Implementation Guide 2310: Standard 2310 - Identifying Information

Implementation Guide 2310
Standard 2310 – Identifying Information

Internal auditors must identify sufficient, reliable, relevant, and useful information to
achieve the engagement’s objectives.
Interpretation:
Sufficient information is factual, adequate, and convincing so that a prudent, informed

person would reach the same conclusions as the auditor. Reliable information is the best
attainable information through the use of appropriate engagement techniques. Relevant
information supports engagement observations and recommendations and is consistent
with the objectives for the engagement. Useful information helps the organization meet its
goals.
Revised Standards, Effective 1 January 2017
Getting Started
The internal audit activity uses a systematic and disciplined approach to evaluate and improve
the effectiveness of governance, risk management, and control processes. The systematic and
disciplined approach requires that internal auditors identify, analyze, evaluate, and document
information to support the results of an engagement and the internal auditors’ conclusions.
Standard 2310 defines the criteria of the information that must be identified.
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Implementation Guide Standard 2310 / Identifying Information
Internal auditors begin gathering information, which includes audit evidence, when planning
the engagement. A review of the engagement objectives and engagement work program helps
prepare internal auditors to identify sufficient, reliable, relevant, and useful information. The
work program prescribes the procedures internal auditors use to perform the engagement.
It may be helpful for internal auditors to review the organization’s policies and jurisdictional
laws related to data privacy before beginning engagement work. They may also consult with
the organization’s legal counsel or other applicable subject matter experts to address any
questions or concerns that may arise about access to personal information.
The process of identifying information is facilitated by open and collaborative communication

between the internal auditor and the organization’s personnel, especially those directly
involved with the area or process under review. Establishing and maintaining effective
channels of communication is an important aspect of performing the engagement.
Organizational independence of the internal audit activity is also essential for open
communication (see Standard 1110 – Organizational Independence).
Considerations for Implementation

During engagement planning, internal auditors gather information about the audit client and
document the information in workpapers. The level of analysis and detail applied during the
planning phase varies by internal audit activity and engagement. Evaluating the adequacy of
control design is often completed as part of engagement planning because it helps internal
auditors identify key controls to be further tested for effectiveness. Thus, audit evidence may
result from testing the design of control processes.
According to Standard 2310, the reliability of the audit information depends on the use of
appropriate engagement techniques. Some techniques take longer or require more resources
than others, but may be worth the investment because they enable a higher level of
assurance. In general, simple manual audit procedures include:
 Inspecting physical evidence, such as the physical property of the area under review.
 Examining documentation from either the audit client or outside sources.
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 Gathering testimonial evidence through interviews, surveys, or risk and control self-
assessments.
 Conducting a walk-through to observe a process in action.
 Examining data that is continuously monitored via technology.
More complex procedures for analyzing and evaluating information are discussed in greater
detail in Implementation Guide 2320 – Analysis and Evaluation.
The sufficiency and reliability of information increase when the information is current,
corroborated, and/or obtained directly by an internal auditor (e.g., observing a process or
reviewing documentation) or from an independent third party. Information is also more reliable
when it is gathered from a system where the controls are operating effectively.
Perhaps one of the most important characteristics of sufficient and reliable information is that it
should be gathered and documented such that a prudent, informed person (e.g., an internal
audit supervisor or external assessor) would be able to repeat the steps and tests described in
the workpapers, achieve the same results, and logically reach the same conclusions as the
original internal auditors who performed the work. Therefore, it is important that the chief audit
executive (CAE) establishes a system of documentation, including preferred terminology and
standardized notations (e.g., symbols and tick marks), and that internal auditors use this
system consistently. Documentation is discussed in greater detail in Implementation Guide
2330 – Documenting Information.
Because engagement resources are not unlimited, it is important for internal auditors to identify
and prioritize the most relevant and useful information (i.e., information that supports, or gives
credibility to, engagement observations and recommendations). It is also important for internal
auditors to critically assess all of the engagement information as a whole, rather than relying
on singular examples, as their conclusions and advice are based on evidence that is
persuasive, rather than absolute.
Considerations for Demonstrating Conformance

Conformance with Standard 2310 may be evidenced in the engagement work program and the
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supporting engagement workpapers, which may be stored electronically or in paper format.

Workpapers are usually organized in the order of the work program and link to the work
program, whether they exist as individual pages or audit steps in a computerized audit system.
As a result of supervision, evidence to support objectives is achieved through identification of
sufficient, reliable, relevant, and useful information.
To confirm that the information provided was useful to the organization, surveys could be
issued to personnel in the area under review (after audit engagement communications are
completed). In addition, the CAE monitors the disposition of the engagement results
communicated to management, which may provide evidence of the usefulness of the
information communicated.
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About The IIA

The Institute of Internal Auditors (The IIA) is the internal audit profession’s most widely recognized advocate, educator,
and provider of standards, guidance, and certifications. Established in 1941, The IIA today serves more than 180,000
members from more than 170 countries and territories. The association’s global headquarters are in Lake Mary, Fla.
For more information, visit www.globaliia.org or www.theiia.org.
About Implementation Guidance

Implementation Guidance, as part of The IIA’s International Professional Practices Framework® (IPPF®), provides
recommended (non-mandatory) guidance for the internal audit profession. It is designed to assist both internal auditors
and internal audit activities to enhance their ability to achieve conformance with the International Standards for the
Professional Practice of Internal Auditing (Standards).
Implementation Guides assist internal auditors in applying the Standards. They collectively address internal audit's
approach, methodologies, and consideration, but do not detail processes or procedures.
For other authoritative guidance materials provided by The IIA, please visit our website at
www.globaliia.org/standards-guidance or www.theiia.org/guidance.
Disclaimer
The IIA publishes this document for informational and educational purposes. This guidance material is not intended to
provide definitive answers to specific individual circumstances and, as such, is only intended to be used as a guide.
The IIA recommends that you always seek independent expert advice relating directly to any specific situation. The IIA
accepts no responsibility for anyone placing sole reliance on this guidance.
Copyright
Copyright® 2016 The Institute of Internal Auditors. For permission to reproduce, please contact [email protected].

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Implementation Guide 2310

Standard 2310 – Identifying Information

Sufficient information is factual, adequate, and convincing so that a prudent, informed

Revised Standards, Effective 1 January 2017

The process of identifying information is facilitated by open and collaborative communication

Considerations for Implementation

Considerations for Demonstrating Conformance

supporting engagement workpapers, which may be stored electronically or in paper format.

About The IIA

About Implementation Guidance

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