Ship Security Officer Training

MUSC

Procedure for the Ship Security

Officer Training Modules

CBT # 115
CBT # 121
&
Workbook

Department/Author: Approved by:

____________________ ______________________
Erik Frette Roger Ringstad
Seagull AS Seagull AS

© 2003 SEAGULL AS and

Maritime & Underwater Security Consultants
All rights reserved
No part of this work covered by the copyright
hereon may be reproduced or otherwise copied
without prior written permission of
SEAGULL AS or Maritime & Underwater Security Consultants

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DOCUMENT STATUS
File:K:\5-Training\51-Manualer og underlag\Ship Security Officer\Procedure SSO Training Module Workbook.doc

Issue No. Date/Year Inc. by Issue No. Date/Year Inc. by

PC-TC 1646 –P 11.06.03 EF PC-TC-1646-A3 20.12.2005 EF

PC-TC 1646 –A 27.06.03 EF 1646 A4 26.02.2007 EF
PC-TC-1646-A1 25.11.03 EF
PC-TC-1646-A2 05.10.2004 EF

CHANGES IN DOCUMENT

Issue Paragraph Paragraph Heading/

No. No. Description of Change

A1 Additional point in Para 1.5.
Small changes in layout of exercises.
Added Para 1.8 – Documentation check list.
A2
Changed text in Para 1.4 page 4.
Added text to Para 1.5 page 4.
A3 Added text to Para 1.8 page 6.
Added text for UK vessels in Para 2.2 page 7.
Added new Para 3 page 9with 15 new questions.
Added marks to questions and exercises, Para 3,
5, 6 and 7.

1646 A4 Para 1.9 Added new paragraph 1.9, Evaluation of on

board course.

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TABLE OF CONTENTS

Section Page

1 PROCEDURE SHIP SECURITY OFFICER TRAINING CBT MODULE # 115, 121 &
WORKBOOK:............................................................................................................................................ 4
1.1 THE OBJECTIVE............................................................................................................................... 4
1.2 PRE REQUISITES .............................................................................................................................. 4
1.3 ACTIVITIES TO BE DONE .................................................................................................................. 4
1.4 MATERIALS TO BE USED.................................................................................................................. 4
1.5 COMPLETION OF TRAINING ............................................................................................................. 4
1.6 QUESTIONS REGARDING SHIP SECURITY OFFICER TRAINING .......................................................... 5
1.7 THE FOLLOWING SHALL BE SENT TO SEAGULL AS:......................................................................... 5
1.8 DOCUMENTATION CHECK LIST ....................................................................................................... 6
1.9 EVALUATION ON THE ON BOARD TRAINING COURSES .................................................................... 7
2 INTRODUCTION TO THE ISPS CODE....................................................................................... 8
2.1 BACKGROUND................................................................................................................................. 8
2.2 SPECIAL REQUIREMENTS FOR SHIPS UNDER UK FLAG ..................................................................... 8
2.3 LEARNING OBJECTIVES ................................................................................................................... 9
3 QUESTIONS (WRITE YOUR ANSWERS IN THE DOCUMENT) ......................................... 10

4 RESPONSIBILITIES OF A SHIP SECURITY OFFICER ........................................................ 12

4.1 RESPONSIBILITIES OF A SHIP SECURITY OFFICER .......................................................................... 12
5 THREAT SCENARIOS ................................................................................................................. 13
5.1 DIFFERENT THREAT SCENARIOS .................................................................................................... 13
5.2 EXERCISE # 1 ................................................................................................................................ 13
6 HOW TO USE THE DECLARATION OF SECURITY (DOS)................................................. 15
6.1 DECLARATION OF SECURITY (DOS) ............................................................................................. 15
6.2 EXERCISE # 2 ................................................................................................................................ 15
7 DRILLS AND TRAINING............................................................................................................. 17
7.1 DRILLS AND TRAINING ................................................................................................................. 17
7.2 SHIP SECURITY OFFICERS ROLE IN DRILLS AND TRAINING ............................................................ 17
7.3 EXERCISE # 3 ................................................................................................................................ 18

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1 PROCEDURE SHIP SECURITY OFFICER TRAINING CBT
MODULE # 115, 121 & WORKBOOK:

1.1 THE OBJECTIVE

The objective is to make the Ship Security Officer able to perform the planning and
training of security related activities in accordance with the ISPS Code’s part A/12.2
and B/13.2 and IMO model course 3.19.

1.2 PRE REQUISITES

Relevant sea experience, operational or management level, good communication,

leadership and organisational skills and a working knowledge of English (spoken and
written) are essential.

1.3 ACTIVITIES TO BE DONE

1. The SSO shall have a thorough knowledge of the ISPS code, with special emphasis
on the SSO duties in the training on board.
2. The SSO shall complete the CBT module # 115 and 121 with at least 95%
completed and a test score of at least 75%.
3. The SSO shall complete questions and three practical exercises with reference to the
Workbook included on the CBT # 121.

1.4 MATERIALS TO BE USED

• CBT module # 115

• CBT module # 121
• Ship Security Officer Workbook
• The ISPS code
• The ships Ship Security Plan (SSP), has to be used when completing the
practical exercises.

1.5 COMPLETION OF TRAINING

The training procedure has been completed when:

• All prescribed training has been performed and;

• The Master or Assessor onboard has verified the result of each and every
training activity and signed the Workbook, ref Para 1.8.
• Printouts from the completed CBT’s and copies of completed questions and
exercises are sent to Seagull AS for verification.
Note!
All questions and the three practical exercises have a max score written in brackets.
CBT tests, questions from the workbook and practical exercises must be done
individually and be completed under an environment which can be monitored.

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1.6 QUESTIONS REGARDING SHIP SECURITY OFFICER TRAINING

• Questions regarding the training can be sent by e-mail to: [email protected]

The subject in the e-mail must be SSO-Training. Questions can also be sent by
regular mail to:
Seagull AS
Att.: Manager Training Courses
Gamleveien 36
P.O.Box 1062
N-3194 Horten
Norway

1.7 THE FOLLOWING SHALL BE SENT TO SEAGULL AS:

1. Copy from the candidate’s discharge book, passport (with number) or similar
confirming the full name, date of birth and nationality.
2. Copy of the test reports from the CBT modules # 115 and 121.
3. Copy of the completed forms covering the three exercises and questions from the
workbook.

On completion, Seagull AS (SG) will issue a certificate of competence (course

diploma) and send this to the company.

All documentation must be signed and verified by Master or Assessor and marked with
the vessels stamp. The documentation shall be sent to Seagull.
Para 1.8 shall be the first page of the shipment.

Address Seagull:
Seagull AS
Att.: Manager Training Courses
Gamleveien 36
P.O.Box 1062
N-3194 Horten
Norway

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1.8 DOCUMENTATION CHECK LIST

Documentation Check List for SSO On-Board course

The following documents, duly completed, must be submitted to Seagull AS for
evaluation and approval before Seagull AS can issue a SSO-certificate of competence.

1. A printed page with candidate’s full name, date of birth, address and nationality,
ships name, invoicing address.

2. Copy of candidate’s passport or discharge book confirming the full name and
date of birth.

3. Copy of test reports from CBT # 115.

4. Copy of test report from CBT # 121.

5. Copy of completed forms covering all 3 exercises and completed questions from
the workbook.

6. All documents signed and verified by Master or Assessor and marked with ships
stamp.

7. SSO documentation checklist completed and signed.

This is to verify that items 1 to 5 are the unaided work of the

seafarer.

______________________/________________________________
Name: Signature Printed name
Certificate of Competency number: ________________________
Place of issue: __________________________________________
Nationality of signatory: _________________________________

All documents to be sent to: Seagull AS

Att. Manager Training courses
Gamleveien 36,
P.O. Box 1062,
N-3194 Horten
Norway

IMPORTANT NOTE:
IF ANY OF THESE DOCUMENTS ARE MISSING, NOT READABLE OR
OTHERWISE NOT COMPLETE, NO PROCESSING OR COURSE
EVALUATION WILL BE EXECUTED BY SEAGULL TRAINING
DEPARTEMENT.

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1.9 EVALUATION ON THE ON BOARD TRAINING COURSES

Course name, CBT number, workbook:

1. Do you feel anything is missing in the On Board training course (if yes please
specify)?

2. Do you feel that the On Board training course contain any subject that is not relevant
(if yes please specify)?

3. Do you consider the training level of this On Board training course to be satisfactorily
(if no, which changes would you recommend)?

4. How will you rate the presentation of the subject material?

Poor Acceptable Good Very Good

6. How will you rate the visual presentation (graphics, pictures, drawing, etc.)?
Poor Acceptable Good Very Good

7. How easy/difficult did you find operating the module to be?

Poor Acceptable Good Very Good

8. How will you rate the procedure and workbook?

Poor Acceptable Good Very Good

9. Did you experience any technical problem while running the module
(if yes please specify)?

10. Do you consider the On board training course to be a good tool for training?
Poor Acceptable Good Very Good

Rank: Date: Place:

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2 INTRODUCTION TO THE ISPS CODE

2.1 BACKGROUND

SOLAS XI-2 Section A/12 states that a Ship Security Officer shall be designated on
each ship 500 gross tonnage and upwards engaged on international voyages, including
high-speed crafts and Mobile Offshore Drilling Units.

Part B/13 states that a Ship Security Officer should have knowledge of, and receives
training, in some or all of the following, as appropriate:

• security administration;
• relevant international conventions, codes and recommendations;
• relevant Government legislation and regulations;
• responsibilities and functions of other security organisations;
• methodology of ship security assessment;
• methods of ship security surveys and inspections;
• ship and port operations and conditions;
• ship and port facility security measures;
• emergency preparedness and response and contingency planning;
• instruction techniques for security training and education, including security
measures and procedures;
• handling sensitive security related information and security related
communications;
• knowledge of current security threats and patterns;
• recognition and detection of weapons, dangerous substances and devices;
• recognition, on a non discriminatory basis, of characteristics and behavioural
patterns of persons who are likely to threaten security;
• techniques used to circumvent security measures;
• security equipment and systems and their operational limitations;
• methods of conducting audits, inspection, control and monitoring;
• methods of physical searches and non-intrusive inspections;
• security drills and exercises, including drills and exercises with port facilities;
assessment of security drills and exercises.
• the layout of the ship;
• the ship security plan and related procedures (including scenario-based training
on how to respond);
• crowd management and control techniques;
• operations of security equipment and systems; and
• testing, calibration and whilst at sea maintenance of security equipment and
systems.

2.2 SPECIAL REQUIREMENTS FOR SHIPS UNDER UK FLAG

The current UK maritime security regime was initially established under the Aviation
and Maritime Security Act of 1990.

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Government powers were extended under the Merchant Shipping and Maritime
Security Act of 1997.

The two Firearms (Amendment) Acts of 1997 forbade the carriage of firearms on
British-flagged vessels. Emergency signalling equipment is not affected by this
legislation.

The Ship and Port Facility (Security) Regulations 2004 (Statutory Instrument No.
1495/2004) was a supplement to the European Community (EC) Regulation No
765/2004 of 29th April 2004, the principal prevailing European legislation on ship and
port facility security. That legislation provides for the harmonized implementation of
the international maritime security regime agreed by the IMO. While the European
regulation is fully applicable in the UK, the Statutory Instrument enabled certain
provisions to become fully effective under UK legislation.

The above regulation was amended in 2005 under the Ship and Port Facility (Security
Amendment) Regulations of 2005 (Statutory Instrument No. 1434/2005), which took
account of the introduction of the ISPS Code and the amendment of chapter XI-2 of
SOLAS 1974 in 2004.

Participants in this course sailing on British-flagged vessels should be aware of the

applicable legislation as indicated above.

UK has not delegated approved RSOs for security plans.

2.3 LEARNING OBJECTIVES

Those who successfully complete this training package will be able to undertake the
duties of the Ship Security Officer, as defined in the ISPS Code’s part A/12.2 and
B/13.2

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3 QUESTIONS (WRITE YOUR ANSWERS IN THE DOCUMENT)

"The marks for each question are shown in brackets after each question. A total score of
75% is required from the assessment in chapter 3, 5, 6, 7"

1) What is the importance of the Ship Security Assessment Questionnaire?

(3 marks)

2) List three (3) purposes in the Ship Security Risk Analysis table? (9 marks)

3) List two (2) appropriate protective safeguards against stowaways in port

relevant for normal security level (1). (6 marks)

4) When identifying appropriate security strategies to counter the main threats to

your ship, what is your primary objective? (3 marks)

5) When planning protective/preventive measures for your ship in port, which

external organization is most likely to be able to provide assistance? (3 marks)

6) Define the aim of the Ship Security Plan (SSP)? (3 marks)

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7) Which ships officer is responsible for day to day implementation of the Ship
Security Plan? (3 marks)

8) Which operational situation should the Ship Security Plan emphasize?

(3 marks)

9) Which security level reflects normal threat conditions? (3 marks)

10) Which document addresses security responsibilities and procedures between a

facility operator and a vessel at the facility? (3 marks)

11) List five (5) areas, which should be checked against stowaways? (15 marks)

12) What are the four (4) main elements in the risk assessment process? (12 marks)

13) What is the definition of a dangerous space? (3 marks)

14) Which person on board should have a list of survival craft crew? (3 marks)

15) Define the term “Risk Assessment” (3 marks)

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4 RESPONSIBILITIES OF A SHIP SECURITY OFFICER

4.1 RESPONSIBILITIES OF A SHIP SECURITY OFFICER

The Responsibilities of a Ship Security Officer are:

1. Undertaking regular security inspections of the ship to ensure that

appropriate security measures are maintained – These inspections to be done
as stated in the Ship Security Plan
2. Maintaining and supervising the implementation of the ship security plan,
including any amendments to the plan – To be done in cooperation with the
Company Security Officer
3. Coordinating the security aspects of the handling of cargo and ship’s stores
with other shipboard personnel and with the relevant port facility security
officers – As per the Ship Security Plan
4. Proposing modifications to the ship security plan – Proposals to be sent to the
Company Security Officer
5. Reporting to the Company Security Officer any deficiencies and non-
conformities identified during internal audits, periodic reviews, security
inspections and verifications of compliance and implementing any
corrective actions – Any deficiencies found to be reported to the Company
Security Officer.
6. Enhancing security awareness and vigilance on board – An ongoing process
include training, drills and education of all crew.
7. Ensuring that adequate training has been provided to shipboard personnel,
as appropriate – Includes planning, executing and evaluation of drills as per
the Ship Security Plan
8. Reporting all security incidents – Reports to be made to the Company
Security Officer
9. Coordinating implementation of the ship security plan with the company
security officer and the relevant port facility security officer – Includes close
cooperation with both Company Security Officer and Port Facility Security
Officer.
10. Ensuring that security equipment is properly operated, tested, calibrated
and maintained, if any – All security equipment onboard has to be tested,
calibrated and maintained as per the Ship Security Plan.

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5 THREAT SCENARIOS

5.1 DIFFERENT THREAT SCENARIOS

When doing a Ship Security Assessment, all possible threats must be taken into
account. The ISPS code lists seven possible threats in part B/8.9.
When thinking of all possible threats you should also think of who is posing the threats,
i.e. the reason why anyone wants to threaten your vessel, some examples might be:

Political – (Hostile Foreign Governments, Territorial, Separatist, Ethnic)

Economic – (Criminal)
Ideological – (Groups supporting Trade Protection, Animal Rights or Environmental
Issues)
Personal – (Revenge, ex-employees etc)
Psychological – (Mentally disturbed, psychopathic)
Religious – (Extremist Religious Ideology)

The threats you have to take into account are dependent on your vessel and your trading
pattern. For example, a cruise liner is more vulnerable for a terrorist attack than a bulk
carrier. A vessel trading in the North Sea is less vulnerable for pirates then a vessel
trading in Singapore Straits.
One of the aims with the Ship Security Plans is to take measures against all these
threats to prevent security incidents.

5.2 EXERCISE # 1

Plan an attack and protective measure

• Read the ISPS code part B/8.9

• Choose one of the 9 listed threats
• Pretend that you are a leader of a terrorist or criminal group and want to attack
your vessel. Based on the threat you choose, make up a plan on an attack on
your vessel.
• If you have a Ship Security plan onboard, try to find out if using your plan could
have prevented your pretended attack. If you do not have a Ship Security Plan,
use the ISPS code, B/8.9 and find what protective measures you could have
taken to prevent your pretended attack.
• Fill in the exercise forms.
• After completion of this exercise, have the Master to review the exercise and
sign it.

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Exercise number 1 (20 marks in total)

Name: Date:

What type of threat did you use for your imagined attack?

Describe your imagined attack. (10 marks)

What protective measures could have stopped your imagined attack? (10 marks)

Master: Date and place: Ships stamp

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6 HOW TO USE THE DECLARATION OF SECURITY (DOS)

6.1 DECLARATION OF SECURITY (DOS)

The Declaration of Security is a checklist, to be checked by the Ship Security Officer in

co-operation with the local Port Facility Security Officer. The Declaration of Security
does indicate whether a Ship and a Port Facility are operating at the same Security
Level and requires procedures for dealing with any inconsistency. The Declaration of
Security does not have to be completed at every port facility, but it must be completed
during the following circumstances:

• When the port facility deems it necessary

• When a flag state deems it necessary
• When indicated in the Ship Security Plan
• When the vessel and port facility are operating at different security levels

The main purpose of DoS is to ensure that an agreement is reached between the ship
and the port facility or with other ships with which it interfaces as to which respective
security measures each will undertake in accordance with the provisions of their
respective approved security plans.

The agreed DoS should be signed and dated by both the port facility and the ship(s), as
applicable, to indicate compliance with chapter XI-2 and part A of the ISPS Code and
should include its duration, the relevant security level or levels and the contact points.

6.2 EXERCISE # 2

Complete a Declaration of Security (DoS)

• Find the Port Facility Security Officer in your next port.

• Complete a Declaration of Security together with the Port Facility Security
Officer. Use the DoS from your Ship Security Plan, if not, use the form on the
next page.
• After completion of this exercise, have the Master to review the exercise and
sign it.

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Exercise number 2
Sample Declaration of Security (10 marks in total)

(Name of Ship) (Name of Waterfront facility)

This Declaration of Security is valid from __________ until __________, for the
following ship/waterfront facility interface activities under Security Level ___:

The ship and waterfront facility agree to the following security responsibilities.
(Initial, or circle responsible party)
Activity Ship Facility
1. Communications established between the ship and
waterfront facility:
a. Means of raising alarm agreed between ship and
waterfront facility.
b. Ship/waterfront facility report/communicate any
noted security non-conformities and notify appropriate
government agencies.
c. Port specific security information passed to ship
and notification procedures established (Specifically
who contacts local and national authorities, response
centres, and coast guard).
2. Responsibility for checking identification and
screening of:
a. Passengers, crew, hand carried items, and Ship / Facility
luggage.
b. Ship’s stores, cargo, and vehicles. Ship / Facility
3. Responsibility for searching the berth/pier directly Ship / Facility
surrounding the ship.
4. Responsibility for monitoring and/or performing
security of water surrounding the ship. Ship / Facility
5. Verification of increased threat level and
implementation of additional protective measures.
6. Establish protocol to coordinate response between
Ship/Waterfront facility to acts that threaten either the
Ship and/or Waterfront facility

The signatories to this agreement certify that security arrangements for both the ship and
the waterfront facility during the specified ship/waterfront facility interface activities are in
place and maintained.
Date of issue………………………………

(Signature of Master or Ship Security (Signature of Facility Security Officer or

Officer) authorized designee)

Name and Title, Ship Security Officer Name and Title, Facility Security
Officer
Contact Contact information
information
Ship IMO Mailing address:
number:

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7 DRILLS AND TRAINING

7.1 DRILLS AND TRAINING

To ensure the effective implementation of the provisions of the ship security plan, drills
should be conducted at least once every three months. In addition, in cases where more
than 25 percent of the ship’s personnel have been changed, at any one time, with
personnel that have not previously participated in any drill on that ship, within the last 3
months, a drill should be conducted within one week of the change.

In addition, a joint exercise is to be carried out at intervals not exceeding 18 months.

Such a joint exercise may include port facility security officer, relevant authorities of
Contracting Governments, Company Security Officers and Ship Security Officers.
These exercises should test communication, co-ordination, resource availability and
response.

These exercises may be:

a) full-scale or live;
b) table-top simulation or seminar; or
c) combined with other exercises held, such as emergency response.

7.2 SHIP SECURITY OFFICERS ROLE IN DRILLS AND TRAINING

The Ship Security Officer is responsible for ensuring that adequate training has been
provided to shipboard personnel, as appropriate:

Shipboard personnel having specific security duties should have sufficient knowledge
and ability to perform their assigned duties, including, as appropriate:

1. knowledge of current security threats and patterns;

2. recognition and detection of weapons, dangerous substances and devices;
3. recognition of characteristics and behavioural patterns of persons who are likely to
threaten security;
4. techniques used to circumvent security measures;
5. crowd management and control techniques;
6. security related communications;
7. knowledge of the emergency procedures and contingency plans;
8. operations of security equipment and systems;
9. testing, calibration and whilst at sea maintenance of security equipment and
systems,
10. inspection, control, and monitoring techniques; and
11. methods of physical searches of persons, personal effects, baggage, cargo, and
ship’s stores.

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All other shipboard personnel should have sufficient knowledge of and be familiar with
relevant provisions of the SSP, including:

1. the meaning and the consequential requirements of the different security levels;
2. knowledge of the emergency procedures and contingency plans;
3. recognition and detection of weapons, dangerous substances and devices;
4. recognition, on a non discriminatory basis, of characteristics and behavioural
patterns of persons who are likely to threaten security
5. techniques used to circumvent security measures.

The Ship Security Officer must Plan, Execute, Evaluate and record all drills and
training. Drills have to be conducted at least once every three months or when more
than 25 % of the crew has not participated in a drill. It is the Ship Security Officer who
should initiate the drill. The type of drills and trainings to be performed depends on the
Ship Security Plan. It is the Ship Security Officers responsibility to make sure that
everyone onboard receives sufficient training to fulfil his or her security duties. It is up
to the Ship Security Officer in cooperation with the Company Security officer to decide
what type of training that is most suitable for each topic. Some examples of training are:
• Computer Based Training
• Lectures
• Table top exercises
• Full scale exercises, i.e. search drills

7.3 EXERCISE # 3

Plan, execute and evaluate a security drill

• Chose what type of security drill you want to conduct

• Plan the drill
• Execute the drill
• Evaluate the drill
• Fill out the drill form; you can use your own drill form if you have it onboard.
• After completion of this exercise, have the Master to review the exercise and
sign it.

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• Exercise number 3

Sample Drill Plan (25 marks in total)

Ship Name: Date: Start Time:

Finish Time:

Drill Objective:

Scenario Description: (5 mark) Required Equipment: (5 mark)

Scenario Roles: (5 mark) Personnel assigned to each role: (5 mark)

Debriefing Notes: What went well/not so well (5 mark)

Master: Date and place: Ships stamp

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