Manual Tasks

Involving
Handling People
ADVISORY STANDARD 2001

Department of
Industrial Relations
WORKPLACE HEALTH & SAFETY
 Manual Tasks Involving the Handling of People
Advisory Standard 2001
Important information about this standard Obligations and the
Workplace Health and Safety Act 1995
This Standard:
1. Replaces the Manual Tasks Involving the The Workplace Health and Safety Act 1995
Handling of People Advisory Standard 2000 imposes obligations on people at workplaces to
which commenced on 1/2/00. ensure workplace health and safety. This is done
2. Was made on 12/12/2001. when persons are free from the risk of death, injury
3. Commences on 1/03/2002. or illness created by workplaces, workplace
4. Expires on 1/03/2007. activities or specified high risk plant.

For ease of reference, this standard can be referred Ensuring workplace health and safety involves
to as the People Handling Advisory Standard. identifying and managing exposure to the risks at
your workplace.
What is this standard about?
How can I meet my obligations?
The People Handling Advisory Standard states
ways to prevent or minimise exposure to risk due to Under the Act, there are three types of instruments
the handling of people that can cause or aggravate made to help you meet your workplace health and
work related musculoskeletal disorders. safety obligations – regulations, advisory standards
and industry codes of practice.
It applies to any workplace activity requiring the use
of force by a person to hold, support, transfer (lift, If there is a regulation about a risk – you must
lower, carry, push, pull, slide), or restrain another do what the regulation says.
person at a workplace.
If there is an advisory standard or industry
This standard outlines practical ways in which a code of practice about a risk, you must either –
person to whom this standard applies can meet the do what the standard or code says; or
▲ ▲

requirements of the Workplace Health and Safety adopt another way that identifies and manages
Act 1995. exposure to the risk.

Guidance on the broad area of manual tasks in all its If there is no regulation, advisory standard or
forms, including the moving of equipment used for industry code of practice about a risk – you
handling people, is provided in the Manual Tasks must choose any appropriate way and take
Advisory Standard 2000. reasonable precautions* and exercise proper
diligence* to ensure you meet your obligations.
Definitions
Appendix 2 provides details of the workplace health
A list of the definitions of specific terms used in this and safety obligations imposed on specific individuals.
standard is contained in Appendix 1. (The first time
the term is used, it is highlighted with an asterisk.)
How this Advisory Standard is organised.
Chapter 1 introduces the Advisory Standard’s main concepts: people
handling, people handling activities and injury, and risk factors.

Chapters 2 – 6 deal with the risk management process used to

manage exposure to the risks associated with people handling
activities.

Chapter 2 provides an overview of the risk management process

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and presents a flow chart summarising this process.

Chapters 3 – 6 describe the five steps of this process.
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Chapter 7 provides specific control options for each of the

contributing and modifying risk factors. The control options are linked
to checklist questions (provided in Appendix 4), which can be used to
identify the contributing and modifying risk factors.

Appendices 1 – 10 provide further information about training, risk

assessment, control implementation, planning a handling procedure,
and a model of risk factors and their interaction. Definitions, details of
the relevant workplace health and safety obligations, and checklists are
also provided.
 Contents
1. INTRODUCTION .................................................................................. 1
1.1 What is "people handling"? .................................................................. 1
1.2 People handling activities and injury ................................................... 3
1.3 Risk factors ..................................................................................... 3

2. THE RISK MANAGEMENT PROCESS – AN OVERVIEW........................... 5

3. IDENTIFICATION .............................................................................. 7
3.1 List the people handling tasks ............................................................ 7
3.2 Identify the actions in each task .......................................................... 8
3.3 Identify the direct risk factors .............................................................. 8
3.4 Identify the contributing and modifying risk factors ................................12
3.5 Compile the lists ............................................................................. 19

4. ASSESSMENT ................................................................................ 20
4.1 Estimate the level of risk associated with each action ............................ 20
4.2 Prioritise actions and confirm with workers ......................................... 21

5. CONTROL .................................................................................... 22
5.1 Methods of risk control - Overview ................................................... 22
5.2 Select controls ............................................................................... 24
5.3 Implement controls ......................................................................... 25

6. REVIEW ....................................................................................... 27

7. CONTROL OPTIONS ...................................................................... 29

7.1 Work area design .......................................................................... 29
7.2 Workplace environment .................................................................. 32
7.3 The handling procedure .................................................................. 33
7.4 Characteristics of the person being handled ....................................... 40
7.5 Individual characteristics of the worker .............................................. 41
7.6 Work organisation ......................................................................... 42

APPENDICES ............................................................................................ 45
Appendix 1: Definitions ............................................................................. 46
Appendix 2: Workplace health and safety obligations .................................... 47
Appendix 3: Risk factors – A model of their interaction ................................... 49
Appendix 4: Checklists .............................................................................. 51
Appendix 5: Design .................................................................................. 57
Appendix 6: Planning a handling procedure ................................................. 60
Appendix 7: Training ................................................................................ 61
Appendix 8: A method of risk assessment ..................................................... 63
Appendix 9: Sample control implementation plan ........................................... 67
Appendix 10: Case study applying the standard ............................................ 68
 1. Introduction

1.1 WHAT IS “PEOPLE HANDLING”?

"People handling" refers any workplace activity where a person is
physically moved, supported or restrained at a workplace.
Specifically, people handling refers to workplace activities
requiring the use of force exerted by a worker* to hold, support,
transfer* (lift, lower, carry, push, pull, slide), or restrain* a
person* at a workplace.

NO WORKER SHOULD FULLY LIFT A PERSON, OTHER THAN A

SMALL CHILD, UNAIDED.
(That is, without assistance from, for example, mechanical aids,
assistive devices or another worker/s.).

All people handling activities are a potential source of injury and

therefore, a hazard. If you undertake people handling at your
workplace, you should use a process (such as the one described
in chapters 2 – 6 of this document) to manage the risks associated
with this hazard.

People handling is often only one part of a worker’s job. If other

parts of the worker’s job also involve manual handling of other
loads, it is essential to assess the whole job and manage the risks
associated with undertaking those activities which add to the
accumulative stress on the worker’s body.

In this document, the terms, ‘activity’, ‘task’ and ‘action’ are used
to refer to different aspects of people handling, as follows:
• People handling activities is a collective term for a group of
related people handling tasks.
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1
• People handling tasks are the specific The difference between these terms is
‘pieces’ of work undertaken at the illustrated in the example below. (Note, for
workplace, which involve the physical illustration purposes, the actions have been
movement of a person. provided for the first three tasks only.)
• People handling actions are the
individual elements of the task and refer
to movements which are undertaken.

ACTIVITY TASK ACTION

Showering a person a) transfer person from bed i) assist person to sit up on
to shower chair the edge of the bed†
ii) transfer person to standing position†
iii) transfer pivot from standing (and lower)
into shower chair†
b) convey person to shower i) unlock brakes of shower chair
ii) push shower chair to shower†
iii) manoeuvre shower chair into cubicle
c) undress person i) remove clothes from upper part of
person’s body supporting upper limbs
as necessary
ii) loosen clothes on lower limbs
iii) assist person’s partial rise to stand
iv) remove clothes from lower part of
person’s body supporting lower limbs
as necessary
v) lower person into shower chair
d) shower person
e) dry person etc
f) dress person
g) convey person to bedroom
h) transfer person from chair to bed
†
denotes those actions which are likely to represent a significant risk of injury.
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2
1.2 PEOPLE HANDLING ACTIVITIES
Common work-related actions within people
AND INJURY handling tasks which contribute to WRMDs
include:
The most frequently injured body parts from
• unaided lifting or supporting weight
people handling activities undertaken without
• frequent and repetitive lifting with a bent
assistance are the back, shoulders and wrist.
and/or twisted back regardless of weight
• pushing or pulling actions, particularly on
People handling activities can contribute to a
slopes or surfaces that are uneven, or are
number of work-related musculoskeletal
resistant to wheels, for example, carpeted
disorders (WRMDs)* including -
floors, wheeled equipment that is not
• Low Back Disorders (injuries to muscles,
maintained
ligaments, inter-vertebral discs and other
• unexpected force for example, catching a
structures in the back)
person who is falling to prevent the
• Tendon Disorders (injuries affecting the
person injuring themselves or others
tendons in the wrist, and elbows
• static working positions with the back
particularly)
bent, for example, holding a limb during
• Nerve Disorders (injuries affecting the
a surgical procedure or providing
wrist, neck and shoulder)
stability while a person stands
• Upper limb muscle strains (injuries
• lowering in restricted spaces, for example,
affecting the rotator cuff* and forearm
into a vehicle or onto a toilet
particularly).

WRMDs occur in two ways –

• gradual wear and tear (cumulative
1.3 RISK FACTORS
trauma) caused by frequent periods of
To gain a greater understanding of the
muscular effort involving the same body parts
relationship between people handling
• sudden damage caused by unexpected
activities and injury, it is useful to consider the
movements, intense or strenuous activity,
factors (known as ‘risk factors’) which
for example, when people being handled
influence the level of risk associated with
move suddenly or when the worker is
undertaking people handling tasks.
handling a load beyond their capacity.

These risk factors can be grouped into two

Gradual wear and tear is the most common
distinct categories:
way WRMDs occur. Even when an injury
• direct risk factors – which directly
seems to be caused by overload, the
stress/injure the worker’s body, and
triggering event might just be the final trauma
• contributing risk factors and modifying
to tissues already damaged by previous
risk factors - which affect how the task or
exposures to people handling and other
action is done
manual activities.
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3
(A detailed explanation of risk factors and a
model of their interaction are provided in
Appendix 3.)

There are three direct risk factors:

• forceful exertion
• working postures (awkward, static)
• repetition and duration.

It is important to note that if none of these

direct risk factors are found to be associated
with the people handling task or action,
there is no risk and no need to assess the
task or action.

There is a total of six contributing risk factors

and modifying risk factors. These risk factors
are the causes of the direct risk factors.

The contributing risk factors are:

• work area design,
• work environment,
• handling procedure, and
• characteristics of the person being handled.

The modifying risk factors are:

• characteristics of the worker, and
• work organisation.

It is the contributing and modifying risk

factors that are controlled to manage the risk
of injury.

A description of each of the risk factors is

provided in sections 3.3 and 3.4. Checklists
to assist with identifying these risk factors are
provided in Appendix 4.
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4
 2. The Risk Management
Process - An Overview
Under the Workplace Health and Safety Act 1995 (the Act),
exposure to health and safety risks that arise from workplace
hazards (such as people handling) must be managed. The Act
places this responsibility for workplace health and safety upon
those people who are responsible for workplace activities (such as
employers, self-employed persons and persons in control of
workplaces)1 .

Section 22 of the Act describes a five-step process2 for managing

workplace health and safety. The flow chart below illustrates the
application of the risk management process to managing
exposure to the risks associated with people handling.

Risk management is an ongoing process. It should be

undertaken:
• now, if it has not been undertaken before
• when changes occur at, or are planned for, the workplace
• when there are indications for potential injury
• after an incident (or ‘near miss’) occurs
• at regularly scheduled times appropriate to the workplace.

1
Appendix 2 provides details of the workplace health and safety obligations imposed on specific individuals.
2
For information about the risk management process, refer to the Workplace Health and Safety Risk Management Advisory
▲

Standard 2000.
5
 IDENTIFICATION
• Consult with workers and observe the tasks.
• Make a list of all the people handling tasks.
• Make a list of the actions within each of these tasks.
• For each action, determine which of the direct risk factors are present.
• For each action, identify the contributing and modifying factors

ASSESSMENT
• Consult with the workers.
• Determine the level of risk associated with each action.
• Prioritise actions for control.

CONTROL3
• Consult with workers.
• Determine solutions that will manage the contributing and modifying risk factors.
• Implement chosen control measures

REVIEW
• Consult with workers.
• Review people handling actions and tasks to determine the effectiveness of measures.

3
In the Act and the Risk Management Advisory Standard 2000, the two elements of control - determine control measures
▲

and implement control measures - are referred to as two steps, hence a ‘five-step’ process.
6
 3. Identification

The first step in the process of managing exposure to people

handling risks is identification. This step involves identifying
people handling tasks, actions within each task, direct risk factors,
and, contributing and modifying risk factors.

3.1 LIST THE PEOPLE HANDLING TASKS

The first part of identification is to make a list of those tasks
undertaken at the workplace that involve handling people.

Common work-related people handling tasks include:

• raising a person who is at ground level
• assisting with toileting
• bathing/showering a person
• dressing/undressing a person
• transferring a person from a bed into a chair or from a chair
into a bed
• assisting a person from a restricted space, such as a car or bus
• repositioning a dependent person, such as in a bed or chair
• moving or conveying a person from one location to another,
for example, in a wheelchair
• supporting/being ready to support a person/child, such as
during rehabilitation or when the child climbs on playground
equipment
• rescuing or retrieving an injured or deceased person
• restraining a person, for example, to prevent movement in a
person with cognitive* or behavioural problems.
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7
3.2 IDENTIFY THE ACTIONS IN EACH TASK A number of people handling tasks will have
actions in common. The action of raising a

The second part of identification involves person to stand from a seated position will be

identifying the actions involved in each of the required when:

tasks. Breaking the task into its actions allows • toileting a person

all the components of the task to be • transferring a person from a wheelchair to

considered. Analysing these actions helps to a bed

identify those aspects of the task that might • removing a child from a high-chair

place the worker and/or person at risk. This • assisting a person out of a car or bus.

process facilitates the selection of appropriate

and targeted control measures. 3.3 IDENTIFY THE DIRECT RISK FACTORS

The task of raising a person who is at ground The next part of the identification step is to

level, could involve the following people identify the direct risk factors associated with

handling actions: each of the actions. (Checklists are provided

Action 1 – repositioning the person (for in Appendix 4 to assist with identifying these

example, putting them in the risk factors.) It is expected that most people

recovery position) handling actions will involve at least one of

Action 2 – administer first aid, if required the direct risk factors, and, therefore, all

Action 3 – position the person in a sitting actions should be considered. However, if

position none of the direct risk factors are found to be

Action 4 – position a chair close to the person associated with the action, there is no need

Action 5 – assist the person as they rise to sit to proceed with assessing the action.

on the chair
Action 6 – assisting the person as they rise to The three direct risk factors are:

stand. • forceful exertions

• working postures (awkward, static)

Alternatively, the task of raising a person who • repetition and duration.

is at ground level could involve the use of a

hoist, as follows: Forceful Exertions

Action 1 – assist the person to roll to their side

Action 2 – position the sling on/under the person Forceful muscular exertions place high loads

Action 3 – position hoist close to the person on body tissues and so are associated with a

Action 4 – attach the sling to the hoist large percentage of WRMDs.

Action 5 – follow the operating instructions,

use the hoist to lift the person.
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8
The level of muscular effort needed for an Working Postures
action is affected by a number of factors,
such as - Working postures affect the level of muscular
• awkward working postures – A higher effort needed to perform an action, and how
level of muscular exertion is needed when quickly muscles fatigue.
a body part is in an awkward posture.
• static positions - Holding a body part, Working postures can be -
such as the back or shoulder in a fixed • dynamic or static
position, for example, when supporting a • awkward or neutral
person, places a considerable load on the
body part. Continuous standing, for It is the static working postures and the awkward
example, can also be a problem if it working postures that represent a risk.
needs to be maintained for a prolonged
period. The load is increased significantly Dynamic postures involve movement. A static
if the posture is static and awkward. posture refers to a posture where a body part
• sudden movement - Responding to sudden is held in a fixed position. Static postures lead
movement in people being handled who to earlier fatigue than dynamic postures
faint, fall or are uncooperative (because because, with static postures, blood flow to
of cognitive or behavioural problems), can the muscle is restricted and the energy supply
lead to large forceful exertions. to the muscle can run out. Many people
handling activities involve both types of
Forceful exertions are caused by the following working postures, for example, a worker
contributing and modifying risk factors - using his/her arms to dress a person, while
• characteristics of the person being having the back bent in a fixed posture.
handled, for example, needing to
respond to sudden movement or to apply Awkward postures are postures where joints
restraint. of the body are away from the midline or
• the handling procedure, for example, from the neutral position.
whether it is carrying, lifting or pulling Neutral positions (figure 1) include -
• the work area design, for example, • back and head upright with normal spinal
whether bending and reaching are needed alignment
because of the location of work items • arms by the sides of the body with the
• work organisation, for example, lack of shoulders relaxed
maintenance of equipment. • forearms hanging straight, or at a right
angle to the upper arm when working
Forceful exertions are also caused by • legs straight.
working postures, (awkward, static) for
example, reaching across a bed and lifting
a person.
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9
 For example -
• supporting a person’s limb during a
surgical procedure
• bending over a bath while tending to a
person.
forceful exertions - the muscular effort to

▲
perform an action increases as the body
part moves further away from the neutral
position.
• lifting a person from a low bed, the
floor or out of a low chair
• positioning a person in a bed from
lying to sitting up
• responding to sudden movement in
people such as fainting or falling
• restraining a difficult person during a
transfer
Figure 1
repetitive tasks - people handling tasks
▲

which use awkward postures and are

Awkward working postures while handling performed repeatedly without breaks
people are not always harmful in themselves. increase the likelihood of tissue damage.
However, an awkward posture is likely to cause For example toileting or bathing people
damage to body tissues in combination with - during peak periods
another awkward posture - The back being
▲

both bent forward and bent sideways or Awkward working postures addressed in this
twisted increases the stresses on the spine. standard include the following high-risk
For example - awkward working postures -
• transferring a person from bed to chair, Back
▲

when the worker needs to bend or • Bent forward, for example, tending to a
twist sideways person on a low bed
• assisting a dependent person into a • Bent sideways, for example, using a
vehicle or bus shoulder lift to assist a person to sit up
• rescuing or retrieving a person from a in bed
restricted area. • Twisted, for example, settling a person
static positions - Maintaining a fixed into a car or maneuvering a person in
▲

position for a prolonged period accelerates a shower, where space is limited.

the fatigue in muscles, such as when having • A combination of the above awkward
the back bent or shoulders tensed when postures.
holding a load or working with the hands.
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10
 Neck The following contributing and modifying risk

▲ • Bent back wards, for example, looking up factors cause high-risk working postures -
• Twisted for example, looking over the • the work area design in which the
shoulder task/action is performed
• Bent downwards • the characteristics of the person being
• A combination of the above awkward handled - the special way the person might
postures have to be handled because of a particular
Arms and shoulders problem or individual characteristic
▲

• Reaching up above the shoulder for • the method of people handling - lift, carry,
example, removing children from play pull etc
equipment
• Reaching away from the body Refer also to the checklist in Appendix 4.
(including behind) for example, having
an obstacle in the way when trying to Repetition and Duration
grasp a person
Hands and wrist Repetition - is a major risk factor for WRMDs.
▲

• Pinching an unsupported object weighing 1 It usually means the same muscles and joints
kg or more are being moved continuously and this can
• Gripping with a pinch grip (figure 2) for result in -
example, pulling a slide sheet holding the • increased "wear and tear" of body tissues
sheet between the thumb and index finger, because of the limited opportunity for them
or with the wrist in an awkward posture to recover during repetitive work; and/or
(figure 3) • muscle fatigue, which could be followed by
Legs an inflammatory response and tissue damage.
▲

• Squatting for more than a total of

2 hours per day The frequency of a repetitive people handing
• Kneeling for more than a total of task or action (how many times it is done) is
2 hours per day critical in causing adverse health effects.

Figure 2 Figure 3
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11
Examples of common repetitive tasks include - Contributing risk factors
• handling people into and out of vehicles • work area design
at arrival or departure times in an • workplace environment
educational facility • the handling procedure
• assisting people with activities of daily • characteristics of the person, as a load
living at routine times such as meals,
toileting or getting in or out of bed Modifying risk factors
• recreational activities in child care centres • individual characteristics of the worker
involving moving children on and off • work organisation
equipment
Work area design
Duration – refers to the length of time a people
handling task is done during a shift. This is The work area is that part of the workplace
important when the worker is exposed to risk where a particular people handling task or
factors such as forceful exertions, repetitive action is based. It includes furniture and
movement, and static awkward postures. fittings, vehicles, and the equipment used by the
worker in performing the action.
Tasks that are repetitious or of long duration
can generally be controlled through changing The design/layout of a work area and the risk of
the modifying risk factor of work organisation, injury are linked, because the relative positions
by reducing task frequency or exposure time, of work items and the worker affect the -
and or implementing policies to ensure the • working postures, and
availability and correct use of handling aids. • level of muscular exertion.

Refer also to the checklist in Appendix 4. The design of the workplace should allow the
worker as far as possible to –
3.4 IDENTIFY THE CONTRIBUTING AND • be upright and facing forward
MODIFYING RISK FACTORS • have a clear view of the task
• perform the action between hip and
The identification step also involves identifying shoulder height and without reaching
the risk factors that contribute to or modify the forward and or twisting.
level of risk associated with each of the actions.
(Checklists are provided in Appendix 4 to assist
with identifying these risk factors.)

The relevant contributing and modifying risk factors

associated with people handling actions are:
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12
Problems with the design/layout of work areas Floor levels – Different floor levels, steps,

▲
include – lips, and lack of suitable ramps can result in
Dimensions of furniture and equipment - awkward postures and an increased level of
▲

if the surface on which the person to be muscular effort, for example, moving/
handled is not height adjustable (eg. too low manoeuvring wheeled equipment and
or too high) or too wide, the worker might mobile furniture into lifts.
have to bend and reach, for example -
• bathing a person in a conventional bath. Refer to the relevant checklist in Appendix 4.
• tending a person in a low, queen-size bed Appendix 5 also provides information about
• the caring/rehabilitation of a disabled design.
child on a floor mat
Location of items in the work area - can Work environment
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result in awkward postures (dynamic and

static) such as reaching or bending, for Aspects of the work environment that increase
example - the risks associated with undertaking people
• having furniture which is not moveable handling actions include:
Surfaces - Floors and other surfaces
▲
or limits workable space so workers
have to reach over to handle a person. underfoot that are uneven, slippery or
• using the area under furniture for storage sloping, add to the level of exertion required
so there is insufficient space for the feet. to perform people handling activities.
Access ways - Insufficient space for moving Housekeeping - Poor housekeeping can
▲
▲

handling equipment or mobile furniture can contribute to awkward postures, for

result in awkward postures and additional example, reaching or bending over
force being used, for example pushing obstacles, and can result in an increase in
equipment through a standard doorway. the level of forceful exertion required to
Space constraints - can prevent the worker perform an action.
▲

standing close to a person being handled, Ambient conditions –

▲

or standing up straight. This can result in • Thermal Comfort - Heat/humidity, cold

awkward postures and an increased level of and wind contribute to the physical
muscular effort, for example - demands placed on workers during
• toilet cubicles or other constricted or handling, and can lead to the earlier
crowded spaces with insufficient room to onset of fatigue, for example, when
stand beside the person being assisted undertaking rescue procedures during
• manoeuvring mechanical aids around extremes of heat, cold, wind or humidity.
beds • Noise – Both the level and the type of
• vehicles with limited head room into noise can interfere with communication,
which people are required to be such as giving instruction or warnings,
assisted and/or lifted and positioned. especially during team handling and
between the worker(s) and the person
being handled.
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13
 • Lighting - People handling actions Distance is increased when -
performed in an area with low lighting • the person is bulky
can result in visual compromise which • the person has to be held away from the
can lead to awkward postures, such as body, because of, for example,
leaning forward. Further, poor lighting attachments, equipment or behavioural
can limit the visibility of obstacles. patterns of the person
Working in people’s homes – In people’s • extended reach is needed because of, for
▲

homes, the work environment is example, an obstacle in the way.

unpredictable and there is generally a limit
to what the worker can control. The following aspects also increase the physical
demands of the handling action -
Refer to the relevant checklist in Appendix 4. The vertical distance the person has to be

▲
lifted or lowered increases the load, through
The handling procedure awkward postures of the back or arms, for
example -
The handling procedure refers to the way a task • lifting a person from a low chair to a
or action is carried out. Different handling standing position (figure 4)
procedures result in different working postures • lowering a child from play equipment
and different levels of muscular effort needed to
perform an action.

Lifting, lowering, holding and carrying

These handling actions can involve a worker

supporting part or all of the body weight of the
person being handled. These actions are a
primary cause of WRMDs in workers.

When lifting/carrying, the force exerted on the

spine4 by the load is an important factor
contributing to injury. This is affected by the
weight of the person combined with the distance
of the center of gravity5 of the person relative to
the worker’s spine. An increase in this distance
greatly increases the load on the spine. Figure 4

4
This force is measured as the ‘bending moment’ and is calculated as Weight X Distance.
5
The centre of gravity of a regular object is situated at its centre. In an object of uneven weight distribution, it is towards
▲

the heavier side.

14
 Asymmetry of the load - Weight is not • a slide board to transfer at level

▲ distributed evenly in a person with the • a wheelchair, stretcher, or trolley for

upper half generally being heavier than moving people.
the lower half. This can affect team
handling. For example, for workers Restraining
carrying a stretcher, the worker at the
head end will support more of the weight. The need to restrain a person or body part
Asymmetric lifting - causes more stress on can occur with another handling task. This
▲

one side of the worker’s body than the can increase the effort needed and the risk
other, for example, lifting a person out of associated with performing the people
a bath that is located against a wall or handling task or action.
pulling a person from the water into an
Inflatable Rubber Boat (IRB). Appendix 6 provides information about
Location - The starting and finishing planning a handling procedure. Refer also to
▲

positions of a person during a transfer the relevant checklist in Appendix 4.

affects whether the worker has to lift or
lower or to twist, for example, transferring Characteristics of the person being handled
a person from a bed to a trolley which is
higher, or a chair at right angles. Unlike other general load handling activities,
Distance moved - generally, the greater with people handling, the health and safety of
▲

the distance the person is moved, the the load, that is, the person being handled,
longer the load is on the body. has to be considered as well as the health
and safety of the worker(s) and others.
▲

Working while seated - Less weight can

be handled when the worker is seated
than when the worker is standing. Both the physical and the non-physical,
Constricted work space - limiting the including cognitive and behavioural,
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ability to manoeuvre or stand up straight characteristics of the person (the load) will
for example, positioning a person in a affect how the people handling activity is
vehicle or working in a hostel room or undertaken and the risk(s) involved.
person’s home with too much furniture.
Physical characteristics
Sliding, pushing and pulling
One of the main problems with people
Sliding, pushing and pulling are actions that handling is that the weight of the person (the
allow people to be moved across surfaces load) is often more than the weight of an
with the weight of the person supported by object considered acceptable for an unaided
the assistive device, for example - worker to manually handle. In an office
• a slide sheet to reposition people in bed environment, for example, a service person
▲

15
would not be expected to move a photocopier, Non-physical including cognitive and behavioural
weighing approximately 70 kilograms, without characteristics of the person (the load)
the assistance of a trolley.
As well as the physical condition of the person,
If the task also involves the handling of a non-physical, including cognitive and
stretcher or coffin, the level of risk will be behavioural, characteristics of the person can
increased because of the additional weight of affect the handling activity and the level of risk.
these items to the weight of the load. This includes the person’s:
state of arousal – A person, not in a fully

▲
Other physical characteristics of the person can conscious state, for example, if the person
increase the risk of injury by causing the direct is asleep, unconscious or has fainted, will
stressors, which places demands on the be totally dependent on the worker and, in
worker(s) and limits handling controls. These effect, heavier to handle.
characteristics include: ▲
predictability of behaviour – Unpredictable
• the type of injuries a person may have (for behaviour, for example, when it is
example, fractures, spinal injuries, suspected or known that a person is under
contractures) the influence of drugs or alcohol or suffers
• the ‘infectious state’ of the person (for from dementia, head injury or a
example, the need to wear specific psychological condition, can hinder the
personal protective equipment) handling activity. Any sudden and/or
• the physical flexibility of the person uncontrolled movement by the person being
• whether the person is attached to any handled can require the worker to use high
medical equipment and can be held close to muscle forces and can result in overloading
the worker’s body during a transfer of body tissues, for example, a worker
• whether the person has any physical moving suddenly to restrain a person.
disabilities willingness to assist - Handling can be
▲

• whether it is suspected or known that the easier if the person is willing to assist and
person is under the influence of drugs or cooperates with the worker(s). If the person
alcohol has behavioural problems and/or is
• whether the person is (or is likely to) make aggressive, the handling procedure is likely
sudden, uncontrolled movements (for to require more force from the worker(s).
example, slip, convulse, loss of balance) Even the person moving independently of
• whether the person is physically capable of the worker can hinder the handling activity.
assisting the worker(s). Procedures should be designed so that
minimum reliance is placed on the person’s
assistance and alternative controls are used.
▲

16
 ability to communicate and understand - The physical capabilities – of the worker
▲

▲
A person can assist a handling is a significant factor. For example -
procedure, if they can understand what is • Workers with an existing back injury,
intended/required for the procedure. (for example, a ruptured disc, which
Effective communication can be difficult, might be pain free) have a greater
however, when the person does not speak chance of re-injury.
the same language as the worker, or their • Young workers can be at greater risk
condition limits their ability to understand than adult workers because they are
instructions, for example, if the person still developing physically. Older
has an intellectual disability. workers with a reduced physical
need for dignity and privacy - Handling capacity or previous work–related
▲

methods used to preserve the dignity and injuries can be at greater risk of
privacy of the person (including deceased injury. However, older workers might
persons) can increase the risk of injury, be able to compensate for any
for example, physical loss by their skill in
• closing the toilet door while assisting performing an action or task.
the person, which can restrict space • Workers in the last stages of
• dressing and undressing a person in pregnancy can be at greater risk of
the shower rather than beside the injury. Pregnancy can affect the risk
bed, which can increase the number of back pain because of a number of
of handling tasks and actions factors, including the changing shape
required to perform the activity. of the body. Loading stress can be
increased in some handling situations
Refer to the relevant checklist in Appendix 4. because the worker cannot get as
close to the person. Hormonal
Characteristics of the individual worker changes also cause softening of
tissues and laxity of joints in
Characteristics of the individual worker, such pregnancy. The ligaments of the
as those outlined below, can influence the lower back and pelvis, and the
level of risk associated with performing the muscles of the pelvic floor regions are
action: particularly at risk when moving a
competency – A lack of competency by person.
▲

the worker can contribute to the level of • Workers who are new, are returning
risk associated with performing a task. from long absences and whose
Appendix 7 provides information about functional capacity for the physical
training, including competencies for demands of the work may not be
training. back to normal, or are on workplace
rehabilitation programs can be at
greater risk of injury.
▲

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17
 Clothing and footwear – Wearing Organisational aspects that increase the level of
▲

inappropriate items of clothing and risk include -

footwear can increase the level of risk Staffing levels - Too few workers for people

▲
associated with performing a handling handling tasks can result in increased work
action, for example - demands being placed on the existing
• tight-fitting and/or short skirts, dresses workers, for example, increased number of
etc which do not allow workers to transfers (repetition) and longer duration on
adopt optimal working postures handling tasks. This can lead to fatigue and
because of restrictions in the clothing or reduced work capacity. This is a common
modesty concerns experience during peak times, for example,
• footwear lacking stability and good during bathing and dressing activities, or
traction with the floor to prevent assisting dependent people into cars.
When working in isolation, for example,
▲
slipping.
▲

Personal protective equipment (PPE) - Items when caring for a dependent person in
of PPE can increase the level of risk by their own home, a worker generally does
increasing demands of the actions. For not have the opportunity to call for
example - assistance and/or use team-handling. The
• Gloves can add to the difficulty in availability of assistance to a worker will
grasping and holding a person, affect the level of risk associated with
particularly if the gloves do not fit well. performing people handling actions.
Lack of variability - can increase the load
▲

• Heavy clothing to protect against heat

(fires) or cold can cause restrictions in on body tissues due to lack of changes in
movement. posture and the reduced chance for
recovery, for example -
Refer to the relevant checklist in Appendix 4. • performing one action repeatedly, such
as positioning people in bed
Work organisation • performing people handling actions
with similar requirements.
The way work is organised, or procedures are Inadequate rest breaks - might not allow
▲

administered can affect the level of risk by - enough time between people handling tasks
• increasing the frequency with which and so contribute to fatigue and
repetitive tasks are performed overexertion, for example, busy work
• increasing the duration of exposure to the risk schedules leading to missed work breaks.
• reducing the time for recovery between tasks Extended workdays - Long work hours
▲

• increasing the level of forceful exertion (more than 8 hours) can lead to increased
required. exposure to the risk of injury, for example -
• overtime due to workers on the next
shift suddenly being unavailable.
▲

18
 • 12-hour shifts in work units catering • minutes of previous Workplace Health
for dependent people. and Safety committee meetings and staff
Administrative policies and procedures - meetings
▲

A lack of policies and procedures, • diaries or activity reports

inadequate policies and procedures, or • incident reports, including hazard reports
policies and procedures which are not and improvement logs
followed can increase the level of risk • industry statistics, including workers
associated with performing a people compensation data.
handling task/action, for example -
• a procedure for use of shared A summary of the identification process -
equipment which is not followed.
• lack of consultation with workers when • Consult with workers
purchasing new equipment or vehicles. • List the workplace tasks that involve
people handling.
Refer to the relevant checklist in Appendix 4. • Record the people handling actions
involved in each task.
3.5 COMPILE THE LISTS • Identify the direct risk factors associated
with each action.
Using the information about each of the risk Note, if none of the direct risk factors exist,
factors above and the checklists in Appendix 4, there is no need to proceed with assessing
identify and list the direct risk factors and the the action.
contributing and modifying contributing factors • Identify the contributing and modifying
associated with performing each action. risk factors.

Observe the tasks and actions being

undertaken and consult with workers when Questions to ask -
compiling the lists. In a small workplace, an • What do the workers think?
individual might be familiar with all the • What tasks involve people handling?
activities undertaken and so is able to • What are the main actions in each task?
prepare the lists of people handling tasks and • What are the direct risk factors?
actions, and to identify the risk factors. • What are the contributing and modifying
risk factors?
At a larger workplace, it may be necessary to
develop the lists through a workplace health
and safety committee or at a staff meeting.
People handling tasks, actions and associated
risk factors can also be identified through:
• further consultation with workers
• regular observation of work processes
▲

00
19
 4. Assessment

Assessment involves determining the level of risk associated with

each of the people handling actions identified. The desired
outcome of the assessment step is a prioritised list of people
handling actions requiring control.

Further, when more than one people handling task is assessed,

then the overall risk estimate for the task can be used to develop a
prioritised list of tasks requiring control.

Consult with workers throughout this process to assist with

determining the level of risk associated with each of the people
handling actions and the priority of each task.

4.1 ESTIMATE THE LEVEL OF RISK ASSOCIATED

WITH EACH ACTION
Sections 3.3 and 3.4 provided a description of the risk factors and
some explanation of how the factors influence (either decrease or
increase) the level of risk associated with performing the action.

In order to prioritise the people handling actions, the risk associated

with performing each action should be assessed. It is up to the assessor
how this assessment is done. The assessor can choose any method of
risk assessment as long as a prioritised list of actions is achieved.

A way of assessing risk is to consider the likelihood and

consequences of an incident* occurring at the workplace.

Likelihood

To estimate the likelihood of an incident occurring at the

workplace, the following aspects can be considered:
▲

20
• how often the action is undertaken described in appendix 8, one action has a
• the number of workers performing the rating (risk score) of 4 and all other actions
same or a similar action have a rating of 1, then the overall rating
• the duration of time that the action is for the task will be 4. This risk estimate for
performed the task can be used for developing a priority
• distractions list of tasks for control.
• the effectiveness of existing control measures
• capacity and characteristics of the workers A note about this method of risk assessment
• environment The above method of assessing the level of risk,
• availability and use of equipment considering likelihood and consequences, can be
• condition of equipment undertaken to derive measured risk estimates (risk
• injury data/history 6
scores), which are then used to develop the action
priority list. This optional risk assessment method is
Consequences detailed in Appendix 8. Various other methods of risk
assessment are available and can be used to obtain
To estimate consequences, the severity of a a prioritised list of people handling actions. There are
potential injury or illness that could result also various tools available, which can provide
from performing a people handling action useful information to assist with the assessment,
can be considered. Reference can also be such as mobility assessments of the person and
made to injury records and statistics, and functional capacity evaluations of the worker.
information on injuries from people handling
in related industries for an indication of the A summary of the assessment process -
potential severity of injury.
• Consult with workers
4.2 PRIORITISE ACTIONS • Estimate the likelihood of an incident
occurring at the workplace.
Use your likelihood and consequence • Estimate the consequences of an incident
estimates to rank and then list the people occurring at the workplace.
handling actions requiring control. You might • List the people handling actions in the
decide that some actions, for example, those order of they require control.
for which it is very unlikely that an incident
would occur and for which the consequences
Questions to ask -
are minor, may not require control.
• What do the workers think?
• What is the likelihood and potential severity
Overall level of risk for the task
of injury associated with each action?
• What should be fixed? ?
The overall level of risk assigned to the task is
• What should be fixed first?
the highest estimate of risk associated with
any action, for example, if using the method
6
Note, an absence or lack of recorded incidents does not necessarily mean that there is no risk associated with performing
▲

the people handling action.

00
21
 5. Control

Risk control involves -

• making decisions about the best measure(s) to control exposure
to the contributing and modifying risks identified; and
• implementing the chosen controls.

Consultation with workers is an important part of this process.

Due to their experience in undertaking the task/action, workers
are likely to be able to offer valuable suggestions about how to
manage the risk. In addition to the positive effect on worker
morale, consultation should enhance "ownership" of the
measures and facilitate the implementation process. This will
help to achieve better health and safety outcomes.

5.1 METHODS OF RISK CONTROL - OVERVIEW

Control measures for people handling can be grouped into two
major categories – "design" and "administrative" controls, as
shown in the following table.
▲

22
 Risk control categories Methods of risk control

Design controls involve the arrangement, Job design and redesign – The aim of job
or alteration of: redesign is to make sure that all components of
• physical aspects of the work area such as a task are arranged to reduce the risk of injury.
equipment or furniture/fittings, or It includes consideration of factors such as –
• the work procedure. • the design of the work area
Design controls are preferred because they - • the work postures required to carry out the
• can eliminate or at least minimise exposure action, how often it is repeated and for
to risk factors how long.
• have the advantage of being relatively Provide mechanical aids - provide any aid or
permanent (compared with administrative mechanical device that will assist workers to
controls). carry out the actions.
For these reasons, implement design controls
wherever possible.

Administrative controls are achieved primarily Work organisation - examine opportunities to

by modifying existing personnel arrangements. reduce exposure by rotating workers, and
Administrative controls do not remove the root avoiding peaks in the workload.
cause of potential problems. These controls can Task-specific training - training in work
only reduce exposure to the risk of injury. methods for specific tasks or actions helps
They might also be forgotten or not followed workers to carry out these tasks/actions in a
under stressful or other conditions as they are safe and effective way.
behaviour based, for example, coping with staff Maintenance - on a regular basis helps ensure
reductions. equipment works well and is available when
needed.

Chapter 7 of this Standard provides further information about methods of control, linking specific
control options to the individual risk factors (identified at section 3.4).
▲

00
23
5.2 SELECT CONTROLS • to supplement design controls - such as
when training is provided with the

The next step in the risk management process is introduction of a new mechanical device, or

to decide how the risks associated with the a maintenance schedule drawn up

actions can be managed or controlled. When • when waiting to implement design based

deciding on control measures, consult with controls due to funding or other delays.

workers for their suggestions.

Use the following criteria to choose the control

Control Strategy measures:

• Effectiveness - the degree to which the

It is useful to think of control in terms of a total solutions control the risk.

strategy, which can include design controls or • Timeliness - the overall time to fully

administrative controls (or some combination of implement a solution which works effectively

both). For example, a solution to a problem to eliminate or minimise the risk of injury.

might involve a design control, such as a • Controls do not create other risks – the

mechanical device, in combination with solutions do not result in a transfer of risk,

administrative controls, such as training to use for example, incorrect use of a handling

the device, plus use of a ‘no lift’ policy. aid, such as a transfer sheet can create
forceful exertions on the workers forearms.

In developing the control strategy, consider both • Efficiency – the solutions have benefits not

short-term (or interim) measures and long-term only for health and safety, but also for

measures. If, in the above example, the device productivity, efficiency and worker moral.

is not immediately available, or funds are not • Cost effectiveness – the outlay for the

immediately available to purchase the device, solution(s) should justify the potential risks

measures must still be put in place to manage and injury outcomes. Ensure that funds

the risk in the short term (even if such measures allocated to the chosen solutions suitably

are temporary), until longer term measures can control the risks. For example, the cost

be implemented. For example, administrative outlaid on a hoist will be justified if training, in

controls, such as team-handling with training isolation, does not adequately control the risk.

might be used until the mechanical device

(which represents a better solution), is acquired. The specific control options are considered in
chapter 7.

In developing the control strategy, preference

should be given to design controls over
administrative controls, (as explained at section
5.1). Administrative controls should only be
used -
• where it is not possible to design problems
out of tasks or actions,
▲

24
5.3 IMPLEMENT CONTROLS Training - Provide training to ensure the

▲
competency of workers, supervisors and

Implementation generally involves the others in relation to the new control

following - measures.
Supervision - Adequate supervision

▲
Trialling solutions before making them
▲

permanent. Some ideas do not work as should be provided to verify that the new

well in practice as on paper. It can be control measures are being followed and

useful to do a "mock-up" of a room to used correctly.

Maintenance - Maintenance of tools and

▲
determine whether control options, such
as workplace design or use of a equipment (including personal protective

mechanical device, will work. It is also equipment) relating to control measures is

important to consult with workers before an important part of the implementation

setting up the trial and during this testing process. Work procedures should include

period. This assists in determining how maintenance requirements to ensure the

well the proposed solution(s) actually ongoing effectiveness of the new control

work, and identifying any additional measures.

modifications that are required.

▲ Setting time frames - Time frames should

Revising controls - After the initial testing be set for controls to be implemented and
▲

period, the proposed solution might need to evaluated.

be revised. Make modifications where

necessary. Conduct further testing to see that Preparing an implementation plan

the appropriate changes have been made.

Developing work procedures - Develop Planning is critical to make sure controls for
▲

work procedures in relation to the new problem actions are implemented in a timely

control measures selected, to make sure fashion. Keep a written record for use during

they are effective. Part of this process is to the implementation and evaluation phases,

prepare a plan outlining the most and for future reference.

appropriate procedure for handling the

person. (Appendix 6 provides advice The following is a guide to preparing a

about planning a handling procedure.) written ‘control implementation plan’, a

Management, supervision and worker document which can be used to facilitate the

responsibilities should be clearly defined implementation process:

in the procedures developed. a) Note the risk factor(s) and the control

Communication - The reasons for the measures selected.

▲

changes should be clearly communicated b) Decide on the activities necessary to

to workers and others. Any concerns implement the selected control(s).

raised should be evaluated. c) Allocate staff member(s) to be responsible

for carrying out the activities.
▲

00
25
d) Set a date for completing each activity. Questions to ask -
e) Specify the date for evaluation of the control • What do the workers think?
options and any other follow-ups. • How do you fix the problems?
f) Review the control implementation plan • How do you put selected control measures
regularly to assess progress. in place?

A blank example of a ‘control implementation

plan’ and a guide to completing the form are
provided in Appendix 9. The plan should
include the proposed dates and people
responsible for undertaking the activities
required to implement the control measures.

A summary of the control process -

Consult with workers.

▲ ▲

Develop a control strategy, which includes

design and/or administrative controls and
short-term and long-term measures, as
necessary.
Implement the chosen control measures,
▲

using the following steps –

• trial the control measures
• revise the control strategy, if necessary
• develop supporting policies and
procedures
• advise workers and others about the
new control measures
• provide training and supervision in
relation to the new control measures
• ensure maintenance in relation to the
new control measures will be
undertaken
• set time frames to put the control
measures in place
• document information in an
implementation plan.
▲

26
 6. Review

The final step in the process of managing exposure to the risks

associated with people handling is to monitor and review the
effectiveness of measures. This step is necessary to make sure the
implementation process is complete and to assess whether the
implementation of control measures has achieved appropriate
control of the risk.

It is important to consult with workers and others and particularly

those who have worked with the new control measures.

A review should be undertaken immediately after implementing the

controls and again a short period of time after the measures have been
in place (for example, 3 months after implementation). In addition, a
formal review should be undertaken annually or as required.

If problems are discovered, determine what might have prevented

the control measure(s) working as planned, and decide what needs
to be changed to make them operate more effectively. Implement
these changes using the process outlined in section 5.3.

Review is an ongoing process. Consult with workers and supervisors

regularly, observe work activities during walk through surveys, and
monitor injury reports to ensure problems have been resolved.
▲

00
27
A summary of the review process -

• Consult with workers.

• Make sure selected controls have been
implemented, as planned.
• Check to see that introduced controls are
working and are being used correctly.
• Check to see that the introduced controls
have resulted in elimination or minimisation
of the risk.
• Make sure no new risk has been
introduced, or any existing problems made
worse.

Questions to ask -
• What do the workers think?
• Are the measures in place?
• Are the measures working?
• Are there any new problems?
▲

28
 7. Control Options

Under section 3.5, a list of the contributing and modifying risk

factors associated with the people handling actions was developed.
Control measures are directed at these contributing and modifying
risk factors to manage the risk.

This chapter provides specific control options for each of the

contributing and modifying risk factors. The control options are
linked to the checklist questions, provided in Appendix 4. Use the
information provided in section 5.2 to determine which of the
control options are most appropriate. The control options, below,
are arranged, where possible, in line with their priority as a control.
For example, design control options are placed before
administrative control options.

7.1 WORK AREA DESIGN

Consider the following –
Height of furniture and fixtures
▲

• Fixed work heights should be set within a comfortable

working range for the people handling task for the majority
of workers, that is, handling in a hip to shoulder range with
neutral postures, where possible.
• Height adjustable items allow handling at the best height for
the worker. Suitable items include:
• height-adjustable beds with lockable castors on all legs,
which allow access and operation of brake control
(figure 5)
• height-adjustable trolleys for moving/transferring people
• height-adjustable tables for dressing children and other
dependent persons
▲

00
29
 • mobile hoist bath seats with activities of daily living, for example,
mechanically adjustable seat height showering themselves with minimal
for showering, toileting and bathing assistance.
• height adjustable bath trolleys on • Add safety aids such as bath seats,
wheels, tilting/reclining shower safety bars and grab rails to existing
chairs and commodes facilities (figures 6 and 7).
• armchairs with an elevating seat for • Locate night lights in the work areas
people who have to be regularly where people handling will occur.
transferred in and out of easy chairs • For children who have reached the early
• block raisers on beds and other walking age, purpose built furniture, such
furniture in a person’s home. as appropriately dimensioned steps (figure
8) can be an effective way of raising a
child to a change table or bench and
reduce handling needs. Note, with such
equipment, the child must be supported
and guided while on the steps and moving
from the steps to the table or bench.

Figure 5
▲

Width of furniture
• The worker and the person handled
should be positioned to have a
comfortable reach, for example, the
worker has one leg kneeling on the bed
instead of standing beside the bed, to Figure 6
reduce reach to the person.
• People who are tended to or transferred
regularly should have -
• armchairs that are not too wide,
particularly if they are also low
• a single rather than a larger bed.
Items to aid independence of persons can
▲

reduce handling needs -

• Locate attachments/aides where they
can be reached from chair height to
enable some people to undertake Figure 7
▲

30
 and fittings minimises dangerous handling
conditions and facilitates the safe use of
assistive devices and lifting equipment.
• Provide furniture, which is easily
moved to allow access, for example,
lightweight chairs with wheeling
attachments (figure 10).
• Increase functional space with privacy

Figure 8 curtains (figure 11), sliding doors or

curtains (figure 12) and mobile
equipment, such as a mobile shower
▲

Work space – make sure there is enough trolley (figure 13).

space in each critical location, including
work areas such as classrooms or dining
rooms, to safely perform the actions needed.
• Design rooms to accommodate furniture,
equipment and functional movement
space (figure 9). (Figure 9 shows the
functional space for a wheel chair bound
person who can stand on one leg.)
• Position furniture so that there is sufficient
room for the worker to manoeuvre.
Figure 9
Careful placement of furniture, equipment

Figure 10 Figure 12

Figure 11 Figure 13
▲

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31
 Access ways - make sure there is enough 7.2 WORKPLACE ENVIRONMENT
▲

space in each critical location to safely

perform the actions needed - Consider the following –
• through doorways and along corridors Floor surfaces (in general)

▲
and round corners when furniture or • Use non-slip materials on floor surfaces.
equipment needs to be moved even on • Keep floors dry and free from
rare occasions or on an emergency basis contaminants, such as spills.
• adjacent to beds (three sides) toilets, • Keep floor surfaces clean.
showers, baths • Wet-clean floors when there is time for
Handling equipment - Make sure all items
▲

them to dry before they need to be

of handling equipment are – walked on. Keep a "wet floor" sign
• suited to the task or action displayed until the floor is dry.
• easy to manoeuvre and do not require Floor surfaces for wheeled equipment
▲
excessive force by the worker in any Make sure floor surfaces on routes for
aspect of use example, corridors, ramps, lift doorways,
• designed to allow good posture when over which equipment will be pushed/ pulled
assembling, positioning or using have hard smooth surfaces (not carpet) where
• stored close to the work area in which used possible. This will reduce the resistance, and
• are kept in good working order with the muscular effort needed, and better suit the
regular proactive maintenance equipment’s steering characteristics.
• do not cause an obstruction Working outdoors
▲

• do not create any other risks in use. • Remove obvious obstacles and avoid
Access in vehicles - to allow sufficient room
▲

steep inclines or slippery ground when

for people handling, select vehicles with: working outside the regular workplace.
• a tail-gate/ramp for wheelchair access • In grounds outside buildings, keep access
• wide doorways on both sides to ways well maintained and free of litter.
facilitate access • Provide cover from rain where people
• sliding doors or doors that stay open without handling activities are carried out, for
having to be held open by the worker example, transport drop-off areas at
• sufficient room inside the vehicle for schools with dependent students.
positioning and securing the person in a Housekeeping
▲

short time, for example, head room and • Keep work areas clean, tidy and free of
sufficient space between the driver’s clutter and obstacles.
and passengers’ seats . • Do not use corridors or other access ways
• implement policies and procedures for storage of packages or other items.
which promote the use of suitable • Make sure items or other equipment
transport, for example, maxi taxis which can cause slips and trips is put
which are fitted with an hydraulic lifting away immediately.
platform or a family vehicle suitable to
the handling requirement.
▲

32
 Ambient Conditions 7.3 THE HANDLING PROCEDURE
▲
• Thermal Comfort
• Ensure workers wear appropriate Before deciding on control options to address
clothing that is not too bulky or this risk factor, consider what is the most
restrictive. (Also refer to section 7.5 appropriate way of handling a person.
about individual characteristics of the Appendix 6 provides advice about planning
worker.) a handling procedure.
• Reduce temperature and humidity
where possible by providing fans or In addition, consider the following -
air conditioning. Provide mechanical handling equipment -

▲
• When working outdoors, for example, including mechanical handling equipment,
rescues, reduce the shift time of lifting devices, mobile and fixed hoists
workers working in hot, humid, cold with rigid seats, slings or lifting frames.
or windy situations, where possible. Examples of these are shown in figures
• Encourage workers to work at a 14 - 21, below and next page.
sensible pace and for shorter periods
in temperature extremes.
• In hot conditions, it is essential to
provide adequate rest periods and
allow for replenishment of body fluids.
• Noise
• Where possible, minimise extraneous
noise.
• Ensure those communicated with have
heard or understood the
communication. It may be necessary
to communicate visually.
• Lighting Figure 15
• Improve the layout of existing lights by
lowering or raising them or changing
their position in the work area.
• Use screens, visors, shields, hoods,
curtains, blinds or external louvres to
reduce glare.

Figure 14 Figure 16
▲

00
33
 Consider the following when selecting
mechanical hoists and hoist systems -
• the typical handling tasks/actions for which
the equipment is likely to be used, for example,
transfers between bed, chair, bath, toilet, vehicle
• the characteristics of people to be lifted, for
example, size, weight, disabilities, behaviour
• the work environment, for example
accessibility, floor surfaces, layout
Figure 17
• the design of hoists, for example, load
capacity, range of lift, stability,
accessibility, clearance, manoeuvrability,
reliability, attachments, control and safety
mechanisms, ease of use, compatibility with
other equipment
• the design of slings, for example, safety,
stability, style, comfort and acceptability to
users, ease of attachment and removal,
access for toileting.

Figure 18

Figure 20
Figure 19

Mechanical handling equipment should be -

• easy to use
• designed to suit the load
• readily available and accessible during
ordinary activities and emergencies
• regularly serviced, including maintenance of
castors.
Figure 21
▲

34
Note, the provision of mechanical handling • transferring a person - transfer belt,
equipment should be accompanied by training in its rigid slide board (fibreglass board
use and a maintenance schedule for the equipment. which can be used to form a bridge
This training should be provided to all users. between bed and trolley, bed and
bath trolley, wheelchair and car)
▲

Provide assistive handling devices - a • repositioning a person - PVC transfer

range of aids is available to assist with board, patient slide, slide
particular tasks/actions (figures 22 - 26): sheet/cushion, drawsheet
• carrying a person - spine boards, • pivoting a person - turning disk,
scoop stretcher, basket stretcher, drop turntable
sheet stretcher, emergency back board • positioning a person in bed - a fabric
(Note, while 2 workers would be sliding aid, slip sheet
required to assemble the stretcher • a person changing position themselves
illustrated in figure 22, at least 4 - pull ropes, monkey pole, patient hand
workers would be required to or foot blocks, rope ladder, hand rails.
undertake the transfer.)
• lifting a person - lifting frame

Figure 22 Figure 24

Figure 23 Figure 25
▲

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35
 Figure 27

Figure 26
Handling aids should be -
• as light as their function will permit
• well balanced, with the angle between
handle and working parts designed to avoid
extreme bending of the wrists and arms
• designed to allow comfortable and secure
Figure 28 Figure 29
grasp
• suitable for both right and left-handed
workers and for hands of different sizes
• designed for two handed use where
appropriate.

Avoid double handling (figures 27 – 31)

▲

• Eliminate or reduce multiple handling

actions by introducing equipment like tilting/
reclining chairs, shower chairs/ trolleys,
trolleys or mechanical lifting devices.
Figure 30
• Provide lightweight chairs with wheeling
attachments on the legs to allow the chair to
be moved to the desired location, to avoid
having to transfer the person from one
chair to another.
• Use easy to manoeuvre hospital beds
instead of trolleys for relocations to the
operating theatre.
• Eliminate the need to use awkward
handling environments, for example, the
choice of classroom for a disabled
student to eliminate the need to use stairs. Figure 31
▲

36
 Modify the handling procedure - lifting

▲ and lowering
• Encourage the person to assist, when
possible (figure 32)
• Convert to pushing or pulling by use
of transfer systems like wheelchairs,
trolleys and hoists.
• Transfer at level by adjusting furniture
in starting or finishing locations so
they are at the same height.
• Reduce the weight to be lifted or
lowered, for example, by removing a Figure 34
blanket
• Improve access to bring the person
close to the worker's body (figures 33)
Modify the handling procedure - holding

▲
• Move a person to the same level or
and carrying
from a higher to a lower level rather
Use furniture or mechanical equipment to
than the reverse (figures 34).
eliminate or minimise holding time, for
example, pushers, chairs, beds or tables.
Modify the handling procedure - pushing
▲

and pulling
• Eliminate the need to push or pull by
using hydraulic-powered mechanical
equipment, for example, hoists, or
mechanical pushers, pullers, bedmovers,
detachable load transporters, tugs.
• Use wheels or castors appropriate to
transfer surfaces.
Figure 32
• Design the work method so that the
worker does not have to -
• push, pull or slide a person sideways
• apply these forces from a sitting
position.
• Use equipment with pushing/pulling
applied at about waist level.
• Provide good maintenance of
equipment, wheels and castors, and
floor surfaces.
Figure 33
▲

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37
 Avoid manual lifting and carrying of a Team handling (figures 35 - 37) should only

▲
▲

person. Manual lifting and carrying should be used where no other solution is
only be used as a last resort where lifting aids available. Team handling is inherently a risk
are unavailable or impractical, and only: as it is impossible to ensure equitable load
• in emergency or exceptional sharing and/or to prevent sudden transfer
circumstances of load. Risks in team handling include -
• after a risk assessment is done, and • inexperience in one or some of the team
• if other workers are available for team members, which may mean the load is
handling and they have been suitably not shared equally
trained. • different physical dimensions (such as
height) of team members and different
Transferring the risk to another worker is not capacity of individual members, which can
acceptable. The handling procedure should be also mean the load is not shared equally
able to be controlled without having to call on • team members not exerting force
another worker with exceptional capacity, or a simultaneously
worker from another organisation (for example, • coordination loss by individual team
Ambulance). members, because of the adjustments
Design procedures for people falling suddenly. they make, for example, hand and foot
▲

There is no choice but to deal with this situation placement to fit in with other team
manually. However, workers will be at risk and members
it is necessary to train them in the following, • if operating on steps or a slope, most of
prior to working with people - the weight being borne by team
• technique to assist people to the ground so as members at the lower end
to avoid injury to the worker and the person. • unexpected increased loading and/or
Specialist advice will be needed for this. change in balance because one team
• what the procedure is for seeking member loses his/her grip
assistance, administering first aid etc. • "social loafing", where some team
• how to make the person comfortable members are forced to carry the bulk of
• how to call for assistance, for example how the load because others choose to use
and when to use a mechanical aid, to minimal effort.
transfer the person from the ground.

Figure 35 Figure 36 Figure 37

▲

38
For team handling, decide on (a) the Training for team handling should include the
handling procedure, and (b) the number of following elements -
workers needed. • Assessing the load – the physical
characteristics of the person (such as their
Before starting, make sure - weight, type of injuries the person might
• one person is appointed to co-ordinate have etc) and the non-physical
the lift and instruct the others characteristics of the person (such as the
• the team members are of similar capacity person’s state of arousal, their
and stature and know their responsibilities predictability of behaviour etc).
during the lift • Assessing the lift - type of lift, number of
• aids to assist with handling (stretcher, people, where they should stand etc.
slings, straps, lifting bars, lifting tongs, • Preparing to lift - clear the area of
trolleys, hoists) are used where possible potential hazards and obstacles.
(figure 38) • Timing and coordination of team members
• there is enough space for the handlers to - using a countdown to minimise
manoeuvre as a group unexpected movement.
• appropriate training in team handling has • A worker giving warning to other team
been provided members if s/he is not ready to
• the lift has been rehearsed, including commence the lift and/or needs to rest
what to do in case of emergency. temporarily while carrying the load.
• Dealing with unexpected loading, for
example, one team member suddenly lets
go of the load.
• Using lifting aids.
• Practising team lifting.

Team handling outside the regular workplace –

Figure 38
In situations where a worker is at a workplace
outside his/her control, for example, a rescue
scene, or a person’s home, it may be
necessary to seek assistance from bystanders
or carers. In such circumstances, the worker
should -
• be trained in how to instruct others in
assisting with team handling
• give clear directions to the helper/s,
before the transfer.
▲

00
39
7.4 CHARACTERISTICS OF THE PERSON Plan for unpredictable movement - When

▲
BEING HANDLED you have identified people who might make
involuntary or unexpected movements or be

The characteristics of the person being handled uncooperative, select the handling method

need to be considered in planning a handling accordingly with sufficient workers to

method that is safe for the person and the support the person and to react to sudden

worker/s. movements of the trunk or limbs.

Consider attachments to the person which

▲
Consider the following - can promote instability -

Change the presentation of the person, • plan how to deal with tubes, splints,
▲

such as, the posture of the person and the braces, casts, monitoring devices which

positioning of any attached items so that the also need to be handled with the person

person is easier to grip and can be held • lighten the weight on stretchers to be

close to the worker. For example - carried by removing any unnecessary

• person being handled might grasp one items such as blankets.

Improve grip by considering clothing-
▲

wrist with the other hand or cross their

arms • Modify the person’s clothing so it does

• the hands of a person being rescued not interfere with a secure grip by the

can be tied together to assist being handler.

carried by rescuers (Figure 39) • For people with a fragile skin, grip

• a small child's legs can be positioned as clothing if it is sturdy enough instead of

shown in Figure 40 when being lifted the person.

Communicate with the person where possible.
▲

from the floor. (Ensure that if a chair is

being used to assist a worker, the chair Seek maximum assistance and cooperation

has sufficient strength and stability.) from the person being handled by ensuring,
as far as possible, that the person is fully

Figure 39 Figure 40
▲

40
prepared and understands the procedure to 7.5 INDIVIDUAL CHARACTERISTICS
be used. For example, figures 41 – 43 OF THE WORKER
shows a sling lift from the floor. This is a
two worker assist with one worker Consider the following –
operating the sling, while the other worker’s Competency - Make sure workers receive

▲
role is to communicate and reassure the training and supervision in –
person, and assist where necessary. • performing all the routine handling tasks
and actions to be done in their work
unit, and acquire an understanding of
the risks they might be exposed to,
particularly if these tasks/actions are not
performed correctly.
• doing a risk assessment of actions they
are required to perform.
• working with new equipment or work
procedures that have been introduced.
Figure 41
Make sure workers are assessed to ensure
their competency to perform the work
safely. Refer to Appendix 7 for information
about training, including competencies.

Physical capacity - Assess the needs of

▲

workers who are younger, older,

pregnant, or with an existing back injury
when deciding -
• who should do specific tasks/actions

Figure 42 • how many workers are needed in a

team handling situation involving the
worker
• on the duration of a particular
task/action
• on longer working hours.

Note: In making decisions about

individual workers, it may be necessary to
seek assessment through a health
professional in relation to the specific
Figure 43 duties of a job.
▲

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 Unaccustomed work can affect workers new Note: A conventional straight-skirted short
▲

to the area, or returning from extended dress is generally not suitable for many
absences for example maternity leave, people handling tasks.
recovering from an operation, or other
medical problems such as a hernia. Footwear - should offer good support and

▲
stability and have non-slip soles and heels
Provide a gradual adjustment process to to prevent slips and falls, and allow the best
physically demanding work activities through - postures for forces applied.
• allocation to tasks with lighter physical PPE – use PPE appropriate to the particular

▲
demands demands of the action -
• a gradual introduction to the full number • Gloves should not hinder the worker's
of people handling tasks normally ability to gain and maintain a secure
performed grip on the person.
• more frequent rest breaks • In areas where foot-covers are worn,
• job rotation. make sure the floor surface is non-slip.
• Consider a reduced shift length or
Clothing - including uniforms and other increased rest periods when workers are
▲

specialist clothing worn by workers involved wearing heavy protective clothing,

in people handling activities, should allow which increases the physical demands
for easy functional movement. For example - of working in hot or cold conditions.
• freedom of hip and knee movement so
that the worker can kneel, have one
knee up on a bed close to the person, 7.6 WORK ORGANISATION
squat with the legs widely spread, or
assume a semi-squat or half kneeling Consider the following –
position. Trousers and culottes, for Work load - Plan resources and organise tasks
▲

example, generally enable unrestricted to facilitate work during peak periods by -

working postures, while allowing for • arranging staff levels so that there are
modesty and comfort. sufficient workers available to complete
• no upper limb restriction when placing tasks at peak periods.
the arms around a person. This can be • rescheduling tasks so that physically
done by designing garments with an heavy workloads are spread throughout
"action back" to give extra room when a shift or shared throughout the day by
needed, or making them in a fabric workers on different shifts instead of
that stretches, for example, knit being concentrated in one shift.
materials • providing sufficient staff, or a procedure
• no restriction due to excess material for accessing help when a dependent
being caught in equipment or being person is being transferred.
knelt on.
▲

42
 • arranging tasks so that additional rest
breaks will be available to workers
beyond set breaks or negotiated
arrangements, if required.
Working in isolation – To overcome a lack
▲

of ready assistance from other workers -

• If the person being handled is able to
bear their own weight, they can assist
the worker. Figure 45
• If the person is unable to bear weight,
the worker should use mechanical
assistance.
• There are many new products
available which might be useful, such
as the fitting of portable overhead
tracking systems (figures 44 – 46) and
various hoists (figure 47).
• Investigate sources of funding for the
Figure 46
supply and fitting of people handling
systems/equipment, such as the
government, service clubs.
• There should be policies in place, which
state that if the people handling task
can not be undertaken without risk to
the worker, the worker should not
undertake the task, for example the
person being handled or their family
refusing the use of a hoist.
Figure 47

Task variation - to help prevent problems

▲

with repetitious activity -

• combine two or more tasks to be done by
one worker. It is preferable if the second
Figure 44
task does not involve people handling, for
example, administrative work.
• allow rotation of tasks within a certain
number of workers so that each worker
can have frequent changes of tasks.
▲

00
43
 Extended hours - determine whether the The general duties of employers regarding the
▲

type of work is suitable for shifts longer use and maintenance of mechanical handling
than eight hours. Repetitive and/or equipment are subject to the provisions of
physically demanding work might not be Section 32 of the Workplace Health and
suitable for long work hours. Safety Act 1995. (Refer to Appendix 2.)
In general - Guidance can also be found in the Plant
• reschedule tasks when overtime is Advisory Standard 2000.
worked so that the amount of heavy or
repetitive work is not increased Reporting procedures - put systems in

▲
• provide additional or longer rest breaks place for workers to report -
when overtime is worked • problems with equipment (or any other
• do not require workers recovering from aspects of work organisation) needing
injury to work overtime unless part of a attention. Early reporting is desirable,
prescribed workplace rehabilitation otherwise these items could be causing
program. unnecessary muscular strain and might
Purchasing specifications - when lead to injury.
▲

purchasing equipment, it is necessary to • the need for assistance with undertaking

specify the - a people handling task/action.
• uses or functions of the equipment
• general performance characteristics Specify clear guidelines to
required (a) workers on how and to whom to report
• need to accommodate a range of in either circumstance; and
physical characteristics of workers (b) to supervisors on how to respond to a
and/or people. worker’s report.
Maintenance and servicing - establish Emergency procedures - When designing
▲
▲

procedures for the routine maintenance and procedures for evacuation of a building
regular servicing of equipment as per the during an emergency, consider the effect of
manufacturer’s specification. people handling on the health and safety of
List which equipment requires servicing and workers.
▲

specify for each: Consult workers - who do the everyday

• who is responsible for the servicing work in a work area, before changes are
(some might be suitable for servicing by made to facilities or new equipment is
workers, and others only by qualified purchased.
personnel)
• the nature of the servicing needed
• frequency of servicing (the frequency
might need to be increased with
increasing age of the equipment).
▲

44
 Appendices

1. Definitions .................................................................................... 46
2. Workplace health and safety obligations ........................................47
3. Risk factors – A model of their interaction ...................................... 49
4. Checklists ..................................................................................... 51
5. Design ......................................................................................... 57
6. Planning a handling procedure ..................................................... 60
7. Training ....................................................................................... 61
8. A method of risk assessment ......................................................... 63
9. Sample control implementation plan .............................................. 67
10. Case study applying the standard .................................................. 68

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45
APPENDIX 1 : DEFINITIONS Restraint, in this Standard, refers to restraint
needed as an adjunct to a people handling

Cognitive refers to the faculty of knowing or activity such as when transferring or assisting a

perception. person. It does not cover handling aggression,

where aggression is the major hazard (eg in

Hazard is something with the potential to cause the Police Service and Corrective Services).

harm.
Risk is the likelihood that death, injury or illness

Incident refers to an accident or event which might result because of the hazard.

results in death, injury or illness.

Rotator cuff refers to the muscles and tendons

Person or people refers to the person/s being that surround the shoulder joint to form a

handled and include babies and children, musculotendinous cuff.

people with disabilities and deceased people.

Transfer refers to the physical moving of a person

People handling refers to those workplace activities from one position to another. It includes lifting,

requiring the use of force exerted by a worker to lowering, carrying, pushing, pulling and sliding.

hold, support, transfer (lift, lower, carry, push, pull,

slide), or restrain another person at a workplace. Work area is that part of the workplace where
a particular people handling action is based. It

People handling actions are the individual includes furniture and fittings, vehicles, and the

elements of the people handling task and refer equipment used by workers in doing the action.

to movements which are undertaken.

Work-Related Musculoskeletal Disorders

People handling activities is a general term which (WMSDs) are work-related disorders that involve

refers to any movement where a person is handled. soft tissues such as muscles, tendons, ligaments,
joints, blood vessels and nerves. Examples

People handling tasks are the specific pieces of include: Muscle strains and tears, ligament

work undertaken at the workplace, which sprains, joint and tendon inflammation, pinched

involve the physical movement of a person. nerves, degeneration of spinal discs, carpal
tunnel syndrome, tendinitis, rotator cuff syndrome.

Proper diligence is the opposite of negligence

and requires taking reasonable care. It refers Worker refers to anyone in a carer situation,

to making sure that selected control measures involved in a rescue or involved in moving a

are actually implemented at the workplace. deceased person. A "worker" includes a

worker as defined in the Workplace Health

Reasonable precautions refers to having a risk and Safety Act 1995, a self employed person,

management process in place at the workplace, or others in a workplace eg volunteers.

such as that outlined in section 22 of the

Workplace Health and Safety Act 1995.
▲

46
APPENDIX 2 : WORKPLACE HEALTH AND 3. A designer, manufacturer or importer of

SAFETY OBLIGATIONS plant or specified high risk plant for use at

a relevant place has an obligation to ensure

Obligations of employers (section 28 of the Act) that the plant undergoes appropriate levels

The main responsibility for preventing of testing and examination to ensure

musculoskeletal disorders lies with employers. compliance with the obligations imposed

Under the Act, an employer has the following by (1) and (2) above.

obligations:
a) to ensure the workplace health and safety 4. A designer, manufacturer, importer or

of each of the employer’s workers at work; supplier of plant or specified high risk

b) to ensure his or her own safety and the plant for use at a relevant place has the

workplace health and safety of others is following obligations:

not affected by the way the employer a) to take all reasonable steps to ensure

conducts the employer’s undertaking. appropriate information about the

safe use of the plant is available

Obligations of designers, manufacturers, b) to take action to prevent the use of

importers and suppliers of plant unsafe plant 9.

(section 32 of the Act)7

1. A designer or importer of plant or 5. For subsection 4(a), information is

specified high risk plant for use at a "appropriate" if the information states:

relevant place8 has an obligation to ensure a) the use for which the plant has been

the plant is designed to be safe and designed and tested; and

without risk to health when used properly. b) the conditions (if any) that must be
followed if the plant is to be used

2. A manufacturer or importer of plant or safely and without risk to health.

specified high risk plant for use at a

relevant place has an obligation to ensure
that the plant is constructed to be safe and
without risk to health when used properly.

Note: Poor design of plant eg mechanical

handling equipment can increase the risk
of musculoskeletal disorders associated
with people handling, if the ergonomic
aspects of its use by a worker are not
considered.

7
These obligation holders should also refer to the Plant Advisory Standard 2000 for further information regarding safe
design and construction.
8
“Relevant place” is defined in the Act.
▲

9
Refer to section 32 (4) of the Act for guidance about this obligation.
00
47
Obligations of workers and others at a • any pain or discomfort, for example,
workplace (section 36 of the Act) low back pain during or following
Workers MUST - performance of people handling actions
follow any instructions for workplace health that indicate a problem with an action.
▲

and safety given by their employer • any product or equipment that could
not willfully place their own or another’s provide an alternative way of doing a
▲

health or safety at risk task or action and reducing some of the

use personal protective equipment provided health and safety problems
▲

by the employer, if the worker has been • if training has not been provided for
properly instructed in its use. This would particular people handling activities, or
include the use of mechanical devices. for using specific handling aids
• if specific pieces of equipment need
To help in eliminating or minimising risks from maintenance or servicing
people handling activities, workers should • any change in the physical/functional
also - status of a person to be handled where
take part in activities to identify, assess and the supervisor is responsible for
▲

control the risk of WRMDs planning a handling procedure. (See

report to the employer or supervisor – Appendix 6.)
▲

• any problems with the performance of a

people handling action
▲

48
APPENDIX 3 : RISK FACTORS –
A MODEL OF THEIR INTERACTION
Risk factors are defined as factors associated
with the demands of a people handling action
that can contribute to (by increasing the
likelihood and degree of injury), or aggravate a
WRMD in the worker(s) performing the action.

What are the risk factors?

The specific risk factors dealt with in this

standard, and their category as a risk factor are:

Direct risk factors 1. Forceful exertion

- the mechanisms of injury 2. Working posture
(awkward, static)
3. Repetition and duration

Contributing risk factors 4. Work area design

- the causes of the direct risk 5. Work environment
factors 6. The handling procedure
7. Characteristics of the person

Modifying risk factors 8. Characteristics of the worker

- the causes of the direct risk factors 9. Work organization
▲

00
49
The risk factors associated with people handling actions are categorised in this way to explain -
• how they affect the worker, and the demands of the action, and
• how they relate to other risk factors.

The interaction between the different risk factors is explained below.

Direct risk factors - Direct risk factors include –

directly stress the workers’ body. the level of muscular (1) "force exerted", (2) "working
These are the risk factors that postures" (awkward, static), (3) "repetition" of actions,
cause or contribute to WRMDs and the "duration" of time these conditions are sustained.
from people handling.
Direct risk factors are identified first. If these risk factors
do not exist, there is no risk and no need to proceed with
an assessment.

Contributing risk factors - Contributing risk factors include the –

affect how the action is done. (4) "work area design", the (5) conditions of the
"work environment", the (6)"handling procedure"
They are the source of the being undertaken, and the (7)"characteristics of the
problem or the cause of the person", being handled.
direct risk factors. Control measures are directed at these risk factors. It is
these risk factors that need to be redesigned to eliminate
or minimise the impact of the direct risk factors.

Modifying risk factors - Modifying risk factors include the -

contribute to a further change (8) "Characteristics of the individual worker", such as a
in the impact of the direct worker’s physical capacity, can modify the effects of the
risk factors. direct risk factors on the body.
This means that a task/action might have adverse health
effects for one operator, but not another.
(9) "Work organisation" modifies the exposure to the
direct risk factors. It cannot change the actual design of
the task/action, just the conditions under which it is done.
Elements, such as the shift length or state of maintenance
of handling aids, increase or decrease the exposure time
or exposure level of a risk factor.
Control measures can also be directed at these risk factors.
▲

50
APPENDIX 4 : CHECKLISTS
This Appendix contains checklists to assist with identifying the direct and the contributing and the
modifying risk factors. As noted earlier, if the direct risk factors do not exist, there is no risk and
therefore no need to proceed with an assessment.

To use the checklist, answer each question with a "yes" or "no". If the box with your response is
shaded, investigate further to see if it is necessary to implement a control. Specific control options to
address the questions in each of the checklists are provided in Chapter 7 of this Standard. The
proforma included in Appendix 9 can be used to implement and record the control measures selected.

CHECKLIST FOR THE DIRECT RISK FACTORS

Note, "forceful exertions" is an integral part of the following risk factors, working postures (awkward,
static), characteristics of the person being handled, the handling procedure, the work area design, and
work organisation. A checklist to identify forceful exertions is not provided here, but is covered under
these risk factors.

WORKING POSTURE

1. Back - does the people handling action require repetitive movement or

prolonged static positions with the back -
a) bent forward? Yes No
b) twisted? Yes No
c) bent side-ways? Yes No
d) bent forward or sideways and twisted Yes No
2. Neck - does the people handling action require repetitive movement or
prolonged static positions with the neck -
a) bent backwards? Yes No
b) twisted? Yes No
c) bent forward? Yes No
d) a combination of the above positions? Yes No
3. Arms and shoulders - does the people handling action require repetitive
movement or prolonged static positions with -
a) extended reach in front? Yes No
b) reaching above the shoulders? Yes No
4. Hand and wrist – does the people handling action require repetitive and/or
prolonged forceful exertions while gripping equipment? Yes No
5. Legs – is repetitive or sustained squatting or kneeling performed? Yes No
6. Other postures – is a standing posture without walking sustained for long periods? Yes No
▲

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51
REPETITION AND DURATION

1. Do people handling activities undertaken through the shift require frequent or

prolonged actions involving the transfer, holding, supporting or restraining
of the person? Yes No
2. Does the worker perform the same or similar people handling actions
throughout the shift? Yes No
3. Is a physically demanding people handling task/action performed frequently
during a shift? Yes No
4. Is one posture required to be maintained for long periods? Yes No

CHECKLIST FOR THE CONTRIBUTING AND THE MODIFYING RISK FACTORS

WORK AREA DESIGN

1. Are items of furniture, fittings and equipment on which people are positioned -
a) of a height, or adjustable to a height, so that workers do not have to
bend in handling people? Yes No
b) of a width that allows easy access without reaching? Yes No
2. Are items of furniture and fittings -
a) positioned to allow easy access to people and give workers sufficient
space for leg and feet movements and to turn their body when necessary? Yes No
b) easy to move if necessary to allow space? Yes No
c) designed so that workers can get their feet underneath? Yes No
d) too wide for easy access to a person (a large bed or armchair)? Yes No
3. Have all items and fittings, which allow people to assist themselves,
been provided? Yes No
4. Facilities – with regard to the design of areas where people are handled -
a) is there adequate space in areas where handling aids or wheelchairs
are used for easy movement? Yes No
b) is the space around the toilets large enough for two workers to assist
a person? Yes No
c) are all doors (bedroom, bathroom, toilet, communal rooms and lift),
corridors and corners wide enough for the movement of beds and
handling equipment? Yes No
d) is there sufficient room so that equipment can be used as intended? Yes No
e) do all floor levels allow for the easy manoeuvring of mobile
furniture and equipment? Yes No
▲

52
 5. Is handling equipment -
a) designed for safe use (trolleys, beds and wheelchairs with locking
mechanisms etc)? Yes No
b) easy to manoeuvre? Yes No
c) stored close to where they are used and in an area with good access? Yes No
d) able to fit into/through all necessary spaces? Yes No
6. Does the vehicle design allow workers assisting people in vehicles -
a) access from both sides? Yes No
b) internal headroom? Yes No
c) easy access for wheelchairs? Yes No

WORKPLACE ENVIRONMENT

1. Do people have to be handled over surfaces which are -

a) uneven underfoot? Yes No
b) slippery or wet? Yes No
c) protected from the weather? Yes No
2. Does flooring on routes over which wheeled equipment and furniture will be
pushed/pulled allow easy movement? Yes No
3. Is the area in which a people handling task/action to be performed
cluttered or untidy? Yes No
4. Is the workplace outdoors and requiring people to be carried over difficult terrain? Yes No
5. Are there extremes of heat, cold, wind or humidity? Yes No
6. Do workers have to walk long distances or search for appropriate mechanical
aids/equipment? Yes No
7. Does noise interfere with communication? Yes No
8. Is lighting adequate to perform handling actions or tasks? Yes No
▲

00
53
THE HANDLING PROCEDURE

1. Is manual lifting or carrying a person required during a transfer procedure? Yes No

2. Can the person be held close to the worker’s body? Yes No
3. Is a worker required to support all/most of the body weight of a person unaided? Yes No
4. Is the person located -
a) on the floor or below knuckle height? Yes No
b) above the worker’s shoulder? Yes No
5. Does the worker need to bend over to one side to assist a person? Yes No
6. Is the person supported by one hand only? Yes No
7. Is the person located where access or movements are restricted? Yes No
8. Is the person pushed, pulled or slid across the front of the worker's body? Yes No
9. Are there excess transfers in a task? Yes No
10. Are situations possible where people can fall or collapse to the floor? Yes No

CHARACTERISTICS OF THE PERSON BEING HANDLED

1. Is the person -
a) awkward to handle? Yes No
b) bulky or blocking the view of handlers? Yes No
c) difficult to grip (slippery or wet) Yes No
2. Is the person limited physically, for example -
a) unconscious? Yes No
b) conscious but unable to assist? Yes No
c) unable to bear weight? Yes No
d) has reduced postural control/balance? Yes No
3. Does the person have conditions which require special handling,
for example, fractures, skin conditions, impaired motor control? Yes No
4. Is the person -
a) uncooperative through cognitive or behavioural problems or drugs
(including alcohol) and likely to move around or go rigid? Yes No
b) unable to communicate and understand when told what is to happen? Yes No
c) unpredictable, likely to make sudden movements or lose their balance? Yes No
5. Is the person -
a) attached to medical equipment? Yes No
b) positioned on handling equipment (such as a stretcher or wheelchair)
which needs to be moved with them? Yes No
▲

54
INDIVIDUAL CHARACTERISTICS OF THE WORKER

1. Does the worker/s have the necessary competency to -

a) perform heavy people handling tasks/actions? Yes No
b) make decisions about how to handle people with specific problems,
for example, people unable to help or who are unpredictable? Yes No
c) set up and use mechanical devices? Yes No
d) assist with team handling in the tasks/actions within their work unit where
this might be required? Yes No
2. Do the workers have any ongoing or temporary physical characteristics
that indicate a limited capacity to perform the task/action? Yes No
3. While performing people handling tasks, are workers wearing -
a) clothing which restricts the worker in using the best working postures? Yes No
b) footwear offering inadequate stability, support and traction
with the walking surface? Yes No
4. Does the required PPE increase the demands of the action eg –
a) gloves interfering with type of grip used? Yes No
b) foot-covers affecting traction with floor? Yes No
c) heavy or cumbersome protective clothing, restricting movement? Yes No

WORK ORGANISATION

1. Is the work load affected by -

a) unexpected work load increases? Yes No
b) people handling tasks occurring frequently in one part of a shift? Yes No
c) insufficient workers to assist with activities of daily living eg toileting, bathing
when peak workloads occur, or to assist other staff with handling people? Yes No
2. Is organised team handling available where no alternative is possible? Yes No
3. Are people handling tasks performed without planned rest breaks or the worker
being able to take a short break when necessary? Yes No
4. Are long shifts (over 8 hours) or overtime undertaken where work involves
frequent people handling? Yes No
5. Are handling aids -
a) sufficient in number for the volume of people handling tasks/actions
done in the work unit? Yes No
b) available for all the different tasks/actions done in the work unit? Yes No
c) used on all occasions they should be? Yes No
d) which need to be shared, accompanied by a procedure on their
location and movement which suits all workers concerned? Yes No
▲

00
55
 e) accompanied by adequate procedures on their safe use and introduced
with training and supervision for casual as well as regular staff? Yes No
f) not working well, or out of action due to needing maintenance? Yes No
g) purchased only after consideration of their health and safety effect on
workers during use? Yes No
6. Are there adequate policies and procedures for –
a) workers to report or fix unsafe equipment or environmental conditions? Yes No
b) handling people as safely as possible during emergency evacuation? Yes No
▲

56
APPENDIX 5 : DESIGN • the work procedure – which includes the
sequence of activities and the interaction

The planning stage, either during the design of workers, equipment and the person.

of equipment or facilities, or when deciding

on purchasing specifications, is the time to An important aspect in the design of

make sure all foreseeable risks will be equipment and work procedures is the

managed when the control measures are variability between individuals in body

implemented at the workplace. Additional dimensions and physical capacity, as follows -

costs can be incurred in redesigning or • Body dimensions – The use of natural

modifying plant or processes once they are postures and movements are necessary

being used in the workplace. It is therefore for efficient work. Equipment should

not only more practical, but also more cost- therefore accommodate workers of

effective to manage risks at the design stage. varying sizes.

• Physical and functional capacity -

As outlined in Appendix 2, the main Strength, endurance etc generally differ

responsibility for preventing musculoskeletal between people according to their age,

disorders lies with employers. Employers gender and injury history. Allowance

must make sure that components of people should be made for individual differences

handling tasks, such as equipment and work in workers capacity in the design of

procedures, are designed to ensure health equipment and work processes. Design

and safety. Obligations are also imposed on factors that should be considered include -

those people who provide plant for use in • how long a worker needs to build up

another workplace - designers, to the necessary strength to meet the

manufacturers, importers or suppliers (see work demands

Appendix 2). • the length of time a task/action is

carried out

Design and individual differences • the frequency with which it is done

• whether a conditioning period for any

Ergonomics principles should be observed at new or returning staff will be required.

the planning stage. This means that tasks are

designed to fit the workers doing them, not Design and specification -

the reverse. The human body has limitations, equipment and facilities

and so special considerations apply to the

design of all task components, for example - In general, employers have primary control

• equipment – such as vehicles, furniture over new acquisitions, building design or

and fittings, mechanical lifting devices, other changes in their workplace. They are,

people transfer aids and all work area therefore, in a position to ensure that standards

components are met with regard to health and safety.

▲

00
57
Employers should – Brief architects - Ensure, as far as possible,

▲
Consult - with workers and supervisors as that architects and others designing
▲

well as the person(s) being handled, where renovations and new facilities understand
appropriate, prior to the design or purchase what people handling tasks will be carried
of equipment, buildings, renovations, or out so they can plan enough room for
vehicles to make sure all factors have been movement, equipment and access by people10.
considered.
Seek information and advice – When Provide information, and implications of the
▲

required, seek advice from specialist information for the design, to the designers
professionals, including ergonomists and about:
engineers. • the sizes, and space requirements for
Brief purchasing officers - Employers must people handling activities
▲

choose between products, equipment and • capabilities of people likely to occupy the
services carefully when purchasing so the facility
best design is selected having regard to the • methods of assistance to be used - team
postures and forceful exertions needed to lifting, mobile lifting machines or fixed
use the product, equipment or services and lifting equipment
the potential risk factors present when in • whether people will need to be moved
use. Purchasing officers should be advised regularly.
accordingly.
Brief designers - and engineers who are Figure 48 shows the functional area for a
▲

designing or modifying work procedures or wheelchair bound person who can stand on
equipment for use in people handling, to one leg, and requires assistance from one staff
make sure that risk is eliminated or minimised (using a frontal transfer). The wheelchair is
"on the drawing board". They also need to placed as indicated in the figure. Figure 49
ensure that new risks are not created. shows the functional area needed for a person
in a lifting machine and with assistance of one
Provide specifications for the – or two staff on either side. The transfer to the
• intended uses or functions of equipment, lifting machine has been done outside this area.
products and services
• work area layout in which they will be used Where possible, "mock-ups" of rooms/work
• general performance characteristics areas should be used to ensure space and
required to minimise the risk to health and access requirements will be met.
safety from working with the equipment,
products and services.

10
Refer to the following publication - Workcover Victoria (1999) Designing workplaces for safer handling of
▲

patients/residents - Guidelines for the design of health and aged care facilities.
58
 ▲
Fixed overhead lifting and transferring Brief vehicle buyers - brief the officer in
devices (figure 50) have great potential to charge of vehicle purchase to make sure
make people handling safer and more features such as the following are
efficient, and their use should be encouraged, considered -
where practical. However, they can restrict • access into the vehicle on at least 2 sides
room layout. For example, in a bedroom, the to reduce transfers of people across the
placement of the bed is dictated by the seat width.
position of the machine. The structural • doors wide enough for loading and
integrity of the ceiling must be sufficient to unloading the type of people carried.
support the device. Such issues are best Sliding doors are best, where possible.
considered at the building design stage to • doors that are not too heavy as they might
avoid conflicts with services in the ceiling need to be opened numerous times during
space and structural ramifications. a shift
• doors that will stay open easily
Mobile overhead tracking systems can also • sufficient room inside the vehicle for the
considered. These systems can be retrofitted worker to position and place the seat belt
and relocated. on the person and make them
comfortable.

Figure 48

Figure 50

Figure 49
▲

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59
APPENDIX 6 : PLANNING A HANDLING Who needs to be planned for?

PROCEDURE
Planning for handling procedures needs to

▲
Part of the implementation process is to develop be done at the level of the -

work procedures. This appendix provides individual person, for example-

advice about planning a handling procedure. • a school child with a disability

• a person in an aged care residence

In planning a handling procedure – • a hospital patient

• consider the aim and overall purpose of the • a person cared for in their own home.
group of people with similar characteristics

▲
procedure, for example, to bathe the person
• consider the location and position of the and needs, for example -

person at the beginning and end of the • children of a particular age in a child

procedure for example, bed, chair, trolley care center

• take into account an assessment of each of • people attending the clinical rooms of a

the relevant risk factors, in particular the health professional, such as, an

characteristics of the person being handled. occupational therapist or pathologist.

(Refer to Section 3.4)

Planning for emergency situations

A record of the handling plan, and any

associated assessments of the person, such as In some cases there is no time to assess the risk

mobility assessments, should be documented. factors and plan a handling procedure for a

Such documentation should be used by workers specific person, and sometimes the handling

to record the handling procedures required for actions need to be carried out speedily.

a particular person or group of people. The General procedures should be developed to

plan will provide direction for other workers. cover the transfer of dependent people in
emergency handling environments that can be

Update the handling plan, whenever there are predicted from experience, for example -

changes in the above elements. (For example, • a person who has collapsed in a toilet

the characteristics of the person, such as their or other restricted space

conscious state, can alter.) The person(s) will • a person to be extricated from a car.

need to be reassessed on a regular basis,

which in turn might require the updating of the
handling procedure.

Workers must be advised of any documented

handling plan, any updates of the plan and the
need to follow the plan, where required.
▲

60
APPENDIX 7 : TRAINING In addition to workers, other groups who
should receive training include -

Employers must ensure workers and others at • supervisors and managers of workers

the workplace are provided with adequate involved in people handling

information, training and supervision to • workplace health and safety officers

enable them to undertake people handling (WHSO) and WHSRs

tasks/actions in the safest possible way. • in-house designers and engineers, and
workers responsible for the selection and

The degree of competency or skill a worker maintenance of equipment, task design

has achieved through training and instruction and organisation

can influence the level of risk associated with • volunteers

performing a people handling task or action. • non-permanent staff such as people from
agencies - Ensure that they have a

Workers should be able to demonstrate a manual handling competency certificate

satisfactory level of competency in performing prior to employment and provide training

the action(s). Regular supervision initially and specific to the facility, for example training

periodic checks later are important to make in the particular equipment and policies

sure competencies are maintained. used in that workplace.

• family and friends who participate in

Who should be trained? people handling with a worker in the home.

Training (and supervision) of relevance to In addition, refresher training should be

people handling tasks/actions should be provided to workers returning to work after

provided to all workers/persons involved in an extended absence. Refresher training

people handling when - should also be provided to all workers on a

• they are being inducted into jobs which regular basis to maintain competencies.

involve risks from people handling

• a new people handling task is introduced, Training program review and evaluation

or a task/action has been redesigned

• a situation arises requiring variations to Review training regularly, and when there is

usual people handling procedures, for change in the –

example, people with a changed state of • handling equipment

arousal • work procedures, including changes in

• new equipment such as mechanical aids control measures for particular people

or adjustable furniture are introduced. handling tasks

• legislation/standards and supporting
documentation.
▲

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61
Training records examples based on:
• common people handling tasks performed
Keep records of induction and training given to in the organisation, or in the unit where the
workers. The records can include the - worker will be employed
• date of the session and training site • the injury pattern of the organisation or
• topics dealt with industry sector.
• name and signature of the trainer and each
of the workers who attended the session Arrange for practical on-site demonstrations
• level of competency attained. undertaking people handling tasks that workers
will be doing in the workplace. This has the
Review your records regularly to ensure all workers added advantage of reminding workers and
have received appropriate and up-to-date training. supervisors of correct procedures.

Training content The following table lists competencies workers

should have in order to undertake people
Tailor the contents of the people handling handling tasks safely and efficiently.
training program to specific needs by using

TOPIC COMPETENCIES

Personal safety • how to identify problems with a task or action and choose appropriate
solutions (basic risk management)
• the types of workplace injuries associated with the manual tasks
performed, their causes, early signs of injury and risk factors
• when transferring a person (lifting, carrying, pushing etc)
• know the policy for handling procedures, for example, No lift
• when to call for help
• how to safely use all mechanical aids and assistive devices
• how to set up and adjust the work area for safe and efficient handling
• have the ability to apply the principles of safe handling (when
physically handling)
• can carryout all required handling techniques
(when physically handling)

Administrative • the need to report symptoms early, the procedures for reporting and
procedures the designated officer for receiving reports
• how to report problems with the maintenance or operation of
mechanical aids and assistive devices
• the need to identify and report when the handling plan should
be updated.
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62
APPENDIX 8 : A METHOD OF RISK Risk Assessment Method11 :

ASSESSMENT
(a) For each of the actions:

Following is a simple method of assessing the • Estimate the likelihood of an incident

level of risk associated with a hazard. This occurring at your workplace, bearing

risk assessment method has been applied to in mind existing control measures;

the performance of people handling activities. • Estimate the consequences of an

The desired outcome of risk assessment is a incident occurring at your workplace,

prioritised list of people handling actions bearing in mind existing control

requiring control. measures;

• Combine your likelihood and
consequence estimates to rate the level
of risk associated with the action.

(b) Using these ratings, develop a prioritised list

of people handling actions requiring control.

Estimating likelihood

Use the following descriptive scale to nominate the likelihood of an incident occurring at your workplace.

Likelihood Very likely Could happen frequently

Likely Could happen occasionally
Unlikely Could happen, but rarely
Very Unlikely Could happen, but probably never will

11
This method provides a rough means of ranking the level of risk associated with each action. The risk scores derived
▲

should be interpreted with caution as the process by which they are obtained is subjective.
00
63
Consider the following factors, which can affect not to use a hoist. This can increase the
the likelihood of an incident occurring by likelihood of an incident occurring.
affecting the level of risk associated with the effectiveness of existing control

▲
performing the action and the likelihood of measures – If existing control measures are
death, injury or illness resulting: effective, they will reduce the likelihood of
how often the action is undertaken – an incident occurring.
▲

Generally, the more often an action is the capacity and characteristics of the

▲
performed, the more often a worker is workers – Adequate training and
exposed to risk and the more likely it is that reasonable competence to do a task may
an incident will occur. reduce the likelihood of an incident
the number of workers performing the occurring. Special characteristics of the
▲

same or a similar action – Generally, the worker, for example, right or left hand
greater the number of workers performing orientation may affect the likelihood of an
an action, the greater the number of incident occurring.
workers exposed to a risk and the more environmental conditions – Are there
▲

likely it is that an incident will occur. conditions which can increase the likelihood
▲

the duration of time that the action is of an incident occurring, for example
performed – Generally, the longer a worker rescuing from a boat.
performs an action, the longer the worker is the availability and use of equipment – The
▲

exposed to risk, the more likely it is that an availability and (correct/appropriate) use of
incident will occur. people handling equipment can influence
distractions – such as time pressures can the likelihood of an incident occurring.
▲

influence the decisions made about how to the condition of equipment – The use of
undertake the task, for example the need to defective equipment is more likely to cause
finish work in a short period and choosing an incident.

Estimating consequences12

Use the following descriptive scale to nominate the consequences of an incident occurring. That is, consider
the severity of a potential injury or illness that can result from performing a people handling action.

Consequences Extreme Death, permanent disablement

Major Serious bodily injury or serious work caused illness
Moderate Moderate injury or illness requiring casualty treatment
Minor Minor injury or illness requiring first aid only, no lost work time

Refer to injury records and statistics, which will help identify the potential severity of a people handling
related injury. Information on injuries from people handling in related industries can also help indicate
the potential severity of injury.
12
Note, many of the factors considered in the Workplace Health and Safety Risk Management Advisory Standard 2000
▲

are not relevant to people handling activities.

64
Rate each action

The level of risk, or ‘risk score’ for each action, is determined by the relationship between likelihood
and consequence. This relationship can be represented using a matrix, as follows. Determine the risk
score for each action by plotting the consequence and likelihood estimates on the chart below.

Risk Priority Chart

LIKELIHOOD CONSEQUENCES: HOW SEVERELY COULD IT HURT SOMEONE?

How likely
could it EXTREME MAJOR MODERATE MINOR
happen? - death, permanent - serious bodily injury - moderate injury - minor injury or illness
disablement or serious work-caused or illness requiring requiring first aid only,
illness casualty treatment no lost time

VERY LIKELY
- could
1 2 3 4
happen
frequently

LIKELY
- could 2 3 4 5
happen
occasionally

UNLIKELY
- could
3 4 5 6
happen,
but rare

VERY
UNLIKELY
- could happen, 4 5 6 7
probably never
will

This stage of the risk assessment13 gives a basis for ranking actions in terms of the need for control.
▲

13
The risk scores obtained using this method have no absolute value, but provide a means of ranking the action ONLY.
00
65
The scores (1-7) in the risk priority chart indicate how important it is to do something about each
action, as shown in the table below:

Score Attention required

1, 2 or 3 do something about these actions immediately

4 or 5 do something about these actions as soon as possible
6 or 7 these actions may not need immediate attention

You might decide that some actions, for example, those with a score of 6 and 7, may not require control.

Prioritise actions

Prioritise actions requiring attention based on their risk score. When risk scores for all people handling
actions are compared, the resulting ranking will be a guide to the order in which the actions should be
addressed.
▲

66
APPENDIX 9 : SAMPLE CONTROL IMPLEMENTATION PLAN
Actions Risk factor Cause Controls Activity Status and date Finish date
(task elements) Responsibility

To complete the form -

a) Record the actions, which need controlling in column 1.
b) List the direct risk factors identified in each action in column 2.
c) Describe the cause of the risk factors, that is, the contributing and modifying risk in column 3.
d) Consult the risk control options in chapter 7 of the document to assist with selecting controls. Note
the measure(s) under ‘controls’ in column 4.
e) Decide on the activities needed to implement the controls and allocate the staff member who will be
responsible for carrying out the activity under ‘activity – responsibility’ in column 5.
f) Allocate a date for completing the activity and enter under ‘finish date’ in column 7.
g) The column titled ‘status and date’ is for monitoring progress of controls that may take time to put in
place. It is good practice to review the control implementation plan regularly to assess the status of
compliance. In addition, specify the date for evaluation of the risk controls and any other follow-ups.
▲

00
67
APPENDIX 10. further detail to illustrate the thought processes
undertaken. It is not intended to provide a
CASE STUDY APPLYING THE STANDARD
template for all risk assessment activities. Note,
the risk management process undertaken and
Raising a Person from the Floor recorded in this case study is only in relation to
the hazard of manual tasks involving people
ABOUT THE CASE STUDY
handling. In reality, consideration should also
be given to other hazards at the workplace and
A common people handling task in many
to ascertain why the resident was on the floor.
people handling environments is the raising or
the assisted raising of a person from the floor.
IDENTIFICATION
Whether in a health care facility, childcare
environment or emergency rescue situation, the
Raising a person from the floor was documented
process and the steps to follow are the same.
on the "List of People Handling Tasks" (refer to
section 3.1 of the Advisory Standard). This list
For the purposes of this case study, this people
has been prepared following observation of
handling task occurs in an aged care
tasks undertaken at the workplace and
residential facility.
consultation with relevant workers.

The following is a comprehensive example of

Identify the actions in each task
the risk management process undertaken for the
people handling task of raising a person from
The following record (table 1) is also kept with
the floor. The case study includes examples of
the actions listed.
the documentation14 that can be kept and

Table 1: Actions involved in the task of ‘Raising a Resident From the Floor’

ACTIVITY TASK ACTION

Supervised Raising the resident 1. *Clear and secure the area ensuring safety of the resident
ambulation of from the floor (after 2. Reposition the resident eg. roll into the recovery position
the residents an independent fall 3. Administer first aid and make resident comfortable, if required
or facilitated fall) 4. *Call for assistance
5. Position the resident in a sitting position – one worker
supporting, one moving the resident
6. *Position a chair close to the resident
7. Assist the resident as they rise to sit on the chair
8. Assist the resident as they rise to stand

* non-people handling actions

Identify the direct risk factors and Identify the contributing and modifying risk factors.
Table 2 contains a breakdown of the direct risk factors and the contributing and modifying risk factors
for each of the people handling actions shown in column 3 of table 1 above. The checklists from
Appendix 4 were used to identify the risk factors.

14
Note - the level of detail you record for your workplace activities will need to be sufficient to conduct the risk management
▲

process and for subsequent review and evaluation.

68
Note: An estimate of the likelihood and
• The direct risk factors for each action consequences of an incident occurring at the
were identified first, because if none of facility is provided in table 3.
these were present, there would be no risk The level of risk associated with the overall
associated with the action and no need to task is the same as the level of risk
proceed with assessing the action. determined for action 4 (the highest priority).
• The contributing and modifying risk
factors associated with each action were CONTROL
identified, to assist in determining suitable
control measures. - A list of these risk Workers were consulted during both stages of
factors is contained within table 2. risk control. They assisted with –
• The information contained in table 2 is making decisions about the best

▲
generic and is relevant to all ‘from floor measure(s) to control exposure to the
lifts’ undertaken in the facility. contributing and modifying risk factors
identified, and
ASSESSMENT implementing the chosen control
▲ measures.
The desired outcome of risk assessment is a
prioritised list of people handling actions After determining the priority order of the
requiring control. The advice of workers was actions, control measures, which are linked with
sought in assessing the likelihood and the associated risk factors, were considered.
consequences of the risk factors (risk estimates
of each action) and in developing a Select the controls
prioritised list of actions (table 3).
In deciding on appropriate controls,
Note, the use of the risk estimates assessment preference was given to design controls over
method shown in this Advisory Standard is administrative controls. Consideration was
optional. also given to long term and interim measures.

Determine the level of risk associated The information in chapter 7 of this Advisory
with each action and the overall task and Standard, which is linked to the specific
prioritise the actions requiring control. checklist questions from Appendix 4, provides
suggestions on possible control measures
linked to the risk factors.

Table 4 lists the actions requiring control (in

order of priority), their associated risk factors
and the chosen control measures.
▲

69
00
IMPLEMENT CHOSEN CONTROLS Develop work procedures

▲
A plan was prepared which outlined the
The following implementation process was used most appropriate procedure for undertaking
to ensure control measures were successfully put the task of raising a resident from the floor
in place at the workplace – in the facility. This procedure was
Trial measures documented, training and reinforcement
▲

A small working group was established to through supervision provided.

choose a hoist. Three hoists were trialled for
a 2 week period. The hoists were assessed Communication

▲
in terms of their suitability for the task, safety Workers were advised about the chosen
considerations, ease of operation by the control measures.
workers and space requirements. Workers
were consulted before setting up the trial. Training
▲
Workers received training as outlined in the
Based on the feedback of the trial and control strategy. Training has been scheduled
evaluation process, XYZ hoist (a mobile as per the implementation plan. Supervisors
hoist with sling attachment) was chosen and have been advised of their responsibility to
was put on the requisition list for purchase ensure all workers use hoists for the task of
within 6 months (based on budget). raising a resident from the floor.

Revise controls Supervision

▲
▲

The trial showed the need to arrange certain Arrangements have been made for
furniture in handling areas to ensure sufficient supervision of workers as outlined in the
space for easy use of the hoist. During the control strategy.
trial, it became evident that there was a need
to plan for larger work areas in the future. Maintenance
▲

The requirement for easily accessible storage A maintenance schedule will be developed
was also noted, arrangements were made for for the new hoist(s) (when purchased) and
storage in the store room behind the kitchen. relevant workers will be instructed in
undertaking required maintenance.
A further week of the trial found that the
changes were effective. Set time frame
▲

Timeframes have been set in relation to the

new control measures as outlined in table 5.
▲

70
The control strategy prepared for the overall
task with the implementation details is shown
in table 5.

REVIEW

A review of the task to ensure the

effectiveness of the measures is scheduled to
commence on 1/6/02. Workers can provide
feedback to their supervisor, in relation to the
implemented control measures and any new
risks, at any time. Whenever there is need to
raise a resident from the floor because of a
fall, a record is kept and the reason for the
fall investigated. At this time, the resident is
reassessed to ensure that the resident is being
handled in the most appropriate manner.

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71
Table 2: Direct risk factors, modifying and contributing risk factors associated with each action for
the task of raising a resident from the floor

People handling Direct risk factors Contributing and Contributing and

actions modifying risk factors modifying risk factors
common to all actions

1. Reposition the Working Postures - Causes of the Working Postures: Individual Characteristics
resident eg. Roll Awkward working Handling Procedure of Worker:
into the recovery postures: – resident on the floor - not all workers are
position - bent back, extended – manually rolling resident trained in team handling
reach, kneeling. Characteristics of the Person from floor methods
Static working posture: being Handled eg. agency staff
– sustained kneel. - resident is unable to position - some workers have a
her/himself due to physical state history of back problems
Forceful Exertions (eg. because physically unable). - uniform
- of back, shoulders - skirt restricts postures
and lower limbs (due Causes of the Forceful Exertions:
to working postures) Handling Procedure Work Organisation:
– as for Working Postures above - workers regularly doing
Characteristics of the Person overtime (increasing total
being Handled handling activity)
– as for Person being Handled - policies and procedures
– as for Working Postures above - one hoist available for
facility, (but often in use
elsewhere) and stored in
2. Administer first Working Postures Causes of the Working Postures: non-central location
aid, if required - as for action1 Handling Procedure
– as for action 1.
Forceful Exertions Characteristics of the Person
- as for action1 being Handled
- static hold to support - as for action 1
limb/head (due to - resident requiring first aid.
working postures)
Causes of the Forceful Exertions
Handling Procedures
- as for Working Postures
Characteristics of the Person
being Handled
- as for Working Postures
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People Direct risk factors Contributing and modifying Contributing and
handling actions risk factors modifying risk factors
common to all actions

3. Position the Working Postures Causes of the Working Postures: Individual

resident in a sitting – as for action1 Handling Procedures Characteristics of
position – one - resident on the floor Worker:
worker (w1) Forceful Exertions - manually push resident - not all workers are
supporting the - as for action 1 for both Characteristics of the Person trained in team handling
resident, the workers being Handled from floor methods
second worker - for w1 – static hold to - as for action 1 eg. agency staff
(w2) moving the support upper body - some workers have a
resident (due to working postures) Causes of the Forceful Exertions history of back problems
Handling Procedures - uniform
- as for Working Postures - skirt restricts postures
Characteristics of the Person
being Handled Work Organisation:
- as for Working Postures - workers regularly
doing overtime
4. Assist the Working Postures: Causes of the Working Postures: (increasing total
resident as he/she - team (assisted) lift with Handling Procedures handling activity)
rises to sit on the semi-squat, bent back - working between floor and - policies and
chair hip range procedures - one hoist
Forceful Exertions: - manual team (assisted) lift available for facility,
- upper limb and back, - workers required to support (but often in use
knees and hips (due to all/most of the weight of the elsewhere) and stored in
working postures) resident unaided non-central location
Characteristics of the Person
- person could fall suddenly

Causes of the Forceful Exertions

Handling Procedures
- as for Working Postures

5. Assist the Working Postures Causes of the Working Postures:

resident as he/she - as for action 4, but not Handling Procedures
rises to stand as extreme – as for action 4

Forceful Exertions – as for Causes of the Forceful Exertions

action 4, but not as extreme Handling Procedures
- as for Working Postures
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00
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Table 3: Estimates of the likelihood and consequences for each action and priority

Action Likelihood estimate Consequences estimate Priority of action Attention required

1.Reposition the resident Medium – Low Potential for injury and accumulative 4th priority Medium – long term attention
eg. roll into the - worker assumes extended reach, bent back and static kneel contribution to injury
recovery position - single worker involved

2. Administer first aid, Low Minor potential for injury and accumulative 5th priority No attention at this stage
if required - worker can assume extended reach, bent back and static kneel contribution to injury
- worker supports residents body parts for periods
- single worker involved

3. Position the resident in High Potential for serious bodily injury and 2nd priority Immediate attention
a sitting position - worker assumes awkward postures and uses forceful exertions accumulative contribution to injury
for considerable duration - workplace investigation records show action
- single worker involved related case of low back injury
- action occurs (as part of task) daily

4. Assist the resident as Very High Potential for serious bodily injury, permanent 1st priority Immediate attention
he/she rises to sit on the chair - worker(s) assume very high-risk awkward postures and use disability and accumulative contribution to injury
large forceful exertions for considerable duration - workplace investigation records show action
- team assisted lift involved related case of low back injury
- action occurs (as part of task) daily

5. Assist the resident as Medium Potential for injury and accumulative 3rd priority Immediate – short term
he/she rises to stand - worker(s) assume some awkward postures and forceful exertions contribution to injury attention
- team assisted lift involved
- action occurs (as part of task) daily

For overall task Very High Potential for serious bodily injury, permanent Immediate attention
- worker(s) assume very high-risk awkward postures and disability and accumulative contribution to injury
use large forceful exertions for considerable duration - workplace investigation records show action
- team assisted lift involved related case of low back injury
- action occurs (as part of task) daily - industry statistics show task related cases
of low back disorders
 Table 4: Control options for each action (Note, actions are listed in order of priority)

Action Risk factors (contributing & modifying) Controls

4. Assist the resident’s rise Handling Procedure • Eliminate this action - provide hoist to lift from floor
to sit in chair • working between floor and hip range • Develop procedure to include -
• manual team (assisted) lift required - use of the hoist
• worker required to support all/most of the body - accessibility and storage of the hoist
weight of the person unaided - communication with resident
Characteristics of the person - use of 2 workers
• possibility of the person falling • Provide training in the procedure and correct use of the hoist

3. Position resident in a Handling Procedure • Eliminate this action - provide hoist to lift from floor
sitting position • resident on the floor • Develop a procedure, as for action 4
• resident being pushed • Provide training in the procedure and correct use of the hoist
Characteristics of the person
• resident is limited physically

5. Assist the resident’s Handling Procedure • Eliminate the risk of the person falling or collapsing and the risks
rise to stand - As for action 4
associated with team lifting - provide hoist to lift from floor
• Develop a procedure as for action 4
• Provide training in the procedure and correct use of the hoist

1. Reposition the resident Handling Procedure • Develop procedure to include -

• resident on the floor - team handling, where possible and
• resident is being pushed (rolled) - communication with resident
Characteristics of the person • Training in the procedure
• resident is limited physically

Common to all actions Characteristics of the Worker • Revise uniform, allowing for trousers and culottes, which will enable
• Not all workers are trained in team handling from floor methods unrestricted working postures while allowing for modesty and comfort.
• Some staff with history of back problems • Provide training in relevant procedures (including team lifting for action 1)
• Uniform restricts movement and correct use of equipment
Work Organisation • Provide additional staff, so that workers are not required to
• Workers regularly do overtime work overtime, if possible
• 1 hoist available, stored non-centrally

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00
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 Table 5: Control Strategy for the overall task with implementation details – Raising a person from the floor

76
Control strategy Activity responsibility Status and date Finish date
▲
Design controls

• Provide mobile hoist with sling attachment to lift from floor Purchasing – J. Bloggs Longer term control – 2 week trial to begin week commencing 4/3/02 15/3/02
- Selected equipment to be purchased within 6 months of decision
(based on budget)

• Revise uniform, allow for trousers and culottes Uniform committee – M.Smith Longer term control – committee to be established in Feb 2002 April 2002

Administrative controls

• Develop procedure to include - Administration (Policy) Draft to be prepared in time for hoist trial – February 2002 1/3/02
- use of the hoist – K.Brown
- accessibility and storage of hoist(s)
- communication with resident
- use of 2 workers

• Provide training in the procedure and correct use of the hoist Training unit – B.Jones Preliminary training for hoist trial 1/3/02

• Provide additional staff to minimise overtime HR Manager – L.Black Longer term control - March 2002 30/6/02

Interim measures
Design controls

• Use team lifting, where possible Relevant supervisor Interim control - December 2001 Ongoing

Administrative controls

• Provide training and supervision in team lifting Training unit – B.Jones Interim control – Training to be undertaken during December 2001 January 2002

• Develop procedure to include - Interim control – November 2001 January 2002

- team lifting where possible
- accessibility and storage of existing hoist
- communication with resident
- people falling suddenly Policy unit – K.Brown

• Provide additional or longer rest breaks when Relevant supervisor Interim control – immediate action – 30/10/01
overtime is required advice provided to staff – 30/10/01
 Department of
Industrial Relations
WORKPLACE HEALTH & SAFETY

DEPARTMENT OF INDUSTRIAL RELATIONS

V2/11/01 QA PROD 207 ISBN 0 7242 7679 3