ZAKOS OIL CALCULATION SURVEY

Report Generator
for
Tanker Ships

Compumarine Software House

Kostas Zacharopoulos
Copywrite (C) 1995 - 2014
e-mail : [email protected]
 2

NOTICE

All progamme material and data contained in the

programmes as well as the accompanying manual
are supplied without reprresentation or warranty
of any kind. Both programme material and manual
are free of errors to the best of the author’s
knowledge. Should the programme material and data,
contained in the programmes, prove defective the
user shall bear the entire cost of all incidental
or consequential damages.

The author SHALL NOT BE LIABLE for any incidental or

consequential damages in connection with or arising out
of the use or perfomance of the programme material or
part thereof.

All rights reserved.No part of this publication

may be reproduced, in any form or by any means,
without the prior permission of the author.

Kostas Zacharopoulos

Phone Office : (+30) 210 51.37.93

e-mail : [email protected]
 3

ZAKOS OIL SURVEY REPORT GENERATOR

Program for Windows

The OIL SURVEY REPORT GENERATOR is a fourth generation Integrated software package
for the Cargo calculation of a Tanker Ship. The package is a menu driven and does not require any previous
experience on the use of computers.

The OIL SURVEY REPORT GENERATOR has been designed and is ideally suited to assist
ship’s officers for the Cargo calculation of a Tanker Ship.

The examples that will be shown and described are hypothetical and do NOT correspont to the
ship’s tank Sound and Volumes from the Tank Ullage Tables.

The example bellow is refered to the Demo Vessel

 4
PROGRAM TITLES Page
1 START 5
2 GENERAL RULES AND INSTRUCTIONS 6
Screens 6
MAIN MENU Screen 7
Window Menu Selection 7
Screen Message Window 7
Warning Messages 8
Exit from the Program 8
New Calculation / Initialize Calculation 8
MAIN MENU ( Toolbar ) 9
Starting Screen 11
Program Execution Procedure 12
3 SURVEY MODE SELECTION 11

4 OIL CALCULATION GENERAL INFORMATIONS

OIL MAIN MENU 13
OIL JOB INFO 14
Tanker Ship Data Info 15
Oil Calc. Info (Cargo Gravity Define Cargo Grades ) 16

5 CARGO TANK CALCULATION

Edit Cargo Tank Ullage Input 22
Print Tank Ullage Report 26

6 OBQ / ROB TANK CALCULATION

Edit Cargo Tank OBQ / ROB Input 29
OBQ / ROB REPORT 32
7 VESSEL EXPERIENCE FACTOR CALCULATION 34
8 SLOP CALCULATION 36
9 WEDGE FORMULA CALCULATION 39
10 INERT GAS REPORT 41
11 CRUDE OIL WASHING REPORT 42

12 TOOLS 43
ASTM INTRACONV/Tables Calculation 44
AVERAGE Api / Dens / Temp Calculation 47
CALC. VOLUME 48
WEDGE FORMULA CALCULATION 49
UNIT CONVERSION 50

13 LOAD / SAVE FILES

Save Calculation File 51
Save Calculation File with different File name 52
Load Ship’s Data 53
Load a Stored Calculation File 54
EXPORT Calculation File to Desktop 55
Delete a Stored Calculation File 57
14 Calculator 58
15 Tool Bar Color 58
16 About 59
17 CHANGE FORM’s TITLE NAMES 60

18 SAVE CALCULATION as EXCEL 61

19 UNLOCK EXCEL ( Unlock Oil Survey Calculation exported Excel file ) 62
20 VOLUME INTERPOLATION ( Volume Interpolation ) 63
 5
START :
Each time you switch on your computer and when the WINDOWS are loaded .Follow the procedure described
below in order to execute the Oil Calculation program. From the Desktop find the icon shown bellow then,

1. Double click this icon

in the case NO icon displayed then follow the procedure described below

2. Click at the Start button where the Start Window Menu will be displayed.

2. Click the Programs where the following Window will appear

XpZakosSurveyorCalcs Surveyor Calcs

3.

At the title XpZakosOilCalcSurvey move the mouse pointer until you see the title Oil Survey Calcs
then press the ENTER key or click with mouse in order to start the program.
 6

GENERAL RULES AND INSTRUCTIONS:

Before proceeding to the instructions necessary to each screen the following basic functions are considered important
and should be memorised. The Cursor key movements and Function keys:

Key Result
Up Arrow Moves One Line Up
Dn Arrow Moves One Line Down
Right Arrow Moves cursor to Right
Left Arrow Moves cursor to Left
PgUp Moves Screen Up
PgDn Moves Screen Down
Home Moves cursor to the Beginning of Line
End Moves cursor to the End of Line
Backspace Errases a character to the left of the cursor

CLICK :
Press and release the left mouse button. A click is used to select an item on the screen.

ENTRIES:
Input screens are designed so that the user is free to move the cursor to any position using the arrows
and make an entry.

Mistakes: Illegal entries are not accepted by your system rejection is followed by a characteristic beeper alarm.

SCREENS:
The user communicates with the system through a number of screens. According to the functions they perform
screen are divided in the following 3 categories:

A. Control Screen is:

the MAIN MENU

Using the mouse the user may select the desired system function. Click the mouse to execute the
selected function.

 Infos
 Tank Ullage / OBQ / ROB Reports
 Vessel Exp.Factor Calculation Report
 Wedge Calculation Report
 Tools για ASTM Tables

All the input screens have the following characteristics:

- They have a standard format.

- Arrows may be used to select required position (full screen editing).
- Each entry is validated and accepted or rejected accordingly.
- Guiding messages always appear at the screen's Message Window.

B. Screen of Loading / Saving Calculation

the File
Note:

Only in Input fields with the light blue color you will be able to type.
 7
OIL CALCULATION ( MAIN MENU )

On the top of the screen appears the ( Main Menu ) with the five (4) horizontal selections and 13 icons as
shown in the following illustration:

Main Menu Toolbar

To select a menu title or an icon move the mouse so the tip of the mouse pointer usually an arrow is on the
name of a Menu title or an icon you want to select. Quickly press and release the left mouse button.

WINDOW MENU SELECTION:

A Window Menu will display a list of selections as shown in the following illustration:

To select a menu title move the mouse so the tip of the mouse pointer usually an arrow is on the name of a
Menu title you want to select. Quickly press and release the left mouse button.

WARNING MESSAGES:
Those messages will appear in a window form displaying the message and will cover part of the screen and will be
removed by clicking the OK button. A such message is shown in the following illustration:

Click OK to continue
 8
WARNING MESSAGE WITH SELECTION:
Those messages will appear in a window form displaying the message with buttons selection and will cover part of the
screen and will be removed after a selection is made.A such message is shown in the following illustration:

EXIT FROM THE PROGRAM:

From then ( Main Menu ) point the mouse on the ( Exit icon) selection, and click the mouse the following message
will appear.

click to return to Windows click to cancel and stay in the program

NEW OIL CALCULATION :

From then ( Main Menu ) point the mouse on the ( File ) selection, and click the mouse the following message
will appear.

click to New

To make the ( New OIL Calculation ) select from the list the selection New use the same procedure described in the
GENERAL RULES & INSTRUCTIONS in page 6

Wait Window while processing Data

 9
TANKER OIL CALCULATION ( MAIN MENU )

On the top of the screen appears the ( Main Menu ) with the five (4) horizontal selections and 13 icons
as shown in the following illustration:

Main Menu Toolbar Exit to windows

Toolbar :
The Toolbar appears with 12 icons as shown in the following illustration:

File Forms Exit

OIL TOOLBAR

1 2 3 4 5 6 7 8 9 10 11 12

1.Start a new calculation

2.Open a stored calculation
3.Stored calculation Table
4.Survey Mode Selection ( Oil Calc / Bunker / Draft / Lpg / Lng / Chemical)
5.Typying Calc informations
6.Main Program for all calculation forms and reports
7.Volume Interpolation Table
8.Calculate Astm Table Factors
9.Various Unit Conversions
10. Calculator
11. Change Toolbar color in ( Blue, Silver, Olive )
12. About Survey program
13. End program and exit to Windows
 10
FILE MENU :
From the ( Main Menu ) point the mouse on the ( File ) selection, and click the mouse the following Window will appear.
The File menu selections are :

Start a New Calculation

Save Calculation

Save Calculation with different name

Export a stored Calculation to Desktop

Delete an existing file calculation

Stored Calculations Table

End program and exit to Windows

Infos: Type various calc informations from the following selections :

Job Infos, Ship Data, Calc Infos, Cargo Gravity, Cargo Tank Infos

Remarks : You must type all the calc. informations required at ( Infos ) in order to proceed

Forms : Type Tank input informations from the following selections:

Ullage Table Input ,OBQ Input , ROB Input

When the above selection are completed the computer automatically will calculate the cargo
for each tank .

Type various input informations from the following selections:

Vessel Experience Factor Calc, Wedge Formula Calc, Slop

Type various input informations from the following selections:

COW, Pumping, Inert Gas Forms

Tools: Various calculation Tools from the following selections

1. Factor calculation for ASTM Tables

2. Average calculation for Api, Density, Temp
3. Volume calculation with ASTM Tables
4. Various Unit Conversions
 11
MAIN SCREEN:
The following screen will appear when the program starts.
 12
PROGRAM EXECUTION PROCEDURE:
The following procedure should be kept for the correct program execution:

A: from INFOS :
Type various calc informations

This is the most important part of the Oil Calculation

Β: from FORMS :
Type Tank input informations from the following selections:

ULLAGE Input
OBQ/ROB Input

When the above procedures (A) and (B) are completed the computer automatically will calculate
the cargo for each tank

The folowing example will help to understand he correct program execution.

1. YOHO C.O. Api @ 60F 39.93

2. BONNY C.O. Api @ 60F 32.90

Remarks :
For your first calculation you must check and type the correct names for Surveyor / Form’s Titles
in table SET TITLE NAMES. see page 60

The examples that will be shown and described are hypothetical and do NOT correspont to the
ship’s tank ullage and tank ullage volumes from the Tank Ullage Tables.
 13
OIL SURVEY MENU :
From the ( TOOLBAR ) then point the mouse on the icon below

then click the mouse and the following Window will appear.

The above Table contains all the Forms and Reports of the Oil Calculation.To select the the Report which
you intend to type or view then move the mouse pointer at the title button then click to make the selection.
When exit from the selection you had made then you will return to this screen.
click at the ( Close ) button to return to MAIN SCREEN
When the ( Calc Infos ) Table completed follow the below program execution.

Note :
When calculation completed you will be able to save current calculation as an Excel report.

1. from Toolbar OR from OIL MAIN MENU

Use this button to type various calc informations. If these calc informations NOT completed
correctly then you will not be able to continue and the following window message will appear.
JOB INFO NOT Completed !! Therefore Reports are Locked.

2. Use this button to type Ship’s Cargo Oil Tanks data

3. Use this button to select Astm Table and type various Calc informations

For the Astm Table selection and typying the various Calc informations
The folowing example will help to understand he correct program execution.
 14
1. OIL JOB INFO :

from the TOOLBAR OR from OIL MAIN MENU Table

then click the mouse and the following Window will appear.

Κλικ to select Units

Type Job Year e.g. 2009

Type Job No from ( 0001 to 9999 ) e.g. 1
Type Job letter ( A – Z ) in case you have to save with the same Ref.No.
Type Ship’s name
Type the no. of ship’s Cargo tanks ( How many Tanks ) Changing the Νο. of Cargo
Type Ship’s L.B.P. Tanks will initialize all the
Select Ship’s Draft Units Ullage/Obq/Rob Reports
Select Ship’s Tank Ullage Units
Select Ship’s Tank Volume Units
 15
2. EDIT SHIP INFOS :
From the ( OIL MAIN MENU ) then point the mouse on the icon below

then click the mouse and the following window will appear.

Tank Data Input Procedure:

Entering this table for first time all input column fields will be empty. For each Cargo Tank enter at the
appropriate column the folowing inputs which have been obtained from Ullage / Sounding TankTables.
Only columns with the Very Light Blue color can be typed.

Type Cargo Tank name e.g. 1P ( 1 to 6 characters allowed )

Type for each Cargo Tank dimentions ( for Wedge Formula calculation )
e.g. Length= 30.240, Breadth= 7.580, Depth= 19.157, Ulg.Dist from Aft Bulkhead= 9.260

By typying those Cargo Tank Data you will avoid to retype the tank data in case you will work
With the same vessel. Just you have to load the ship’s data as described in page 33

The procedure described above will be carried out so many times as the number of the calculating tanks.

When all entries have been completed then return to OIL MAIN MENU then continue to the next page
 16
3. EDIT CALC INFOS :
From the ( OIL MAIN MENU ) then point the mouse on the icon below

then click the mouse and the following window will appear.

Click to UnLock Message Window Click to return to Oil Main Menu

To open and select the Cargo Tank Infos Table click on the button or hold down the left Alt key and
press the underline letter e.g. ( T ). This procedure will be carried out for the 2 buttons for the Calc. Infos.

Calc Info Input Procedure:

Entering this table for first time all input column fields will be empty. Type or select the appropriate fields
The appropriate fields with the Very Light Blue color can be typed.
 17
GENERAL CALC INFOS :
Type the required field information with Very Light Blue color

At the column Cargo Calc. Grades ( 1 - 5 ) you must select the number of cargoes to calculate
In order to proceed. In this example we typed 2

Remarks :
If the following message appear

You will NOT be able to type. All cells are locked.

To Unlock do as follows.

Click at the button

DEFINE Cargo Gravity:

Type Cargo Name ckick to select ASTM Table type Cargo Gravity for
when clicked the following API 60F / R.D 60F / DENS 15C
Table list will appear.

Select ASTM Table

 18

Ckick Operation MODE to select Loading / Discharge / Lightering Calculation

select MODE from the table

Click at box for selection of C / F then ckick to select Cargo Temperature taken.

Click at box for selection of VCF CALC MODE TABLE / INTERPOLATION

VCF CALC. MODE where the program will calculate the VCF factor.

TABLE :
e.g. for API = 30.12 Temp = 73.2 F
the program will calculate the VCF factor as follows : API = 30.0 Temp = 73.0 F

INTERPOLATION :
e.g. for API = 30.12 Temp = 73.2 F
the program will calculate the VCF factor as follows : API = 30.1 Temp = 73.2 F

ckick to select ASTM Table for SLOP’s Calculation as described in page 17

Type the above required informations

For the Date type the date e.g. 30/04/2009 as follows ( 30042009 ) 8 numbers

The Surveyor’s name can be changed as described in page 60.

 19
CARGO TANK INFOS :
To open the Tab selection Cargo Tank Infos click on the button where the following screen will appear.

PROCEDURE:
In case you have typed one (1) Cargo Grade the program automatically will assign the first grade (1)
for each tank.In case you have typed more than one Cargo Grades you must type in the column with
the Very Light Blue color for each tank the No. Cargo Grade which you intend to calculate.
If Cargo Grade NOT typed a message will appear.

Remarks :
If the following message appear

You will NOT be able to type. All cells will be locked.

To Unlock do as follows

Click at this button

Click at this button to return to OIL MAIN MENU

Click at this button to Initialize all fields

 20
Remarks :

The following messages will appear in the ( Infos ) table

In case you select new Cargo Grade e.g. Calc. Grades : 1 then the following message will appear.

Selecting the button ( Yes ) all the calculations for Ullage/Obq/Rob Reports will be initialized and you
have to repeat the procedure.

In case you have NOT typed the Cargo Gravity value(s) then the following message will appear.

Refer to page 17 and repeat the procedure DEFINE Cargo Gravity by typying the Cargo Gravity value(s)

If all informations have been completed correctly then move to the next step selecting the ( Forms ) icon
from the Main Menu.
 21
OIL CALCULATION MAIN FORMS :
From the ( TOOLBAR ) then point the mouse on the icon below

then click the mouse and the following window will appear.

The above Table contains all the Forms and Reports of the Oil Calculation.To select the Report which you
intend to type or view then move the mouse pointer at the title button then click to make the selection.
When exit from the selection you had made then you will return to this screen.
Click at the ( Close ) button to return to MAIN SCREEN
When the ( Calc Infos ) Table completed follow the below program execution.

Note :
When calculation completed you will be able to save current calculation as an Excel report.

Clicking this button a message will appear ( see page 61 )

Then move to the next step selecting the appropriate ( Button ) from OIL MAIN MENU
 22
ULLAGE INPUT :
From the ( OIL MAIN MENU ) move the mouse pointer at the ( Ullage Input ) selection then click where the
following Window Screen will appear.

Click to select Calc Grade No. Message Window Click for Calculator Click for Vol.Interpolation Click to return OIL MAIN MENU

Tank Data Input Procedure:

Entering the table for first time for new inputs all columns will display zero values. For each Cargo Tank enter
at the appropriate column the folowing inputs which have been obtained during tank meassurament. The
columns with the Very Light Blue color can be typed.

Procedure:
In case you have typed one (1) Cargo Grade the program automatically will deactivate the selection Grade No.

In case you have selected more than one Cargo Grades the program automatically will display the first cargo
which you will calculate.

For each cargo ( Grade No ) you intend to calculate click the appropriate button No. e.g. 1 before you start
You must type first the Drafts / Heel before typying Tank Data Input.

If NO Drafts typed then a message will be displayed in the Message Window.

Also, those Drafts / Heel will be displayed in the Ullage Report

In this Example :
FWD : type 11.50
AFT : type 12.50
HEEL : type 0 for ( Heel to port use the minus sign e.g. -0.5 )
 23
Tank Data Input Procedure:
For each Cargo Tank enter at the appropriate column the folowing inputs which have been obtained during
tank meassurament. The columns with the Very Light Blue color can be typed and message will be displayed
in the Message Window

Obs. Ullage
Type the Observed Ullage which have been obtained during tank meassurament OR you may type
a max. of 10 characters e.g. Not Loaded. In this example the ullage found to be 235 cm for Tank 1P

Type : 235

Note : Ships which have Ullage in Cms should be typed as are refered to Ullage Tables
The Formtat will be ( M.cms = 0.000 ) for ( cms = 0.0 ) for ( Ft.inch = 0.000 ) for ( Inch = 0.0 )

For Ullage Input in Ft.inch e.g. 5’ 05.5’’ must type as 5.055 and for Inch e.g. 1.8’’ must type as 0.018
The program will check for the correct input in Ft.inch ( if inches are more than 11’’ e.g. 5’ 12.5’’ )
If not then warning message will appear.

If No ( Total Corr’n ) typed then the program automaticaly will display the same ullage value in the
Column ( Corr’d ) e.g. 235.0

In case you type Obs.Ullage=0 the system automatically will initialize the following columns
TOV, Dip, FW Volume, Obs.Temp

Total Corr’n
Type the Total Corr’n which have been obtained from the Ullage Table ( for Trim and Heel corrections )
If No correction found then type 0. In this example 0 correction for Tank 1P.

Total Corr’n, Corr’d Ullage

0.0 235.0

T.O.V. m3 / Bbls :
Type the ( T.O.V. ) which have been obtained from the Ullage Table
In this example the ullage found to be 6,123.300 m3. for Tank 1P

Type 6123.3

FW Dip :
Type the FW Dip ( in Cm ) which have been obtained during tank meassurament OR you may type
a max. of 4 characters e.g. Traces ή NIL ή N/A OR click at the Tank Dip column then right click
the mouse where the folowing Dip Menu List will appear where you make the selection.
In this example NIL selected for Tank 1P.

Click and make selection or move the

Coursor along the table then hit the
ENTER button

Note :
In order to display the above window the coursor must be set in the column field ( Dip )
where you want to make the entry then right click the mouse.

FW Volume m3 / Bbls :
Type the (FW Vol. ) which have been obtained from the Ullage Table
In this example the NO Dip found for Tank 1P
 24
Obs.Temp (°C)
Type the Observed Cargo Temperature which have been obtained during tank meassurament
In this example the Temperature obtained in °F

The system automatically will calculate the temperature conversion according the selected ASTM-IP Table.

for Tables 6A, 6B, T24A, T24B

where temperatures taken in Celsius (C) during tank meassurament will be converted to Fahrenheit (F).

for Tables T54A, T54B, 54D

where temperatures taken in Fahrenheit (F) during tank meassurament will be converted to Celsius (C)

Av.Temp :
Must type Temperatures for each tank for the following columns
Upper Temp / Middle Temp / Lower Temp

Typying Temperatures for each tank the program will automaticaly calculate the Average Temp and will
display it in at the appropriate column

The procedure described above will be carried out so many times as the number of the calculating tanks.

When all entries have been completed and return to OIL MAIN MENU the system automatically will calculate
the cargo quantity in every tank.

The following Screen will be displayed when entries completed.

 25
Note :

1. Click this button

To return to OIL CALCULATION MENU.

2. Must type all informations for each tank.

3. Incomplete entries will cause an error message to be displayed on a Window.στο Message

4. To correct an entry value do as follows :

Using the button arrows (Up/Dn/Left/Right) move the cursor to that field and type the new value.

click on the button < Initialize > to initialize all data in the table

click this button to displa the Volume Interpolation Table. See example in page 63

If you have selected to calculate more than one Grade then click at the button e.g. 2 in order to select
the second Cargo Grade where you will repeat the same procedure as described in our first example.
as from page 22 to page 24.

The following Screen will be displayed when entries of the second Grade is completed.

Now, to continue the program execution return to OIL MAIN MENU

Then select ( Ullage Report ) to view or print the Report.
 26
ULLAGE REPORT :
From the ( OIL MAIN MENU ) move the mouse pointer at the ( Ullage Report ) selection then click where the
following Window Screen will appear.

The Screen shown below is the continuation of Ullage Report 1

 27

The Screen shown below is the continuation of Ullage Report 2

Click to select Calculation Grade No. Click to Print Report Click to Exit OIL MAIN MENU
 28
Procedure:
For each calculated cargo ( Grade No ) you intend to print click with the mouse the button No. e.g. 1 then,
You have to type the value(s) in the following columns for :

O.B.Q. / R.O.B. , Slops , Adjusted for V.E.F. , Bill of Loading

Where, when you move the cursor to each column mentioned above the column will be shown with
Very Light Blue color then type each value in that column.

ckick to Print the select Grade No. Ullage Report

click to return to OIL MAIN MENU.

Click to resize the spreadsheet

To enlarge the Form use the mouse while holding the left button and move to direction up/down/Left/Right

For OBQ/ROB you have to type informations in the OBQ/ROB Input Table ( see example in page 30 )

Now, we will describe the procedure of the O.B.Q. program execution.

 29
OBQ / ROB INPUT TABLE :
From the ( OIL MAIN MENU ) move the mouse pointer at the ( OBQ Input ) OR ( ROB Input ) selection then
click where the following Window Screen will appear.

Click to select Calculation Grade No. Message Window Click for Calculator Click to return OIL MAIN MENU

OBQ Tank Data Input Procedure:

Entering the table for first time for new inputs all columns will display zero values. For each Cargo Tank enter
at the appropriate column the folowing inputs which have been obtained during tank meassurament. The
columns with the Very Light Blue color can be typed.

In case you have typed one (1) Cargo Grade the program automatically will deactivate the selection Grade No.

In case you have selected more than one Cargo Grades the program automatically will display the first cargo
which you will calculate.

For each cargo ( Grade No ) you intend to calculate click the appropriate button No. e.g. 1 before you start
You must type first the Drafts / Heel before typying Tank Data Input.

If NO Drafts typed then a message will be displayed in the Message Window.

Also, those Drafts / Heel will be displayed in the Ullage Report

Στην συνεχεια πληκτρολογηστε :

FWD : πληκτρολογησε : 7.00
AFT : πληκτρολογησε : 10.00
HEEL : πληκτρολογησε :0
 30

OBQ/ROB Tank Data Input Procedure:

Entering the table for first time for new inputs all columns will display zero values. For each Cargo Tank enter
at the appropriate column the folowing inputs which have been obtained during tank meassurament. The
columns with the Very Light Blue color can be typed.

DIP
Assumed Observed Liquid Dip = 1 cm has been obtained during tank meassurament for 3P

Type 1.0

OR you may type a max. of 8 characters e.g. Traces ή NIL ή N/A OR click at the Dip column then
right click the mouse where the folowing Dip Menu List will appear where you make the selection
for ( FILL NIL / TRACES / EMPTY / N/A ). In this example NIL selected for Tank 3P.

The procedure described above will be carried out for Non-Liquid / Free Water / Liquid Oil so many times
as the number of the calculating tanks.
 31
VOLUME
Type the Volume which have been obtained from the Ullage Table. In this example the ullage found
to be 2.800 m3. for Tank 3P

Type : 2.8

The procedure described above will be carried out so many times as the number of the calculating
Cargo Grades which described above.

The same procedure will be executed and for the ( ROB Input )

The following Screen will be displayed when entries of the second Grade is completed.
 32
Remarks :

1. click on the button < Back to Menu > to return OIL MAIN MENU.

2. click on the button < Initialize > to initialize all data in the table

3. Incomplete entries will cause an error message to be displayed on a Window.

4. Entries values less or greater than those displayed in the Message Window for each column
are not accepted by the system. Rejection is followed by a message

5. To correct an entry value do as follows :

Using the button arrows (Up/Dn/Left/Right) move the cursor to that field and type the new value.

6. The procedure described above will be carried out so many times as the number of the calculating
Cargo Grades which described above.
The same procedure will be executed and for the ( ROB Input )

When and the procedure of the second cargo grade is completed return to Oil Main Menu where
select the ( OBQ Report ) or ( ROB Report ) in order to print or view the calculated report.

OBQ / ROB REPORT :

From the ( OIL MAIN MENU ) move the mouse pointer at the ( OBQ Report ) OR ( ROB Report ) selection then
click where the following Window Screen will appear.
 33
The Screen shown below is the continuation of OBQ Report No.2

This procedure described above will be carried out so many times as the number of the calculating
Cargo Grades which described above.The same procedure will be executed and for the ( ROB Input )

Click this button to print OBQ/ROB Report

for eachGrade No.

Click this button to return to OIL MAIN MENU.

Now, we will describe the procedure of the ( VEF Report ) program execution.
 34
VEF REPORT :
From the ( OIL MAIN MENU ) move the mouse pointer at the ( VEF Report ) then click where the following
Window Screen will appear.

Click to Initialize Click to Print Message Window Click to return OIL MAIN MENU

Voyage Data Input Procedure:

Entering the table for first time for new inputs all columns will display no values. For each Voyage enter the
Data required at each column . Moving the cursor at a data field the cell will be colored with a
Very Light Blue color so, that field can be typed and a message will be displayed at Message Window.
For each Voyage No. enter at the appropriate column the folowing input which have been known beforehand.

When Tank Volume is in Bbls/60F the Ship/Shore Volume will be formatted with 0 decimals.
When Tank Volume is in m3 the Ship/Shore Volume will be formatted with 3 decimals.

CARGO
type Cargo Name

PORT
type Port Name

DATE
Type e.g. 12/12/2006 as 12122006 must be ( 8 ) numbers

VESSEL FIGURES
type Ship’s Figs e.g. 668237

SHORE FIGURES
Type Shore Figs e.g. 666088

This procedure will be carried out so many times as the Voyages you intend to calculate.
 35

Click το Initialize all Voyages

Click το Print the VEF Report

Click to return to OIL MAIN MENU

Click to display Volume in M3 with 3 decimals

Click to display Volume in Bbls with 0 decimals

Click to display in M/Tons with 2 decimals

Remarks :
You may copy a cell data to another cell on the same column ( from column 2 to column 4 )

Example : at the Cargo Name column

1. Move the cursor e.g. in Row 1 and Column 2 at the word CRUDE OIL then, press the button [ F4] once

2. Now, move the cursor on an empty cell on the same column then, press the button [ F5 ] once and the
the word CRUDE OIL will be copyied to the empty cell. The same procedure will be executed for dates,
numbers and text but on the same column

The above procedure can be executed ONLY for the following selections :
Inert Gas Report, Cow Operation
 36
SLOP REPORT :
From the ( OIL MAIN MENU ) move the mouse pointer at the ( Slop Report ) then click where the following
Window Screen will appear.

Click to Initialize Click to Print Message Window Click to return OIL MAIN MENU

Slop Tank Data Input Procedure:

Entering the table for first time for new inputs all columns will display no values. For each Slop Tank enter
at the appropriate column the following inputs which have been obtained during tank meassurament.
Moving the cursor at a data field the cell will be colored with a Very Light Blue color so, that field can be
typed and a message will be displayed at Message Window.

SELECTED ASTM TABLE :

The ASTM Table is selected ONLY from ( Calc Infos ) of the main screen, see procedure on page 13

Type Previous Cargo Name e.g. GASOIL

SLOP Tank Name

Type Slop Tank Name

Type of Previous Cargo :

Type Previous Cargo Name e.g.ARABIAN LIGHT

API at 60°F :
Type Previous Cargo Gravity e.g. 30.12
 37
Slop Tank Data Input:
For each Slop Tank enter at the appropriate column the folowing inputs which have been obtained during tank
meassurament. Moving the cursor at a data field the cell will be colored with a Very Light Blue color so, that
field can be typed and a message will be displayed at Message Window.

Obs. Ullage
Observed Ullage = 1825 cm

then type 1825

Corr’d Ullage
Type the Corr’d Ullage which have been obtained from the Ullage Table ( for Trim and Heel corrections )
If No correction found then type the same as Obs.Ullage. In this example No correction for SLOP TK..

Type : 1825

T.O.V. m3 / Bbls :
Type the ( T.O.V. ) which have been obtained from the Ullage Table
In this example the ullage found to be 122 Bbls

Type : 122

FW Sound
Type the FW Sound which have been obtained during tank meassurament
In this example 1855 cm selected for SLOP TK.

Type : 1855

Corr’d FW Sound
Type the Corr’d FW Sound which have been obtained from the Ullage Table ( for Trim & Heel corrections )
If No correction found then type the same as FW Sound. In this example No correction for SLOP TK..

Type : 1825

FW.Volume Bbls
Type the FW Volume which have been obtained from the Ullage Table
In this example the ullage found to be 78 Bbls

Type : 78

Obs.Temp (°F)
Assumed Observed Temperature = 78.3F

then type : 78.3

The system automatically will calculate the temperature conversion according the selected ASTM-IP
Table.

for Tables 6A, 6B, T24A, T24B

where temperatures taken in Celsius (C) during tank meassurament will be converted to Fahrenheit (F).

for Tables T54A, T54B, 54D

where temperatures taken in Fahrenheit (F) during tank meassurament will be converted to Celsius (C)

The procedure described above will be carried out so many times as the number of the Slop tanks.
 38
Draft Fwd / Draft Aft / Heel :
Type Draft and Heel appropriate fields

Remarks :

1. click on the button < Back to Menu > to return OIL MAIN MENU selection.

2. click on the button < Initialize > to initialize all data in the table

3. Incomplete entries will cause an error message to be displayed on a Window.

3. Entries values less or greater than those displayed in the Message Window for each column
are not accepted by the system. Rejection is followed by a message

5. To correct an entry value do as follows :

Using the button arrows (Up/Dn/Left/Right) move the cursor to that field and type the new value.

6. Do NOT use the button [ Delete ] to delete an entry just use [  ] Backspace ]

Click το Initialize all data in the Slop Report

Click το Print the Slop Report

click this button to displa the Volume Interpolation Table. See example in page 63

Click to return to OIL MAIN MENU

 39
Wedge Formula :
From the ( OIL MAIN MENU ) move the mouse pointer at the ( Wedge Formula ) then click where the following
Window Screen will appear.

Wedge Formula is NOT applicable when:

a: the tank top is covered with liquid.
b: the ship is floating on Even Keel.
c: Cargo tanks have no flat tank top plates such as Slop Tanks.
d: Calculating Volume of Unpumpable residue such as Sludges,Sediments,etc.

Must type Drafts before type any Tank innages

FWD : type 7.000

AFT : type 10.000
 40
Wedge Formula Data Input Procedure:
Entering the table for first time for new inputs all columns will display no values. For each Tank enter at the
appropriate column the following inputs which have been obtained during tank meassurament. Moving the
cursor at a data field the cell will be colored with a Very Light Blue color so, that field can be typed and a
message will be displayed at Message Window. In this example 1.0 cm found for 3P.

INNAGE
Type : 1

The system automatically will calculate the Volume if Wedge formula Data and Trim exists and the method
will be shown in Wedge Mode column.

VOLUME : 2.795 m3 WEDGE: Volume calculated using Wedge Formula

Must type Drafts for Wedge Formula calculation

VOLUME : 2.795 m3 WEDGE: Ογκος υπολογισθηκε βαση τις Wedge Formula

18 Bbls MANUAL: για Manual εισαγωγη Ογκου

VOLUME. m3
If for any reason you wish to change the volume value (calculated using Wedge Formula) or to enter
a new value then type new Volume value and the method will be shown in Wedge Mode column

ΜANUAL : for Manual Volume Input

VOLUME ( Bbls )
If for any reason you wish to change the volume value (calculated using Wedge Formula) or to enter
a new value then type new Volume value and the method will be shown in Wedge Mode column

ΜANUAL : for Manual Volume Input

The procedure described above will be carried out so many times as the number of the calculating tanks.

Remarks : if Wedge Formula is NOT applicable then a warning message will be displayed

Click το Initialize all data in the Wedge Formula

In case you change Drafts and the Trim changes while the Innage has been typed then,
click the above button and the system automatically will calculate the Wedge Formula
with the new Trim Only to the tanks have been marked ( WEDGE ).

Click το Print the Wedge Formula Report

Click to return to OIL MAIN MENU

 41
Inert Gas Operation :
From the ( OIL MAIN MENU ) move the mouse pointer at the ( Inert Gas Operation ) then click where the
following Window Screen will appear.

Inert Gas Data Input Procedure:

Entering the table for first time for new inputs all columns will display no values. For each page enter the
Data required at each column. Moving the cursor at a data field the cell will be colored with a
Very Light Blue color so, that field can be typed and a message will be displayed at Message Window.
This procedure will be carried out so many times as the page(s) ( Page No. ) you intend to type.

Remarks :
The icon ( Page No. ) shown below will be used by clicking the button 1,2 etc. to change the reporting
page(s) in the table in order to view or type the Data required

Click το select Page

Click το Initialize all data in that page of the Inert Gas Operation Report

Click το Print the Inert Gas Report

Click to return to OIL MAIN MENU

Also, You may copy a cell data to another cell on the same column as we explained at page 35
This procedure will be available ONLY when the message ( Use F4 to copy / F5 to paste ) appears at the
Message Window.
 42
Cow Operation :
From the ( OIL MAIN MENU ) move the mouse pointer at the ( Cow Operation ) then click where the
following Window Screen will appear.

Cow Data Input Procedure:

Entering the table for first time for new inputs all columns will display no values. For each page enter the
Data required at each column. Moving the cursor at a data field the cell will be colored with a
Very Light Blue color so, that field can be typed and a message will be displayed at Message Window.
This procedure will be carried out so many times as the page(s) ( Page No. ) you intend to type.

Remarks :
The icon ( Page No. ) shown below will be used by clicking the button 1,2 etc. to change the reporting
page(s) in the table in order to view or type the Data required

Click το select Page

Click το Initialize all data in that page of the Cow Operation Report

Click το Print the Cow Report

Click to return to OIL MAIN MENU

Also, You may copy a cell data to another cell on the same column as we explained at page 35
This procedure will be available ONLY when the message ( Use F4 to copy / F5 to paste ) appears at the
Message Window.
 43

2. TOOLS :
From the Main Menu move the mouse pointer at the ( Tools ) selection then click

where the following Window Screen will appear:

Click at the icon for the ASTM Tables

Click at the icon for the Average calculation

Click at the icon for the Volume calculation using ASTM Tables

Click at the icon for the Wedge Formula calculation

Click at the icon for the Unit Conversion

Click at the icon for the Calculator

Where, from the Main Tool Bar Menu move the mouse pointer over one icon and click

Below we describe the program execution for the 5 ( Tools ).

 44
ASTM TABLES :
From the ( TOOLBAR ) then point the mouse on the icon below

Clicking at this icon the following Window Screen will appear:

EXAMPLE 1:
For Crude Oil. given :
API @ 60F° = 30.25 Temp = 78.3 F° Volume = 25,500 Bbls F.W. = 20 Bbls
 Select ASTM table by clicking with the mouse
 Type API 60F = 30.25
 Type Temp F = 78.3
 Type Volume = 25,500
 Type FW = 20
 Click button [ Calc Volume ]
 Read Calculated Results from the right side Table as shown above.

Click for Factors calculation

Click to calculate volume for GOV, VCF, GSV, WCF, MT in air

Click to clear the calculation

Click to terminate the program and exit to Windows

 45
Note :
The following ASTM Tables are included : 5AB, 6AB, 23AB, 24AB, 53AB, 54AB & D
For Tables 5AB, 6AB use API 60F for Gravity, °F for Temp., Bbls for Volume
For Tables 23AB, 24AB use R.D 60F for Gravity, °F for Temp., Bbls for Volume
For Tables 53AB, 54AB use DENS 15C for Gravity, °C for Temp., m3 for Volume

EXAMPLE 2:

For Bunker F.O. given :

Density @ 20C° = 0.9737 Temp = 45.0 C° Volume = 416.173 m3

As we have to convert Density @ 20C° to Density @ 15C° we proceed as folows :

Step 1 :
 Select ASTM table by clicking with the mouse
 Type Density = 0.9737
 Type Temp = 20
 Click button [ Calc Factors ]
 Read Density @ 15C° = 0.9770 from the right side Table as shown below.
 46
Step 2 :

As we have to calculate Volume for Density @ 15C° we proceed as folows :

 Select ASTM table by clicking with the mouse

 Type Density = 0.9770
 Type Temp = 45
 Type Volume = 416.173
 Type FW = 0
 Click button [ Calc Volume ]
 Read Calculated Results from the right side Table as shown below.
 47
AVERAGE GRAV / TEMP :
Clicking at the Tools point the mouse on the icon below:

Clicking at this icon the following Window Screen will appear:

Select
Average Mode
e.g. API 60F

Procedure :
Select Average Mode one of the 3 selection of the Select Average clicking the appropriate button
e.g. in this example we selected API 60F.
Start typying the columns ( Volume & Gravity API 60F ) and the API Average will be displayed.

When type completed the Average will be displayed at the top appropriate column.

The procedure described above will be carried out so many times as you wish (1 to 40 ).
 48
CALC. VOLUME :
From the ( TOOLBAR ) then point the mouse on the icon below

Clicking at this icon the following Window Screen will appear:

Click then Select Type Specific Gravity

ASTM Table e.g. 30.12 for API 60F
e.g. T-6A

Type the Volume in

Bbls at 60F for API / RD 60F
m3 at 15C for Density 15C

Then, move the cursor to another

cell in order the
Results will be displayed.

Calc. Volume Procedure :

Select Table one of the 7 selection of the Astm Tables by clicking and then select Table
e.g. in this example we selected T-6A.
Start typying the Specific Gravity Api at 60F= 30.12 and the Volume Bbls at 60F = 345875
Then, move the cursor to another cell in order the Results will be displayed.

The procedure described above will be carried out so many times as you wish.
 49
WEDGE FORMULA :
Click the Tools then move the mouse pointer over the icon shown below.

Clicking at this icon the following Window Screen will appear:

Select
Units for
Ullage &
Draft

Type
LBP and
Trim and
Tank
Data

Wedge Formula Procedure :

Select Ullage and Draft units by clicking the appropriate button
Start typying the LBP and Trim in the appropriate column.
Start typying the Tank data dimensions for Length, Breadth, Depth, Pipe Dist. And Innage
By moving the cursor at that cell column Input with a Very Light Blue color
Then, click [ Calc ] button in order Wedge Formula will be calculated and the Results will be displayed.

The procedure described above will be carried out so many times as you wish.
 50
UNIT CONVERSION :
From the ( TOOLBAR ) then point the mouse on the icon below

Clicking at this icon the following Window Screen will appear:

Unit Conversion Procedure :

Select Conversion Mode one of the 6 selection of the Select Conversions clicking the appropriate
button e.g. in this example we selected Length.

Start typying the Unit value in the column METERS Input .

Moving the cursor at that cell column METERS Input with a Very Light Blue color and start typying the
Unit value. Then, move the cursor to another cell in order the Results will be displayed.

The procedure described above will be carried out so many times as you wish.
 51
SAVE CALCULATION FILE :
The system automaticaly saves the current calculation after typying any new or changing data.
This will occur when we create a new calculation and when the procedure JOB Infos see page 9
is completed and exit the following Window Screen will appear:

type the file name you wish to save then ( Click the button Save )

Remarks :
DO NOT Type the following characters when typying the File Name ( . / \ ) or space
If for any reason a File with the same name exists e.g. ( OJOB-2009-0001 ) type (OJOB-2009-0001A )
DO NOT Change the ( OJOB-xxxx – xxxx ) as
OJOB = Oil Calculation Job
xxxx = Job Year
xxxx = Job Number

Pay attention that the program assigns automatically the Extension of the File (*.Osv ).
Therefore DO NOT type this File Extension otherwise you will NOT be able to Load this File.

If for any reason you wish to abort the operation then, just click the Cancel button.
 52
SAVING A FILE WITH DIFFERENT NAME :

Clicking at the File the following Window Screen will appear:

Click the Save As then follow the procedure described in page 51

 53
LOADING a STORED FILE :
From the ( TOOLBAR ) then point the mouse on the icon below

LOAD FILE :

Clicking at this icon the following Window Screen will appear:

Click to enter Table

(for Loading ONLY Ship Data from previous Calculation )

Move the mouse pointer at File Name row you wish to Load the stored file then click the OK button.
 54
LOADING a STORED FILE

From the ( TOOLBAR ) then point the mouse on the icon below

Clicking at this icon the following Window Screen will appear:

Move the mouse pointer at File Name row you wish to Load the stored file then click the Open button.

If for any reason you wish to abort the operation then, just click the Cancel button.
 55
EXPORT CALC FILE :
To Export a callculated file

From the Main Menu move the mouse pointer at the ( File ) selection then click

where the following Window Screen will appear:

Click at Export Calc File where the following Window Screen will appear:
 56

Click to Export Calc File Click to Export a saved Excel File

Select Export File ( Calc File ) or ( Excel File ) clicking appropriate icon then
Select file by hit ( ENTER ) or ( Double click 0 with the mouse where the following Window will appear :

Click [ OK ] button to Export or click [ NO ] to cancel

 57
DELETE A STORED FILE :
Clicking at the Files point the mouse on the icon below:

Clicking at this icon the following Window Screen will appear:

1- Click File selection (Calc or Excel )

In order to enter the Table

2- Select the File which you intend to Delete

Click to return to Main Menu

Clicking the button Delete the the following Window Message will appear

Click to return to abort Delete operation

Click the button Yes to Delete File

 58
CALCULATOR :
From the ( TOOLBAR ) then point the mouse on the icon below

Clicking at this icon the following Window Screen will appear:

Calculator Procedure :
Click each button number you wish e.g. 12029.182 m3
Click button numbers 1, 2, 0, 2, 9, ., 1, 8, 2 then
click the button m3/Bbls and the result will be displayed.

The procedure described above will be carried out so many times as you wish.

BAR MENU COLOR :

Clicking at this icon the following Window Screen will appear:

COLOR SELECTION :
Click with the mouse and selectect color e.g. XPSilver
So, next time the Toolbar will have the color selected.
 59

From the ( TOOLBAR ) point the mouse on the icon below

ABOUT :

Clicking at this icon the following Window Screen will appear:

 60
CHANGE FORM’s TITLE NAMES
From the Main Menu move the mouse pointer over the icon shown below.

Clicking at this icon the following Window Screen will appear:

Click to UnLock Click to return to Main Screen

Procedure :
They are two options with this table

A. In case you require NOT displaying your Company’s Logo then start typying the required fields
as seen in this table. When finished click ( O Yes ) to accept and apply rhe changes and the
Forms will display the two ( 2) typed titles.
Also, Only in this table you are able to change abd the Surveyor’s name

B. To display your Company’s Logo again click ( O No, I will keep the Logo default titles )
 61
SAVE CALCULATION as EXCEL :
From the ( OIL MAIN MENU ) point the mouse on the icon bellow

then click the mouse and the following window will appear.

Click to send the Excel file to Desktop then click the OK button

The same file is saved at the root directory as seen below

C:\Program Files\XpZakosOilCalcSurvey\Excel
 62
UNLOCK EXCEL :
In order to unlock the calculated ( Excel ) spreadsheet do as follows :

1. Click at Tools
2. Click at Protection
3. Click at Unprotect Sheet ..

As shown below:

Use your Logo to attach into the Excel’s exported calculation in order to be displayed.
 63
VOLUME INTERPOLATION :
From the ( TOOLBAR ) then point the mouse on the icon below

From the ( OIL MAIN MENU ) point the mouse on the icon bellow: Select Interpolation Mode

Επιλεξτε Units και δεκαδικα Ογκου

Calculation Units Selection :

Select Unit by clicking Select Volume Decimals ( 0 – 3 ) by clicking

M.cms & Ft.inch : Cells will be formated with 3 Decimals Cms & Inch : Cells will be formated with 1 Decimals

Volume Interpolation Procedure :

Select Mode one of the 5 selection of the Interpolation Mode clicking the appropriate button e.g.
in this example we selected Ullage then select Units for Ullage & Draft and Volume decimals
Moving the cursor at that cell column Input with a Very Light Blue color and start typying the
values.

The procedure described above will be carried out so many times as you wish.

1. SINGLE INTERPOLATION ( Ullage ) :

Example Tank Ullage Volume
No m m3
1C 3.100 25641.5 Val 1
3.150 25248.9 Val 3

Obs.Ullage : 3.120 m. Find the correct Volume

Start typying values at the appropriate cells Ullages / Volumes Input when typying is completed then
Click the button Calc for Volume Interpolation as shown at the above window example.
 64

2. DOUBLE INTERPOLATION ( Trim & Ullage ) :

Example : Tank Slop (S)

Ullage ------- Trim by Stern ---------

m 1m 2m
3.200 180.8 Val 1 180.6 Val 2
3.250 183.8 Val 3 183.7 Val 4

Obs. Ullage : 3.220 m. Trim = 1.80 by Stern Decimals = 3. Find the correct Volume

Select Units for Ullage & Draft and Volume decimals

Start typying values at the appropriate cells Ullages / Volumes Input when typying is completed then
Click the button Calc for Volume Interpolation as shown at the above window example.

Note :
The above examples which we have described you may use the same procedure from the
following Input Tables Ullage Input / OBQ / ROB Input / Slop by clicking the button shown below.