BUSINESS COMMUNICATION

ASSIGNMENT

SUBMITTED BY:
SUBMITTED TO:
AYUSH RAJ
Mrs. SHALINI AGRAWAL
BBA/15009/19

BIRLA INSTITUTE OF TECHNOLOGY

Q- Letter on opening a new saving account:

CC-71,
P.C Colony,
Kankarbagh,
Patna-800020

17 April 2020

To,
The Bank Manager,
ICICI Bank,
Kankarbagh, Patna.

Subject: Request for opening a new saving account.

Sir,
With reference to the above-mentioned subject, my name is 'Ayush Raj' a resident of Patna and I
am interested in opening a new saving account with your reputed bank. I am enclosing the
required filled application forms, documents, and photographs as per the oral enquiries made
earlier. It would be highly appreciable if you do the needful to initiate the process as soon as
possible.

Enclosure: -
1. 2 passport size photos
2. A complete Aadhar card
3. A complete application forms
4. A complete address proofs

Thanking you!

Yours faithfully
AyushRaj
(Ayush Raj)
Q: Write a letter to the Bank Manager for closing a account:

CC-71,
P.C Colony, Kankarbagh,
Patna-800020

17 April 2020

To,
The Bank Manager,
ICICI Bank,
Kankarbagh, Patna.

Sir,
Regarding my savings bank account number with your branch as mentioned above, I request you
to please close my savings bank account no-XXXXXXXXXXXX, I am not able to operate the
same due to unavoidable circumstances.
My passbook, check book containing unused cheques no. 163814 to 163835, and ATM-Debit
Card No. XXXXXXXXXXXXXXXX are returned herewith.
Given the circumstances as mentioned above, I request you to kindly arrange to close the account
and pay me the amount by cash/banker’s cheque or to the credit of my account as detailed below:
Ayush Raj
A/C NO. XXXXXXXXXXXXX
ICICI Bank,
Kankarbagh Branch

Enclosures: -
1. Passbook
2. Check Book
3. Debit Card

Thanking You!

Yours faithfully
AyushRaj
(Ayush Raj)
Q: Write a promotion letter.

17th April 2020

Hamzah Rahman
Senior Accounts Manager
Xyz Ltd.
Patna-800020.

Dear Hamzah,
We are pleased to inform that you have been selected for the position of Assistant Director of
Marketing and Communication Division.

If you accept this new position, you will receive an annual salary of $350000 as well as full
health care coverage for yourself and 50% each for your wife and maximum of 2 children.

This new position will put you under direct supervision of Nilesh Kumar, Director of Marketing
and Communication Divisions. Your new responsibilities will include managing the marketing
budget and leading the marketing and communication staff in creating marketing plans.

We look forward to hearing from you if you will accept the position.

Sincerely,
Ayush Raj
HR Manager
Xyz Ltd.
Q: Write a resignation letter.
CC-71,
P.C Colony,
Kankarbagh,
Patna-800020

17th April 2020

To,
The Principal
St. Michael’s High School
Digha Ghat, Patna.

Dear Mr. Armstrong,

The purpose of this letter is to announce my resignation from the St. Michael’s High School
effective at the end of this school year.
This was not an easy decision to make on my part. The past 5 years have been very rewarding.
I’ve enjoyed working for you, helping our wonderful students, and collaborating with our
amazing faculty. These past years have been my favourite as a classroom teacher.
It is time for me to advance my career, however I have accepted a position as an Assistant
Principal at Don Bosco Academy. This opportunity gives me the chance to grow professionally
and will allow me to begin my career as an administrator.
I wish you and the school all the best. I do hope our paths cross again in the future.

Yours Sincerely,
AyushRaj
(Ayush Raj)
Q: Write a confirmation letter for the post of sales executive.

Ref No. 321

17th April 2020

Mr. Hamzah
Employee No.
HR Department.

Subject: Confirmation letter.

Dear Mr. Hamzah,

After careful evaluation of your application of Sales Executive, we are glad to inform that you
have been confirmed in our organization.

Your starting salary will be ₹4,00,000 annually. You will receive evaluation reviews after six
and twelve months of service. As defined by the contract, you will be on probation for twelve
months. The details of these programs are discussed during employment processing.

Your start date is recorded as on Monday, 4 May 2020. You will be contracted by the Sales
Executive to schedule your new hire orientation.

Do not hesitate to contact us with any questions about your employment here. In the meantime,
we look forward to you joining the staff.

for,
XYZ Pvt. Ltd.
HR Manager
AyushRaj
(Ayush Raj)

Q: Write a retrenchment letter.

17th April 2020
Aryan Shah
22 East 30th Place
Bangalore, India.

Subject: Retrenchment Letter

Dear Aryan,
As you have been aware, XYZ Pvt. Ltd. has been experiencing financial difficulties. Over the
past 3 months there has been a rapid decline in revenue and sales. This has raised a number of
concerns about the viability of XYZ Pvt. Ltd. operations and its sustainability under the current
organisational structure.

XYZ Pvt. Ltd. has considered its option to stop the ongoing decline. Unfortunately, XYZ Pvt.
Ltd. has decided that your position of sales manager is no longer required to be performed and
will be made redundant.

XYZ Pvt. Ltd. is now giving you 4 weeks’ notice of the termination of your employment. XYZ
Pvt. Ltd. has decided to provide you with a payment in lieu of notice, and that you last working
day will be 21st April 2020. In addition to your notice entitlements, you will also be provided
with a severance payment of ₹1,00,000.

You will also be paid:

 Your accrued statutory leave entitlements: and
 Your accrued and unpaid salary to the date of termination of your employment with XYZ
Pvt. Ltd.

This amount will be subject to tax and all final amount will be paid into your bank account on
26th April 2020.
XYZ Pvt. Ltd. wishes you all the best in the future endeavours.

Yours Faithfully
Ayush Raj
HR Manager
XYZ Pvt. Ltd.
Q: Write a letter to a bank manager for education loan for further studies.

CC-71,
P.C Colony,
Kankarbagh,
Patna-800020

17th April 2020

To,
The Bank Manager
ICICI Bank
Digha Ghat, Patna.

Subject: Regarding Education Loan

Dear Sir,
I am writing this letter to submit my request for education loan of ₹8,00,000 for my professional
course.

I have scored 300 rank in CAT examinations and I am secured admissions in IIM- Ahmadabad
which will start from 1st August 2020. The duration of this course will be 2 years. I have also
scored 83% in 12th grade.

I will need ₹5,00,000 to meet all expenses including my college fees and hostel fees. I have
submitted my loan application for the same.

My guarantor will be my father who is working with an MNC in Pune. And I choose to repay my
loan after I finish my college. As security for the loan, I can pledge my commercial property
located at P&M mall, wort ₹30,00,000 which is in my father’s name and my name.

I am enclosing here with this application letter all the attested photocopies of my necessary
certificates and documents. I will feel happy to complete the formalities to get this loan.

I hope you will show kindness considering this application.

Enclosures: -
 Identity Card
 Rank Card
 10th & 12th Certificates
 10th & 12th Marksheets
 Fee structures
 Admission Letter

Thanking You!
Yours faithfully,
AyushRaj
(Ayush Raj)
Q: Write a letter to a bank manager for Home Loan of ₹10 lacks.

CC-71,
P.C Colony,
Kankarbagh,
Patna-800020

17th April 2020

To,
The Bank Manager
ICICI Bank
Digha Ghat, Patna.

Subject: Regarding home loan.

Dear Sir,
I am a regular customer of your bank and I have two accounts in your bank where my salary and
other payments are transferred every month. With my accounts’ details, you can see that I always
keep good amount of cash in my account so that it proves that I will not be a liability for your
bank if you issue loan to me.

I have attached the details of my property/shares or stocks that I want to pledge with your bank
for home loan. Kindly consider my application and start the process as soon as possible so that
you can evaluate the worth of property and issue the loan.

I have also attached testimony or insurance of two of my neighbours that will also act like my
guarantors in this case and my bank account number is 98-2357-028470-112-1. You can also talk
to them and make the decision as soon as possible because I need the loan money within 20 days.

I hope you will consider me as a valuable applicant for this home loan request.
Thanking You!

Yours faithfully,
AyushRaj
(Ayush Raj)
Q: Write a claim letter to the insurance company.

CC-71,
P.C Colony,
Kankarbagh,
Patna-800020

17th April 2020

To,
The HDFC ERGO Health Ltd.
2nd Floor, Scf-20,
Sector-20,
Noida-122020.

Subject: Insurance claim of policy number 97373287.

Dear Sir,
I am Ayush Raj and I am your client for last 5 years. I have been depositing timely payments of
me and my family. With full regret I must inform you that I have had a bike accident last week
on 10th April 2020. A car crashed into my bike from the back and the case seemed to be drunk
driving. Thanks to god that I survived but I suffered a broken right leg and hand and severe back
injury. After a surgery and weeks rest, I am finally at home and able to walk with crutches.

Therefore, I would like to make a health insurance claim. I have attached all my medical reports
and bills with a hope that they will be reimbursed by your company. I will surely visit you once
when I will be able to walk by my own. Thank you for your cooperation.

Enclosures: -
 Identity Card
 Hospital Bills
 FIR Copy

Thanking You!

Yours faithfully,
AyushRaj
(Ayush Raj)
Q: Write a letter to the insurance company for requesting to continue the services.

CC-71,
P.C Colony,
Kankarbagh,
Patna-800020

17th April 2020

To,
The HDFC ERGO Health Ltd.
2nd Floor, Scf-20,
Sector-20,
Noida-122020.

Subject: Insurance claim of policy number 97373287.

Dear Sir,
I am Ayush Raj and I am your client for last 5 years. I have been depositing timely payments of
me and on the behalf of my family. With full regret, I must inform you that this year I have
unable to pay the premium amount as I am not in financial condition to pay the premium amount.
But I am ready to pay the premium amount of both years i.e. this year and next year with all the
extra charges applicable and late fine.

Therefore, I request you to continue my services. Waiting for your response, for this I will be
grateful to you.

Thanking You!

Yours faithfully,
AyushRaj
(Ayush Raj)
Q: Write a letter to the bank requesting for overdraft.

CC-71,
P.C Colony,
Kankarbagh,
Patna-800020

17th April 2020

To,
The Bank Manager
ICICI Bank
Digha Ghat, Patna.

Reference: Current Account Number- 98-2357-028470-112-1

Subject: Request for an overdraft facility.

Dear Sir,
We have a Current Account in your bank in the name of Ayush Raj.

We wish to have an overdraft facility up to ₹1,00,000 for a period of 3 months. If you require,
we can offer Insurance Policies and Postal Savings Certificates to the tune of ₹2,50,000 as
security against the same.

We would be obliged if you let us know if this can be arranged immediately and guide us
regarding the relevant documentation.

Thanking You!

Yours sincerely,
AyushRaj
(Ayush Raj)
Q: Letter regarding stopping payment of a cheque.

CC-71,
P.C Colony,
Kankarbagh,
Patna-800020

17th April 2020

To,
The Bank Manager
ICICI Bank
Digha Ghat, Patna.

Reference: Savings Account Number- 98-2357-028470-112-1

Subject: Request for a stop payment of cheque(s).

Dear Sir,
This is to request you to stop payment of cheque no. xxx-xxx-xxx dated 16 th April 2020 for
₹3,00,000 issued in favour of Mr. Hamzah. The cheque was issued under my savings account
bearing number 98-2357-028470-112-1 maintained at your branch. We understand from them
that they have not received our earlier cheque sent to them by ordinary post.

I would highly appreciate if you can please stop the payment immediately upon receipt of this
letter and acknowledge with a confirmation towards the same at the earliest.

Thanking You!

Yours sincerely,
AyushRaj
(Ayush Raj)
Q: Complaint letter to bank regarding missing entry from our current account statement.
CC-71,
P.C Colony, Kankarbagh,
Patna-800020

17th April 2020

To,
The Bank Manager
ICICI Bank
Digha Ghat, Patna.

Reference: Current Account Number- 98-2357-028470-112-1

Subject: Request for a stop payment of cheque(s).

Dear Sir,
To our surprise we found two entries missing from our Current Account Statement vide A/c no.
98-2357-028470-112-1 on 15th April 2020 we deposited ₹20,000 in cash, and later we sent a
cheque for ₹50,000 drawn on the SBI Bank in our favour.
Rectify your error immediately and send me a fresh statement.
Please do the needful and oblige.
Thanking You!
Yours sincerely,
AyushRaj
(Ayush Raj)
Advantages of Report Writing:

 It gives consolidated and updated information.

 It means of internal communication.
 It facilitates decision making.
 It discloses unknown information.
 It gives information to the employees.
 It gives reliable permanent information.
 It solves current problems.
 It helps directors to take prompt decisions.

Disadvantages of Report Writing:

 They are time-consuming to create.

 They are expensive to research and write.
 Technical reports can be difficult to understand.
 Implementing report recommendations can prove difficult.
 Financial statements tend to address areas of the business that are easy to quantify while
ignoring qualitative aspects that provide major benefits.

Reasons to leave a job:

 Career change.
 Relocation.
 Illness.
 Relocation.
 You got a permanent position.
 Not flexible with schedules and hours.
 Difficult work environment.
 Family circumstances.
 Better opportunity.
 Professional growth opportunity.
Difference between Confirmation Letter and Appointment Letter:

Sr No. Confirmation Letter Appointment Letter

1. It confirms the job of new candidate in the It is often used to employee new
company. candidate in the company.

2. It sent after interviewing. It is sent after offer letter.

3. It is superficial. It is comprehensive.

4. Other candidates are on hold. Short listed candidates are rejected.

5. It is not legal document. It is a legal document.

Difference between Retrenchment Letter and Resignation Letter:

Sr No. Retrenchment Letter Resignation Letter

1. It is a formal dismissal due to no fault of It is a written to announce the author
the employee. intent to leave a position.

2. Notify and tells you that you can join You willingly leave the company.
other.
3. It is given by the company. It is given by the company.