APPENDIX F-1

APPLICATION FOR APPROVAL OF FACTORY VESSEL / PRE PROCESSING CENTRE

(INDEPENDENT / DETACHED) / ESTABLISHMENT

From

M/s Dwaraka Sea Foods,

Sy.No.265 & 267, Datlamachavaram sivaru,
Maddulur Village, Santhanuthalapadu Mandal,
Prakasam Dist-523225,Andhra Pradesh,INDIA.

To,
The Officer In-charge,
Export Inspection Agency- Chennai,
Sub Office: Nellore.

Sir,

Please carry out the assessment of our establishment, as required under the Export of Fresh, Frozen and
Processed Fish and Fishery Products (Quality Control, Inspection and Monitoring) Rules, 1995 for
approval to pre-process / process fish & fishery products meant or export to all countries including
European Union and excluding Russian Federation.

We furnish below the information regarding the facilities existing in our unit.

We undertake that our facility meets the requirements as stipulated in Export of Fresh, Frozen and
Processed Fish and Fishery Products (Quality Control, Inspection and Monitoring) Rules, 1995 and also
the other requirements specified by EIC from time to time.

Please find enclosed herewith online Payment Copy bearing transaction Number 780304 dt 29.12.2012
for Rs.25190/- towards application fee and assessment fees for audits.

1. General Information
M/s Dwaraka Sea Foods,
Sy.No.265 & 267, Datlamachavaram sivaru,
1.1. Name and address of the establishment
Maddulur Village, Santhanuthalapadu Mandal,
Prakasam Dist-523225,Andhra Pradesh, INDIA
M/s Dwaraka Sea Foods,
Sy.No.265 & 267, Datlamachavaram sivaru,
Name and address of the registered office with Maddulur Village, Santhanuthalapadu Mandal,
1.2.
phone number, fax no & e-mail address Prakasam Dist-523225,Andhra Pradesh,INDIA
Email:[email protected]
Ph: 088866-93933
Munnangi.Rakesh
Name of the Chief Executive, with telephone, fax & Ph: 088866-93933 , Fax No: NIL
1.3.
e-mail (MD/Mg. Partner/Proprietor) Email: [email protected]
 APPENDIX F-1

1.4. Is the facility owned or leased by the applicant Owned

If leased, name of the plant owner, plant name and
1.5. N.A
address. (attach attested copy of the agreement)
1.6. Year of Construction 2019

1.7. Year of last major alteration N.A

Approval requested
a) To process F & FP for export to (Countries) All countries
1.8. b) To pre-process F&FP to supply to its main Excluding of Australia & Russian Federation
establishment / approved establishments for export
to (Countries)
Scope of approval applied for
a. Fresh / Chilled F&FP
b. Raw Frozen F&FP(IQF / Block Frozen / IF )
c. Blanched / Cooked & Frozen F&FP
d. Freeze dried fishery products
e. Retort Pouch Packed / Vacuum packed / canned
b. Raw Frozen F&FP (IQF / Block Frozen / IF )
FFP
1.9. f. Acidified Fishery products
g. Dried / salted & dried F & FP
h. Dried fish maws
i. Pre-processing of F & FP to supply the pre-
processed material to its main establishment /
approved establishments for further processing and
export
j. Any other Item (pl. specify )
1.10. Additional activities, if any: N.A
1.11. Whether all year / seasonal production / activity? All the Year
1.12. No. of working hours per day:
1.13. No. of working days per week: 07
In case of factory vessels provide the registration
number allotted by Mercantile Marine Department
1.14. (MMD) / Department of Fisheries / Port Trust N.A
Authority / other authority (Provide the copy of the
valid registration certificate)
Area of operation of the factory vessel with details
1.15. N.A
of berthing
Nature of flashing activities (Trawling /
1.16. N.A
Gillnetting / line fishing etc.)
2. Information on infrastructure

2.1. No. of pre-processing halls: 01

Whether pre-processing facilities are integrated to

2.2. Yes
the main establishment?
2.2(a) Specify whether the PPC is independent, detached Integrated
 APPENDIX F-1

or integrated to the establishment.

If detached, give address (es) and distance from the
2.3. N.A
main establishment.
Whether the establishment has any other detached
2.4. N.A
PPC? If so, whether the same is approved?
If not, whether application for approval has been
2.5. N.A
filed?
2.6. Number of workers employed in PPC: 250
Is it sufficient in relation to the total production
2.7. Yes
capacity of the establishment / PPC /?
2.8. Does the establishment have own ice plant? Yes
2.9. If so, is it integrated? Yes
If separate, give address (es) and distance from the
2.10. N.A
establishment
If separate, whether it is approved or application for
approval has been filed?
2.11. N.A
What type of ice is produced?
(Block, tube, flake etc.):
What is the total capacity of the ice plant(s) owned
2.12. by the factory vessel / PPC / establishment (give
details)
2.13. Whether ice is obtained from external source? No
If so, address (es) of the ice plant(s) from where ice
2.14. N.A
is obtained and its EIA approval number:
Are they approved by the Competent Authority
2.15. N.A
(CA)?
a) Number and capacity of the chill room(s)
2.16. b) Number and capacity of the cold / Frozen
Storage(s)
Specify location of chill room (Pre-processing
2.17.
section / processing section)
2.18. Is the cold storage integrated to the unit? Yes
Is it sufficient in relation to the total production and
2.19. Yes
frequency of shipments?
If not, does the establishment utilize external cold
2.20. No
storage facility?
2.21. If so, the address (es) of such cold stores N.A
Are such cold stores approved by the Competent
2.22. N.A
Authority? If so give its EIA approval number.
No. of vehicles the PPC / establishment has for Numbers Capacity Regn No
transportation of raw material, finished products,
2.23.
ice and water (as applicable) Number, capacity and
registration number of:
(a) Refrigerated Vehicle N.A
(b) Insulated Vehicles
(c) Non-insulated Vehicles N.A
 APPENDIX F-1

(d) Three wheelers N.A

(e) Water Tanker N.A
Does the PPC / establishment hire outside vehicles?
2.24. NO
(Give details)
3. Information about personnel
No. of technologists available in the factory
3.1.
vessels / pre-processing centres / establishments:
Name and qualification of the
3.2. technologist(s)/competent personnel supervising
pre-processing/processing activities
Name and qualification of the technologist(s)
3.3.
conducting microbiological and chemical analysis:
3.4. No. of supervisors
3.5. No. of male workers
3.6. No. of female workers
3.7. No. of shifts per day and shift duration:

4. Raw Material
Specify the type of raw materials used for
4.1. Aquaculture
processing

4.1(a) Source of Raw Material other than fishery products Aquaculture

Whether the raw material of fishery Products used

4.1(b) are Aquaculture
sea caught, aqua cultured or both:
4.1(c) Particulars of the fishing vessel(s) N.A

4.2. Specify the location of the landing centre(s): N.A

Name, address & regn no. of aquaculture farm from
4.2(a) where raw materials are received. (pl. enclose the List Enclosed
list)
Are the raw materials procured, transported and
4.2(b) stored in smooth containers so designed to prevent Yes
remaining in contact with melt water
Mode of transportation of raw material from source
4.3. Insulated Vehicles
to pre-processing
Is the raw material maintained below 4°C during
4.4. procurement / transportation and receiving at the Yes
unit?
Whether the arrangements have been made to
ensure that the aquaculture farms from where raw
4.5(a) material are being procured, are not using banned Yes
antibiotics / chemicals and are free from
contaminants?
 APPENDIX F-1

4.5(b) Whether pre-harvest testing is done? Yes

Are the raw materials being tested for
bacteriological hazards / Harmful chemicals /
4.6. Yes
antibiotics / contaminants at laid down frequency
and the same is addressed in the HACCP manual?
Is there any arrangement for traceability of the raw
4.7.
material up to procurement area? (Give detail)
4.8. Are the records for the above maintained properly? Yes
5. Surroundings (applicable to PPC & establishment)
5.1. Whether the premises have defined cartilage? Yes
5.2. Are the premises clean? Yes
Is there any area within the premises of the facility,
5.3. No
which is non –operative?
5.4. If so, is it cordoned off effectively? No
Are there any swamps, stagnant water or dumps
5.5. No
nearby?
Whether rubbish and offal are collected and
5.6. Yes
disposed of properly?
Are the roads in the premises concreted/tarred or
5.7. Yes
turfed to prevent wind-blown dust?
5.8. Are there signs of any rodent harborage nearby? No
Is there a documented system, including the bait
5.9. Yes
map, for rodent control?
5.10. Are there any animals housed nearby? No
Are the surroundings reasonably free from
5.11. objectionable odours, smoke, dust and other Yes
contamination?
6. Construction and Layout

6.1. Is the building construction of a permanent nature? Yes

Is the design and layout such as to preclude
6.2. Yes
contamination?
Whether the Factory Vessel is designed and
constructed so as to avoid contamination of fishery
6.2(a) NA
products with bilge water, sewage, smoke, fuel, oil,
grease or other objectionable substances?
Does the layout facilitate free flow of work and
6.3. Yes
avoid backtracking?
6.4. Is the facility kept in good repair? Yes
6.5. Is there proper maintenance schedule? Yes
Does the building provide sufficient protection
6.6. against the entry and harborage of vermin such as Yes
rodent, insects, birds etc.?
6.7. Does the layout ensure sufficient space in different Yes
 APPENDIX F-1

sections for machinery, equipment, personnel etc.

without congestion?
Is there clear separation between processing and
6.8. living areas? Yes

7. Plant facilities
Are there adequate facilities for the following?
Storing inedible material, disinfectants and
7.1. Yes
insecticides?
7.2. Storage of wet and dry items? Yes
7.3. Storage packaging material? Yes
7.4. Rest Room for workers? Yes

7.5. Changing rooms for male & female workers? Yes

Vehicle washing facility?(not applicable to factory
7.6. Yes
vessels)
7.7. Water treatment plant? Yes
Alarm system to give warning in case of power
7.8. Yes
failure?
7.9. Generator

7.10. Sufficient no. of toilets for male & female workers Yes

8. Raw Material Receiving Section

Is there a raised platform with sides and top
8.1. sufficiently protected to prevent contamination Yes
while unloading the raw material?
Is the raw material receiving section sufficiently
8.2. separated from processing area to prevent Yes
contamination?
Is air curtain or any other device provided at the
8.3. chute to prevent the entry of flies when the door is Yes
opened?
a) Are fly killers (insectocutors) provided where
necessary?
8.4. b) Are the insectocutors so located as not to Yes
contaminate the fishery products and to facilitate
easy cleaning?
 APPENDIX F-1

In the case of factory vessel, whether a reception

area is provided for receiving fishery products on
board which is designed and arranged into ponds or
pens that are large enough to allow each successive
catch to be separated.
8.5. N.A
The reception area and its movable parts must be
easy to clean and disinfect. It must be designed in
such a way as to protect the products from the sun,
pest, dirt or contamination?
In the case of factory vessel, whether a sui9table
system for conveying fishery products from the
8.6. N.A
reception area to the work area that conform with
rules of hygiene is provided?
9. Entry Points
Is suitable washing and sanitizing facility for feet
9.1. Yes
and hands provided at all the entry points?
Is the hand washing facility located at a convenient
9.2. Yes
place?
Are the hand washbasins provided with non-hand
9.3. Yes
operable taps and hot and cold running water?
Are liquid soap, disinfectant, nailbrush and single
9.4. Yes
use paper towels provided in sufficient quantities?
Are waste bins provided for collecting used towels
9.5. Yes
and are foot operated?
Is hand dip facility with approved disinfectant
9.6. provided near the entrance with appropriate levels Yes
of disinfectant?
Whether signboards directing to wash &sanitise the
9.7. Yes
hands & feet are exhibited.
Whether fly killers (insectocutors) are provided,
where necessary, and are they located suitably to
9.8. Yes
avoid contamination of fishery products or food
contact surfaces?
Whether air curtain provided at all entry points into
9.10. Yes
the building?
10. Doors (All sections)
Are the doors of all sections clean and sufficiently
10.1. wide, made of durable material other than wood and Yes
are kept clean?
Are the doors self-closing type & tight fitting
10.2. Yes
without any gaps?
11. Windows (All sections)
Are the windows in all sections of adequate size,
11.1. made of non-absorbent material other than wood Yes
and kept clean?
11.2. Does the window Sill, if any, slope inwards? Yes
11.3. Are the windows at least one meter above the floor Yes
 APPENDIX F-1

and have fly proofing nets to prevent the entry of

flies?
12. Floor (All sections)
Is the floor in all sections made of hard surface,
12.1. impermeable, smooth and free from pits and Yes
crevices?
12.2. Is the floor cleanable and having sufficient slope? Yes
Is the slope of floor opposite to the flow of work or
12.3. Yes
sideways?
Are pallets made of non-absorbent material other
12.4. than wood provided on the floor for keeping Yes
containers of ice and raw/process material?
13. Drainage (All sections)

13.1. Is drainage facility at all sections adequate? Yes

Is open end of the drain protected against entry of
13.2. Yes
rodents?
Is there facility for conveying waste water into the
13.3. Yes
drains so as to maintain the floor dry?
Are the drains of adequate size, having sufficient
13.4. Yes
slope and easily cleanable?
Is the slope of drain opposite to the flow of
13.5. Yes
work/material?
14. Walls (All sections)
a) Are the floor to wall and wall-to-wall junctions
properly rounded off in all sections?
Yes
14.1. b) Does the wall have any fitting or structure which
No
gives scope for accumulation of dust and does not
permit easy cleaning?
Are the walls smooth, light colored and without
14.2. Yes
crevices?
14.3. Are the walls washable? Yes
Are the switches and other installations on the wall
14.4. Yes
water-proof and cleanable?
15. Washing and Cleaning
Are adequate number of suitable hand washing and
sanitizing facilities provided inside the processing
15.1. Yes
& pre-processing halls with hot and cold running
water?
15.2. Are the washbasins provided with non-hand
Yes
operable taps?
Are all water taps having hose connection fitted
15.3. Yes
with non-return valve?
15.4. Are the water taps serially numbered? Yes
15.5. If hoses are used as outlet for water, whether Yes
facility is provided to keep it rolled up when not in
 APPENDIX F-1

use?
16. Ceiling (All sections)
Is the ceiling at all sections in good repair and
16.1. Yes
cleanable?
Do overhead rafters offer any runway for lizards,
16.2. No
cockroaches etc.?
Are there beams, trusses, pipes or other structural
16.3. No
elements and fittings suspended below the ceilings?
If so, whether there is protection from falling
16.4. N.A
debris, dust or dripping?
17. Lights (All sections)
17.1. Is there adequate lighting? Yes
17.2. Are the lights sufficiently protected & kept clean? Yes
18. Ventilation (All sections)
18.1. Is there adequate ventilation / air conditioning? Yes
Is mechanical ventilation / exhaust fan provided in
18.2. areas where air stagnation, condensation of fluids Yes, Exhaust Fans
etc. are present?
Is opening of ventilation / exhaust fan provided
18.3.
with fly proofing?
18.4. Is such fly proofing clean?
19. Utensils and Equipment
Are all receptacles, trays, tanks, vats and utensils
19.1. used made of non-corrodible material and have Yes
smooth surface free from cracks and crevices?
19.2. Are they easily cleanable & disinfect-able? Yes
Is any rusted galvanized iron vessel, bamboo
19.3. basket, wire-mesh containers, enameled or painted No
ware used for handling the product?
Are weighing scales and weights certified by the
19.4. Yes
designated authority?
19.5. Is ice crusher / flake ice machine provided?
19.6. Is it maintained clean and free from rust? Yes
20. Chill Room (s)
Are chill room (s) provided for storing raw material /
20.1. pre-processed or process material according to need?
Yes
Is it kept clean and maintained at temperature range
20.2. Yes
of 0oC to 4oC?
Is it provided with pallets made of non-absorbent
20.3. material other than wood for keeping containers of Yes
raw material and ice?
21. Pre-processing Centre / Section
21.1. Are there signboards directing the employees to Yes
 APPENDIX F-1

wash and sanitize hands and feet before entering the

pre-processing hall and after each absence?
Is air curtain / fly killer provided to prevent the
21.2. Yes
entry of flies when the door is opened?
Does the pre-processing hall have sufficient
21.3. Yes
lighting and ventilation?
Whether tables are provided with running water
21.4. Yes
system?
Whether water from the tables is directly drained to
21.5. Yes
the drainage?
Are the work table tops constructed of stainless
steel or any other non-corroding, non-
21.6. Yes
contaminating, non-reacting and non-absorbent
material (specify)?
Are the tables so constructed and installed that the
21.7. Yes
top and under surface can be easily cleaned?
Are the table tops smooth, free from corrosion, pits
21.8. Yes
and crevices and can be cleaned easily?
Are all receptacles, trays, vats and utensils used
made of non-corrodible material, other than wood
21.9. Yes
and have smooth surfaces free from cracks and
crevices?
21.10. Are they easily cleanable? Yes
Processing Section (applicable to factory vessels /
22.
establishment)
Are there signboards directing the employees to
22.1. wash and sanitize hands and feet before entering the Yes
processing hall and after each absence?
Is air curtain / fly killer provided to prevent the
22.2. Yes
entry of flies when the door is opened?
Is the processing hall so designed to have easy flow
22.3. Yes
of work?
Does the processing hall have sufficient lighting &
22.4. Yes
ventilation?
Is it having sufficient tables made of non-corrosive,
22.5. Yes
non-absorbent materials?
Whether cooking, blanching, pasteurization etc. are
22.6. No
being done in the factory?
If so, are the time / temperature controls properly
22.7. Yes
validated by an approved Agency?
23. Flow of Work
23.1. Is the layout of workflow unidirectional? Yes
Is there any chance of cross contamination /
23.2. No
backtracking?
Is the risk area, if any, precluded from low risk
23.3. No
area?
Are there separate workers for low risk and high
23.4. risk areas, if the processing condition warrants such N.A
arrangements?
 APPENDIX F-1

24. Water and ice

24.1. Is there a documented water management system? Yes
Whether plumbing diagram of the water supply
24.2. system available with the outlets identified and
serially numbered?
24.3. What is the source of water? Bore Well
In case of factory vessel, specify whether potable or
clean sea water used?
24.3
N.A
(a)
If sea water used, whether the water intake is from
non-polluted areas?
Whether potability certificate produced for each
24.4. Yes
source of water as per specification?
If more than one source of water supply is used, are
24.5. N.A
they tested separately?
Whether water used for processing meets the
24.6. standards stipulated in EC Directive No. 98/83/EC Yes
or IS: 4251(other than radiological factors)?
24.7. Whether relevant test records available? Yes
If non-potable water is used, is there any cross
24.8. No
connection of potable and non-potable water
Are the water pipes of potable and non-potable
24.9. Yes
water distinguished by different colour codes?
Is the water used for processing chlorinated to the
24.10. Yes
accepted levels? (Less than 2 ppm)
24.11. What is the system of chlorination?
Whether water used for cleaning equipment, floors,
24.12. Yes
etc. is of potable quality?
24.13. Is there a water treatment plant? Yes
If so, is it adequate to provide sufficient quantity of
24.14. Yes
water for processing?
If hoses are used as outlet for water, whether non-
24.15. return valves are fitted to the taps to prevent Yes
contamination through back suction?
a) Is there a water storage tank(s) and if so, whether
it is protected from outside contamination?
24.16. Yes
b) Are all the water tanks kept locked to prevent
sabotage?
Is there easy access to the water tank for cleaning
24.17. Yes
and inspection?
24.18. What is the capacity of the water storage tank(s)?
Is the water supply sufficient in relation to the
maximum daily production? (For a kg of raw
24.19. Yes
material used, approximately 10 litres of potable
water is needed)
 APPENDIX F-1

What is the frequency of cleaning & disinfection of

24.20. Once in every 15 Days
the water tanks?
Whether there is a documented procedure for
24.21. Yes
cleaning water tank(s)
Is water brought from external source in mobile
24.22. water tankers? No

If so, are the water tankers cleaned and disinfected

periodically?
24.23. NA
What is the frequency?
Whether there is documented procedure for water
24.24. NA
tanker cleaning?
Is the ice used made from potable water as per
24.25. Yes
norms? (o be supported by document)
Is there adequate facility for hygienic handling and
24.26. Yes
storage of ice?
If ice is obtained from different sources, are they
24.27. N.A
tested separately and records maintained?
25. Salt / Chemicals / Additives
Whether salt, if used in the facility for any activity /
processing, is it tested for the presence of
25.1. Yes
Staphylococcus aureus and Sulphite reducing
Clostridium and records maintained thereof?
a) What are the other additive / chemical used in
25.2. any activity / processing in the facility?
b) Are these approved by the competent authority?
Are records maintained regarding the traceability
25.3. and purity of additives / chemicals used in any Yes
activity / processing?
Whether fishery products prepared at
establishments are tested for heavy metals,
25.4.
antibiotics, pesticide residues and bio-toxins and
other chemicals and records maintained?
Does the HACCP Plan suitably address these
25.5.
requirements?
26. Method of preservation
Specify the method used to preserve fishery
products:
26.1 Frozen
(Please note that questions from 26.1 to 26.18 relate
to products other than FROZEN and CHILLED)
If the product is pasteurized / canned / Retort Pouch
26.2. Packed, specify the type of pasteurizer / canning N.A
equipment / retort used with capacity
If the product is vacuum packed, specify the type of
26.3. N.A
vacuum packing.
Source of cans / pouches / trays / bags used for
26.4. N.A
packing
26.5. Are the cans coated with lacquer of good quality in N.A
adequate thickness? Whether cans / pouches /
 APPENDIX F-1

trays / bags used for packing are of food grade

quality?
26.6. If the product is dried, specify the type of drying N.A
If mechanical drying, specify the type and number
26.7. of drier(s), with capacity & time taken for drying. N.A
Give details of validation of drier
Specify the level of moisture of the product to be
26.8. N.A
achieved after drying
Details of calibration of equipment used for
26.9. N.A
measuring temperature, moisture etc.
Is drying method employed is appropriate to the
26.10. N.A
product requirements?
If sun / natural drying is used, whether the area
26.11. identified for drying is constructed in such a way to N.A
preclude contamination.
Whether sufficient precaution is taken to prevent
26.12. N.A
the entry of flies, dust, pest into the drying area
Specify the procedure adopted for sun drying.
Whether precaution is taken to prevent the fish
26.13. N.A
from touching the floor or any other unclean
surfaces during drying
Whether proper exhaust facilities are provided in
26.14. the drying area to avoid condensation / excess N.A
humidity
If salting is done before drying, whether the room
identified for salting is sufficiently separated from
26.15. N.A
other rooms and provided with proper ventilation &
exhaust facilities
Whether adequate drainage system is provided so
26.16. that the salt water / oozed out water from the fish N.A
will drain directly lto the drainage
Specify the type of packing used for acidified
26.18. N.A
products.
If Freezing is used, specify type of freezing employed
Type of freezer Number of freezers capacity
Tunnel freezing
26.19.
Contact plate freezing

IQF

Any other types (Specify)

Is the freezing method employed appropriate to
26.20. Yes
product requirements?
Is the freezing capacity adequate for production
26.21. Yes
requirements?
Are the gauges and thermometers in working order
26.22. Yearly Once
and calibrated at laid down frequency?
26.23. a) Specify time taken for reducing the core Thermometers
temperature of the product to -18oC or below?
b) Are equipment (such as electrical hand drill,
 APPENDIX F-1

thermometer etc.) needed for checking the core

temperature of frozen products available in the
facility?
26.24. Is a log book maintained for freezers? Yes
Are there prescribed procedures / schedule for
26.25. Yes
maintenance, cleaning and disinfection of freezers?
If Chilling is used as preservation method, specify
26.26. the chilling agent used with quantity ratio – fishery N.A
product: Chilling Agent
Specify the type of packing and the type of packing
26.27. N.A
materials used for Chilled Products
Specify the core temperature of the product after
26.28. N.A
chilling
Whether core temperature is monitored to ensure
26.29. uniform and adequate chilling during packing and N.A
storing.
Packaging (Not applicable to PP C if pre-processed
26.
material is not packaged)
26.1. Is separate area provided for packing? Yes
Specify the type of primary / secondary packages Primary – LDPE Bags/ Duplex Cartons.
26.2.
used Secondary – 5 ply corrugated master carton
Specify the labeling / stenciling procedure used for
26.3.
marking the cartons
Whether precautions are taken to ensure that printed
26.4. matter, marking ink, marker etc. do not come in Yes
contact with food or food contact surfaces
26.5. Does the packing room have rodent control system? Yes
Is there separate and suitable room(s) for storage of
26.6. Yes
packing materials?
26.7. Is it fly, rodent and vermin proof? Yes
Does the documented rodent control system extend
26.8. Yes
to store for packing material also?
Are the walls clean and free from moisture and
26.9. Yes
fungus?
Are the packing materials stored away from the
26.10. walls, ceiling in such a way as to allow a person to Yes
move around for inspection?
Are the packing materials stored without touching
26.11. the ceiling & walls and covered properly to avoid Yes
contamination?
Is the packing material store provided with pallets
made of non-absorbent material other than wood or
26.12. Yes
any other suitable arrangement to prevent packing
material being placed directly on the floor?
27. Storages
27.1. a) If the final product is stored at ambient N.A
temperature, whether storage room identified for
 APPENDIX F-1

storing is constructed in such a way to prevent

contamination.
b) If the final product is required to be kept at a
temperature approaching that of melting ice (as in
the case of Chilled Fishery products and pre-
processed material in the case of PPC), whether a
chill storage facility for F&FP meant for EU or
adequate number of proper insulated boxes in the
case of non-EU units is provided?
Whether provision given in the storage room to
27.2. store the materials without touching the walls & Yes
floor?
If the material is stored in clod store, specify the
27.3. capacity of cold storage and whether same is
adequate?
Is cold storage provided with self-recording
27.4. Yes
thermograph or data logger?
If data logger is used whether same is calibrated
27.5. and complying with EN 12830, EN13485 and EN Yes
13486 standards as applicable
Is the thermograph calibrated at laid down
27.6. Yes
frequency?
Is the sensor of the thermograph / data logger
27.7. Yes
located at the warmest place away from diffuser?
Whether the materials are stored properly without
27.9. Yes
touching the walls and maintaining proper air flow?
Is the floor of the cold storage waterproof, easy to
27.10. Yes
clean and disinfect?
27.11. Is there adequate lighting with protective covers? Yes
Is there any frost or ice formation on the walls,
27.12. No
ceilings or stored material?
27.13. Is the store provided with alarm bell? Yes

27.14. Whether cold storage has proper defrosting system? Yes

Is there air curtain or blinds at the entrance of ante-
27.15. Yes
room and cold storage?
Is an ante-room of suitable size provided and
27.16. Yes
maintained properly?
Are the cold storage workers provided with clean
27.17. Yes
protective clothing?
Does the documented rodent control system extend
27.17. Yes
to cold store and ante-room also?
Whether the dispatch area is provided with suitable
27.18. Yes
facilities to prevent entry of flies, dust & pest?
28. Toilet Facilities
Is the number of toilets provided in relation to the
28.1 Yes
total number of workers?
28.2. Are the toilets located away from the processing / Yes
 APPENDIX F-1

activity area to prevent contamination?

Whether the toilet rooms have walls washable,
28.3. ceiling smooth and floors constructed of impervious Yes
material, and easy to clean and sanitize?
28.4. Are the toilets well lit and adequately ventilated? Yes
Are they provided with self-closing doors, fly-
28.5. Yes
proofing and flushing arrangements?
Are hand washing and sanitizing facilities, with
wash-basins, liquid soap, single use paper towels,
28.6. Yes
nail brushes and adequate water supply provided
near the toilets?
28.7. Are the taps of the wash basin non-hand operable Yes
Is foot operated waste bin(s) provided for collecting
28.8. Yes
used towels?
Are there sign boards directing employees to clean
28.9. and sanitize their hands with Yes
soap/detergent/disinfectant after using toilets?
29. Personal Hygiene
Has any person been made responsible for
29.1. Yes
maintenance of personal hygiene of employees?
Are the workers apparently free from any form of
29.2. communicable diseases, open sores and wounds or Yes
any other sources of contamination?
Are the workers medically examined periodically
and whether individual health cards showing that
29.3. Yes
the individual is fit to work in fish processing plant
maintained?
Are prophylactic injections being administered to
29.4. the plant employees and records thereof included in Yes
the individual cards?
Has it been made obligatory for all employees to
29.5. notify incidents of typhoid, dysentery, diarrhea or Yes
any other communicable disease in their homes?
Are workers medically examined after each absence
29.5. Yes
due to illness from any contagious disease?
Are the workers provided with sufficient sets of
29.6. Yes
clean work dress and headgears?
Cleaning and Disinfection of plant, equipment and
30. Yes
utensils
Is there a documented procedure for cleaning and
30.1. Yes
disinfection of utensils and equipment?
30.2. Is the cleaning schedule exhibited prominently? Yes
Is there an area earmarked for cleaning and
30.3. Yes
disinfection of utensils and equipment?
Are facilities of cold and hot water / steam under
30.4. pressure, wherever appropriate, provided for
cleaning and disinfection?
30.5. Is any person made responsible for supervising this Yes, Sanitation & Hygiene Supervisor
 APPENDIX F-1

work?
Is the effectiveness of cleaning verified periodically
30.6. Yes
through laboratory tests?
31. Changing Room
Are separate changing rooms of adequate size
31.1. proportionate to the number of workers provided Yes
for male and female workers?
Whether changing room is integrated into the plant
31.2. Yes
layout properly?
Does the changing room have smooth walls, floors,
ceiling and hand washbasins with liquid soap,
31.3. Yes
disposable paper towels, nail brushes and non-hand
operable taps?
31.4. Whether there is arrangement for
a) Work dress Yes
b) Change of foot wear Yes
c) Keeping street clothes separately Yes
d) Lockable cupboards Yes
e) Collection of soiled working clothes Yes
f) Gumboots Yes
Headgear and wherever necessary
g) Yes
gloves/mouth cover
Is there suitable in-house arrangement to launder
31.5. Yes
the working clothes of the workers?
Is the changing room provided with flush
31.6. lavatories? Yes
Is it kept clean and sanitized?
Does the door of the lavatory open directly to
31.7. No
processing area?
32. Effluent Treatment (Not applicable to Factory vessel)
Is the unit having an efficient effluent treatment
32.1. Yes
system?
32.2. Does it comply with the statutory requirements? Yes
Does the effluent cause any problem to
32.3. No
neighbourhood?
33. Maintenance Schedule
Whether there is a documented maintenance
33.1. procedure for different sections/ Yes
equipment/Machinery, laboratory items etc.
33.1. Whether maintenance records are kept? Yes
Whether all the equipment are marked with
33.2. Yes
identification number?
34. HACCP
Has the own check system based on HACCP
34.1. Yes
implemented?
 APPENDIX F-1

If so, has the HACCP manual been submitted to the

34.2. Yes
competent authority for approval?
Whether all the SSOPs are included in the HACCP
34.3. Yes
manual?
Whether process flow charts with product
34.4. description and manufacturing details are given in Yes
the HACCP manual?
Whether Plumbing diagram of water showing
34.5. serially numbered taps is given in the HACCP Yes
manual?
34.6. Whether persons responsible have been identified? Yes

34.7. Whether records are maintained for this purpose? Yes

Whether the frequency of monitoring of critical
34.8. limits at CCP is adequate as evidenced by the actual Yes
observation?
Whether breakdowns and malfunctions are
34.9. Yes
recorded?
Whether there is a provision to review and revise
34.10. Yes
procedure and frequency?
35. Rodent/Vermin Control
Is there any documented procedure for vermin
35.1. Yes
control?
Whether responsibility has been fixed for this
35.2. Yes
work?
Whether vermin/rodent control carried out by own
35.3. Out Side Agency- Innovative Pest Control
arrangement or through outside agency?
Whether bait map showing serially numbered bait
35.4. Yes
stations has been provided?
Whether chemical / rodenticides are approved by
35.5. Yes
the competent authority?
36. Transportation (Not applicable to Factory vessels)
Is the unit having adequate facilities for transport of
36.1. Yes
raw material and finished products?
If non-insulated covered vehicles are used for
36.2. transport of raw material for short distances,
whether insulated boxes are provided?
36.3. Are the vehicles insulated/refrigerated? Insulated
Are they constructed in such a way to facilitate easy
36.4. Yes
cleaning and sanitization?
Is there separate arrangement for cleaning and
36.5. Yes
sanitization of transport vehicles?
36.6. Are the records of the above maintained? Yes
Whether such arrangement creates environmental
36.7. No
problems?
Are the vehicles cleaned and disinfected
36.8. Yes
periodically?
 APPENDIX F-1

Whether there is a documented procedure for

36.9. Yes
cleaning the vehicles?
37. Inspection and Testing
Is the unit having in-house facilities for inspection
37.1. Yes
and testing?
Is the unit having separate qualified and competent
37.2. personnel for conducting physical, chemical and Yes
microbiological tests?
Are there separate technologists for supervision of
37.3. Yes
processing and for conducting laboratory tests?
If in-house testing facility is not available, specify
37.4. the name of the lab(s) where the own check samples N.A
are proposed to be analysed?
Note: While submitting the application for approval for export to Russian Federation, the establishments shall
also submit information on export of sea products to the Russian Federation as per Appendix No 1 and
Appendix No 2, in the format given below, which has to be forwarded to EIC for onward transmission
to Russia, and copy of the purchase order / agreement with the Russian buyer. It should be ensured that
the unit is complying with all the requirements of EU or Russia as the case may be.

 Appendix-No 1
Information on export of Sea Products to the Russian Federation
Volume of
Volume of Type of activities as
Type of export to
Sl. Name, No. & type of annual per FSVPS letter No.
Bio- Russian  A
No enterprise(ship) production FS-AS-7/444 dated
resource Federation p
(ton) 18 January 2012
(ton) p
N.A N.A N.A N.A N.A e
n
dix-No 2
Information on export of Sea Products to the Russian Federation

Volume of
Volume of Type of activities as
Type of export to
Sl. Name, No. & type of annual per FSVPS letter No.
Bio- Russian
No enterprise(ship) production FS-AS-7/444 dated
resource Federation
(ton) 18 January 2012
(ton)
N.A N.A N.A N.A N.A

37. Any other relevant information No

(Strike whichever is not applicable)

Yours faithfully’
Signature :

Name : Munnangi Rakesh

 APPENDIX F-1

Designation : Managing Director

Company seal :

Place: Maddulur

Date: 04.04.2020

Check list of enclosures:

 Demand Draft for RS.2, 000/- & Rs.20, 000/-+ 14.5% tax
 Up-to-date layout plan of establishment.
 Plumbing diagram.
 Organizational Chart of the establishment.
 Certified Copy of the legal identify of establishment.
 Bio-data, Experience Letter, Service and Appointment letter of technologist(s).
 Attested/Certified copy of Lease Deed.
 Attested copy of Potability certificate of water and Ice (As per the Directive No.98/83/EC for
EU / Russian Federation approved facilities and as per IS 4251 except radiological parameters for
other Non EU approved facilities).
 HACCP Manual.
 Attested copy of the order allotting Importer-Exporter Code (IEC) Number.
 Attested copy of the consent to operate letter issued by the State Pollution Control Board.
 Guarantee and undertaking Letter.
 Receipt of MPEDA Registration.
 Factory License Application Acknowledgement.