PORT MANGEMENT BOARD

ANDAMAN AND NICOBAR ISLANDS

TENDER NO. 5-160/PMB/PL/14-15/3831

Blair
OFFICE OF THE CHIEF PORT ADMINISTARTOR,
PORT MANGEMENT BOARD, PORT BLAIR

Invites Techno-Commercial bids for the

Engagement of Consultant for conducting

“Techno-Economic Feasibility study

for setting-up a Ship Lift Facility
at Bambooflat, Port Blair”

Bid Submission: 28/11/2014 ( by 1500 Hrs)

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 CONTENTS

Section Description Page

Tender Notice 3

1 Introduction & Objective 4

2 Existing Facilities in Port Blair 4

3 Proposal 4

4 Scope of the Assignment 5

5 Eligibility Criteria for Bidders 8

6 Deliverables 10

7 Work Schedule 10

8 Schedule of Payment 11
Instruction to Bidders and General
9 12
Terms & Conditions
10 List of Annexures 21

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 TENDER NOTICE

PORT MANGEMENT BOARD

ANDAMAN AND NICOBAR ISLANDS

TENDER NO. 5-160/PMB/PL/14-15/3831

Name of Work Engagement of Consultant for conducting
“Techno-Economic Feasibility study for
setting-up a Ship Lift Facility at
Bambooflat, Port Blair”
Estimated Cost Rs. 2 crores
Earnest Money Deposit Rs. 4, 00,000/-

Cost of Tender Document Rs. 2500/-

Period of sale of Tender Up to 1200 Hrs on 28/11/2014

Document
Date and Time of Pre Bid 1500 Hrs on 20/10/2014
Meeting

Dept. response on Pre Bid By 05/11/2014

Meeting
Last date and Time for Up to 1500 Hrs on 28/11/2014
receipt of Tender

Date and time of opening 1530 Hrs on 28/11/2014

of Tender

Name of Officer issuing Assistant Engineer (P&S)

and receiving tender FAX : (03192) 239736

Detailed Tender Document can be downloaded from the website

www.and.nic.in on or before the last date of sale of tender document. The
response of Pre Bid Meeting will be available on the website www.and.nic.in
only and shall form a part of the Tender Document. The tenderers who have
downloaded the tender document from our website shall submit a Demand
Draft for Rs.2500/- towards cost of tender document along with the Technical
Bid.
- Sd./-

ASSISTANT ENGINEER (P&S)

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1 Introduction & Objective
Shipping is the life line of these islands and approx. 150 vessels ply in
the Andaman and Nicobar Islands. Statutory survey and repairs is an
essential requirement of these vessels for which the existing dry docks,
slipways, shore based ship repair infrastructural facilities and expertise
are insufficient. As a result the vessels are not able to comply with the
statutory /mandatory docking schedules.

Chief Port Administrator, Port Management Board (PMB) on behalf of The

President of India is entrusted with the responsibility of developing Port
Infrastructure in these Islands. As part of this endeavor, PMB has
decided to undertake the work of establishing a ship lift and associated
facilities for Inter-island ships in Bamboo flat at Port Blair, A & N
Islands, which is located at about 40 Km from the office of PMB in Port
Blair by road. The site is also well connected via sea routes which are at
0.82 NM from Haddo, 0.70 NM from Chatham & 1.70 NM from Phoneix
Bay.

In connection with the above, PMB desires the participation of a Project

consultant firm with proven track record as Project Consultant in
Shipyard / Port projects, for conducting a Techno-Economic Feasibility
Study (TEFS).

2 Existing Facilities in Port Blair

There are two dry docks and four slipways under the A & N
Administration at Port Blair:
i. One dry dock is 68 M x 17 M size, of old construction with Hinge
Type Timber Gate (2 pieces) and capable of docking vessels up to 3 M
draft (1500 DWT).
ii. The second dock is a larger one of size, 90 M x 20 M with a floating
Caisson Gate. Vessels up to 4.5 m draft (approximately 3000 DWT
ships) can be docked.
iii. Multiple Slipways having a slip of 5 nos. and 50 M length in four Rail
Tracks. Vessels up to 2.5 M draft (250 MT) can be hauled up. Side
hauling trolley pit 60 M long with 8 Line Track and 30 M width is
available with this facility.
iv. Navy has a floating dock in Port Blair and is exclusively used for their
ships.

3 Proposal
The proposed site is a hilly terrain, steeply inclining into the bay between
Chatham and Bamboo flat jetties and facing the bay to the east. Refer
the fig. 1 given below indicating the proposed location. Contour Map &
Bathymetry Chart are also available and provided on request. It is
proposed to install a ship lift & transfer system, dry berths / work
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 stations with required minimum connected infrastructure like shops,
buildings, roads and facilities for water, power etc. The proposed ship lift
facility shall be of tentative size 140 M (L) and 25 M (W) capable of lifting
6000 T light weight ships. The requirement comprises of work stations
for dry docking of five vessels and afloat repair facility for a minimum of
five vessels. Refer the conceptual plan placed at Annexure: 1 which
details our tentative proposal. Outer side of the Ship-lift jetty and its
extension to South and North are proposed for berthing ships and for
works afloat.

Fig:-1 – Proposed location

4 Scope of the Assignment

PMB intends to appoint a project consultant, whose objective shall be:
„To conduct the Techno-Economic Feasibility Study (TEFS) for the
development of proposed site near Bamboo flat jetty by installing a ship
lift & transfer system, dry berths / work stations with minimum
connected infrastructure like shops, buildings, roads and facilities for
water, power, oxygen, acetylene & other service connections etc.

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 Scope of work for this assignment includes collection of data, its analysis
and all studies required for the preparation of Techno-Economic
Feasibility Study report but not limited to as below:

a. The identification and suitability of the selected location needs to be

adjudged by the consultant for the proposed ship lift project. The
consultant shall undertake assessment of suitability of the potential
location and also ensure adequacy of land available and extent/
quantity of dredging /reclamation required, if any for setting up the
facility. The logistics of making available the construction materials at
site, location of dumping the dredged items etc also needs to be
analyzed.
b. SWOT (strength, weakness, opportunities and threat) analysis shall
also be taken-up for the site location, based on but not limited to the
parameters like connectivity, availability of water, power and other
logistics, labour & productivity advantages, presence of ancillary
industries etc.
c. Consultant shall discuss with PMB authorities to obtain its views /
preferences / non-preferences / constraints / limitations etc on the
ship lift project on technical, operational and financial considerations.
d. Consultant shall identify project specific requirements such as
reclamation, excavation, dredging, requirement of breakwaters, if any
etc.
e. Consultant shall visit the proposed site to have a firsthand
information regarding the location and also to collect the data
available with PMB / and other authorities, to the extent possible.
Review of available data and analyzing its adequacy and furnishing
views on how the inadequacy, if any shall be addressed by the
consultant. Initial site visit report along with brief of available data
and method of formulating other data requirements is to be added as
a chapter in the final report. However, conducting any topographical
and hydrological surveys and carrying out investigations are not
contemplated in this study.
f. Consultant is responsible for the development of an indicative layout
based on the following activities:
 Detailed discussions with PMB authorities and identification and
finalization of various infrastructure facilities required for the
project.
 Develop and finalize the layout incorporating the identified
requirements.
 Provide a brief description of operational processes pertaining to
each major infrastructure component and rationale for its
location.

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  Consideration and analysis of relevant data provided by PMB,
towards finalization of facilities & layout.
 High quality sketches /good for construction drawings shall be
prepared for the proposed developments.

g. Identification of the studies and investigations to be undertaken

during the DPR stage is to be carried out by the Consultant.
h. The necessary statutory / administrative clearances required for
setting up the facility from different agencies like environmental
authorities, central govt. and its bodies shall be identified and listed.
i. Consultant shall carryout a detailed market analysis regarding the
market potential of ship repair industry in Andaman Islands, Target
ship characteristics, Expected utilization of the proposed facility,
funding options etc. in consultation with PMB.
j. Subsequently, Consultant shall undertake detailed economic analysis
of the project including identification and calculation of the capital
investment costs, operation & maintenance costs, expected turnover
& revenue, risk factors, Internal rate of return (IRR), payback period
etc.
k. Consultant shall prepare a summary of the proposed works, stages of
project implementation activities and the consultant‟s
recommendations with regards to different aspects of the project and
above all, technical feasibility & economic viability.
l. As a part of the report, Consultant shall alternatively explore the
possibility of building a conventional (graving) dry dock instead of the
proposed ship lift, transfer system & dry berths with special emphasis
on its advantages / disadvantages in terms of land availability,
construction period, overall expenditure etc.
m. Consultant shall produce in close liaison with PMB, a Techno-
Economic Feasibility Study report for the project, which should have
the following contents:
 Executive summary
 Ship building / repair market scenario
 List of assumptions
 Socio-Economic profile of the project influence area
 About the project and methodology adopted for the study
 Planning approach & Master plan
 Broad details of major construction works
 Cost estimates
 Economic analysis
 Project Feasibility & Technical Viability
 Financial analysis, funding options & Proposed business model
 Project risks
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  Project implementation schedule along with CPM/Pert Chart
 Possibility of Conventional (graving) dry dock instead of ship lift
facility
 Requirement of additional studies & investigations
 Recommendations for time-bound project implementation
 Drawings / sketches as required
 Manpower requirements – types and numbers at various levels.
 Equipment requirements – types and source,
 Suggest potential suppliers, contractors & developers.
 Probable cost of project.
 FIRR and EIRR
 Any other relevant matter
n. The relevant core staff of the consultant will be required to give a
presentation to the PMB officials regarding the broad features of the
project prior to start of work, At prefeasibility study stage, on
submission of the draft feasibility report. Comments of the PMB
officials are to be incorporated in the final Techno-Economic Study
report and a final presentation is also to be given after submitting the
final feasibility report.

5 Eligibility Criteria for bidders:

General, Technical & Financial Capability:-
a. The Bidder shall be a single consulting firm. Foreign consulting firms
having Indian subsidiaries shall submit offer through Indian
subsidiary and can quote only in Indian currency. However, Indian
subsidiaries can claim the experience, credentials & track record of
parent company for qualification, if required with due authorization of
the parent company. MOU or letter from the parent company to this
effect should accompany the offer.
b. Bidder should be in the consulting field for shipyard / port related
facilities for the last 10 years.
c. Bidder shall not be under a declaration of ineligibility issued by Govt.
of India / State govt. / Public Sector Undertakings etc.
d. The Bidder during the last 10 years preceding the PDD i.e. on or
before 28/11/2014, should have undertaken and satisfactorily
completed Project Management Consultancy services which includes
Preparation of Detailed Project Report, Detailed Design for at least
one work which involves successful installation & commissioning of a
ship lift & transfer system.
OR
The Bidder during the last 10 years preceding the PDD i.e. on or
before 28/11/2014, should have completed Techno Economic
Feasibility Study (TEFS) for the Establishment of Dry Dock /
Shipyards / Ports with contract / order value for TEFS of at least
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 One project not less than Rs. 1.6 Crores or Two projects not less than
Rs. 1.2 crores each or Three projects not less than Rs. 80.00 Lakhs
each.
For bringing value of works / projects to the present value,
multiplying factors as shown below shall be used.

Multiplication
Works completed during the period:
Factor
1st April 2013 to PDD 1.00

1st April 2012 to 31st March 2013 1.05

1st April 2011 to 31st March, 2012 1.10

1st April 2010 to 31st March, 2011 1.16

1st April 2009 to 31st March, 2010 1.22

1st April 2008 to 31st March, 2009 1.28

1st April 2007 to 31st March, 2008 1.34

1st April 2006 to 31st March, 2007 1.41

1st April 2005 to 31st March, 2006 1.48

1st April 2004 to 31st March, 2005 1.55

1st April 2003 to 31st March, 2004 1.63

1st April 2002 to 31st March, 2003 1.71

e. The bidder‟s consultancy team shall consist of the following Key

personnel having adequate and specialized experience in the relevant
field required for the preparation of TEFS report for the proposed ship
lift project as per details tabulated below:
Key Personnel Educational Experience (Min)
Qualification
Project Engineer Degree in Marine /Civil Minimum 20 years
Engineering/ Naval after graduation in
Architecture. which at least 12 years
in providing
consultancy services
regarding shipyard/
port layout design.

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 Surveyor Diploma in Surveying Two Marine Related
or Certificate in Assignments worth 80
Surveying. crores & above.

Financial Analyst Degree in Commerce/ Project structuring /

Chartered Accountant/ Financial analysis for
Cost Accountancy/ minimum one project
Economics/ worth 800 crores &
Management (Fin) above

The CVs of personnel to be employed / engaged for this project as

mentioned above shall be submitted along with the offer.
f. The consultant shall have received a minimum income of Rupees
Three (3) Crore towards professional fees on a cumulative basis
during three years preceding the proposal / bid date.
Note: Successful Bidder for this Consultancy job shall not be eligible
for bidding in the implementation part of ship lift & allied system.
Successful vendor subsidiaries / affiliates also cannot bid for the
implementation project.

6 Deliverables:
The following deliverables shall be submitted as part of Techno-Economic
Feasibility Study:
 Site visit notes & Minutes of meetings with PMB officials
 Draft TEFS report including drawings– Three hard copies + one soft
copy (both in word & pdf format)
 Final TEFS report including drawings– Five hard copies + one soft
copy (both in word & pdf format)

7 Work Schedule:
S no. Description Time Frame

KD1 Signing of Agreement Within two weeks after the

receipt of PMB‟s Letter of Intent
/ Work Order by Consultant
KD2 Site visit & Preliminary Within two weeks from the date
discussions with PMB of signing of Agreement
officials
KD3 Submission of Draft TEFS Within three months after the
Report site visit

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 KD4 Submission of Final TEFS Within two weeks after the
Report receipt of PMB‟s comments on
draft TEFS report.

8 Schedule of Payment
a. The Consultant shall be paid the lump sum Consultancy Fees for
providing the services as per the schedule below.
Sl.no Percentage of
Deliverables total consultancy
fees payable

KD1. As advance on signing of contract This

payment will be made against a Bank
Guarantee (in format placed at Annexure –
VIII) for an equal amount on any 10
nationalized Bank and valid for the entire
duration of the contract .The Bank
Guarantee will be released and returned
within 30 days of successful completion of
the contract.

KD2. On submission of site visit notes &

finalization of Minutes of meetings with 5
PMB officials

KD3. On submission of the Draft TEFS Report

and subsequent presentation by 60
Consultant and its acceptance by PMB.

KD4 On submission of the Final TEFS Report

and subsequent presentation and its
25
concurrence of completeness in all
respects by PMB.

b. Payments will be released by PMB within thirty (30) working days

from the receipt of bill with all supporting documents. In case any
document is not enclosed initially, the above time limit will be
reckoned only from the date of submission of such document.
c. Income Tax and any other taxes as per statutory provisions of Govt. of
India shall be deducted by PMB from each invoice. A certificate in this
regard shall be furnished by PMB. Exemption from Payment of taxes,
if any, shall be intimated by the Consultant in advance and necessary
documents in this regard shall furnished.
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 d. The payment of Service Tax will be reckoned as below: The Consultant
shall register their firm / company with statutory authority for
Payment of Service Tax as per the relevant law and produce proof of
such registration of the Employer. The Service Tax component as per
applicable rules on each stage of payment will be released along with
that payment upon producing of documentary proof of payment from
the Consultants complying with the provision of Service Tax Act.

9 INSTRUCTION TO BIDDERS AND GENERAL TERMS & CONDITIONS

PMB invites sealed proposal in two bid formats for providing Consultancy
Services for the preparation of Techno-Economic Feasibility Study Report
for the proposal of installing ship lift & allied facilities at Bamboo flat in
Port Blair, Andaman Islands.
Instructions, General information and procedures for submission of
proposal
a. Please note the cost of preparing the proposal and negotiation of the
contract, including visits to Andaman and the project area, are not
reimbursable by PMB.
b. The proposal must be signed by duly authorized person holding the
power of attorney in case of Limited company or Corporation as per
the format placed at Annexure– V.

c. Pre Bid Meeting:

i. A pre-bid meeting in order to clarify and discuss issues with
respect to the tender vis-à-vis terms and conditions or any other
related issues will be held at 1500 Hrs on 20/10/2014 at Port
Management Board Administrative Building, Phoenix Bay, Port
Blair. Tenderers are advised to formulate their views and forward
the same in the designated format placed at Annexure – IX to the
Chief Port Administrator, PMB, Port Blair, on or before
17/10/2014 indicating their intention to attend the pre-bid
meeting. If required the bidders may carry out a site visit of the
area at their expenses prior to pre bid meeting for better
understanding of the scope of work.
ii. The queries received from all the prospective tenderers would be
consolidated and PMB‟s response to the same would be
communicated through e mail to all the prospective tenderers
from whom the objections has been received and also to those
present during the pre bid meeting.
iii. The pre-bid clarifications would be published on the A & N
Administration‟s website: www.and.nic.in only by 05/11/2014
iv. The clarifications so issued in the pre-bid meeting would form
part of the tender and remain binding on all the tenderers and
same shall be accepted and submitted by all the tenderers along
with their offer.”

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 d. Brief Description of Bidding Process:
i. PMB intends to follow Two-part bidding process for selection of
the successful firm for providing Consultancy services for the
preparation of TEFS report:
Part 1: Technical Proposal
Part 2: Financial Proposal
ii. For the purpose of the Part- 1, the Bidders are required to submit
documents listed in Clause # 9, j detailed below as Technical
Proposal.
iii. Under Part-2, the Financial Proposal of Bidders who qualifies in
Part-1 will be opened. The Financial Proposal shall be
submitted as per the format placed at Annexure – III.
e. PMB's Right to Accept or Reject Proposal:
Notwithstanding anything contained in this Proposal Document, PMB
reserves the right to accept or reject any Proposal and to annul the
bidding process and reject all Proposals, at any time without any
liability or any obligation for such acceptance, rejection or annulment,
without assigning any reasons.
PMB reserves the right to reject any Proposal if:
i. at any time, a material misrepresentation is made or uncovered,
or
ii. The Bidder does not respond promptly and thoroughly to requests
for supplemental information required for the evaluation of the
proposal.
f. Contents of Proposal Document:
The Proposal Document shall comprise the contents as mentioned in
this document and would additionally include Addenda if any, issued
in accordance with Clause # 9, c mentioned above.
g. Format of Proposal:
i. Bidders would provide all the information as per this Proposal
Document and in the specified formats. PMB reserves the right to
reject any Proposal that is not in the specified formats.
ii. The bidder shall submit the proposal complete in all respects.
The authorization to sign the document must be confirmed by a
written power of attorney accompanying the proposal as per
Annexure – V.
iii. The proposal must contain no interlineations or overwriting
except as necessary to correct errors made by the Consultants
themselves, in which cases such corrections must be initialled
by the person or persons signing the proposal.
iv. Completed technical and financial proposal must be delivered on
or before the time and date stated in proposal document.

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 h. Sealing and Marking of Proposal.
i. The Bidder shall seal the Technical Proposal and the Financial
Proposal in separate envelopes, duly marking the envelopes as
'PART-I TECHNICAL PROPOSAL' and 'PART -2 FINANCIAL
PROPOSAL'. These envelopes shall then be sealed in an outer
envelope.
ii. The envelopes shall clearly bear the following identification: ”Title
- Proposal for providing Consultancy Services for the Preparation
of Techno-Economic Feasibility Study Report for the setting up
of ship lift facility at Bambooflat, Port Blair.”
iii. The envelope shall be addressed to:
Chief Port Administrator,
Port Management Board, Post Box No. 52, H P O,
Port Blair-744101, A & N Islands.
Phone: 03192-233679 , Fax; 03192-233675
Email: [email protected]
iv. If the envelope is not sealed and marked as instructed above, the
Proposal may be deemed to be non-responsive and would be
liable for rejection. PMB assumes no responsibility for the
misplacement or premature opening of such bids.

i. Preparation and Submission of Proposal

The Proposal and all related correspondence and documents should
be written in English language. Supporting documents and printed
literature furnished by Bidder with the Proposal may be in any other
language provided that they are accompanied by appropriate
translations of the pertinent passages in English language.
Supporting documents, which are not translated into English, may
not be considered. For the purpose of interpretation and evaluation of
the Proposal, English language translation shall prevail.

j. First envelope titled as "Technical Proposal”

The technical proposal shall contain the following:

i. Application letter as per Annexure - II.
ii. Cost of tender document in the form of a Draft/Pay order for Rs.
2500/- payable to “Accounts Officer, PMB” towards cost of
tender document if the tenderer has been downloaded from the
website OR Copy of the Payment Receipt, if the tender has been
purchased from the Department.
iii. Earnest Money Deposit (EMD) of Rs. 4,00,000/- (Rupees Four
Lakhs only) (unless exempted) as details listed at clause s,
below.
NOTE: The firms which are exempted from submission of EMD,
should obtain a certificate of exemption for the work mentioned

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 in NIT from concerned department and to submit in original to
this board along with the Technical bid.
iv. A forwarding letter confirming validity of the proposal for 90 days
from the due date of submission of proposal and detailing
contents of the proposal including list of enclosed documents.
v. Company profile with legal status, date of establishment,
organization chart and authenticated documents to confirm that
the bidder is in the consulting field for shipyard / port related
facilities for the last 10 years.
vi. Certificate that the Bidder is not under a declaration of
ineligibility issued by Govt. of India / State govt. / Public Sector
Undertakings etc.
vii. Power of Attorney in the name of persons(s) signatories of the
proposal as per Annexure - V.
viii. Credentials to substantiate technical experience of the firm with
respect to the technical capability mentioned at clause # 5, d.
satisfactory documentary evidence to be furnished along with
the offer
ix. Capabilities of consulting firm with respect to personnel. Details
of personnel to be employed / engaged for this project along with
their profile (CVs) as mentioned at clause # 5,e above.
x. The Applicant shall have received a minimum income of Rs.
Three (3) crore towards professional fees on a cumulative basis
during last three Financial years preceding the Proposal Due
Date (i.e. 1st April 2011 to 31st March 2014). Certificate in this
regard shall be submitted as per the format placed at Annexure
– IV.
xi. Declaration for the effect that, on winning the Project
Management Consultancy assignment, the Consultant, it‟s
subsidiaries / affiliates shall not be eligible for bidding in the
implementation assignment of ship lift.
xii. Scope of sub-consultants, if any shall also be detailed with all
their credentials detailing expertise & track record in the
relevant area.
xiii. Approval / Quality certification / Registration with any Govt. /
agency
xiv Financial stability certificate from a nationalized Bank in India
specifically indicating the amount of financial solvency and to
the effect that the tenderer can undertake the work of the
magnitude as contemplated in the tender.
xv The original tender documents (excluding schedule of
price/rates for execution of work) duly signed on each page with
their official stamp.
xvi Exclusions / Deviations, if any

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 NOTE: BIDDERS MUST NOT INDICATE DIRECTLY OR INDIRECTLY
THEIR FINANCIAL PROPOSAL ANY WHERE IN THE ENVELOPE OF
TECHNICAL PROPOSAL. ANY SUCH DISCLOSURE SHALL RESULT IN
SUMMARILY REJECTION OF WHOLE OF THE PROPOSAL OF THE
CONCERNED BIDDERS.

k. Second Envelope titled "Financial Proposal".

In this envelope the bidder(s) shall indicate lump sum Consultancy for
providing the services as per format placed at Annexure – III.

l. Proposal Due Date

Proposal shall be submitted up to 1500 hours Indian Standard Time
(IST) on 28/11/2014 at the address provided in Clause # 9, h (iii) in
the manner and form as detailed in this Proposal Documents.
Proposals submitted by facsimile transmission, telex or e-mail will not
be acceptable. PMB, at its sole discretion, may extend the Proposal
Due Date by issuing an Addendum if any.
m. Late Proposal:
Any Proposal received by PMB after 1500 hours IST on 28/11/2014
will not be accepted.
n. Validity of Proposal:
The proposal shall be valid for a period of 90 days from the Due Date
of submission of the Proposal Document.
o. Scrutiny and Evaluation of Proposals:
i. Preliminary Scrutiny:
In case a proposal is received without the requisite and proper
EMD & Cost of tender document, it will be rejected and the second
envelope of such proposal containing Financial Proposal will not be
opened.
ii. Responsiveness of Proposals:
The proposals received on time, accompanied by the requisite and
proper EMD shall thereafter be examined for responsiveness. A
responsive proposal is one which conforms to all requirements of
the Proposal Document. A proposal shall be treated non-responsive
for any or all of the following reasons:-
 All the information as indicated in the Proposal Document is
not furnished.
 Validity of proposal not confirmed.
 Proposal documents not signed and sealed in the manner
prescribed in the Proposal Document.
 The proposal and supporting documents show significant
variations and or inconsistency (ies).

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 A non-responsive proposal shall be rejected at this stage and the
second envelope of concerned bidder(s) will not be opened.

p. Scrutiny of Technical Proposals:

Responsive bids shall be examined in detail for their technical
contents. Compliance to detailed „Scope of the Assignment” specified
by PMB, shall be checked. In the process of this examination, some
clarifications may become necessary. These shall be sought and
furnished in writing.
q. Opening and evaluation of second envelope viz., Financial
Proposal:
Financial Proposal of responsive bidders who are found acceptable on
scrutiny of technical contents and satisfy PMB requirements will be
opened in the presence of authorized representative of concerned
bidders who may wish to remain present. The date and venue of
opening of financial proposal will be conveyed to qualified bidders.
Financial proposal with any counter conditions or ambiguous
remarks shall be rejected.
r. Award of Assignment /Services:
Prior to the expiration period of proposal validity, PMB will notify the
successful consultant who submitted the lowest financial proposal
among the qualified bidders in technical evaluation, in writing by
registered letter, cable telex or facsimile and invite it to negotiate the
Contract, if required.

s. Earnest Money Deposit:

i. Firms not registered with NSIC or DGS&D for the subject stores
for which the offer are being invited, are required to deposit
EMD. Registration with any authority will not exempt the firm
from depositing EMD.
ii. The tenderer should remit Rs. 4,00,000/- (Rupees Four Lakhs
only) as earnest money in the form of Account Payee Demand
Draft/ FDR/Bankers Cheque drawn on a scheduled Indian
Bank in favour of Accounts Officer, PMB, Port Blair OR Bank
Guarantee from any commercial Bank in favour of Accounts
Officer, PMB, Port Blair in the format prescribed at Annexure
VII. Cheques will not be accepted as Earnest Money Deposit.
iii. The EMD should remain valid for a period of 45 days beyond
the final bid validity period specified at clause j (iv) above
iv. EMD deposited by the successful tenderer will be refunded on
receipt of Performance Guarantee as mentioned at clause t
below.
v. EMD of the unsuccessful tenderers will be refunded after
finalization of the tender.
vi. E.M.D. shall not bear any interest.
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 vii. The EMD is liable to be forfeited if the tenderer
withdraws/amends/impair/derogates from the tender in any
respect within the period of validity of his tender.
viii. In the event of the tenderer, after the issue of Letter of Intent by
the Board, fails/refuses to execute the agreement as hereinafter
provided or fails to furnish the Performance Guarantee
mentioned at clause t, the tenderer shall be deemed to have
abandoned the contract and such an act shall amount to be
construed as the Operator's calculated and willful breach of
contract, the cost and consequence of which shall be to the
sole account of the tenderer and upon such an event, the Board
shall have full right to claim damages therefore in addition to
the forfeiture of earnest money deposit.

t. Security Deposit:
Within fourteen days from the date of receipt of work order/LOA
issued by PMB, the successful bidder shall furnish to PMB, a security
deposit in the form of Bank Guarantee from a Nationalized bank as
per attached format (refer annexure - VII) / FDR / Account Payee DD
drawn in favour of Sr Accounts Officer, Port Management Board for an
amount equivalent to 10% of the order value. The Security Deposit
should remain valid for a period of sixty (60) days beyond the date of
completion of all contractual obligations.
Failure of the successful bidder to submit the required security
deposit shall constitute sufficient grounds for the termination of the
contract. The Security deposit shall remain in force until the
satisfactory completion of the contract and will be discharged
thereafter.
If the consultant abandon the contract or fails to commence or carry
out the work as per the terms and conditions of the work order in
time or suspend the work for long duration (30 days), without valid
reasons acceptable to PMB. PMB will terminate the contract and
arrange the work through other agencies, as may be decided by the
company at the risk and cost of the consultant. In such case, security
deposit will be forfeited.

u. Liquidated Damages:
An amount equal to 1% per day of the contractual amount will be
recovered (unless exempted by the Competent Authority) from the
successful contractor on delay in delivery of Milestones mentioned at
KD2, KD3 and KD4. The maximum LD to be levied will be equal to 10
% of the Contractual Cost and thereafter the work order shall be
cancelled and the Security Deposit submitted by the firm will be
forfeited.

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 v. Confidentiality:
The Consultant shall treat all the documents and information received
from PMB and all other related documents / communications
including the documents prepared by the Consultant as part of this
consultancy work, in confidence and shall ensure that all who have
access to such material shall also treat them in confidence. The
Consultant shall not divulge any such information unless PMB
authorizes the consultant in advance in writing. Further the
Consultant shall return all the documents received from PMB from
time to time after completion of the Work / Assignment related to
those documents. Also, the Consultant shall not use these documents
for purpose unrelated to this Contract without the prior written
approval of PMB.
Non-disclosure agreement between the consultant and PMB is as
follows:-
 Information relating to the TEFS shall not be disclosed to any
agency or any other persons not officially concerned with such
process. The undue use by the consultant of confidential
information related to the process may be treated as breach of
confidentiality and dealt with accordingly. Except with the prior
written consent of the PMB, Consultant or any personnel shall not
at any time communicate to any person or entity any confidential
information acquired in the course of the Contract.
 Neither party will disclose to any third party without the prior
written consent of the other party any confidential information
which is received from the other party for the purpose of providing
or receiving Services.
 Each party will take measures to protect the confidential
information of the other party, that, in the aggregate are no less
protective than those measures it uses to protect the
confidentiality of its own comparable confidential information, and
in any event, not less than a reasonable degree of protection. Both
parties agree that any confidential information received from the
other party shall only be used for the purpose of providing or
receiving Services under this Contract or any other Contract
between the parties.
w. Conflict of Interest
PMB requires that Consultant must provide professional, objective &
impartial advice and at all times hold the interests paramount, strictly
avoid conflicts with other assignments jobs or their own corporate
interests and act without any consideration for future work. In case
the applicants (consultants) have any subsisting interest, either by
themselves or through their partners, that is likely to conflict the work
specified in the Scope of work, they shall declare such interests as
part of their proposal.
Page 19 of 33
 x. Suspension of Work / Assignment
If any of the following events shall have happened and be continuing,
PMB may, by written notice to the Consultant, suspend in whole or in
part, payment due thereafter to the Consultant under the contract:
 A default shall have occurred on the part of the Consultant in the
execution of the contract.
 Any other condition which makes it unable for either party by
reason of “Force Majeure” as referred to in Clause # 9, aa in this
Section to successfully carry out the Work / Assignment or to
accomplish the purpose of the contract.
y. Termination of work / Assignment by PMB
If any of the following events shall have happened and be continuing,
PMB may, by written notice to the Consultant, terminate the contract”
 Any of the conditions referred to under Clause # 9. aa in this
section, shall continue for a period of two weeks after PMB shall
have given written notice to the Consultant of the suspension of
payment to the Consultant under the contract.
 In any event, PMB may terminate the contract at any time by
giving not less than four weeks prior notice to the consultants.
z. Termination Procedure
 Upon termination of the Contract under Clause # 9. y, in this
Section or receipt of notice of termination, the Consultant
shall take immediate steps to terminate the Work /
Assignment in a prompt and orderly manner and to reduce losses
and to keep further expenditure to a minimum.
 Upon termination of the contract (unless such termination shall
have been occasioned by the default of the Consultant), the
Consultant shall be entitled to be reimbursed in full of such costs
as shall have been duly incurred prior to the date of such
termination.

aa. Force Majeure

i. If either party is temporally unable by a reason of Force Majeure

or the laws or regulations of India to meet any of its obligations
under the contract, and if such party gives to the other party
written notice of the event within two weeks after its occurrence,
such obligations of the party as it is unable to perform by reason
of the event, shall be suspended for, as long as the inability
continues;
ii. Neither party shall be liable to the other party for loss or damage
sustained by such other party arising from any event referred to
in Clause (i) above or delays arising from such event;

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 iii. The term “Force Majeure” as employed herein, shall mean “Act of
God, Strike, Lock-outs or other Industrial Disturbances,
Insurrection, Riots, Epidemics, Land Slides, Earth Quakes,
Storms, Lightening, Floods, Wash Outs, Civil Disturbances,
Explosions and any other similar event not within the control of
either party, and which, by the exercise of due diligence, neither
party is able to overcome.”
ab. Dispute between the Consultant and PMB
This contract is subject to the law of India. Any dispute not resolved
by negotiation shall be settled by the courts of law at India or by
Arbitration Act 1996.
ac. Signing Of Agreement:
Within fourteen days of the date of issue of Letter of Award, the
successful party shall sign the Agreement as per the format placed at
Annexure-VI in non-judicial stamp paper (Rs.100/-).

10 List of Annexures
 Annexure – I: Tentative Layout of Ship Repair Facility at Bambooflat.
 Annexure – II: Format of Application Letter
 Annexure – III: Price Bid Format
 Annexure – IV: Format for the Financial capability of Bidder
 Annexure – V: Format of Power of Attorney
 Annexure - VI: Agreement Format
 Annexure – VII: Format of Bank Guarantee for Security Deposit
 Annexure – VIII: Format of Bank Guarantee for Advance Payment
 Annexure – IX: Format for pre-bid query

-Sd-

Assistant Engineer (P&S)

PMB

Page 21 of 33
 Annexure-1

Layout

Page 22 of 33
 Annexure – II

APPLICATION LETTER
Letter of Proposal / Bid-Covering letter
(On Applicant‟s letter head)

(Date and Reference)

To
Chief Port Administrator,
Port Management Board,
Post Box No. 52, H P O,
Port Blair-744101, A & N Islands.
Dear Sir,

Sub: Providing Consultancy Services for the Preparation of Techno-Economic

Feasibility Study Report in connection with the setting up of ship lift
facility at Bambooflat, Port Blair, Andaman Islands

With reference to your tender document referred above, We, ____________

(name of the applicant or consortium) having examined all relevant documents
and understood their contents, hereby submit our Proposal and state that:
1. All information provided in the Proposal and in the Appendices is true and
correct.
2. We shall make available to PMB any additional information it may find
necessary or require to supplement or authenticate the Proposal.
3. We are not under a declaration of ineligibility issued by Govt. of India /
State govt. / Public Sector Undertakings.
4. We do not have any conflict of interest in accordance with the tender
document.
5. If contract is awarded to us, we agree to provide consulting services for the
subject project, and any of our subsidiaries / affiliates, will be disqualified
subsequently for providing goods or works during the implementation
phase of this project.
6. We agree and undertake to abide by all the terms and conditions of the
tender document.

Thanking you,

Yours faithfully,

(Signature of the Authorised Representative)

Page 23 of 33
(Name and designation of the Authorised Representative)

Annexure - III
FINANCIAL BID

To
Chief Port Administrator,
Port Management Board,
Post Box No. 52, H P O,
Port Blair-744101, A & N Islands.
Dear Sir,
Sub: Providing Consultancy Services for the Preparation of Techno-Economic
Feasibility Study Report in connection with the setting up of ship lift
facility at Bambooflat, Port Blair, Andaman Islands

For Indian Firms:-

Our offer inclusive of all incidentals, overheads, traveling expenses, all
expenditure related to presentations to be made during the execution of the
Assignment as per Bid conditions, including all taxes, levy and duties but
excluding Services Tax, for execution of this Assignment is
Rs……………………………….………………………./-(i.e., in words Indian
Rupees…………………………………………………………………..……only).
We also agree for the work schedule & schedule of payment as detailed
in clause 7 & 8 of the bid document. The validity of our Bid will be up to a
period of 90 days from the due date of submission of the Bid.

Witness:

Signature:
Name : Name:
Address: Designation:
For and on behalf of Address:

Page 24 of 33
 Annexure – IV

Format for Financial capability

S. No. Financial Year Payments received on account of

Professional Fees (Rs. in Lakhs)

1 1st April 2011- 31st March 2012

2 1st April 2012- 31st March 2013

3 1st April 2013- 31st March 2014

4 TOTAL

(Signature & Seal of Authorized Representative)

Certificate from Statutory Auditor and/or Chartered Accountant

This is to certify that ............................(name of the Applicant) has received

the payments shown above against the respective years on account of
professional fees.

Name of Authorized Signatory:

Designation:

Name of firm:

(Signature & Seal of the Statutory Auditor and/or

Chartered Accountant)

Page 25 of 33
 Annexure-V

POWER OF ATTORNEY

Dated: ------------

TO WHOMSOEVER IT MAY CONCERN

Mr………………………………………. (Name of the Person(s)), domiciled at

………………………………………………………………………………………… (Address),
acting as…………………………………(Designation and name of the company), and
whose signature is attested below, is hereby appointed as the authorized person
on behalf of -------------------------------------------------------------------(Name of the
applicant) to provide information and respond to enquiries etc as may be
required by the Employer for the project of……………………………….........(Project
title) and is hereby further authorized to sign and file relevant documents in
respect of the above.

(Attested signature of Mr. ………………………………..)

For………………………………………

(Name & designation of the member of joint venture/Consortium)

Page 26 of 33
 Annexure – VI

Format of Agreement Form

AGREEMENT No……… dt………….

Articles Of agreement executed this -------------- day of --------------two

thousand-----------between Concerned officer, PMB acting for and on behalf of
Port Management Board (hereinafter called the “PMB”) of the one part and M/s.
------------------------------- (hereinafter called “CONTRACTOR”) of the other part.

Whereas the contractor has submitted the quotation for the work of ------
---------------------------vide his quotation (offer No_). -------------------------- dated
------------------- and subsequent letter ---------------------------------------- (
clarification letters if any)-------------------------------------------------------.

AND WHEREAS the PMB, have been pleased to accept the said Bid as
clarified by the subsequent letter and the terms and conditions of (work order
No………………………………………. dt…………………).

NOW THESE presents witness and it is hereby mutually agreed as

follows:

1. The contractor shall undertake to carry out the said work according to
the specifications, terms and conditions attached herewith.

2. In case the contractor fails to carry out the said work tendered for by him
within, part or in full, the time provided of or in case the contractor
commits any breach of any of the covenants, stipulations and
agreements herein contained, and on his part to be observed and
performed then and in any such case, it shall be lawful for PMB (if it
shall think fit to do so) by an order in writing to put an end to this
contract, and in case PMB shall have incurred, sustained or been put to
any cost, damages or expenses by reason of this contract having been so
put an end to or in case any differences in price, compensation, loss,
cost, damages, expenses or other moneys shall then or at any time
during the continuance of this contract be payable by the contractor to
PMB under or by virtue of this contract it shall be lawful for the Port
Management Board from and out of any moneys for the time being
payable or owing to the contractor from the Port Management Board,
under or by virtue of this contract or otherwise to pay and reimburse to
the Port Management Board, all such costs, damages and expenses they
may have sustained , incurred or been put to by reason of this contract
having been so put an end to aforesaid and also such differences in
price, compensation, loss, costs, damages, expenses or other moneys
shall for the time being be payable by the contractor aforesaid.
Page 27 of 33
3. All expenses and damages caused to Port Management Board by any
breach of all or any of the terms of this contract by the contractor shall
be paid by the contractor to the Port Management Board and may be
recovered from him. The quotation No. (Offer No.) ----------------------------
---------- and subsequent letter (clarification letters if any)-------------------
------------dt…………and the terms and conditions of the work attached
form an integral part of this agreement.

In witness where of the parties here to have been here unto set their hands the
day and year first above written.

Signed sealed and delivered by:

Acting for on behalf of Port Management Board

In the presence of

Witness: 1.
2.

(Signed Sealed and Delivered by)

(The name and address of the Contractor)

Witness: 1.
2

Page 28 of 33
 Annexure – VII

Bank Guarantee in lieu of Security Deposit

To,
Chief Port Administrator,
Port Management Board,
Post Box No. 52, H P O,
Port Blair-744101, A & N Islands.

WHEREAS ………………………………………………………………(Name & Address

of Supplier) (hereinafter called "the contractor") has undertaken, in pursuance
of contract……………………………………………………...........................................
No.…………… Dated:………… to execute …………………………………(Name of
Contract and brief description of works) (hereinafter called "the Contract").

AND WHEREAS it has been stipulated by Port Management Board (The Buyer –
hereinafter called "PMB") in the said contract that the supplier shall furnish
PMB with a Bank Guarantee by a recognized bank for the sum specified
therein as security for compliance with the contractor‟s obligations in
accordance with the Contract.

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee.
NOW THEREFORE we ……………………………………… ………………………………
(Name of the Bank) having its Head Office at
……………………………………………………………………… (Address of Head Office)
and acting through its branch office at …………………………………… (Address of
the executing branch) (hereinafter called "the Bank") hereby affirm that we are
the Guarantor and responsible to PMB, on behalf of the Contractor up to a
total of Rs. ……………………………………………………………….(amount of
Guarantee) (Rupees ………………………………………………………………….Only),
such sum being payable in the types and proportions of currencies in which
the Contract Price is payable and we undertake to pay PMB upon your first
written demand and without cavil or argument, any sum or sums within the
limits of ………………………………………… (amount [1] of guarantee) as
aforesaid without PMB needing to prove or to show grounds or reasons for
PMB‟s demand for the sum specified therein.

We, the Bank, hereby waive the necessity of PMB demanding the said debt
from the Supplier before presenting us with the demand.

Page 29 of 33
We, the Bank, further agree that no change or addition to or other modification
of the terms of the Contract or of the Works to be performed there under or of
any of the Contract documents which may be made between PMB and the
Contractor shall in any way release us from any liability under this guarantee,
and we hereby waive notice of any such change, addition or modification. This
guarantee shall be valid until 28 days from the date of expiry of the Defects
Liability Warranty period.

Notwithstanding anything contained herein:

Our liability under this Bank Guarantee shall not exceed Rs
………………………………………… Rupees……………………………………………
only)

This Bank Guarantee shall be valid up to (date) and We are liable to pay the
guaranteed amount or any part thereof under this bank guarantee only and
only if PMB serve upon us a written claim or demand on or before
……………………………(date).

Any claim shall be accompanied by a written statement stating: that the

principal is in breach of its obligation(s) under the underlying contract, and the
respect in which the Principal is in breach.

Yours truly,
Signature and seal of the guarantor: …………………………….……..
Name of Bank: …………………………………………………………
Address: ………………………………………………………………..
Date: …………………

[1] An amount shall be inserted by the Guarantor, representing the percentage

of the Contract Price specified in the Contract and denominated in Indian
Rupees.

Page 30 of 33
 Annexure - VIII

Format of Bank Guarantee for Advance Payment

To,
Chief Port Administrator,
Port Management Board,
Post Box No. 52, H P O,
Port Blair-744101, A & N Islands.

Sir:
In accordance with the Conditions of Contract No.
……………………………… Dated ……………………………………… (hereinafter
called the Contract) for the supply / work of ……………………………………………
…………… (Name of the item / work) , M/s.
……………………………………………………………………………… (Name and
address of Contractor) (hereinafter called the Contractor ) shall deposit with
Port Management Board, Port Blair, a bank guarantee to guarantee his proper
and faithful performance under the Contract an Amount of
Rs.………………………(amount of Guarantee) ………………… ……………… ……(
in words).

AND WHEREAS, we have agreed to give the Contractor such a Bank

Guarantee. NOW THEREFORE we ………………………………………………
…………………………… (Name of the Bank) having its Head Office at
…………………………………………… ……………………(Address of Head Office)
and acting through its branch office at …………………………… (Address of the
executing branch) (hereinafter called "the Bank") as instructed by the
Contractor , agree unconditionally and irrevocably to guarantee as primary
obligator and not as a Surety merely, the payment to PORT MANAGEMENT
BOARD on his first demand without whatsoever right of objection on our part
and without his first claim to the Contractor , in the amount not exceeding
Rs.…………………………………… (Amount1 of Guarantee) Rupees
……………………….............… only( in words) .

We, the Bank, further agree that no change or addition to or other modification
of the terms of the Contract or of Works to be per formed there under or of any
of the Contract documents which may be made between PORT MANAGEMENT
BOARD and the contractor, shall in any way release us from any liability under
this guarantee, and we hereby waive notice of any such change, addition or
modification.

The guarantee shall remain valid and in full effect from the date of the advance
payment under the Contract until PORT MANAGEMENT BOARD receives full
repayment of the same amount from the Contractor.
Page 31 of 33
Notwithstanding anything contained herein:
1. Our liability under this Bank Guarantee shall not exceed Rs …………………
(Rupees only).
2. This Bank Guarantee shall be valid up to (date) and
3. We are liable to pay the guaranteed amount or any part thereof under this
bank guarantee only and only if you serve upon us a written claim or
demand on or before …………………(date) .

Yours truly,
Signature & Seal-----------------------------------------------------
Name of Bank/Financial Institution-------------------------------
Address:---------------------------------------------------------------
Date:-------------------------------------------------------------------

1 An amount shall be inserted by the bank or financial institution representing

the amount of the Advance payment, and denominated in Indian
Rupees…………………………………… ……………

Page 32 of 33
 Annexure- IX

Format of Pre-bid Query

Bidders requiring specific points of clarification may communicate with Port

Management Board during the specified period as per the tender document
using the following format:

To,
Chief Port Administrator,
Port Management Board,
Post Box No. 52, H P O,
Port Blair-744101, A & N Islands.

BIDDER‟S REQUEST FOR CLARIFICATION

Name &
Name of
Position of Full formal address of the Organization
Organization
person including Phone, Fax and Email points
submitting request
submitting of contact
request
Tel:

Fax:

Email:
Points of
Bid
Bid Document Content of RFQ Clarification
Sl. Document
Reference requiring required /
No. number /
section Clarification modifications
page
suggested
1.
2.

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