PREQUALIFICATION PROCESS
Selection procedure
Invitation to contractors to pre-qualify
Issue and submissions of pre-qualification document
Analysis of pre-qualification data and selection of tenderers
Issue and receipt of inquiry documents
Opening and evaluation of tenders
Award of contract
Criteria considered for pre-qualification
Structure and organization of contractors
Their past experience
Current technical and financial capabilities
Availability of right manpower and equipment
Responsiveness of tenders
Balance in the rate quoted
Pre – qualification Procedure
It is based on standard questionnaires that are simple and flexible, take into
account the technical and financial aspects and allow updating of information
provided for earlier projects.
The evaluation should determine for each tenderer, the structure for organization,
their experience, available resources, extent of sub contracting proposed, their
financial stability and resources and their general suitability, taking into account
any potential language difficulty.
Pre qualification Enquiry document
The enquiry document requires the applicants to demonstrate their capabilities by
providing materials on 4 main evaluation factors :-
i. Financial standing – Resources and Capability
ii. Past performance and relevant experience
iii. Technical and organizational capabilities
iv. Availability of equipment
Each factor is divided into various sections and each section is further
divided into a number of assessment topics.
Weightage is assigned for each assessment based on importance of the
topic.
Initial filter
The evaluation team first sees whether the applicants pass the initial criteria
which acts as an initial filter.
The applicants who do not pass through this initial filter may not be
considered for detailed evaluation.
Evaluation of Pre Qualification Applications
Initial filter of Applicants – Checklist
Name of applicant:
No Criteria Yes /
. No
1. Has the applicant abandoned any work in the past 10 years?
2. Has the applicant involved in frequent litigations in the last 10 years?
3. Has the applicant delayed any work in the last 10 years by more than
75 % of the original period of completion due to his default?
4. Has the applicant delayed the projects (major projects reported in the
PQ document) by more than 50 % of the original period of completion,
in more than 30 % of number of works in the last 10 year due to his
default?
5. Has the applicant suffered bankruptcy / insolvency in the past 10
years?
6. Has the applicant been blacklisted by any organization in the country
of business or elsewhere?
7. Has the applicant been penalized by poor quality of work in the last 10
years?
8. Has any misleading information been given in the application?
9. Is the applicant financially sound to perform the work as per the criteria
T1 and T2?
10. Has the applicant certified that no agent / middleman ahs been or will
be engaged or any agency commission been or will be paid?
11. Do the documents submitted by the applicant reveal that agency
commission is or will be paid?
12. Is the applicant (any member in case of a group) directly or indirectly
connected in any manner whatsoever with the consultant?
Note:
‘Yes’ answers to question nos. 1 to 8, 11 and 12 may disqualify the applicant.
‘No’ answers to question 9,10 will disqualify the applicant.
Contractual evaluation
A checklist on contractual items like power of attorney, joint and several
responsibility etc as shown in the table below are verified from the applications
before proceeding to the detailed evaluation.
In cast he applicant does not supply some of the information then they are not
rejected out rightly but clarifications are sought from the application before final
decision is taken in case the applicant fulfills other evaluation criteria.
Criteria Yes /
No.
No
1. Is the application in order general? Has all sections been filled?
Has the applicant submitted the Power of attorney in favour of the
signatory? In case of group, has the member of the group submitted the
Power of Attorney to his own Employee to issue Power of Attorney to the
2.
lead member?
In case of group, has each member of the group submitted the Power of
Attorney in favour of the lead member?
Has the applicant submitted the certificate of Registration or
Memorandum of Association (MOA) or Articles of Association (AOA)?
3.
In case of group, has each member of the group submitted the
Memorandum of Association (MOA) or Articles of Association (AOA)?
In case of group has the MOU been submitted?
4. Does it contain a clause or joint and several responsibility? Has the
division of work been submitted?
Assessment topics
The assessment topics are designed such that the main Evaluation factors help in
assessing / ascertaining that the applicant meets the requirements of the contract.
The 4 main evaluation factors were:-
i. Financial standing – Resources and Capability
ii. Past performance and relevant experience
iii. Technical and organizational capabilities
iv. Availability of equipment
Each factor is divided into various sections such as
i. Financial standing – Resources and Capability
Liquidity
Profitability
Net worth
Net average turnover
ii. Past performance and relevant experience
Length of time in business
Number of construction projects executed under International Finance
Number of construction projects executed country of Business
Number of Railway projects executed
Number of Bridge projects executed (both construction and rehabilitation)
Experience on Cast in situ bored piles of 1 meter and above diameter.
Experience in casting of piers/ abutments
Experience eon Fabrication and Erection of Steel truss
iii. Technical and organizational capabilities
Total Engineering / technical staff available with the applicant
Total Engineering / technical staff to be made available with the applicant for this
package
Academic qualifications of key staff
Experience of key staff proposed
Competent management organization provided by the applicant
Adequate design facilities for detailed design
ISO certificate or Practice a QC Programme
Existence of cost control methods in the organization
iv. Availability of equipment
Availability of adequate equipment for the project.
Basis for awarding points
The purpose of the point system is to be able to put the Applicants into an order of
merit of capability.
The criteria for awarding the points are based on the response of the Applicant to
the Questionnaire.
The points scored are mostly on a 5-point scale. However it is not necessary
to have all the 5 gradations for all assessment topics.
Some topics have a Yes or No answer with only 5 or 0 point.
