SALES AGENCY AGREEMENT - Template

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SALES AGENCY AGREEMENT

This SALES AGENCY AGREEMENT (the “Agreement”) is entered into effective as of (the
“........”) between ............., a ............ corporation with principal offices at ............ (“Company”)
and .............. , a ........{partnership firm/ corporation} with its principal place of business at
……….(“Agent”).

1. DEFINITIONS

1.1 “Products” initially shall mean those products listed in Annexure A attached hereto and any
such additional products that Company may manufacture or sell. Products may be changed,
discontinued, or added by mutual agreement of the Parties. Agent shall have the right of first
refusal to represent any additional product, including Product upgrades and modifications,
represented, sold, or marketed by Company.

1.2 “Territory” means the geographic areas listed on Annexure B hereto.

2. APPOINTMENT AND AUTHORITY OF Agent

2.1 Exclusive Sales Agent.


Subject to the terms and conditions herein, Company appoints Agent as Company’s exclusive
sales Agent for the Products in the Territory, and Agent accepts such appointment.

2.2 Independent Contractors.


The relationship of Company and Agent established by this Agreement is that of independent
contractor, and nothing contained in this Agreement shall be construed to (i) give either party the
power to direct and control the day-today activities of the other, or (ii) constitute the parties as
partners, joint venturers, co-owners or otherwise as participants in a joint undertaking, or (iii)
allow Agent to create or assume any obligation on behalf of Company for any purpose
whatsoever. All financial and other obligations associated with Agent’s business are the sole
responsibility of Agent, Agent shall be responsible for, and shall indemnify and hold Company
free and harmless from, any and all claims, damages or lawsuits (including Company’s
attorneys’ fees) arising solely out of the acts or Agent, its employees or its agents.

3. COMMISSION

3.1 Sole Compensation.


Agent’s sole compensation under the terms of this Agreement shall be a commission
(“Commission”) as provided in Annexure C hereof on the net sales of all Products ordered,
delivered or sold in the Territory.

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3.2 Basis of Commission.
The Commission shall apply to all orders to the Territory, whether or not such orders were
solicited by Agent. Commissions shall be computed on the net sales amount invoiced by
Company to the customer, provided no commission shall be paid with respect to charges for
handling, freight, taxes, C.O.D. charges, insurance, tariffs and duties, cash and trade discounts,
rebates, amounts allowed or credited for returns, uncollected or uncollectible amounts, services,
and the like.

3.3 Payment.
Commissions shall be paid in INR and shall be subject to all applicable governmental laws,
regulations and rulings. Commission will be paid after deducting Tax Deduction at Source
(TDS).

3.4. Time of Payment.


The Commission for a given order shall be earned by Agent when that order is placed. The
Commission on a given order shall be due and payable ……. days after the end of the calendar
month in which Company invoices and ships that order.

3.5. Commission Charge-Back.


Company shall have the right, while this Agreement is in effect, to write off as bad debts such
overdue customer accounts as it deems advisable after notifying Agent and providing Agent the
opportunity to attempt to induce payment. In each such case, Company may charge back to
Agent’s account only any amounts previously paid to Agent. If such accounts are paid at any
time, Agent shall be entitled to the applicable commissions.

3.6. Monthly Statements.


Company shall submit to Agent monthly statements of the commissions due and payable to
Agent under the terms of this Agreement, with reference to the specific orders on invoices on
which the commissions are being paid.

3.7. Inspection of Records.


Agent shall have the right, at its own expense and not more than once in any ……. month
period, to authorize Agent’s independent auditors to inspect, at reasonable times during
Company’s ordinary business hours, Company’s relevant accounting records to verify the
accuracy of Commissions paid by Company hereunder.

4. SALE OF THE PRODUCTS

4.1 Prices and Terms of Sale.


Company shall provide Agent with copies of its current price lists, its delivery schedules, and its
standard terms and conditions of sale, as established from time to time. Agent shall quote to

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customers only those authorized prices, delivery schedules, and terms and conditions, and shall
have no authority to quote or offer any discount to such prices or change any such terms and
conditions, without the consent of Company. Company may change the prices, delivery
schedules, and terms and conditions, provided that it gives Agent at least …….{in figures and
words} days prior written notice of any changes; however, such changes shall not affect any
existing contacts or pricing agreements. Each order for a Product shall be governed by the prices,
delivery schedules, and terms and conditions in effect at the time the order is accepted, and all
quotations by Agent shall contain a statement to that effect.

4.2 Quotations.
The parties shall furnish to each other copies of all quotations submitted to customers.

4.3 Orders.
All orders for the Products shall be in writing, and the original shall be submitted to Company.
Company shall promptly furnish to Agent informational copies of all commissionable orders sent
by customers in the Territory.

4.4 Acceptance.
All orders obtained by Agent shall be subject to acceptance by Company at its principal office
currently located at the address listed for Company at the beginning of this Agreement, and all
quotations by Agent shall contain a statement to that effect. Agent shall have no authority to
make any acceptance or delivery commitments to customers. Company specifically reserves the
right to reject any order or any part thereof for any reasonable reason. Company shall send
copies to Agent of any written acceptances on commissionable orders.

4.5 Credit Approval.


Company shall have the sole right of credit approval or credit refusal for its customers in all
cases.

4.6 Collection.
It is expressly understood by Agent that full responsibility for all collection rests with Company,
provided, at Company’s request, Agent will provide reasonable assistance in collection of any
accounts receivable. In the event that Agent, with the approval of Company, purchases Products
from Company and resells said Products to its own customers, Agent shall have the sole right of
credit approval or credit refusal for its own customers and full responsibility for all collection for
such customers rests with Agent.

4.7 Inquiries from Outside the Territory.


Agent shall promptly submit to Company, for Company’s attention and handling, the originals of
all inquiries received by Agent from customers outside the Territory.

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4.8 Product Availability.
Company shall not be responsible to Agent or any other party for its failure to fill accepted
orders, or for its delay in filling accepted orders, when such failure or delay is due to a cause
beyond Company’s reasonable control.

5. ADDITIONAL OBLIGATIONS OF AGENT

5.1 Annual Quota Commitment.


Within …….. days of the Effective Date and within …….. days before the start of each
subsequent calendar year, Company may assign to Agent an annual quota. Any annual quota
must be fair and reasonable, taking into account factors including but not limited to sales in prior
years, the competitive and economic situation in the Territory and marketplace, and Company’s
market share nationally and in the Territory.

5.2 Promotion of the Products.


Agent shall, at its own expense, promote the sale of the Products in the Territory. Agent may hire
or contract with sales Agents or service personnel to promote the Products and perform the
duties hereunder.

5.3 Facilities.
Agent shall provide itself with, and be solely responsible for, (i) such facilities, employees, and
business organization, and (ii) such permits, licenses, and other forms of clearance from
governmental or regulatory agencies, if any, as it deems necessary for the conduct of its business
operations in accordance with this Agreement.

5.4 Customer and Sales Reporting.


Agent shall, at its own expense, and in a manner consistent with the sales policies of Company:
(a) attend a reasonable number of trade shows as Company requests; (b) provide adequate
contact with existing and potential customers within the Territory on a regular basis; and (c)
assist Company in assessing customer requirements for the Products.

5.5 Customer Service.


Agent shall diligently assist its customers’ personnel in using the Products and shall perform
such additional customer services as good salesmanship requires and as Company may
reasonably request.

5.6 Product Complaints.


Agent shall promptly investigate and monitor all customer and/or regulatory complaints and/or
correspondence concerning the use of the Product in the Territory. Agent shall immediately
notify Company of all such complaints and/or correspondence in accordance with the following:

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(a) Agent shall advise Company of all complaints relating to incidents of serious and unexpected
reactions to the Product as promptly as possible but not more than …….. calendar days
following the date Agent receives such complaint;

(b) All complaints other than those related to incidents of serious and unexpected reactions to the
Product shall be reported to Company within …….. calendar days following the date Agent
receives such complaint.

(c) For purposes of this Section 5.6, a reaction shall be deemed to be “unexpected” if it is one
that is not listed in the current package insert for the Product approved by Company and a
reaction shall be deemed to be “serious” if it is fatal or life threatening, requires inpatient
hospitalization, prolongs hospitalization, is permanently disabling, or requires intervention to
prevent impairment or damage.

5.7 Expense of Doing Business.


Agent shall bear the entire cost and expense of conducting its business in accordance with the
terms of this Agreement.

5.8 Representations.
Agent shall not make any false or misleading representations to customers or others regarding
Company or the Products. Agent shall not make any representations, warranties or guarantees
with respect to the specifications, features or capabilities of the Products that are not consistent
with Company’s documentation accompanying the Products or Company’s literature describing
the Products.

6. ADDITIONAL OBLIGATIONS OF COMPANY

6.1 Training by Company.


Company shall provide sales training to Agent’s personnel at periodic intervals, with the
frequency and content of the training to be determined by Company. When possible, such
training shall be given at Agent’s facilities, but it may be necessary to provide training at a
geographically central location near but not in the Territory.

6.2 Regulatory Approvals.


Company shall be responsible for obtaining all approvals necessary to distribute the Products in
India.

6.3 Materials.
Company shall provide Agent with marketing and technical information concerning the Products
as well as reasonable quantities of brochures, instructional material, advertising literature,
demonstration product samples, and other Product data at no charge.

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6.4 Telephone Marketing and Technical and Sales Support.
Company shall provide a reasonable level of telephone marketing and technical support to Agent
and its Agents. Company shall use its best efforts to support Agent’s sales and marketing
activities.

6.5 Delivery Time.


Company shall use its best efforts to fulfill delivery obligations as committed in acceptances.

6.6 New Developments.


Company shall promptly inform Agent of new product developments relating to the Products.

7. TRADEMARKS

During the term of this Agreement, Agent shall have the right to indicate to the public that it is
an authorized Agent of the Products and to advertise (within the Territory) such Products under
the trademarks, marks, and trade names that Company may adopt from time to time
(“Trademarks”). Agent shall not alter or remove any Trademark applied to the Products. Except
as set forth in this Article 7, nothing contained in this Agreement shall grant to Agent any right,
title or interest in the Trademarks.

8. CONFIDENTIALITY

Agent acknowledges that by reason of its relationship to Company hereunder it will have access
to certain information and materials concerning Company’s technology, and products that are
confidential and of substantial value to Company, which value would be impaired if such
information were disclosed to third parties. Agent agrees that it will not use in any way for its
own account or the account of any third party, nor disclose to any third party, any such
confidential information revealed to it in written or other tangible form or orally, identified as
confidential, by Company without the prior written consent of Company. Agent shall take every
reasonable precaution to protect the confidentiality of such information. Upon request by Agent,
Company shall advise whether or not it considers any particular information or materials to be
confidential. In the event of termination of this Agreement, there shall be no use or disclosure by
Agent of any confidential information of Company, and Agent shall not manufacture or have
manufactured any devices, components or assemblies utilizing any of Company’s confidential
information. This section shall not apply to any confidential information which is or becomes
generally known and available in the public domain through no fault of Agent.

9. INDEMNIFICATION

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The Company shall be solely responsible for the design, development, supply, production and
performance of its products and the protection of its trade names and patents. The Company
agrees to indemnify, hold the Agent harmless against and pay all losses, costs, damages or
expenses, whatsoever, including counsel fees, which the Agent may sustain or incur on account
of infringement or alleged infringements of patents, trademarks or trade names resulting from the
sale of the Company's products, or arising on account of warranty claims, negligence claims,
product liability claims or similar claims by third parties. The Agent shall promptly deliver to the
Company any notices or papers served upon it in any proceeding covered by this Indemnification
Agreement, and the Company shall defend such litigation at its expense. The Agent shall,
however, have the right to participate in the defense at its own expense unless there is a conflict
of interest, in which case, the Agent shall indemnify the Company for the expenses of such
defense including counsel fees. The Company shall provide the Agent with a certificate of
insurance evidencing the Agent an additional insured on the Company’s product liability
insurance policy. This provision shall survive and remain in full force and effect after the
termination or nonrenewal of this Agreement.

10. TERM AND TERMINATION

10.1 Term.
This Agreement shall continue in full force and effect for a period of ……. years from the date
above, unless terminated earlier under the provisions of this Agreement. Thereafter, this
Agreement shall be renewed automatically for successive additional ……. year terms under the
same terms and conditions unless either party chooses not to continue the relationship and
provides written notice ……. days prior to the natural expiration of the existing …….-year term.

10.2 Termination.
This Agreement may be terminated by as follows:

10.2.1. By Company if Agent fails to achieve its annual quota requirement.

10.2.2. By either party if the other party becomes insolvent or bankrupt, or files a voluntary
petition in bankruptcy, or has had filed for an involuntary petition in bankruptcy (unless such
involuntary petition is withdrawn or dismissed within ten days after filing) in which event
termination may be immediate upon notice; or

10.2.3 By either party if the other party fails to cure any breach of a material covenant,
commitment or obligation under this Agreement, within ……. days after receipt of written notice
specifically setting forth the breach from the other party; or

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10.2.4 By either party if the other party is convicted or pleads to a crime or an act of fraud that
materially impacts on its performance or its fiduciary duties hereunder, in which event
termination may be immediate upon notice.

10.3 Return of Materials.


All Confidential Information and other property belonging to Company shall remain the property
of Company and will be immediately returned by Agent upon termination. Agent shall not make
or retain any copies of any Confidential Information that may have been entrusted to it.

10.4 Return of the Products.


Upon the termination of this Agreement, Company shall repurchase any inventory and
instrumentation of the Agent at Agent’s cost.

11. MISCELLANEOUS

11.1 Notices.
Any notice required or permitted by this Agreement shall be in writing and shall be sent by
prepaid registered or certified mail, return receipt requested, addressed to the other party at the
address shown above or at such other address for which such party gives notice hereunder. Such
notice shall be deemed to have been given ……. days after deposit in the mail.

11.2 Assignment.
The parties may not assign or transfer this Agreement or any of its rights and obligations under
this Agreement without the prior written consent of the other party, which shall not be
unreasonably withheld. This Agreement shall be binding upon and inure to the benefit of the
parties hereto and their successors and assigns including purchasers of their assets constituting a
bulk sale.

12. NO MODIFICATION UNLESS IN WRITING

No modification of this Agreement shall be valid unless in writing and agreed upon by both
Parties.

13. APPLICABLE LAW

This Agreement and the interpretation of its terms shall be governed by and construed in
accordance with the laws of the State of …….{state} ,India and subject to the exclusive
jurisdiction of the courts located in India.

IN WITNESS WHEREOF, each of the Parties has executed this Agreement, both Parties by its
duly authorized officer, as of the day and year set forth below.

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…….{signature}
…….{designation}
…….{COMPANY NAME}

…….{signature}
…….{designation}
…….{AGENT NAME}

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ANNEXURE A
PRODUCTS

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ANNEXURE B
TERRITORY

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ANNEXURE C
COMMISSION SCHEDULE

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