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Oracle Approval Management Engine

AME (Approval Management Engine) is a web application that provides approval list generation and tracking services. It defines approval rules, evaluates them based on transaction data to generate ordered approval lists, and tracks approval statuses. While AME handles approval list management, the calling application is responsible for notification, routing, and response handling.

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Facundo Bodner
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Download as PDF, TXT or read online on Scribd
181 views

Oracle Approval Management Engine

AME (Approval Management Engine) is a web application that provides approval list generation and tracking services. It defines approval rules, evaluates them based on transaction data to generate ordered approval lists, and tracks approval statuses. While AME handles approval list management, the calling application is responsible for notification, routing, and response handling.

Uploaded by

Facundo Bodner
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Approval

Management
Engine

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When Can I Use AME?

You can use AME to derive lists of approvers based


on
user defined rules and maintain a history of
approvers
statuses when:
 Authorizing expenses
 Transferring employees from one division/cost
 centre to another
 Approving purchase orders with line or total order
values
 Paying invoices

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Business Processes or
Transactions
and Approvals

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What is AME?

AME is a web application providing the following


services to calling applications:
 A centralized rules repository for defining and sharing
rules
 An execution engine to evaluate rules based on
transaction specific data
 List management capabilities
 History of approval statuses

AME does not manage the notification, routing or


responses from approvers
 These remain the responsibility of the calling
application or the workflow process

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AME Architecture

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AME Architecture…

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Example of a Purchase
Order Approval List

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How AME Works
Calling AME
 A purchase order is submitted. This purchase order is
associated with:
 A transaction type, which identifies the business
process provided by the eBusiness Suite
 A unique transaction_id related to the specific PO

 This information is passed to AME to start the


approval loop process.
 There are also other common default attributes,
such as:
 Set of books Id
 Org Id
 Requestor User Id etc

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Approval Loop

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How AME Works
Tracking Approvals
1. The calling application calls AME to get next
approver
2. AME returns the full ordered approval list
3. The calling application notifies next approver or all
approvers in the list
4. The calling application deals with approver’s
response
 Approve, Reject or Return
 Sends response to AME
5. The calling application repeats these steps until no
more approvers are found

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How AME Works
List of Approvers
 AME generates the list of approvers
 based on the rules configured for the
transaction type
 AME evaluates the conditions associated
with the rules for the transaction
 AME identifies the next approver from the
ordered list of approvers
 An approver can be identified by:
 Application username (user id)
 Person name (person Id)

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Approver Lists

AME executes the rules each time the application calls next approver
The list is always up to date with changes in hierarchy or personnel

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How AME Works
Transaction Completion
 The approval process is complete when
there are no more approvers to be
notified
 The calling application will execute the
next stage in the process.

For example, Oracle Purchasing, the


calling
application, will then create the
purchase order

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Approvals

 An Approval is an instruction to AME on how to execute an


Approval Type
For example, “Require approvals up to at least level 7”

 Approval Types define the rules for generating a list of


approvers, based on:
1. HRMS supervisor hierarchy
Or
2. HRMS supervisor hierarchy and HRMS job level
Or
3. HRMS Position Level

Note: - Approvers are created in HRMS as employees

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Approval Statuses

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Approval Types and Rule
Types
Each approval type is associated with one or
more rule types:
 List creation and exception
 List modification
 Pre and Post approval group
 Substitution

 Remember that an Approval Type identifies


the approvers that are to be added to an
approval list
 For example, Absolute Job Level

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List Creation and
Exception Rules
 List creation rules generate a list of
approvers according to the chain of
authority defined
 Exception rules allow you to exclude
approvers from the list generated
 List creation and exception rules use
ordinary and exception conditions to
generate chains of authority based on
the approval type selected

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Additional List Creation and
Exception
Rules

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Rule Types
List Modification
 List modification rules alter the default chain of
authority generated according to the approval
type selected.

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Rule Types
Substitution
 By using substitution, you can automatically replace
any identified approver with another approver

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Approval Groups
 Static: Predefined, fixed, and ordered list of
approvers
 Dynamic: List derived from a SQL statement

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