New Connection Database

LESCO
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ASSESSMENT NOTES
Submission Date Comments Remarks

6
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TABLE OF CONTENT
INTRODUCTION 4
 WAPDA 4
 AREA ELECTRICITY BOARD LAHORE 4
 LESCO 4
 Area of Operation 4
CONNECTION PROCEDURE - DOMESTIC (A1),COMMERCIAL (A2) 5
 Mission Statement 5
 Procedure 5
 Demand Required 5
 Procedural Mechanism 5
 Scope of Project 6
 Exclusions 6
ANALYSIS 7
 Connection Procedure - Domestic(A1), Commercial (A2) 7
 Classification of Entities and Attributes 8
 Data type of each Attribute 9
ENTITY RELATION DIAGRAM 11
 Entity Matrix 11
 Un-normalized Form 12
 Normalized Form 13
USING MICROSOFT ACCESS 14
 tblApplicant_Information 15
 tblConnection 16
 tblItems 17
 tbltem_Issuance_Record 18
QUERIES 19
 Selection Query Example 20
 Action Query: Make Table Example 21
 Action Query: Update Table Example 22
 Action Query: Delete Example 23
 Aggregate Function: Sum Example 24
 Aggregate Function: Group Count Example 25
FORMS 26
REPORTS 27
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INTRODUCTION
WAPDA

The electricity supply service in Pakistan, initially, was undertaken by different agencies, both in public
and private sectors, in different areas. In order to provide for the unified and coordinated development
of the water and power resources, Water and Power Development Authority (WAPDA) was created in
1958 through WAPDA Act, 1958.

AREA ELECTRICITY BOARD LAHORE

The local areas electricity distribution service was being performed by various Regions of WAPDA. Then
the Area Electricity Board (AEB) Lahore, on the eight AEBs in Pakistan, was established under the
scheme of Area Electricity Boards in 1982, in order to provide more autonomy and representation to
provincial government, elected representatives, industrialists, agriculturalists and other interest groups
in functions of the AEBs.

LESCO

The environment and structure of the power industry throughout the world are undergoing dramatic
change. The power sector is moving from monopoly to privatization and from integration to
disintegration. To keep pace with this change, the Government of Pakistan approved a Strategic Plan in
1994 as a consequence of which the power wing of WAPDA has been unbundled into 12 Companies for
generation, transmission and distribution of electricity. Lahore Area Electricity Board was reorganized
into one such corporatized entity under the name of Lahore Electric Supply Company (LESCO) with effect
from 22-03-1998, with the aim of commercialization and eventually privatization.

AREA OF OPERATION

LESCO's area of responsibility covers Civil Districts of Lahore, Kasur, Okara and Sheikhupura.

ORGANIZATIONAL STRUCTURE OF LESCO

LESCO comprises of the following seven distribution Operation Circles, one Construction and one GSO
Circle, as detailed below

Operation Circles
1. North Lahore Circle 5 Divisions / 24 Sub Divisions
2. Central Lahore Circle 5 Divisions /24 Sub Divisions
3. Eastern Lahore Circle 4 Divisions /20 Sub Divisions
4. Okara Circle 4 Divisions / 20 Sub Divisions
5. South-Eastern LHR Circle 4 Divisions /21 Sub Divisions
6. Sheikhupura Circle 5 Divisions / 29 Sub Divisions
7.  Kasur Circle  5 Divisions / 21 Sub Divisions
Project Construction Circle 4 Divisions
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G.S.O. Circle 3 Divisions

CONNECTION PROCEDURE - DOMESTIC (A1),

COMMERCIAL (A2)
MISSION STATEMENT:

As the leading electricity distribution company, strive to provide un-interrupted electric supply and
quality service to all customers at the minimum possible cost.

PROCEDURE:

Procedure of the new connection discussed below is according to the employee point of view who
supplies the new connection to the customers. First the application form is issued to the customer who
wants to have a new connection.

DOCUMENTS REQUIRED

Application Form

Abridged Conditions of Supply

Attested Copy of National Identity Card of Applicant

Attested Copy of National Identity Card of witness

Attested Copy of Property Ownership Proof

NOC from Owner in case of Tenant

PROCEDURAL MECHANISM

The DN can be collected by the applicant on specific date given on the receipt of application from
concerned office; otherwise it will be dispatched through post.

Payment of DN is to be made in the designated bank/branch.

Test Report is to be submitted along with the payment of security in the bank.

Test report shall be verified by concerned office.

Release Order will be issued by Sanctioning Authority along with SCO.

There must be the valid reason for having new connection. Line superintendent check the area if the
connection supply is feasible or not. If the feasibility is accepted for the new connection then a demand
notice issued to the customer for which customer have to pay the amount charges in due date. When
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the amount is paid the service connection order number is issued and reported to line superintendent.
LS draw the specific amount required from the stores where the stock is placed and recorded. Then
there is an Electrical measurement for that drawn stock and detail of consumed material record.

SCOPE OF THE PROJECT:

The project will cover the procedure for new connection for domestic and commercial areas; basically it
is the task of the employee of Lahore Electrical Supply Corporation for how to complete the process of
the new connection of electricity.

EXCLUSIONS:

This project will only coat the criteria of the new-connection domestic and commercial; however it will
not cover the industrial connection and housing colonies connection.
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ANALYSIS

CONNECTION PROCEDURE - DOMESTIC (A1),

COMMERCIAL (A2)

According to the employee point of view the procedure and applications of new connection is discussed
above. The application is issued in which applicants’ personal information and legal obligations are
performed, feasibility of connection, witness information is demanded.

After acceptation of application demand notice is issued in which specific amount is to be paid for the
connection stock. After paying that amount service connection order number is issued and reported to
the Line Superintendent (LS) in which amount of meters and cables is specified.

LS asked for the stock required for the connection from the store. Stores are placed in different areas
under sub-divisions, divisions, circle, and regions. Store Requisition book contained item description,
Quantity required; quantity issued, and date of issuance.

After giving the connection the task of the LS is to record the electrical measurement in which material
description, quantity received, and quantity consumed, wastage, balance, date of drawn from the store
with the material consumption record in with material consumed as per part is calculated.
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DATA FLOW DIAGRAM

Context Level Diagram

Connection
Customer
Procedure

Zero Level Diagram

Submit Issuance of SCO

Customer Application number

Giving Connection Issuance of Item by

employee
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Level One Diagram

Submit
Customer Applicant_Inf
Application
ormation

Connection

Application in
Issuance of SCO Process
number

Payment

Employee

Items

Requesting for Item Issuance of Items

Issuance

Item_isssuance_record
Connection made
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CLASSIFICATION OF ENTITIES AND ATTRIBUTES

Applicant Information (application id, applicant name, NIC applicant, address, name of witness, NIC
witness, feasibility)

Connection (SCO number, applicant id, connection type, meter number, amount paid, amount paid on,
item issuance id)

Items (item id, item issuance id, item description, unit, quantity required, quantity)

Item Issuance Record (item issuance id, item id, SCO number, single phase meter issued, three phase
meter issued, pvc cable issued, date of issuance)
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DATA TYPE OF EACH ATTRIBUTE

tblApplicant_Information

Field Name Data Type Description

Application ID Text[8] PK
Applicant Name Text[50]
NIC Applicant Text[15]
Address Text[255]
Name of Witness Text[50]
NIC Witness Text[15]
Feasibility Yes/No

tblConnection

Field Name Data Description

Type
SCO Number Text[8] PK
Applicant ID Text[8] FK tblApplicant
Connection Type Text[50]
Amount Paid Currency
Amount Paid On Date/Time
Meter Number Text[15]
Item Issuance ID Text[8] FK tblItem_Issuance_Record
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tblItems

Field Name Data Type Description

Item ID Text[8] PK
Item Issuance ID Text[8] FK tblItem_Issuance_Record
Item Description Text[100]
Unit Text[10]
Quantity Number

tblItem_Issuance_Record

Field Name Data Type Description

Item Issuance ID Text[8] PK
SCO Number Text[8] FK tblConnection
Item ID Text[8] FK tblItems
Single Phase Meter Number
Issued
Three Phase Meter Issued Number
PVC Cable Issued Text[50]
Date of Issuance Date/Time
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ENTITY RELATIONSHIP DIAGRAM

Entity Matrix

tblItem_Issuance_
tblApplicant tblConnection tblItems
Record

tblApplicant

tblConnection

tblItems

tblItem_Issuance_
Record

UN-NORMALIZED FORM
tblConnection
tblApplicant_Information
SCO Number
Application ID Each applicant
apply for many Application ID
Applicant Name
connections Connection Type
NIC Applicant
Meter Number
Address
Applicant Name
Name of Witness
Amount Paid
NIC Witness
Amount Paid on
Feasibility
Item Issuance ID Many items
can be issue
for one
connection

One item tblItem_Issuance_Record

tblItems can be issue
Item ID Item Issuance ID
for many SCO Number
Item Issuance ID connections
Item Description Item ID
Unit Single Phase Meter Issued
Quantity Three Phase Meter Issued
PVC Cable Issued
Date of Issuance
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Normalized Form
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USING MICROSOFT ACCESS

Microsoft Access is used to create simple database solutions. Structures and methods to display data are
called objects which include:

TABLES
Tables are used for implementation off entities with attributes and are a fundamental storage structure
for data.
• Tables are two dimensional objects with names, rows and column.
• Each row is called a tuple or record.
• Columns are called fields which are attributes of the entity.
• Key field identifying a unique entry of each record is called primary key.
• Primary key when transferred to any other table for making relations becomes a foreign key in that
table.
Data Type Used For Size
Data Types, Uses and Size
Text:
Text or alphanumeric for example, addresses or numbers that do not require calculations that is phone
numbers, part numbers or postcodes. Up to 255 characters.
Memo:
Lengthy text and numbers, such as notes or descriptions. Up to 64,000 characters.
Number:
Numeric data type used for calculations 1, 2, 4, or 8 bytes.
Date/Time:
Dates and times. 8 bytes.
Currency:
Currency values used to prevent rounding off during calculations. Up to 15 digits to the left of the
decimal point and 4 digits to the right. 8 bytes.
Auto Number:
Unique sequential (incrementing by 1) or random numbers automatically inserted when a record is
added. 4 bytes.
OLE Object:
Objects (such as Word documents, Excel spreadsheets, pictures, sounds or other binary data), created in
other programs using the OLE protocol, that can be linked in a MS Access table. Up to 1 Gigabyte
Yes/No:
Fields that will contain only one of two values, such as Yes/No, True/False 1 bit.
Hyperlink:
Field that will store hyperlinks. A hyperlink can be a UNC path or a URL. Up to 64,000 characters.
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tblApplicant_Information
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tblConnection
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tblItems
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tblItem_Issuance_Record
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QUERIES

Queries are the primary mechanism for retrieving information from a database and consist of
questions presented to the database in a predefined format.
There are following types of Queries, explained below one by one;

 Selection Query: Most common type of query is selection query through which you can ask
any question about the stored data.

 Action Query: Action queries can also be performed, which provide powerful means to make
changes to database’s tables. Action queries can create a new table, remove records from
existing table, update one or more fields of an existing table and add new records to an existing
table. Rather than simply displaying results the action queries alter the database in some way

1. Make-Table-Query: To retrieve subset of one or more tables & to save as a table, may be
used by a user if he/she would like to concentrate on a smaller table or to export smaller table
to Excel for analysis

2. Update Query: Allows to change the existing database information

3. Delete Query: Removes records from one or more tables and saves as a table.
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• Aggregate Functions: You can sum a column of numbers in a query by using a type of function
called an aggregate function. Aggregate functions perform a calculation on a column of data
and return a single value. Access provides a variety of aggregate functions, including Sum,
Count, Average (for computing averages), Min and Max.
You sum data by adding the Sum function to your query; you count data by using the
Count function, and so on.

Examples of the above mentioned query types are given below respectively.
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Selection Query
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Greater than 7500 applied on amount paid (attribute) of tblConnection

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Action Query: Update Query Applied on amount paid (attribute) of tblConnection

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Action Query: Delete Query applied on date of tblItem_Issuance_Record

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Aggregate Functions: Sum applied on tblItems

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Aggregate Function: Group by Count applied on tblConnection and tblItem_issuance_record

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FORMS
A Form provides convenient way to enter or alter information in a table. It can display
information from one or more tables.
• A form which can look like a paper form and database users are already familiar with paper
forms. Therefore it will provide better user interface for data entry and to update records.
• Entering data directly into a table can be more confusing and error prone especially anyone
not familiar with databases.
• A form can also display information from a query.
Auto-Form from the Database
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REPORTS
A database report presents information retrieved from a table or query in a preformatted,
attractive manner.
Auto-Report from the Database
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