RISK ASSESSMENT FORM

Risk Assessment For Filming Dance Workshop at Media Department UoC Assessment Undertaken By

Service / Faculty / Dept: Institute of the Arts Name: Michelle Lam

Location of Activity: Main Building, TV Studio, University of Cumbria,

Date: 15th Nov 2019
Brampton Road Campus
Signed by Head of Dept / equivalent
Activity: Music Video: Minor film shoot with cast and crew.

REF: Date

DESCRIPTION OF ACTIVITY/ ACTIVITIES (as much relevant details as We will be filming a music video with contemporary dance and physical
possible): theatre. It will be mainly based in the TV Studio, where the lighting rigs will
be used.

Itinerary: As per callsheet.

List of possible hazards (please tick those which are significant)

Environment & Weather hot / cold / wet Hazardous Substances Confined Space x
/dry (mountains/ swamps / volcanoes /
desert / jungle)
Water / close to water / tanks / aqua Workplace fire prevention, e.g. smoking / First Aid / Medical Requirements / x
x
parks / canals waste Specialist Rescue
Access/egress blocked/ restricted (work x Electricity x Asbestos
place)
Manual Handling x Fire Radiation

Working at Height Noise Workstation

x
Driving Vibration Lifting Equipment

Slips & Trips x Lone Working Health Issues (can be disclosed in x

private)
Food/ Alcohol/ Drinks/ Supplies x Animals/ Insects Public

Derelict Buildings/ Dangerous structures Evacuation Procedures /casualty x Fatigue / long hours / physical exertion / x
evacuation/ communication/ ETAs etc / adrenaline flow / stress / early starts
Fire procedures
Night operations (filming / camping / Special needs persons / children / Travelling by plane / boat / helicopter /
recces) elderly / language barriers unusual travel methods
Infectious diseases, e.g. Malaria, Dengue Second unit filming Equipment Storage x

Work with technical facilities (visual), e.g.

‘hand helds’ / DVC / camera cables /
camera movement / special cable runs
OTHER GENERAL RISK: Smoking
List significant Severity List groups of people Likelihood List existing controls, secondary controls, or refer to Residual
hazards here who are at risk and safety procedures, safety equipment etc. risk
how

Access/egress M Contributors, L • Where any equipment needs to be stored; a safe area,

blocked/ restricted Equipment designated and confirmed by location representative, shall
(work place)/ slips be used
and trips • Cables to be minimised as much as possible. Cables will
be made tidy and taped down where necessary.
• There is adequate lighting provided in all areas
• Good housekeeping procedures in place. Spillages
cleaned up immediately.
• Equipment will be placed where it will not pose an
obstruction or trip hazard
• Suitable footwear will be worn for the conditions • Lighting
set up will not impede vision or produce glare
• Equipment shall be as minimal as is possible.
• If there is a risk, filming is to stop immediately and the
team is either to leave the hazardous area or to re-think
the shot in order to carry it out safely. The team will
ensure that no cables or other trip hazards are left around,
which might increase the hazard.
• The team will ensure they are familiar with any emergency
evacuation procedures from the venue; these briefings
should be instigated by the venue hosts or supervisors,
prior to access or filming.
• In the event of an emergency all filming is to stop and all
students and staff will evacuate the area and/or follow the
emergency evacuation instructions as issued by the host.
It remains the responsibility of the lecturers and students
to ensure that filming equipment, boxes and cables do not
 obstruct access and egress points or provide an obstruction
to others working in the vicinity.

Manual Handling H Contributors, Equipment L • Manual handling avoided where possible.

• Handling aids provided where necessary.
• Production team are aware of equipment weight
• Adequate numbers of people provided to carry out lifts.
• Transport provided where necessary to assist with manual
handling.
• Good handling techniques for lifting to be followed – i.e.:
o Think before lifting – where will it be placed?
Remove obstructions etc.
o keep the load close to the waist
o adopt a stable position – feet should be apart with
one leg slightly forward to maintain balance
o get a good hold
o start in a good posture – knees bent o don’t flex
the back any further while lifting o avoid twisting
the back or leaning sideways, o keep your head
up when handling o don’t lift or handle more than
can easily be managed
o if precise positioning of the loads is required, put
down then adjust

H L • Equipment will be sourced from UoC AV department .

• Electrical equipment to be used will be confirmed to not
overload domestic power supply
Electricity Contributors, equipment • Prior to use, the total power consumed at the location
from a dedicated supply (including from non-lighting
equipment) is to be calculated and confirmed not to
overload the rated maximum supply current.
 • Cabling across access ways to be avoided, if at all

possible. If not, cables should be taped down, 'flown'

or matted.

Working at Height H Contributors, L - Crew member will be working with lighting rigs and a
equipment, props ladder.
- To prevent any falls, be sure to have
another member of crew spotting and
holding the bottom of the ladder.
Slips and Trips M Contributors, L - Props on set e.g. jugs, bowls, will be filled with
equipment water, any spills should be cleaned immediately with
a towel to prevent slips and damage to equipment.
-Cables and wires from equipment should be
minimalised, but cast and crew are to be made
aware of the tripping hazards.
-Cables should be taped down to minimalize
tripping.
Food/Alcohol/Drinks/Supplies H Contributors, L - Props on set e.g. jugs, bowls, will be filled with
equipment, props water, any spills should be cleaned immediately with
a towel to prevent slips and damage to equipment.
-Refreshments will be provided. No food in the
studio, but can be provided outside of the studio,
Work with technical facilities H Contributors, L - University Cameras and an external camera of the
(visual), e.g. ‘hand helds’ / equipment crew’s will be used (Black Magic Pocket Camera).
DVC / camera cables / Special consideration of care is to be taken e.g. do
camera movement / special not leave cameras out of their bags, unattended.
cable runs Store it safely away where it cannot be knocked over
or kicked.
- Hand held and slider manoeuvres will be carried
out on the cameras.
- Correct stance and weight distribution when
using the camera is required.
 - Another crew member to spot the camera
operator to prevent any trips and ensure smooth
traveling of the camera.
-Lights and rigs belonging to the University will also
be used.
- Lights are to be switched off when not in use to
prevent overheating.

Workplace fire prevention, H Contributors, location L - Use of smoke machine and/or fake cigarettes/vape
e.g. smoking / waste will be used. Not to be used in the TV Studio.
- Filming for smoking sequence will be moved
to the Stanwix Studio Theatre or a
Photography studio.
- Ensure the location is well ventilated during
and after use.
- Cast and Crew do not have any breathing
conditions.
H L • Emergency fire procedures will be in place the
locations, there will be an adequate means of fire
detection and a means of raising the alarm in place.
• Adequate numbers of fire exits will be in place, fire
exit routes and doors will be kept clear at all times.
Evacuation Procedures/ Fire Contributors, • Adequate numbers of fire extinguishers will be in
procedures equipment place at each location.
• All crew will be briefed on the location of fire exits,
routes and procedures in place by location
representative.
First Aid/ Accidents H Contributors L • We are not filming in remote locations and are
attending public venues that will have the
infrastructure to support first aid should this be
• required.
All accidents, no matter how minor, must be reported
to Lecturer. Should an injury be too major to treat on
 location all the nearest hospitals are noted on the
call sheet.
-Within the narrative the protagonist will have a bag
over their head.
- Rehearsals must be carried out for this and short
film time is required for this sequence. Regular
breaks needed. And holes will be made in the bag
for ease of breathing.
- In the event of the performer feeling light headed or
fainting, a trained first aider will be on hand.
(Thomas Thorne – Scout trained first aider).
Health Issues (can be L Contributors – Holly U • Performer, Holly Masson has cystic fibrosis and is a
disclosed in private) Masson (Peformer) coeliac. Through meetings Holly has expressed that
she is able to manage these and does not require
any medical attention on the day of shoot.
• Any refreshments brought in for Holly must be gluten
free.

Fatigue / long hours / M Contributors L • Cast and Crew will become tired from repetitive
physical exertion / takes and performing.
adrenaline flow / stress / • Consideration of cast’s background in linear
early starts performance is taken on board.
• A scheduled lunch break is marked in the call sheet
and schedule.
• The importance of hydration will be made clear, as
studio lights can heat up the studio. If possible the
studio door can be propped out in between takes
and cast and crew will be encouraged to step out of
the studio to refresh themselves.
Equipment Storage M Students, Lecturer, L • Equipment will be stored properly and away from
equipment any fire exits or other important access points
• Dedicated producer will check whether location can
provide a storage area to avoid equipment lying
around in public offices
• Equipment will never be left unattended
• Equipment will be properly checked in and out
• Equipment will be packed properly to avoid damage
during transport

Other - smoking M Contributors L • Smoking on breaks will only take place in designated
smoking areas. Cigarettes will be fully extinguished and
suitably disposed of.

Slight harm Harmful Very harmful

Negligible Low Medium
Unlikely
Low Medium High
Likely
Very likely Medium High Intolerable