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Automatic Payment Program Run F110: SAP Tutorial

Ads by Introduction
Stop seeing this ad The Payment Process includes the Following Steps

Why this ad? 1. Invoices are Entered

2. Pending Invoices are analyzed for due date
3. Invoices due for payment are prepared for review
4. Payments are approved or modified
5. Invoices are paid

A  consistently high volume of invoices have to be

processed. Accounts Payable Invoices have to be paid on time to receive possible discounts.
The Accounting (/accounting.html)department wishes to perform this processing of invoices
automatically. The Automatic Payment Program is a tool that will help users manage
payables. SAP gives users the options to automatically:

1. Select Open(Pending) Invoices to be paid or collected

2. Payment Documents to be posted
3. Print Payment Media or generate EDI

The Automatic Payment Program has been developed for both national and international
payment transactions with vendors and customers , and handles both outgoing and
incoming payments. Configuration We can configure the Payment Program by selecting the
Payment Program (Tcode - F110 ) Application menu Environment -> Maintain Config

(/images/sap/2012/07/AutoPay01.png)

(/images/sap/2012/07/AutoPay01.png)

The Settings for Automatic Payment program are divided into following Categories :
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1. All Company Codes
2. Paying Company Codes
3. Payment Methods / Country
4. Payment Methods / Company Codes
5. Bank Selection
6. House Banks

(/images/sap/2012/07/AutoPay021.png)

(/images/sap/2012/07/AutoPay021.png)

All Company Codes : In this section we perform the following settings

1. Inter Company Payment Relationship

2. The Company codes that process  payments
3. Cash Discounts
4. Tolerance days for Payments
5. The Customer and Vendor Transactions to be Processed

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 (/images/sap/2012/07/AutoPay03A.png)

(/images/sap/2012/07/AutoPay03A.png)

(/images/sap/2012/07/AutoPay03.png)

(/images/sap/2012/07/AutoPay03.png)

Paying Company codes : In this section we perform the following settings

1. Minimum Amounts for Incoming and Outgoing Payments

2. Bill of Exchange Parameters
3. Forms for Payment Advice and EDI

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 (/images/sap/2012/07/AutoPay042.png)

(/images/sap/2012/07/AutoPay042.png)

(/images/sap/2012/07/AutoPay052.png)

(/images/sap/2012/07/AutoPay052.png)

Payment Method  / Country : In this section we perform the following settings

1. Methods of Payments - Cheques , bank transfers etc

2. Settings for individual Payment Methods -
1. Master record requirements
2. Document Types for Posting
3. Permitted currencies
4. Print Programs

/
 (/images/sap/2012/07/Autopay062.png)

(/images/sap/2012/07/Autopay062.png)

(/images/sap/2012/07/Autopay07.png)

(/images/sap/2012/07/Autopay07.png)

Payment Method / Company Code: In this section we perform the following settings

1. Minimum and maximum payment amounts

2. Whether payments abroad and foreign currencies are allowed
3. Grouping Options
4. Bank Optimization
5. Forms for payment media

/
 (/images/sap/2012/07/Autopay08.png)

(/images/sap/2012/07/Autopay08.png)

(/images/sap/2012/07/Autopay09.png)

(/images/sap/2012/07/Autopay09.png)

Bank Selection :

1. Ranking Order
2. Amounts
3. Accounts
4. Charges
5. Value Dates

/
 (/images/sap/2012/07/Autopay10.png)

(/images/sap/2012/07/Autopay10.png)

(/images/sap/2012/07/Autopay111.png)

(/images/sap/2012/07/Autopay111.png)

Ranking Order

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(/images/sap/2012/07/Autopay122.png)

(/images/sap/2012/07/Autopay122.png)

Bank Accounts

(/images/sap/2012/07/Autopay13.png)

(/images/sap/2012/07/Autopay13.png)

Available Amounts

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 (/images/sap/2012/07/Autopay14.png)

(/images/sap/2012/07/Autopay14.png)

Value Dates
 
 
(/images/sap/2012/07/Autopay15.png)

(/images/sap/2012/07/Autopay15.png)
Expenses / Charges
                                           
 

Execution : After  Configuration of the Payment Process we will enter parameters to execute
the program. Enter the Transaction code F110 in the SAP Command Field

/
 (/images/sap/2012/07/Autopay16.png)

(/images/sap/2012/07/Autopay16.png)

Every Payment Program run is identified by two fields

1. Run date
2. Identification

(/images/sap/2012/07/Autopay17.png)

(/images/sap/2012/07/Autopay17.png)

In the Parameters Tab , We have to define the following

1. What is to be paid  - Docs. Entered Up to

2. What payment methods will be used - Payment Methods
3. When will the payments be made - Posting Date
4. Which company codes will be considered - Company Codes
5. How are they going to be paid - Payment Method Sequence decides the Priority of the
Payment Method

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 (/images/sap/2012/07/Autopay18.png)

(/images/sap/2012/07/Autopay18.png)

Save the Parameters Entered

(/images/sap/2012/07/Autopay19.png)

(/images/sap/2012/07/Autopay19.png)

After the Parameters are Entered we execute the Program by pressing the proposal button in
Application Toolbar

(/images/sap/2012/07/Autopay20.png) (/images/sap/2012/07/Autopay20.png)

In the next dialog box , Check the "Start Immediately" and press Continue

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 (/images/sap/2012/07/Autopay21.png)

(/images/sap/2012/07/Autopay21.png)

A payment proposal is generated based on the parameters.

(/images/sap/2012/07/AutoPay22.png)

(/images/sap/2012/07/AutoPay22.png)

  We can view the Proposal Log for possible errors by Pressing  the Proposal Log Button

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 (/images/sap/2012/07/AutoPay23.png)

(/images/sap/2012/07/AutoPay23.png)

We can edit the proposal to block the some payments if we want, Press the Edit Proposal
Button

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 (/images/sap/2012/07/AutoPay24.png)

(/images/sap/2012/07/AutoPay24.png)

  In the next screen , the Proposal List of Vendors is generated who are to receive the
Payments

(/images/sap/2012/07/AutoPay26.png)

(/images/sap/2012/07/AutoPay26.png)

After edit the Proposal , and then run the payment run to release the payments. We can
schedule the payment run by coming back to main screen pressing the Payment Run button

/
 (/images/sap/2012/07/AutoPay25.png)

(/images/sap/2012/07/AutoPay25.png)

  In the next Dialog box , Check "Start Immediately" to start the payment run instantly and
Press continue

(/images/sap/2012/07/AutoPay27.png)

(/images/sap/2012/07/AutoPay27.png)

  We can check the status of the Payment run on the Status Tab

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 (/images/sap/2012/07/AutoPay28.png)

(/images/sap/2012/07/AutoPay28.png)

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