Business refers to the organized efforts and activities of individuals to

produce and sell goods and services for profit. Businesses range in scale
from a sole proprietorship to an international corporation. As times goes by,
Business grows rapidly that gives us a successful economy in each
country. But more importantly, how does business works and with the
digital environment that we are living now, how do we maximize the
fundamentals of it? As I mentioned about economic growth in regards of
technology era, the SAP SE sold their software called SAP Business One.
A business management software (ERP) designed for small and medium-
sized enterprises that aims to automate key business functions in
financials, operations, and human resources. For over 40 years of
providing the best software, SAP provides market leading solution handling
key business processes and within 10 years SAP Business One is fastest
established solution to meet more than 42,000 growing companies. The
SAP also enters as mobile apps to easily access relevant data. This
software provides a database full of information such as performance of the
company, customer’s information that you can easily search using the data
information that you have.

The Accounting functionality demonstrated in these scenarios is

based on SAP Business One 9.1 powered by SAP HANA. With the growth
of SAP HANA, OEC is starting to see a huge demand for certified SAP
Linux servers from their clients. To capture the details profitability of this
growing product line, the Executive Management team has growing
segment of their Server business line. Dan has chosen to extend their
existing GL Chart of Accounts and define a new item Group to facilitate
automatic GL postings. In Dan’s new Fiore interface, it is a new tool for
SAP Business 9.1 HANA which placing the financial process workbench on
his desktop because these tasks represent the financial transactions and
reports. This workbench gives quick access to the most common business
one functions using the financial process workbench he selects chart of
accounts. Chart of accounts shows the master record window and they
configured it to more flexible chart of accounts that SAP Business One that
points out OSE is defined the GL chart of accounts in four segments “the
account”, “the division”, “the region” and “the department”. Each segment is
user definable and supports both numeric and alphanumeric structures that
also protects confidential information of an account. On the top of it, they
managed to add more features on HANA Server such as Revenue, cost of
sales and Item group to quickly bring up the master record of an item and
to make it easier you can use search tool and user filter to choose specific
item. Dan create different KPI’s (Key performance indicator) that monitors
receivables overdue, net sales revenue and aging of receivable overdue
(10days interval). On the other hand, Sue made different workbench that
shows sales analysis report. Selection criteria that have three tab for you to
easily search and get the exact detail. On the Item tab, it shows that you
can use quarterly report to annual report by choosing your needed data.
Now you will see the “sales analysis by items (Annual)”. Each item has
quantity, sales amount, and gross profit and good news is you can easily
click MS Excel from pane to calculate the COGS and with this he can now
use the journal voucher transactions. To collect all these journal entries,
one journal voucher will contain all the detailed journal entries for this
revenue and cogs reclassification. From financial menu then select journal
voucher. Checking the posting period, you just have to go to main menu
and input the word period. Posting period have fiscal calendar or the
periods from period one to period twelve for the said year and if you see
from the period status the word “closing period”, this only allows certain
people with the right authorizations to book entries. As she returns to
journal voucher entry, she inputs any detail of the entries to simplify the
data entry. With the account now filled in, all she needs is the amount. This
is where the excel sheet comes into play and she goes back to the excel
sheet and since she’s only booking last and final entry, she copied the
amount of the last and pasted it on the new account under debit which the
old revenue account and when she tabs off and move on to the next
account. The system automatically balances the entry by entering the credit
amount into the new on a revenue account. Going back to the spreadsheet
is to copy the cost of goods sold and pasted it in the credit amount of the
old cost of goods sold account and when she tabs off that, it also pre fills in
the debit account for the new cogs account. This is the complete journal
entry to rebook revenue and the cost of goods sold from the old accounts
to new accounts. Then click add voucher and close. This returns her back
to the overall journal voucher screen. As we can see, the rebook voucher
still doesn’t exist on the list of general ledger. So we just have to click
update saved it to the entire system. After that, it gives you the ability to
send this journal voucher for Dan for approval including the value of your
journal entry. Before he gets the approval from Dan, you have to check the
impact which is the delivered port report. This report allows her to include
both posted and unposted. As we said, Dan decided to use project
capability of SAP Business One to track the Mexico sales initiative this
option will be simpler and still giving the reporting they need. From the
screen, you can see all the item needs of project Mexico using the invoice
accounts.

In the SAP Business One blanket agreement, you can plan your
purchases for the entire year including delivery schedule and set prices
with your vendor and you are able to keep track on fulfillment level of any
point of time. Assuming that you are the Purchasing Manager start opening
the blanket agreement document under purchasing. Here you can identify
the vendor to start and end date of the agreement and provide a
description. This can copy the good receipt to an AP invoice that saves
time and money from learning it then save the invoice to the system.
Operate this application while lowering your total cost of ownership. In the
purchase request. Assume you have a new computer that provides to the
user that approved-budget wise. Purchase request contains item
information required date and quantity. Using purchase quotation
generation wizard, you can fill all the needs of information and email it to
vendor. You will have a quotation comparison to choose the highest
amount or lowest amount and go to purchase order. The system looks for
master data or transaction we monitor item code. In this scenario, you will
see if your order was received by the vendor or if not. Good receipt pio
which means the monitor has arrived to the warehouse. We can see it from
the relationship map to take a look at the purchasing flow starting from
purchase request, purchase quotation, purchase order and good receipt
PO.

System demonstration sales and logistics is a critical part on any

company’s success from the creation of sales quotation all the way to
billing and payment. This process must be well controlled, organized and
predicted both company side and the customers. In SAP Business One,
you can streamline your sales process while assuring integrity and
reliability of your company by creating your flow of documents from sales
quotation to order, to delivery and invoicing through predefined processes
but with the flexibility of the tools offered within the application to make sure
no sales goes unnoticed and perfectly executed. This time we assume that
you are a Sales Manager, start creating by sales quotation documents. By
clicking the customer on you can see the yellow tag that shows all the
information of the customer. First step is to select the server that the
customer interested in. Second row would be an alternative item with a
standard server point which is the last less expensive option. Note that the
second row will not be added at the first row so that your customer will see
the actual value of the original item quoted. SAP Business One provides
easy print, generate files or email any type of documental using a
predefined template and in SAP Business One all sales and purchasing
documents have the same structure and can be based on one another.
Therefore, to place an order we can use “Sales Order” and choose the
customer. Now you can simply choose to copy from sales quotation just
find the latest quotation and click finish then you will receive a message
asking whether to delete them or copy them over. In this case you copy
them over and from now on the alternative items are standard sales items
which is prices is added to the document. Also notice how the discount and
any other information is copied over from the quotation saving your time
and avoiding redundant work. Requesting second server cannot be fulfilled
on time and suggest a future delivery. The sales order in the delivery
schedule management tools for the second item. Here you can see your
order and any other order place for the same item. Now, the order arrives
to the warehouse and the next step is to pick the item and ship them over.
SAP Business One provides a complete pick and pack process where you
can view open order by priority delivery date and location. You create a
pick list and then identify that items were picked, pack them and ship them
using a delivery documents or an invoice. On our order earlier, the
Warehouse Manager would like to create a pick list and release the item for
picking. After choosing the items, you must identify the serial number of
each item. Ship the items via delivery document. We choose to create an
automatic delivery this means that the delivery will be created without the
user intervention. You have got confirmation that both server was received
so you are ready to build a customer and create an AR invoice under
“Sales A/R”. Again, Select the customer and choose to copy from
deliveries. All the information involved in the transaction will be seen at the
relationship map starting from the sales quotation, sales order, deliveries
and the invoice. The red line on the invoice indicates that the invoice is still
open once it’s paid the relationship map will reflect the payment document
as well. The sales analysis dashboard in your cockpit in SAP Business One
the cockpit is the control center that contains all the information about the
business. At your fingertips, you can find different dashboards, company
objectives, workflow, latest updates and more. As the user, you can easily
customize the cockpit to fit your needs.

The item records in SAP Business One element the key “Item Master
Data” from the solution. You can use it in all sales and purchasing related
transaction whether they have many fields and re-use relevant information.
They also easily tailed business requirements. From the previous lesson,
we know how to process order and delivery transaction. In this case, for
example specific shelf, or rack within warehouse the bin location
functionality will be utilized. This enables the simple management stocked
by physical location can be defined. Under inventory, you can see the
inventory transactions and good receipt has been created. Item here will
have the serial number created. Now checking the location of your item will
be available at “Bin Location Content List”. You can see an item and
quantities with needs location you can also drill into bin location master
data to see further details and the actual bin location itself. With any
business holding stock warehouses, there will always need to transfer
stock between location. SAP Business One provides the ability to do this
with an “Inventory Transfer”. The inventory transfer transaction simply
requires details to be recorded for the individual warehouse, the destination
warehouse, the item code and also quantity details. Also SAP Business
One has “Price list” which retail price will be held or it could many different
prices will be held. You can also change the unit prices from base price and
in addition, “Special Prices” can be recorded in SAP Business One where
you can add discount in a limited time and no need for computation
because it will already give you the discounted amount on the transaction.
 As I watched the SAP Business One, it gave me a lot of thoughts on
how to make your work and business a lot easier from the software
versions that they have made to latest version. It can simply help us be
informed and more reliable on business. We can also make our own
cockpit to satisfy our need. SAP Business One embodies the whole
business from “Accounting” that helps you give the whole information of
both customers and users, “Purchasing” that can help us simplifies all the
information needed to purchase the needs of the business, “Sales” that the
business most important. For me, SAP Business One really helps the
business runs smoothly by simplifying the transaction and on how detailed
the information of each transaction, and for “Inventory”, This give us the
exact location and how the items will be delivered. On the inventory, it also
helps the customers and user to record every transaction that has been
made. Overall SAP Business One is very consistent software that
compliments each data of the systems really well. This software can still
improve and can be a perfect software to run a small business to large
business.