No.

Certificate/document Brief Description Reference Validity Requirement to Renew

1. Construction drawings A set of as-built construction drawings and other plans SOLAS 1974,
showing any subsequent structural alterations shall be regulation II-1/3-
kept on board a ship constructed on or after 1 January 7;
2007 MSC/Circ.1135
2. Minimum safe Every ship to which chapter I of the Convention SOLAS 1974,
manning document applies shall be provided with an appropriate safe regulataion
manning document or equivalent issued by the V/14.2
Administration as evidence of the minimum safe
manning.
3. Fire safety training A training manual shall be written in the working SOLAS 1974,
manual language of the ship and shall be provided in each regulation II-
crew mess room and recreation room or in each crew 2/15.2.3
cabin. The manual shall contain the instructions and
information required in regulation II-2/15.2.3.4. Part
of such information may be provided in the form of
audio-visual aids in lieu of the manual.
4. Fire control Permanently exhibit for guidance of crew , showing SOLAS 1974,
plan/booklet clearly each deck and control station, fire section regulations II-
including fire detection , fire extinguisher appliance 2/15.2.4 and II-
2/15.3.2
5. Fire safety operational The fire safety operational booklet shall contain the SOLAS 1974,
booklet necessary information and instructions for the safe regulations II-
operation of the ship and cargo handling operations in 2/16.2
relation to fire safety. The booklet shall be written in
the working language of the ship and be provided in
each crew mess room and recreation room or in each
crew cabin. The booklet may be combined with the
fire safety training manuals required in regulation II-
2/15.2.3
6. Nautical charts and Nautical charts and nautical publications for the SOLAS 1974, Upon new
nautical publications intended voyage shall be adequate and up to date. An regulations edition
electronic chart display and information system V/19.2.1.4 and
(ECDIS) is also accepted as meeting the chart carriage V/27
requirements of this subparagraph.
No. Certificate/document Brief Description Reference Validity Requirement to Renew
7. Records of All ships engaged on international voyages shall keep SOLAS 1974,
navigational activities on board a record of navigational activities and regulations V/26
incidents including drills and pre-departure tests. and V/28.1
When such information is not maintained in the ship's
logbook, it shall be maintained in another form
approved by the Administration
8. Manoeuvring The stopping times, ship headings and distances SOLAS 1974,
booklet recorded on trials, together with the results of regulation II-
trials to determine the ability of ships having 1/28
multiple propellers to navigate and maneuver
with one or more propellers inoperative, shall be
available on board for the use of the master or
designated personnel
9. Material Safety Data Ships carrying oil or oil fuel, as defined in SOLAS 1974,
Sheets (MSDS) regulation 1 of annex 1 of the International regulation
Convention for the Prevention of Pollution from VI/5-1;
Ships, 1973, as modified by the Protocol of 1978 resolution
relating thereto, shall be provided with material MSC.286(86)
safety data sheets, based on the recommendations
developed by the Organization, prior to the
loading of such oil as cargo in bulk or bunkering
of oil fuel
10. AIS test report The Automatic Identification System (AIS) shall SOLAS 1974,
be subjected to an annual test by an approved regulation
surveyor or an approved testing or servicing V/18.9;
facility. A copy of the test report shall be retained MSC.1/Circ.12
on board and should be in accordance with a 52
model form set out in the annex to
MSC.1/Circ.1252
11. LRIT conformance A Conformance test report should be issued, on SOLAS 1974,
test report satisfactory completion of a conformance test, by regulation
the Administration or the ASP who conducted the
 test acting on behalf of the Administration and V/19-1;
should be in accordance with the model set out in MSC.1/Circ.1
appendix 2 of MSC.1/Circ.1307. 307
12. International Oil An international Oil Pollution Prevention MARPOL Not
Pollution Prevention Certificate shall be issued, after survey in Annex I, more
Certificate accordance with regulation 6 of Annex I of regulation 7 than 5
MARPOL, to any oil tanker of 150 gross tonnage years
and above and any other ship of 400 gross
tonnage and above which is engaged in voyages
to ports or offshore terminals under the
jurisdiction of other Parties to MARPOL . The
certificate is supplemented with a Record of
Construction and Equipment for Ships other than
Oil Tankers (Form A) or a Record of
Construction and Equipment for Oil Tankers
(Form B), as appropriate.
13. Oil Record Book Every oil tanker of 150 gross tonnage and above MARPOL 3 years
and every Annex I,
ship of 400 gross tonnage and above other than an regulations
oil tanker 17
shall be provided with an Oil Record Book, Part I
(Machinery Part 2
space operations). Every oil tanker of 150 gross Annex I,
tonnage and Regulation 36
above shall also be provided with an Oil Record
Book, Part II
(Cargo/ballast operations
14. Shipboard Oil Every oil tanker of 150 gross tonnage and above MARPOL
Pollution Emergency and every ship Annex I,
Plan other than an oil tanker of 400 gross tonnage and regulation 37;
above shall carry resolution
on board a Shipboard Oil Pollution Emergency MEPC.54(32),
 Plan approved by the as
Administration. amended by
resolution
MEPC.86(44)
15. International Sewage An International Sewage Pollution Prevention MARPOL 5 years
Pollution Prevention Certificate shall be Annex IV,
Certificate issued, after an initial or renewal survey in regulation 5;
accordance with the MEPC/Circ.40
provisions of regulation 4 of Annex IV of 8
MARPOL, to any ship which
is required to comply with the provisions of that
Annex and is
engaged in voyages to ports or offshore terminals
under the
jurisdiction of other Parties to the Convention.
16. Garbage Every ship of 100 gross tonnage and above and MARPOL Annex
Management Plan every ship which is V,
regulation 10
certified to carry 15 persons or more shall carry a
resolution
garbage MEPC.71(38);
management plan which the crew shall follow. MEPC/Circ.317
17. Garbage Record Every ship of 400 gross tonnage and above and MARPOL 2 years
Book every ship which is Annex V,
certified to carry 15 persons or more engaged in regulation 10
voyages to ports or
offshore terminals under the jurisdiction of other
Parties to the
Convention and every fixed and floating platform
engaged in
exploration and exploitation of the seabed shall
be provided with a
Garbage Record Book.
18. Document of A document of compliance shall be issued to SOLAS 1974,
 Compliance every company which regulation
complies with the requirements of the ISM Code. IX/4;
A copy of the ISM Code,
document shall be kept on board paragraph 13
19. Safety Management A Safety Management Certificate shall be issued SOLAS 1974, 5 years
Certificate to every ship by regulation
the Administration or an organization recognized IX/4;
by the ISM Code,
Administration. The Administration or an paragraph 13
organization recognized
by it shall, before issuing the Safety Management
Certificate, verify
that the company and its shipboard management
operate in
accordance with the approved safety management
system
20. International Ship An International Ship Security Certificate (ISSC) SOLAS 1974, 5 years
Security Certificate shall be issued to regulation XI-
(ISSC) or Interim every ship by the Administration or an 2/9.1.1;
International Ship organization recognized by it ISPS Code,
Security Certificate to verify that the ship complies with the maritime part A, section
security 19 and
provisions of SOLAS chapter XI-2 and part A of appendices
the ISPS Code. An
interim ISSC may be issued under the ISPS Code,
part A, section
19.4.
21. Continuous Synopsis Every ship to which chapter I of the Convention SOLAS 1974,
Record (CSR) applies shall be regulation XI-
issued with a Continuous Synopsis Record. The 1/5
Continuous Synopsis
Record provides an onboard record of the history
 of the ship with
respect to the information recorded therein.
22. International Anti- Ships of 400 GT and above engaged in AFS it
fouling System international voyages, Convention, remains
Certificate excluding fixed or floating platforms, FSUs, and regulation 2(1) valid
FPSOs, shall be of annex until a
issued after inspection and survey an international 4 new anti-
Anti-fouling fouling
System Certificate together with a Record of system is
Anti-fouling Systems applied
or the
ship
changes
flag
23. Declaration on Anti- Ships of 24 m or more in length, but less than 400 AFS
fouling System GT engaged in Convention,
international voyages, excluding fixed or floating regulation 5(1)
platforms, FSUs, of annex
and FPSOs, shall carry a declaration signed by 4
the owner or owner's
authorized agents. Such a declaration shall be
accompanied by
appropriate documentation (such as a paint
receipt or a contractor
invoice) or contain appropriate endorsement
23. International Energy An International Energy Efficiency Certificate for MARPOL Ship
Efficiency the ship shall be Annex VI, lifetime
Certificate issued after a survey in accordance with the regulation 6.4
provisions of regulation
5.4 to any ships of 400 gross tonnage and above
before that ship
may engage in voyages to ports or offshore
 terminals under the
jurisdiction of other Parties.
24. Ozone-depleting Each ship subject to MARPOL Annex VI, MARPOL
Substances Record regulation 6.1 that has Annex VI,
Book rechargeable systems that contain ozone- regulation
depleting substances shall 12.6
maintain an ozone-depleting substances record
book
25. Manufacturer's Incinerators installed in accordance with the MARPOL
Operating Manual requirements of Annex VI,
for Incinerators MARPOL Annex VI, regulation 16.6.1 shall be regulation
provided with a 16.7
Manufacturer's Operating Manual, which is to be
retained with the
unit.
26. Bunker Delivery Bunker Delivery Note and representative sample MARPOL
Note and of the fuel oil Annex VI,
Representative delivered shall be kept on board in accordance regulations
Sample with requirements 18.6 and
of MARPOL Annex VI, regulations 18.6 and 18.8.1
18.8.1.
27. Ship Energy All ships of 400 gross tonnage and above, MARPOL
Efficiency excluding platforms Annex VI,
Management Plan (including FPSOs and FSUs) and drilling rigs, regulation 22;
(SEEMP) regardless of their MEPC.1/Circ.7
propulsion, shall keep on board a ship specific 95
Ship Energy Efficiency
Management Plan (SEEMP). This may form part
of the ship's Safety
management System (SMS).
28. Record Book of Where the Engine Parameter Check method in NOx
Engine Parameters accordance with Technical
 paragraph 6.2 of the NOx Technical Code is used Code,
to verify paragraph
compliance, if any adjustments or modifications 2.3.7
are made to an
engine after its pre-certification, a full record of
such adjustments
or modifications shall be recorded in the engine's
Record Book of
Engine Parameters.
29. Exemption When an exemption is granted to a ship under and SOLAS 1974,
Certificate in accordance regulation
with the provisions of SOLAS 1974, a certificate I/12;
called an Exemption 1988 SOLAS
Certificate shall be issued in addition to the Protocol,
certificates listed above. regulation I/12
30. Cargo Ship Safety A certificate called a Cargo Ship Safety SOLAS 1974,
Equipment Equipment Certificate shall regulation
Certificate be issued after survey to a cargo ship of 500 gross I/12;
tonnage and over 1988 SOLAS
which complies with the relevant requirements of Protocol,
chapters II-1 and regulation
II-2, III and V and any other relevant I/12
requirements of SOLAS 1974. A
Record of Equipment for the Cargo Ship Safety
Equipment
Certificate (Form E) shall be permanently
attached
31. Document of A document of authorization shall be issued for SOLAS 1974,
authorization for the every ship loaded in regulation
carriage of grain and accordance with the regulations of the VI/9;
grain loading manual International Code for the International
Safe Carriage of Grain in Bulk. The document Code for
 shall accompany or be the Safe
incorporated into the grain loading manual Carriage of
provided to enable the Grain in Bulk,
master to meet the stability requirements of the section 3
Code.
32. Oil Discharge Every oil tanker fitted with an Oil Discharge MARPOL
Monitoring and Monitoring and Control Annex I,
Control (ODMC) system shall be provided with instructions as to regulation
Operational the operation of the 31.4
Manual system in accordance with an operational manual resolution
approved by the A.496(XII);
Administration resolution
A.586(14);
resolution
MEPC.108(49
)
33. Cargo Information The shipper shall provide the master or his SOLAS 1974,
representative with regulations
appropriate information, confirmed in writing, on VI/2 and
the cargo, in XII/10;
advance of loading. In bulk carriers, the density MSC/Circ.663
of the cargo shall be
provided in the above information
34. Crude Oil Washing Every oil tanker operating with crude oil washing MARPOL
Operation and systems shall be Annex I,
Equipment Manual provided with an Operations and Equipment regulation 35;
(COW Manual) Manual detailing the resolution
system and equipment and specifying operational MEPC.81(43)
procedures. Such
a Manual shall be to the satisfaction of the
Administration and shall
 contain all the information set out in the
specifications referred to
in regulation 35 of Annex I of MARPOL
35. Subdivision and Every oil tanker to which regulation 28 of Annex MARPOL
stability information I of MARPOL Annex I,
applies shall be provided in an approved form regulation 28
with information
relative to loading and distribution of cargo
necessary to ensure
compliance with the provisions of this regulation
and data on the
ability of the ship to comply with damage
stability criteria as
determined by this regulation.
36. HBL (Hydrostatic The arrangements and procedures for operation MARPOL
Balanced Loading) with the Annex I,
Operation Manual hydrostatic balance method should be approved Regulation
by the 13G(7)
Administration. IMO
Resolution
MEPC.64(36)