Scribd
Upload
137 views3 pages

Frequently Used Shortcuts OUTLOOK

This document lists shortcuts for basic navigation and frequently used commands in Outlook. Some key shortcuts include: Ctrl+1 to switch to Mail view, Ctrl+2 for Calendar view, Ctrl+E or F3 to search for an item, Ctrl+M or F9 to check for new messages, Alt+H, R, P to reply to a message, and Alt+H, F, W to forward a message. Arrow keys and Tab are used to navigate between different sections and panes in Outlook like the Folder pane, Reading pane, and ribbon.

Uploaded by

ezequielpasquali
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
137 views3 pages

Frequently Used Shortcuts OUTLOOK

This document lists shortcuts for basic navigation and frequently used commands in Outlook. Some key shortcuts include: Ctrl+1 to switch to Mail view, Ctrl+2 for Calendar view, Ctrl+E or F3 to search for an item, Ctrl+M or F9 to check for new messages, Alt+H, R, P to reply to a message, and Alt+H, F, W to forward a message. Arrow keys and Tab are used to navigate between different sections and panes in Outlook like the Folder pane, Reading pane, and ribbon.

Uploaded by

ezequielpasquali
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 3

Frequently used shortcuts

This table lists the most frequently used shortcuts in Outlook.

To do this Press

Close a window or a menu. Esc

Go to the Home tab. Alt+H

Create a new message. Ctrl+Shift+M

Send a message. Alt+S

Insert a file. Alt+N, A, F

New task Ctrl+Shift+K

Delete an item (when a message, task, or meeting is


Delete
selected).

Search for an item. Ctrl+E or F3

Reply to a message. Alt+H, R, P

Forward a message. Alt+H, F, W

Select the Reply All option. Alt+H, R, A

Ctrl+C or Ctrl+Insert
Copy an item. Note: Ctrl+Insert is not available in the Reading
pane.

Go to the Send/Receive tab. Alt+J, S

Go to Calendar. Ctrl+2

Create an appointment. Ctrl+Shift+A

Move an item to a folder. Alt+H, M, V, and select a folder from the list

Open the Save As dialog on the Attachment tab. Alt+J, A, A, V

Check for new messages. Ctrl+M or F9

Top of Page

Shortcuts for basic navigation

To do this Press

Switch to the Mail view. Ctrl+1

Switch to the Calendar view. Ctrl+2


To do this Press

Switch to the Contacts view. Ctrl+3

Switch to the Tasks view. Ctrl+4

Switch to the Notes. Ctrl+5

Switch to the Folder list in the Folder pane. Ctrl+6

Switch to Shortcuts. Ctrl+7

Open Journal. Ctrl+8

Open the Address Book. Ctrl+Shift+B

Go back to previous view. Alt+B or Alt+Left arrow key

Go forward to next view. Alt+Right arrow key

Switch to next open message. Ctrl+Period (.)

Switch to previous open message. Ctrl+Comma (,)

Move between the Folder pane, the main Outlook window, the
Ctrl+Shift+Tab key or Shift+Tab key
Reading pane, and the To-Do bar.

Move between the Outlook window, the smaller panes in the


Folder pane, the Reading pane, and the sections in the To-Do Tab key or F6
bar.

Move between the ribbon and the calendar. F6

Show the access keys in the ribbon. Alt or F6

Move around message header lines in the Folder pane or an


Ctrl+Tab
open message.

Move between the Navigation pane and the calendar. Ctrl+Tab

Move around within the Folder pane. Arrow keys

Go to a different folder. Ctrl+Y

Go to the Search box. F3 or Ctrl+E

Alt+Up arrow key or Ctrl+Comma, or


In the Reading pane, go to the previous message.
Alt+Page Up

In the Reading pane, page down through the text. Spacebar

In the Reading pane, page up through the text. Shift+Spacebar

Collapse or expand a group in the email message list. Left or Right arrow key, respectively
To do this Press

Go back to previous view in the main Outlook window. Alt+B or Alt+Left arrow key

Go forward to next view in the main Outlook window. Alt+Right arrow key

Select the InfoBar and, if available, show the menu of


Ctrl+Shift+W
commands.

Alt+V, B, and then C for Calendar, P for


Show the To-Do bar (peek).
People, T for Tasks, or O for Off

You might also like