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Email Module

This document provides an introduction to email. It defines email as a method for exchanging electronic messages between individuals using electronic devices. It notes that email has largely replaced print letters and memos for both external and internal business communication. The document outlines objectives for the lesson which are to define email, compare it to letters and memos, and demonstrate how to write an email. It then provides additional details on what email is, its importance and benefits in business, how it is similar to and different from letters and memos, and some common problems with email. The document includes a sample email format and example.

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Judy Mar Cabahug Olivar
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367 views5 pages

Email Module

This document provides an introduction to email. It defines email as a method for exchanging electronic messages between individuals using electronic devices. It notes that email has largely replaced print letters and memos for both external and internal business communication. The document outlines objectives for the lesson which are to define email, compare it to letters and memos, and demonstrate how to write an email. It then provides additional details on what email is, its importance and benefits in business, how it is similar to and different from letters and memos, and some common problems with email. The document includes a sample email format and example.

Uploaded by

Judy Mar Cabahug Olivar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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EMAIL

OLIVAR, JUDY MAR C.


BALABA, ARNEL

INTRODUCTION

Electronic mail, usually called e-mail, is quite familiar to most students and
workers. It may be used like text, or synchronous chat, and it can be delivered to a cell
phone. In business, it has largely replaced print hard copy letters for external (outside
the company) correspondence, as well as taking the place of memos for internal (within
the company) communication. E-mail can be very useful for messages that have slightly
more content than a text message, but it is still best used for fairly brief messages.
Many businesses use automated e-mails to acknowledge communications from the
public, or to remind associates that periodic reports or payments are due. You may also
be assigned to “populate” a form e-mail in which standard paragraphs are used but you
choose from a menu of sentences to make the wording suitable for a particular
transaction. E-mails may be informal in personal contexts, but business communication
requires attention to detail, awareness that your e-mail reflects you and your company,
and a professional tone so that it may be forwarded to any third party if needed. E-mail
often serves to exchange information within organizations. Although e-mail may have an
informal feel, remember that when used for business, it needs to convey
professionalism and respect. Never write or send anything that you wouldn’t want read
in public or in front of your company president.

OBJECTIVES

At the end of the lesson the students will be able to:

 Define Email.
 Compare email to letter and memorandum.
 Make an Email.
ACTIVE PRIOR KNOWLEDGE

Group Activity:

This activity called “LOGO QUIZ”. The class will be divided into two groups. Each
group must name the picture shown in the monitor. The group that will get a highest
score will receive a prize after the class.

1. G mail 2. Proto mail

3. Outlook 4. Icloud mail

5. Yahoo mail 6.Zoho mail

7. Global Mail eXchange (GMX)

After the activity:


“Based from the activity we have conducted, what do you think is our topic for today?” (One
of the student will answer: Ma’am I think our topic for today is all about Email.)
ACQUIRE NEW KNOWLEDE
What is Email?
 Electronic mail is a method of exchanging messages between people using
electronic devices. Email entered limited use in the 1960s, but users could only
send to users of the same computer, and some early email systems required the
author and the recipient to both be online simultaneously, similar to instant
messaging.
 E-mail is rapidly becoming one of the world’s most important means of
communicating in the business place.
 To succeed on their jobs, our students need to learn how to write successful e-
mail.
Why is E-mail important?
 140 million people will use e-mail in 2003.
 E-mail messages outnumber first-class letters 30-1.
 80 percent of business employees say that e-mail has replaced most of their
written business communication.
 45 percent of business employees say that e-mail has replaced most of their
business-related phone calls.
 66 percent of business employees say that they are e-mail only communicators.
E-mail Benefits:
 E-mail allows a writer to instantly communicate with a reader.
 E-mail can be sent to numerous readers at the same time.
 E-mail allows the writer and reader(s) to chat with each other online. A real-time
dialogue is possible, whereas memos and letters may require days or weeks for
dialogue to occur.
 E-mail means no telephone tag.
E-mail is similar to and different from memos and letters
 Letters are external correspondence; memos are internal correspondence. E-
mail (electronic mail), in contrast, can be both internal and/or external.
Employees can e-mail each other within a company and/or e-mail vendors,
clients, and colleagues outside a company.
 E-mail is similar to memos in that both use identification lines (Date, To, From,
and Subject), in contrast to a letter’s eight essential components. Like letters and
memos, e-mail must be clear, concise, accessible, accurate, and achieve
audience recognition.
 A successful e-mail contains a subject line with a topic and a focus, an
introduction, a body, and a conclusion.
E-mail problems
 Instantaneous communication hinders the writer’s ability to double-check facts,
effectively proofread text, and achieve the correct tone.
 People don’t like scrolling endlessly. Instead, e-mail should abide by the
WYSIWYG factor (What You See Is What You Get). One, viewable screen of
text is better than text that only can be read when you scroll . . . and scroll and
scroll.
 The biggest problem in e-mail is lack of professionalism.

FORMAT

SAMPLE

From: Steve Jobs <[email protected]>


To: Human Resources Division <[email protected]>
Date: September 12, 2015
Subject: Safe Zone Training

Dear Colleagues:

Please consider signing up for the next available Safe Zone workshop offered by the College. As
you know, our department is working toward increasing the number of Safe Zone volunteers in
our area, and I hope several of you may be available for the next workshop scheduled for Friday,
October 9.

For more information on the Safe Zone program, please


visit http://www.cocc.edu/multicultural/safe-zone-training/

Please let me know if you will attend.

Steve Jobs
CEO Apple Computing
[email protected]
APPLICATION

 Put students in pairs and ask each student to write an email to his or her partner.
Students will read the email from their partner and respond to it accordingly. (The
Students must follow the format that have discussed.)

ASSESMENT

Direction: In a ½ sheet of paper, Answer the following questions below. (10 Items)

1. Define Email. (4 points)


2. Compare Memo from Email. (3 points)
3. Compare Letters from Email. (3 points)

ASSIGNMENT

 Students will write an email based on teaching and education. Output is to be


written in a long bond paper.

RUBRIC

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