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Club Structure: 1. Faculty Advisor: The Management and Consultancy Club Will Be Headed

The document summarizes the club structure and procedures for a Management and Consultancy Club. It outlines that the club will be headed by 1-2 Faculty Advisors and an Executive Committee consisting of Directors, Secretary, and an Editorial Lead. It describes the roles and responsibilities of these positions as well as Mentors and general Club Members. The document also covers procedures for meetings, inductions, finances, appointments, and constitutional amendments.

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Rishabh Jain
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60 views7 pages

Club Structure: 1. Faculty Advisor: The Management and Consultancy Club Will Be Headed

The document summarizes the club structure and procedures for a Management and Consultancy Club. It outlines that the club will be headed by 1-2 Faculty Advisors and an Executive Committee consisting of Directors, Secretary, and an Editorial Lead. It describes the roles and responsibilities of these positions as well as Mentors and general Club Members. The document also covers procedures for meetings, inductions, finances, appointments, and constitutional amendments.

Uploaded by

Rishabh Jain
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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CLUB STRUCTURE

The structure of the club comprises of:


 Faculty Advisor(s) (FA)
 Executive Committee
 Director(s) of Consultancy
 Director(s) of Management
 Secretary
 Editorial Board and Coordination Lead
 Mentor
 Club Members and Enthusiasts

1. Faculty Advisor: The Management and Consultancy Club will be headed


and guided by the FA. The FA will have prior knowledge of the events of
the club. The FA may conduct some sessions on concepts he/she may
want students to get acquainted to. The signature of the FA shall be
official and appear on all the official documents related to the
Management and Consultancy Club. There will either be 1-2 FA.

2. Executive Committee: The Executive Committee consists of the


Director(s) of Management and Consultancy, Secretary, and Editorial and
Coordination Lead. There will either be 3 Directors- 2 Secretary, or 4
Directors- 1 Secretary.

a. Directors:
i.) The Directors of the Club are responsible for the overall
functioning of the club. They speak on the behalf of the club in
any orientation or representation or issues involving any third
party.
ii.) The signatures of the Directors along with that of the FA will
appear on all official documents related to the Management and
Consultancy Club.
iii.) The Directors serve as the point of contact between the FA and
the members of the club.
iv.) The Directors have the final judgement call on the all the activities
pertaining to the club.
v.) The Directors will also control and manage the finances of the
club. They will be assisted by the core committee.
vi.) There will be 1-2 Director(s) of Management and 1-2 Director(s)
of Consultancy. The representation of the club in any
fest/competition will be done by any two of the Directors based
on mutual consent.
vii.) Eligibility: All the third year members with more than 1 year of
experience in the club.

b. Secretary:
i.) The Secretary is responsible to assist the Directors in club
functioning and activities.
ii.) The Secretary can organise a talk/lecture session with the
approval of the Directors.
iii.) The Secretary will perform the duties of the Directors, in his/her
absence due to resignation/impeachment.
iv.) The Secretary will perform specific duties assigned to them by the
Directors such as helping in the management of
events/workshops.
v.) There will be 1-2 Secretary.
vi.) Eligibility: All the second year or third year members of the club.

c. Editorial and Coordination Lead:


i.) The Editorial and Coordination Lead will publish all the minutes of
the meetings and publish editorial notes.
ii.) He/she is also responsible for the arrangement of all the logistics
for event in any fest. This involves booking of rooms, arranging of
paper/pens etc.
iii.) There will be one position for Editorial and Coordination Lead.
iv.) Eligibility: All the second year members of the club.
3. Mentor:
i.) The Mentor will assist in conducting lecture sessions and
imparting knowledge into the club members.
ii.) Mentor will also develop hands-on skill by solving case study
problems and review papers. Mentor can also bring in real time
case studies to work upon.
iii.) Mentor can also assist the Directors and provide suggestions for
events in fest as well as general functioning of the club. Whether
to implement those suggestions depend solely on the discretion
of the Directors.
iv.) Mentor doesn’t has any voting rights over the selection of the
Executive Committee.
v.) Eligibility: All fourth/fifth year members of the club.

4. Club Members and Enthusiasts: This includes all the students in the club.
Members will be inducted into the club by a proper process of inductions.
Both members and enthusiasts share the same stature, only difference
being that only club members will be awarded a certificate. People who
underperform in the inductions but have reasonable amount of skill are
taken in as enthusiasts. Members can be demoted to enthusiasts if their
attendance is low or work is under satisfactory. Enthusiasts may be
promoted to club members based on their contribution towards club
activities. Minimum time limit to promote enthusiasts to club members is
one semester. The promotion or demotion will be decided in the first
meeting of the club every semester.
CLUB APPOINTMENTS

1. APPOINTMENT OF EXECUTIVE COMMITTEE


a. Selection Panel: The appointment of the new Executive Committee will be
based on a panel consisting of the FA and the previous directors.
b. Process: Club Members who wish to be a part of the Executive Committee
would be required to submit their CV, a manifesto explaining their plans
for the club along with their work associated with the club. After
shortlisting, an interview round will finalise the candidates.

c. Impeachment Process: If the work done by the members of the Executive


Committee is not found to be satisfactory, they can be removed by the FA.

2. REMOVAL OF CLUB MEMBERS: Club Members may be removed for poor


performance, lack of attendance in meetings, lack of dedication or causing
significant loss to the club. The removal of members will be based on the
decision of Executive Committee. If a member is to be demoted to
enthusiast or removed from the club, the Directors have to issue a notice
mentioning the name of the member and the reason for their demotion.
Member will be given a chance to defend himself. If the Executive
Committee is not convinced by the explanation, he/she may be
demoted/removed, effective immediately. In case of a tie, the decision of
the FA will be final and binding.
 

3. APPOINTMENT OF MENTOR: Mentor will be appointed by a panel


consisting of Executive Committee, FA, ex-officio members of the club.

 
 
CLUB FUNCTIONING:
 

1. Club Meetings:

a. The Club Directors should hold and convene club meetings weekly. The
maximum duration between 2 meetings can be of a fortnight.
b. All club members and enthusiasts are required to attend and be
punctual for the meetings. If a person is unable to attend the meeting, it
is the member’s responsibility to inform the Executive Committee.
c. At least 60% of attendance in club meetings is required for every
member of the club, failing to which appropriate action will be taken by
the Directors.
d. All club decisions will be taken in these meetings and will be based on
majority voting.
e. If a Director/Secretary is not able to attend a meeting, he/she can
transfer their voting rights to any other Director/Secretary.
f. All decisions taken in the meeting should be intimated to the FA by the
Directors, and a formal minutes of the meeting should also be mailed to
the FA.
g. A meeting should be organised with the FA and all the club members at
least once in a month.
h. There will be a meeting of club members and enthusiasts before any
fest to discuss the blueprint and technicality of the event to be
performed in that fest. There will also be a review meet of club
members after the fest to discuss about the quality of event and ways
to improve.

2. CLUB INDUCTIONS: Induction of new people into the club should happen
at least once in a year. The inductions process will be based on the level of
technical knowledge and commitment to work. The inductions will be
happen in the first month of the new semester or when the active
members fall below 25 or the majority of directors want induction to
happen in the corresponding semester.

3. CLUB FUNDS: The club fund will be used solely to meet club requirements
such as purchasing licences for review papers, club inventories, conducting
workshops and internal training sessions. The fund will also be used as
reserve when to meet damage costs.

a. Administrative Fund: This fund will be given to the club by the


institution/SU to fund club expenses. This fund shall also be used in
organising events in the fest.

For club incurring costs in the fest, the relevant BOM (Bill of Materials)
must be sent to the CRC within 15 days of the completion of the fest. The
finances of the club will be handled by the Directors only. One Director
each will be responsible for finances in fest, and remaining Directors will
look upon the finances all over the year. The responsibility will be taken
on by mutual discussion among the Directors.

CONSTITUTIONAL AMENDMENTS
1. To make a constitutional amendment the entire Executive Committee is to
present.
2. The amendment can be proposed by any member of the club.
3. The amendment should be passed with a 2/3 rd majority of the people
voting, the quorum being 50% of the total club members.

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