Add-on Course

Registration System
YILIN LI

Committee Members: David Olson, Scot Morse, Tommy Burrell

Add-on Course
Registration System
1.0 Introduction
❖ What is online course registration system?
- Student information system
- Allows students to enroll in classes through the Internet

❖ Three main components in course registration:

1) The selection of courses the student needs to take to meet the degree
requirements for the following terms
2) The guideline of how to find and register classes in the system
3) The registration during the registration period.

❖ Conclusion
This project aims at designing an add-on online course registration system for
Western Oregon University to help students quickly and efficiently finish the whole
course registration processing online.
Add-on Course
Registration System
2.0 Background
GoSignMeUp
Registration System Interface
Banner Software Stack
Banner

○ Student Information System o Ellucian

○ Database o ORACLE

○ Operating System (Linux) o Red Hat

Add-on Course
Registration System
3.0 Statement of Problem
3.1 Tedious Registration Flow
Students and advisors need a course registration system that detects course conflicts quickly

and easily. Currently they must move between multiple systems to complete the registration process.

An alternative designs for registration systems allow students to choose appropriate courses and

avoid scheduling conflicts without switching between multiple screens.

Banner Demo
Tedious Registration Flow
Detecting Course Conflicts
3.2 Insufficient Registration Requirements
A good registration system allows students to track their progress towards a chosen degree.

Currently Western Oregon University uses two separate systems. Banner allows students to register for

courses. DegreeWorks tracks their progress toward a degree. Limited interaction between the two

programs makes it difficult for registering students to track their progress toward graduation. A

functional system needs to include registration, tracking degree requirements and students progress.
3.3 A Lack of Feedback
Students desire additional information before registering for a course. Additional information

might include instructor rating, and average grade received. Current systems provide limited

information such as the number of seats available. Additional information, although available at the

university, is not presented to the student. Examples include faculty rating, number on waitlist, or

average grade. With good design, each course in the course registration system can have a

discussion board much like that of Amazon, where students, based on student reviews of the courses

and professors, can select the course they want.

3.3 A Lack of Feedback
❖ Real Time Classes Availability
❖ Course Evaluations

❖ Rate My Professors

❖ Google
Add-on Course
Registration System
6.0 Results
 ❖ Avoid time conflicts of courses - Schedule Grid

Proposed
Features ❖ Provide information of meeting arbitrary
requirements - Sidebar
Add-on Course
Registration System ❖ Provide a “forecast” of students planning on
taking a course - Sidebar

❖ Provide course recommendation ranking and

reviews - Discussion Board
Sidebar Schedule
Grid
View Box

Save Bar
 List all available
Credits
Credits classes to a student
Course
Course
Applied
Required
Forecast
Maximum
Number
Seats

Sidebar
Credits
Credits
Applied
Required

Credits
Graduation
Applied
Requirements
Sidebar
Do Not View This
Type Courses
 Selected Course
but
Not Completed

Sidebar

Completed
Course
DegreeWorks
+
Advisor
Discussion
Board
BA361D
Discussion
Board
 Sidebar Sequence:
1) Course Level Type
2) Course Average Score
3) Course Number

Sidebar
 BA367Q
Regression Analysis
CRN: 10129
12:30 PM – 01:50 PM
Tuesday & Thursday
3 Credits
Instructor: Hamid Bahari-Kashani
Location: HWC 204
Met Quantitative Literacy
Required
Courses
Only
BA431
IS600
BA361D
BA676
Normal
View
Simple
View
Save
Prime
Add-on Course
Registration System
5.0 Business Component
Cost
❖ Provide proposal to a software company to build it, and buy the product

❖ Western Oregon University build it

1) What will be the salary of each programmer?

2) How many programmers are needed to build this software?

3) How long will building this program take?

4) How many people are needed to maintain this software?

Software Initial Cost = Programmer Salary × The Number of Programmer × Time

Benefits
❖ Efficiency

❖ Accuracy

❖ Better utilization for departments

❖ Satisfaction
Survey Results
n=90
Efficiency
(Q5)

Saved Planning Time

= (60-15) × 5,445 × 28.9%

+ (30-15) × 5,445 × 50%

= 111,650 minutes

=1,861 hours
Efficiency
(Q4)

Saved Advising Time

= 60 × 5,445 × 1.1% + 45 × 5,445 × 15.6%

+ 22.5 × 5,445 × 43.3% + 7.5 × 5,445 × 40%

= 111, 200.5 minutes

= 1,853 hours

Total Saved Time:

1,861 + 1,853 = 3,714 hours
Accuracy
(Q8 & Q6)

Main
Problem?
Problems:
● Time Conflicts
● Waitlist
● Prerequisite required
...
Better Utilization for Departments
❖ Supply > Demand

WOU have 1,641 courses in winter 2017

261 courses have < 10% registration rate

13 courses have been canceled

❖ Demand > Supply

Waitlist → Add/Drop Form → Registrar’s Office Workload ↑

❖ Supply = Demand

Course Forecast Number → Adjust the Class Openings → Full Classes

Satisfaction

Average Satisfaction: 6.9

Add-on Course
Registration System
7.0 Conclusion
 Conclusions
Banner Problems Features Add-on Course Registration System

Tedious Avoid Time

registration Conflicts of Course Schedule Grid Efficiency
flow
Provide Information of Meeting
Insufficient Arbitrary Requirements Sidebar Accuracy
registration
requirements
Provide a “Forecast” of Students
Planning on Taking a Course Sidebar Better Utilization

A lack of
Provide Course Recommendation
feedback Ranking and Reviews Discussion Board Higher
Satisfaction
Add-on Course
Registration System
8.0 Future Research
 ❖ Database Design

❖ Other Systems Adoption

Future Research
References
[1] Laghari, Mohammad Shakeel. "Knowledge Based Course Planning System for EE Students at UAE University."

[2] "Amilia Features." Amilia. Accessed January 30, 2017. https://www.amilia.com/features/online-registration.

[3] Laghari, Mohammad S. "Automated course advising system." International Journal of Machine Learning and Computing 4, no. 1 (2014): 47.

[4] Hashemi, Ray R. and James Blondin. “SASSY: A Petri Net Based Student-Driven Advising Support System,” in Proc. 7th International Conference on

Information Technology, Las Vegas, Nevada, 2010, pp. 150-155.

[5] Felson, Jacob. "The Low-Hanging Fruit of Technology in Academia." Academe 101, no. 5 (2015): 35.

[6] Kaminer, Ariel. "Students' Apps Teach Colleges a Thing or Two." The New York Times (New York), August 28, 2014, 1st ed., A1 sec.

[7] Bill Kernan (chief information officer, University Computing Services, Western Oregon University), interview by Yilin Li, October 28, 2016, ITC 009.

[8] Amy Clark (University registrar, Western Oregon University), interview by Yilin Li, October 13, 2016, University Registrar’s Office.
References
[9] "Ellucian Portfolio and Roadmap Update Banner." Ellucian. October 2, 2012. Accessed September 25, 2015.

http://echo360.ellucian.com/ess/echo/presentation/08d68775-741c-46b7-9c6b-7fd3fceb8212.

[10] "Real Time Class Availability." WOU: Real Time Class Availability. Western Oregon University, n.d. Web. 24 Feb. 2017.

[11] Oregon University System, and Oregon. Audits Division. Oregon University System Application Controls Review of Oregon State University Banner

Student Information System. Secretary of State Audit Report ; No. 2004-18. Salem, OR: Secretary of State, Audits Division, 2004.