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How To Create A Gantt Chart

A Gantt chart is created during project planning to plan, implement, and monitor project activities. The steps to create a Gantt chart are to make a list of activities and their estimated durations, define the project timeframe, schedule activities on the timeline while accounting for dependencies, review and update the chart during the project, and watch tutorial videos or refer to instructions for creating the chart in project management software.

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Muma Emmanuel
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52 views

How To Create A Gantt Chart

A Gantt chart is created during project planning to plan, implement, and monitor project activities. The steps to create a Gantt chart are to make a list of activities and their estimated durations, define the project timeframe, schedule activities on the timeline while accounting for dependencies, review and update the chart during the project, and watch tutorial videos or refer to instructions for creating the chart in project management software.

Uploaded by

Muma Emmanuel
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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How to create a Gantt Chart

PMD Pro/Project DPro Competency 3: Schedule

Well-Governed

Planning

Participatory

Identification &
Comprehensive
Set Up Closure
Definition

Integrated

Implementation
Adaptive

Decision Gate

Figure 1 - The Project DPro Phase Model

Creating a Gantt Chart is an activity performed during project Planning and is a key
output of this phase. Gantt charts are used to plan, implement and monitor project
activities. Often Project Managers use specialized tools such as MS Project to create
Gantt charts, although this can also be done using MS Excel.

Figure 2 - Example of a Gantt Chart

How to create a Gantt Chart 1


To create a Gantt chart, complete the steps as outlined below:

1 Activity list
Make a list of the activities and tasks that are
related to the project. Estimate the duration of
each activity and place the list in the left-hand
column whichever program you have chosen
to use.

2 Timeframe
Put the timeframe for completion of the activities across the top of the chart.
Depending on the expected length of the project, the timeframe could be in
units of weeks or days.

3 Schedule activities on the timeline


For each task, indicate on the timeline when the task/activity will be completed.
Make sure to recognize any dependencies existing between activities so that
you do not plan for one activity to begin before it can possibly do so. Under the
relevant days/weeks you should create a block that covers the whole of the
period for which the activity is planned.

4 Review and update


During the project, revisit the Gantt chart to check the status of all deliverables.
Update the Gantt chart if necessary. Keep the original plan as a baseline, and
make changes to reflect the actual progress of the project in comparison with
that baseline.

5 PMD Pro Starter video


Watch the PMD Pro Starter Video on Gantt Charts for a general introduction
to this useful tool.

6 Creating a Gantt Chart in Excel


Click here for a full explanation of how to create a Gantt Chart in MS Excel.

Access other “How to” guides, courses, and free resources at the DPro+ platform.

www.dproplus.org

How to create a Gantt Chart 2

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