for payment. If your stores department are being slow at receipting goods that is where management resources need to be deployed. JW James Wilson
12 years ago reply to this
Hi Alberto, Have this "GR Based IV flag" tick in the purchase order rather than in the vendor master, this will help solve your problem. NV-SAP
varadhan narasimhan
12 years ago reply to this
hi , Dont remove the GR based IV flag as it will help you to book a bill very easily aga that GRN no , But if you want to book a bill then every time you have to change to Qty and value as per GRN of that bill while doing MIRO transaction.This will not block the bill from payment purpose.
--- RR Rajesh Ranjan
12 years ago reply to this
Hi Mat Could you able let us know the configuration that need to be done to post the invoice without GR and invoice not getting blocked for quantity?
Thanks
Auroar GS gobi suppiah
12 years ago reply to this
To post invoice without GR you will need to turn off the GR Based IV flag at the Vendor Master, PIR and PO level. There is also the configuration around Account Assignment categories that governs whether a GR is required for the item at the time of IR. This config path is SPRO---> Material Management ----> Purchasing ------> Account Assignment----> Maintain Account Assignment Categories.
"auroar via sap-acct" <sap-acct@groups.ittoolbox.com>
07/22/2008 09:46 AM Please respond to sap-acct@groups.ittoolbox.com "Reply to All" is Disabled To Aman Joshi/US/FAS/PwC@Americas-US cc Subject RE:[sap-acct] 3-Way Match and the GR Based IV flag Hi Mat Could you able let us know the configuration that need to be done to post the invoice without GR and invoice not getting blocked for quantity? Thanks Auroar AJ Aman Joshi
12 years ago reply to this
Hi,
3 way match happends irrespective of fact PO is GR based inovie or not. The 3 way match happens at the line item level. S satchidanand_t
11 years ago reply to this
hi, where we can set GR -IV flag in venor master regards sajeev SS sajeev s
11 years ago reply to this It's in the purchasing data view at the vendor master. If you don't see it, chances are the field is suppressed for the account group. N nomi4hire
9 years ago reply to this Your statement is correct, the 3 way match does occur, it is just a summary by line. So if you have an iv qnty of 10 and 2 GR = 10, the iv will become available for payment.
