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Proof of Delivery

The document provides instructions for configuring proof of delivery (POD) in a system to prevent billing until delivery confirmation is received. It outlines 3 steps: 1) configure the POD time frame in the customer master, 2) assign item categories as relevant for POD, and 3) use transactions codes VLPOD, VLPODQ, and VL02n to record quantity differences, confirm the POD, and view POD details. Once the POD is confirmed, billing can be generated. The document describes two scenarios - with and without quantity differences - and the steps to resolve each.

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Sakthivel P
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247 views8 pages

Proof of Delivery

The document provides instructions for configuring proof of delivery (POD) in a system to prevent billing until delivery confirmation is received. It outlines 3 steps: 1) configure the POD time frame in the customer master, 2) assign item categories as relevant for POD, and 3) use transactions codes VLPOD, VLPODQ, and VL02n to record quantity differences, confirm the POD, and view POD details. Once the POD is confirmed, billing can be generated. The document describes two scenarios - with and without quantity differences - and the steps to resolve each.

Uploaded by

Sakthivel P
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Proof of delivery is

delivery is the confirmation sent by the Ship to party upon the reciept of goods.
Once you configure the POD in your system, means it wont let youcreate the billing unless
you have confirmatiion of POD.

To configure the POD :

--------------Step
--------------Step 1-----------
1---------------------
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check the POD in Customer Master - sales area - Shipping data tab.

- Enter the time limit to receive the POD from Ship to party in "Time Frame" as No: of days
which is permitted in numbers and as I have entered as 3 days.
If the Ship to party fails to send the POD within the stipulated time, which is mentioned in
the time frame, the system will automatically create
create the Billing.
Bi lling.

---------------Step
---------------Step 2-------------
2-------------------------
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- Select the Relavent Item category and assign "X" (Relavent for POD) you can use the
following path to assign as mentioned.

(SPRO - Logistic Execution - Delivery - Proof of Deliveries - set POD-Relevance depending


on delivery item category)
- If you intend to create the new reasons for the Quantity difference then you can do Under
the previous step in customizing.

(Define Reasons for Quantity Differences)

--------------step 3------------------------------------------------------------------------

- Now create the Sales Order, delivery, PGI, and lastly when you will attempt to create the
billing you would see the error message. In the log if you
observe the POD is not confirmed. Which means is you need to get the POD .

- To get the POD there are 2 scenarios.


Scenario 1-

If the quantity has difference " it could be overdelivery or Underdelivery" for this:

A) Use the Transaction code VLPOD then enter the delivery document number: , enter the
reasons for the qty variation (Positive or Negative) and finally
Enter the qty of variation under the "Qty difference sales Unit" which changes the POD
status as "B"(Difference Reported). and save the document.

B) After the above step now you need to do VLPODQ transaction code for the final
confirmation of POD- Automatic Confirmation.
In VLPODQ selection criteria,
criteria, you need to input your delivery
delivery document no:, and make
sure to select "radio button of "Verified with difference"
and tick mark the "Display selected documents" under the worklist tab & Execute.

You can also do VLPODQ directly if there is no di scripencies in the item which customers has
recieved.

c) Select the line item and hit the "CONFIRM" button .


If you want
want to make sure
sure you have the quantity difference recorded properly,
properly, for that go
to VL02n, select the line item go to "Processing tab" and look in the
"POD Difference button" which will show up the delivery quantity and POD quantity.

D) Now you are ready for the billing... Go to VF01 and do the billing.

Scenario 2-

If there is no difference in quantity in suc case follow the step B (select the radio button
"Not yet processed" instead of "verify with difference".),
Step C, and D from above.

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