SAP PS Training Manual-V1
SAP PS Training Manual-V1
Project : Utkarsh
Document Details:
Document Control
Revision Details:
Table of Contents
1. Introduction ......................................................................................................................................4
2. SAP Navigation..................................................................................................................................5
3. Project Creation ..............................................................................................................................10
4. Investment Management ...............................................................................................................77
5. Schedule A - Tcode ZPS_SCHA ........................................................................................................83
6. EMD for Project ..............................................................................................................................88
7. Enter Tender Values in Project Structure .....................................................................................107
8. Project Schedule ...........................................................................................................................110
9. Project Budget allocation from Project Category .........................................................................124
10. Project Budget Planning ........................................................................................................144
11. Project Release ......................................................................................................................154
12. Purchase Order (PO/Work Order) Creation ..........................................................................159
13. Purchase Order (PO/Work Order) Release/Approvals ..........................................................174
14. EMD Link to Purchase Order (PO) .........................................................................................193
15. Receipt of Bank Guarantee from Vendor ..............................................................................215
16. Excess Quantity in Project Structure .....................................................................................227
17. Quantity change in PO and Project Structure .......................................................................238
18. Extension of Time ..................................................................................................................254
19. RA Bill - 1 ...............................................................................................................................272
20. RA Bill - 2 ...............................................................................................................................323
21. RA Bill - 3 ...............................................................................................................................359
22. Project Settlement ................................................................................................................462
23. OpenText File Management Workflow .................................................................................486
24. Support ..................................................................................................................................519
1. Introduction
SAP ERP is enterprise resource planning software developed by the German company in 1972.
It is stands for Systems, Applications and Products in Data Processing.
SAP ERP consists of several modules, like Materials Management, Quality Management,
Production Planning, Project Systems, utilities for Marketing and sales, field services, Real estate
product working, Human resources, Finance and Accounting.
SAP ERP collects and combines data from the separate modules to provide the company or
organization with enterprise resource planning.
Old versions of R/3 Enterprise were replaced with the current version as ERP Central Component
(SAP ECC) version 6.
This new architecture is compatible with multiple platforms and operating systems, such as
Microsoft Windows or UNIX. This opened SAP to a whole new customer base.
2. SAP Navigation
A. Log On -- Get ready to start SAP by accessing the Portal. This is a URL and should be opened with Internet
Explorer
1. Check point is whether your system / PC is connected to CIDCO’s network. If not connected, then contact
your IT support team to get connection.
2. Ensure that you have the latest version of Internet Explorer and access the URL using Internet Explorer.
Other browsers like Chrome, Firefox, etc. might work but full compatibility is assured with Internet
Explorer browser only.
http://nmepqa.cidcoindia.local:50000/irj/portal
A new tab will be opened in the browser after clicking on ERP link in the portal. This is the SAP system in
which you can create and work on projects. You can save frequently needed Tcodes in the Favorites
folder – seen at the top in SAP Easy Access screen
You can navigate back to Employee Self Service tab and click on “Full Screen” button to get a larger
screen.
3. Project Creation
(1) Click on .
Project Builder – select Project to create
Project Builder – Enter the lowest number of project in the right format e.g. for Physical Infra – enter
PHI-00001. Click F4 key or the small button besides the field
(1) Click on .
Find Open Number – A pop-up window opens. The project number entered in Project Def. field is
carried forward as “Start value”. Click on “find” button. Use “00001” as starting number.
Find Open Number – The system provides the new project number which can be used in the “Proposed”
field. Clicking on green check mark button will consider the proposed number as the new project
definition number (project code)
(1) Click on .
Project Builder – Select the correct Project Profile from the list
(1) Click on .
Project Builder – Click Enter key. If any required fields are not entered, then system will prompt to
enter those
Project Builder – Enter the “Pers. Resp. No.” field by clicking on F4 key or the small icon besides the
field
(1) Click on .
Number of the responsible person -- Select the appropriate Person Responsible for the new project
(1) is double-clicked.
Project Builder – Select Applicant No. by clicking F4 or small icon besides the field
(1) Click on .
(1) is double-clicked.
(1) Click on .
Select Business area for the project. On clicking Intermediate Save or Save, the Plant and Circle will get
automatically populated.
(1) is double-clicked.
Project Builder – Click on Intermediate Save button to save the project and stay on the same screen.
The project with the selected code gets created
(1) Click on .
(1) Click on .
(1) is double-clicked.
(1) Click on .
(1) is double-clicked.
Project Builder: Project PHI-00018 – Click on Enter so that system will prompt to enter values of any
mandatory fields.
(1) Click on .
Project Builder: Project PHI-00018 – Add/Insert row. By default, one entry will be available for the
creator of the project. We need to provide other users who can access this project
(1) Click on .
Project Builder: Project PHI-00018 – On the newly created row, select the “Authorization group” as 1
Select Authorization Obj. Type as the user who needs to access this project
Project Builder: Project PHI-00018 – Provide the type of access this user should have e.g. Write access -
3
F4 is now pressed.
(1) is double-clicked.
Project Builder: Project PHI-00018 – Using tab key navigate the further fields in this row
(1) Clicking in the scroll area displays the desired screen area.
(2) Drop on .
Project Builder: Project PHI-00018 – Scroll bar is also available to scroll to right
(1) Clicking in the scroll area makes the desired area appear.
Project Builder: Project PHI-00018v- Check the checkbox for Inherit column so that all the project
structure adopts this inheritance rule
(1) Click on .
Project Builder: Project PHI-00018 – Similarly add other rows for AEE and EE
(1) Click on .
(1) Click on .
Project Builder: Project PHI-00018 – Now add another row for providing access to Group
(1) Click on .
(1) is double-clicked.
(1) Click on .
User group – Select appropriate group as applicable to the project. The users from this group can view
the project
(1) is
double-clicked.
Project Builder: Project PHI-00018 – Provide Authorization Type as “Read”
(1) Click on .
(1) is double-clicked.
Project Builder: Project PHI-00018 – Click the checkbox for Inheritance
(1) Click on .
Project Builder: Project PHI-00018 – Click on Intermediate Save to save the changes
Note: Maitain Users in ACL (in user group, users from finance dept and from other dept have to
maintain). This step is mandatory to RA bill approval and PO display or change.
Maintain User Groups – Click on the search icon besides the User Group field
(1) Click on .
User group in user master maintenance – Available groups are shown in the list
(1) is double-clicked.
Maintain User Groups – Click on the Display icon
(1) Click on .
Project Builder: Project PHI-00018 -- Tcode CJ20N -- Select the Project definition of the newly created
project
(1) Click on .
Project Builder: Project PHI-00018 – Expand Individual Objects at the bottom of the screen on left hand
side.
Project Builder: Project PHI-00018 – Various objects are shown e.g. WBS, Network, Activity etc.
DoubleClick the WBS object to add it to newly created project
(1) is double-clicked.
Project Builder: Project PHI-00018 – On right hand side, enter the details of WBS. The first WBS should
have the same code as the project. So, enter PHI-00018. (Delete any other numbers appearing here by
default – only for first WBS)
Project Builder: Project PHI-00018 – Enter Short Description for WBS – for the first WBS – this can be
same as project name
1st Level WBS Element also have the same coding as Project Code
(1) Clicking in the scroll area displays the desired screen area.
(2) Drop on .
Project Builder: Project PHI-00018 – e.g. Select Physical Infra. Click Enter key
Project Builder: Project PHI-00018 – Select Project Definition on Left side and click on Expand All
button
(1) Click on .
Project Builder: Project PHI-00018
(1) Click on .
Project Builder: Project PHI-00018 – The newly created WBS is seen after expanding the project. Note
that it has same code as Project Definition.
(1) Click on .
Project Builder: Project PHI-00018 – Click on the icon shown in screen to see a list of WBS
(1) Click on .
Project Builder: Project PHI-00018 – We see the first WBS here. Now we can enter the remaining WBS
structure through this WBS Overview screen by copying from xls. Alternately new WBS can be typed in
directly.
Measurement Sheet – Excel – Open the excel containing the WBS structure with the numbering e.g. PHI-
00018-01, etc. Copy the codes with the short description to paste into SAP screen
Project Builder: Project PHI-00018 – Press Ctrl+V to paste the structure from excel to SAP screen of
WBS Overview
Project Builder: Project PHI-00018 – Enter the project type field for each row of the structure since it is
mandatory
(1) Click on .
Project Type – Select the required entry. Do this for all the new WBS rows
(1) is double-clicked.
Project Builder: Project PHI-00018 – Click on Select All button in WBS Overview screen where we have
entered all the new WBS
(1) Click on .
Project Builder: Project PHI-00018 – Click on Project menu at the top of the screen
Project Builder: Project PHI-00018 – The structure gets the proper level number (first column in the
overview). Note that WBS get the level “2”
Project Builder: Project PHI-00018 – Select Project definition and click on Expand All button
(1) Click on .
Project Builder: Project PHI-00018 – The structure of the project is shown with new WBS we just
created. Click on Intermediate Save to save the newly created WBS
Project Builder: Project PHI-00018 – Now to add a new Network, we need to double click Network object
at the bottom of the structure in Templates tab
Project Builder: Project PHI-00018 – The right-hand side shows fields for entering Network details.
Project Builder: Project PHI-00018 – Enter short description of the network, it can be same as project
definition
Project Builder: Project PHI-00018 – Enter the Costing Sheet field since it is mandatory
(1) Click on .
(1) is double-clicked.
Project Builder: Project PHI-00018 – Finally click on Save button. This will save project and come out of
Project Builder screen
(1) Click on .
Few mandatory entries are missing which the system prompts before saving – System prompts
confirmation for Start Date and Scheduling Type. Change the values if required or Click Enter to accept
the value shown as Start Date.
(1) Click on .
Service Activity creation – A new screen is shown with fields Project Definition and Costing Sheet. Select
the Project Definition(code) for the required project e.g. PHI-00018. Click F4 key or the icon besides the
field to get a list
T. Code ZPS_PJCR
(1) Click on .
(1) is double-clicked.
Project Creation – Select the costing sheet at “CIDCO 5%”. Mostly this field will be defaulted. You can
change it if required
(1) Clicking in the input field Upload The File activates it.
Project Creation – Click on the icon besides the field – it will provide Browse window to select file
(1) Click on .
Select File from your computer by navigating to the folder where you have saved the excel containing
activities i.e. Measurement Sheet
(1) Drop on .
(2) Clicking in the scroll area displays the desired screen area.
Project Creation – Click on the F8 key or the small Execute icon at the top of the screen. Check the
message at the bottom of this screen – it will show that “Network is changed” so the upload is
successful
Project Creation – Enter Tcode CJ20N. Since we are not in main menu, we need to pre-fix /n to the
Tcode - /ncj20n. Project Builder screen opens.
(1) is double-clicked.
(1) Click on .
Project Builder: Project PHI-00018 – we can see the activities created in the project due to excel upload
(1) Click on .
Project Builder: Project PHI-00018 – Click on one activity (green rectangle) – Right hand side shows detail
of the service activity. Click on the icon “Service” to see further details of Quantity and Price
(1) Click on .
Service Specifications: Check the service specifications – Quantity and Price. Click on back button to go
back
(1) Click on .
Project Builder: Project PHI-00018 -- Since the service activities contain Quantity and Price, we can
check the cost of the project. Click on the network
(1) Click on .
Display Itemization – This screen shows the various costs for each service activity of the project. At the
bottom – total cost estimate is shown for the services uploaded for the project
(1) The scroll bar is used to display the desired screen area.
(2) Drop on .
(1) Click on .
(1) Click on .
ZPS_COSM – We can now create the cost statement for this project. Enter Tcode ZPS_COSM. If we are
not in the main menu screen, then we need to pre-fix with /n so enter /nZPS_COSM
Cost Estimation Abstract – Select the project code by clicking F4 or the icon besides the field
(1) Click on .
Select the required project for which we need to generate cost summary statement
(1) is double-clicked.
Print: - Click on Print in the screen and select output device as LP01. Click on Print Preview button
(1) Clicking in the scroll area displays the desired screen area.
(2) Drop on .
PDF Preview – The PDF of Cost Summary Statement can be saved onto the computer
3.13. OpenText File Movement workflow – Technical Sanction and Admin Approval
Using the scanned pdf of the technical sanction document, you can route it for Technical Sanction and
Admin Approval. The following workflows are designed as per DOP.
For projects where Technical and Administrative approvals are required before execution of project, use
the following
Technical Sanction+Adminstration Approval Upto CE
For faster approval, following can be used and separately Administrative approval can be obtained.
Technical Sanction (Engg.)
T&C - Technical Sanction
Administrative approval for Capital works - Approval Upto JMD
Administration Approval Upto VC&MD
SAP Easy Access - User Menu for AE(KHR-II) AE(KHR-II) – enter Tcode CJ20N to open project builder
(1) is double-clicked.
Project Builder: Project PHI-00018 – Expand the project. Select the top level WBS
Project Builder: Project PHI-00018 – Click on “Service for Object” icon at the top of the Project Builder
screen
(1) Clicking on the Create Business Workspace menu item executes it.
Project definition - PHI-00018 – Pre-defined folders are shown e.g. Award of Work, Design, etc. These
folders are provided to attach the respective documents for the project
Project definition - PHI-00018 – right click on Business Workspace and click on Add Document in the
menu
Browse the computer to select the file to upload e.g. scanned Award Document
(1) Click on .
(1) is double-clicked.
Click on Add button. You can provide description of the file if required
(1) Click on .
(1) Click on .
Long Text for Project -- Project Builder: Project PHI-00018 – Enter Tcode CJ20N and open the project in
project builder. In the fields besides Short description, click the icon
(1) Click on .
Change Long text: Project Definition PHI-00018 – Word-like screen opens. Here you can type/paste the
long description of the project
Change Long text: After entering the long text, go back to project builder screen
(1) Click on .
(1) Click on .
Project Builder
4. Investment Management
(1) is double-clicked.
Project Builder: Project PHI-00018 – Select the top level WBS (having same code as project)
(1) Click on .
(1) Click on .
Project Builder: Project PHI-00018 – Click on F4 or small icon besides the Investment Program field
(1) Click on .
Investment program name – search for the Investment program – click green tick mark in this screen
Investment program name – list of all investment programs in the system is shown. Select the required
investment program from where the project will receive budget
(1) is
double-clicked.
Project Builder: Project PHI-00018 – Click the Position ID field. Click F4 or small icon besides this field
(1) Click on .
Choose Point of Entry – Click green tick mark in the popup field
Structure of CE(NM)/2016 – Structure of selected Investment program is shown. Expand the structure
by clicking on + icon
(1) Click on .
Structure of CE(NM)/2016 – navigate to required position within the investment program – select it by
double-clicking
(1) is double-clicked.
Project Builder: Project PHI-00018 – you will be brought back to project builder screen. Click on
Intermediate Save button
Project Builder: Project PHI-00018 – Click on Final Save button to save and exit
(1) Click on .
Project Builder – We need to enter Tcode ZPS_SCHA to view Schedule A for project. If we are not in main
menu screen, then pre-fix with /n, so enter /nZPS_SCHA and click Enter
Print: - In the popup window, enter LP01 as Output Device. Click on Print Preview button
Print Preview of LP01 - PDF view is shown for Schedule A. Use navigation buttons to scroll to
next/previous pages.
(1) Click on .
Print Preview of LP01 – Enter pdf! And click enter to generate the pdf
T. Code: pdf!
PDF of Schedule A
Enter G/L Account Posting: Header Data – Enter type of document as KZ – Vendor payment
Enter G/L Account Posting: Header Data – Enter Company Code as 1000
Enter G/L Account Posting: Header Data – enter Currency as INR. Click Enter
Enter G/L Account Posting: Header Data – Enter Doc.Header Text as appropriate e.g. “EMD Received”
Enter G/L Account Posting: Header Data – At the bottom select vendor account in the Account field
Enter Vendor Payment: Add G/L account item – Enter Amount of EMD
Enter Vendor Payment: Add G/L account item – Enter Circle by clicking F4
(1) is double-clicked.
Enter Vendor Payment: Add G/L account item – select Value Date
Enter Vendor Payment: Correct G/L account item- Enter the Text field – this is free text
Enter Vendor Payment: Correct G/L account item – Check the posting key – it should be 39
Enter Vendor Payment: Correct G/L account item – Select the Vendor account
Enter Vendor Payment: Correct G/L account item – Select the Special GL indicator
(1) Click on .
(1) Click on .
Enter Vendor Payment: This is Item 2 -- Add Vendor item – Enter * in the Amount
Enter Vendor Payment: Add Vendor item – Enter the Bus as 1000 and Section as 1110
(1) is double-clicked.
(1) Click on
.
Enter Vendor Payment: Display Overview – Click on Document menu at the top of the screen
(1) Clicking on the Post with Reference menu item executes it.
(1) Click on .
Vendor Line Item Display – Line items for special GL indicator for the selected vendor are shown
(1) Click on .
Vendor Line Item Display – find the details of the EMD transaction e.g. by seeing the Amount column
(1) Drag .
(2) Drop on .
The tender values are entered in the Project using the Project Builder screen and navigating to the Cust.
enhancement tab. However, prior to entering the values here, you need to get the approval to accept
lowest tender in the OpenText workflow – “Bidding Approval for lowest tender – Upto VC&MD”. In case
of award of work “AT PAR”, you may use the “Award of Work – AT PAR” workflow instead of the Bidding
Approval workflow. Note that you will need to follow the existing e-tendering process outside SAP
system as you are currently doing.
7.1. OpenText File Movement Workflow – Bidding Approval for lowest tender - Upto VC&MD
Execute the “Bidding Approval for lowest tender - Upto VC&MD” workflow. The design is as per DOP.
Attach this workflow to Project Business WorkSpace.
In case of “Award of Work – AT PAR”, you will not need to execute the “Bidding Approval for lowest
tender” workflow and instead use the “Award of Work” workflow. Attach the Award of Work scanned
document to the project and execute the Award of Work workflow. The design is as per DOP. Attach this
workflow to Project Business WorkSpace.
7.3. Tcode – CJ20N – Cust. Enhancement Tab of the project – enter tender values
SAP Easy Access - User Menu – Enter Tcode CJ20N and open Project Builder. Open the required project
where we need to assign the tender reference – Navigate to Custom Enhancement tab
(1) Click on .
Enter the cost generated from Cost Statement. Also, enter Agreement Number and the Date of tender
Project Builder: Project PHI-00018 – Click Enter. Enter other details related to Tender
Project Builder: Project PHI-00018 – Click on Intermediate Save or Final Save to save the tender details
8. Project Schedule
The following workflows are available and can be executed during the project execution phase. They
are designed as per DOP. Some of the workflows can also be executed prior to Project Execution if
required.
(1) Click on .
Project Builder: Project PHI-00018 – Select first activity and enter duration in field “Plnd dely time” in
days-- We need to enter the duration for all the service activities – one after the other
(1) Click on .
Project Builder: Project PHI-00018 – Enter Plnd. Dely. Time (i.e. Planned Delivery Time) in days
(1) Click on .
Project Builder: Project PHI-00018 – Enter Plnd. Dely. Time (i.e. Planned Delivery Time) in days
(1) Click on .
Project Builder: Project PHI-00018 - Enter Plnd. Dely. Time (i.e. Planned Delivery Time) in days
(1) Click on .
Project Builder: Project PHI-00018 - Enter Plnd. Dely. Time (i.e. Planned Delivery Time) in days
(1) Click on .
Project Builder: Project PHI-00018 - Enter Plnd. Dely. Time (i.e. Planned Delivery Time) in days
(1) Click on .
Project Builder: Project PHI-00018 - Enter Plnd. Dely. Time (i.e. Planned Delivery Time) in days
(1) Click on .
Project Builder: Project PHI-00018 – Similarly enter duration for all activities
(1) Click on .
Project Builder: Project PHI-00018 – Click on Project Planning Board (PPB) icon at the top
Project: Change – The project structure along with activities is seen in Project Planning Board (PPB).
Click in the connect icon
(1) is selected.
Project: Change – drag and connect the activities e.g. end of first activity is dragged to start of next
activity. This provides predecessor-successor relationship
(1) Drag .
(2) Drop on .
Project Builder: Project PHI-00018 – Save the project once the scheduling is done
9.1. Change Program Budget -- Tcode IM32 – Login with EE because authorization is provided
for EE profile
IM32 – Change Original Program Budget - User Menu for EE(KHR-II) EE(KHR-II) – Enter Tcode IM32
Change Original Program Budget: Initial Screen – Click on F4 or the small icon besides the field to open
the popup window
(1) Click on .
Structure of CE(NM)/2016 – structure of Investment program will be shown. Expand by clicking + icon
(1) Click on .
Structure of CE(NM)/2016 – select the required position from where budget will be provided to the
project
(1) is double-clicked.
Change Original Program Budget: Initial Screen – this selection will be populated in the earlier screen
(1) Click on .
Change Original Program Budget: Item Overview – Screen shows the budgets at various levels
(1) Click on .
(1) Click on .
Change Original Program Budget: Item Overview – Click Edit menu at the top of the screen
Change Original Program Budget: Item Overview – Edit Total Up (ensure that earlier the budget
column was selected). This will sum up the budget from lower levels and update the top-level line i.e.
CE (NM) budget
Total up – In the total up pop-up screen select both Annual and Total check boxes and the from-to
years. Click on green tick mark to proceed ahead
Change Original Program Budget: Item Overview – you can see the top-level row containing sum of all
subsequent row budgets. This was for Overall budget. Now check the Annual values e.g. year 2016
Change Original Program Budget: Item Overview – The columns will be blank because we have not yet
set the annual budgets
(1) Click on .
Change Original Program Budget: Item Overview – enter the Annual budgets for subsequent rows
Change Original Program Budget: Item Overview – Ensure that Budget column is selected after doing
all the entries
Total up – select both Annual and Total check boxes and from-to years to be entered. Click on green
tick mark to proceed ahead
Change Original Program Budget: Item Overview - Similarly do the entries for year 2017 if required
Change Original Program Budget: Item Overview – Change the year to 2017
Change Original Program Budget: Item Overview – If entries are completed, click on Save button. We
have allocated the budget to each position in the program
(1) Click on .
9.8. Process Budget Distribution for the Program-- Tcode IM52 – Login with EE because
authorization is provided for EE profile
IM52 – Enter Tcode IM52. If we are not in the main menu screen, then we need to pre-fix with /n so
enter /nIM52. Select the investment program, position id and approval year
Change Original Budget Distribution: Item Overview – This shows the position budget at top row, and all
the projects which derive from this budget in the subsequent rows. Currently only single project (PHI-
00018) is deriving budget from this position. There will be multiple projects here. The project appears
here because in the Investment tab of this project, the EE (KHR-II) position was selected
Change Original Budget Distribution: Item Overview – Enter the cost summary total value here i.e. sum
of all services cost shown in Cost Summary sheet of the project. This is the budget for the project. Note
that the budget could be a different number than the Cost Summary total value
Change Original Budget Distribution: Item Overview – After entering the budget click Enter. This
budget is Overall
Change Original Budget Distribution: Item Overview – Select year to assign annual budget values
Change Original Budget Distribution: Item Overview – Enter the budget for the year and click on Check
button. If any error, the system will prompt
(1) Click on .
9.10. Check Project Budget -- Tcode CJ30 – Login with EE because authorization is provided for
the EE profile
CJ30 - Budget distribution – Enter Tcode CJ30 – This is to distribute the budget within the project. If you
are not on main meu screen, then pre-fix the Tcode with /n. So, enter /nCJ30
Change Original Budget: WBS Element Overview Project Budget is seen. This is same as the amount
distributed from the Program
Change Original Budget: Initial Screen – Select the required project for which budget is to be
distributed
Change Original Budget: WBS Element Overview - Click on header Planned Total
(1) Click on .
(1) Click on .
Change Original Budget: WBS Element Overview – Click on Edit menu at the top of the screen
(1) Clicking on the Copy View Shift+F1 menu item executes it.
Copy view – Select 100% and choose to Overwrite. Click green tick mark to move ahead
Change Original Budget: WBS Element Overview – The numbers from Planned total will get copied to
Budget column of the respective WBS. Note that we copied Overall planned numbers as budget
Change Original Budget: WBS Element Overview – Change the Overall to Annual. Select required year
Change Original Budget: WBS Element Overview – We will see that Annual budget is yet to be
allocated. Click on Select All button at the bottom of the list
(1) Click on .
(1) Clicking on the Copy View Shift+F1 menu item executes it.
Copy view – Enter 100% and choose to Overwrite. Click on green tick mark to proceed ahead
Change Original Budget: WBS Element Overview – We will find that the planned total values for year
2016 got copied as budget for the year 2016. Alternately you can enter manually values for each WBS
(1) Click on .
Change Original Budget: WBS Element Overview – Select another year if the project is spanning
multiple years
(1) Click on .
(1) Clicking on the Copy View Shift+F1 menu item executes it.
Copy view – Select 100% and choose to Overwrite. Click green tick mark to proceed ahead. You will find
that the planned total numbers for year 2017 got copied as budget for the respective years
Change Original Budget: WBS Element Overview – Click on Check button – if any errors the system will
prompt
Change Original Budget: WBS Element Overview – Click on Save – we have distributed the project
budget across various WBS.
(1) Click on .
Project Builder – Tcode CJ20N, click enter and open the required project in project builder
(1) is double-clicked.
Project Builder: Project PHI-00018 – Expand All – will expand the project structure. Select the top-level
Project Definition row
(1) Click on .
Project Builder: Project PHI-00018 – Edit Status Release. This will change the status of project from
CRTD to REL. Immediately after Release, the system will create a single Purchase Requisition containing
all the items from service activities of the project.
Project Builder: Project PHI-00018 – to check that Purchase Requisition got created, click on any service
activity of the project
(1) Click on .
Project Builder: Project PHI-00018 – In the right-side details screen, check field Requisition – it will show
the item number e.g. “# 1/10” – this means that a requisition exists however number of requisition
not yet generated
(1) Click on .
Project Builder: Project PHI-00018 – Click on Intermediate Save to save the project
(1) Drag .
(2) Drop on .
Project Builder: Project PHI-00018 – Click on Final Save to save the project
(1) Click on .
Create Purchase Order – Click Enter on selecting Vendor. Note that PO is still without any items
(1) Click on .
Create Purchase Order – From the menu, select Purchase Requisitions or My Purchase Requisitions
Create Purchase Order – List of all Purchase Requisitions applicable to user will be shown – Select the
Purchase Requisition created for the project (open project in CJ20N and select service activity – check
the Requisition Number)
(1) Click on .
Create Purchase Order – Click on Adopt button – this will bring the details of all items from Purchase
Requisition to Purchase Order
(1) Click on .
(1) Click on .
Create Purchase Order – the Conditions tab shows the total cost of all the service items for the project.
We might need to adjust the total price in case vendor has given discount or additional cost
(1) Click on .
Create Purchase Order – Select ZPR1 or ZPR2 condition.
ZPR1 -- % Above Cost Estimate
ZPR2 -- % Below Cost Estimate
(1) Click on .
(1) is double-clicked.
.
Create Purchase Order – Enter the discount % as 3.91 – this is an example. Click enter. Revised Price is
shown with discount on clicking Enter
(1) Click on .
Create Purchase Order – Navigate to 3rd section of PO – Item. Click on Services tab and check the
quantities and price
(1) Click on .
Messages – After click Check button, system gave the following messages out of which the red flagged
is critical error. It needs to be fixed otherwise system will not allow to create the PO. The messages
flagged in yellow are warning messages and can be bypassed safely
In customer Data, Project Definition will be appeared based on the Purchase requisition of the Project.
This entry is in display mode. User cannot be edit this field.
(1) Click on .
(1) Click on .
Note the PO number displayed at the bottom of the screen. We will need it for future reference for MB
creation/change
T.Code: ZPS_BGCR
Press Enter
System will not allow to enter the BG Doc. No. if Vendor / Contractor is not related to Project.
Same process is also applicable for the CAR Policy Number and Labor Policy Number.
Difference is only that CAR and Labor Policy number is not generated by the system.
Project PO 4530000017 – We need to open a specific PO; we have noted the number. Click on Other
Document icon
Select Document – in the popup window – enter the Purchase Order number which we want to release
(1) Click on .
(1) is double-clicked.
Project PO 4530000018– Enter the BG number – check with Finance for the same
(1) Click on .
Save Document – Click Save – Saving the PO will release it. Approval is required by AE, then by AEE and
finally by EE.
(1) Click on .
Project PO 4530000018 – Go back. We need to check the Inbox of AE since as per PO Release Strategy
the first approver is AE
(1) Click on .
Approver 1 - User Menu for AE(KHR-II) – Click on Inbox (also called SAP Business Workplace).
Business Workplace of AE(KHR-II) – In the Workflow – we find one item which will be the current PO
for approval. Click on it.
(1) Click on .
(1) Drag .
(2) Drop on .
Business Workplace of AE(KHR-II) – Scroll to see the item details in the inbox
(1) Drag .
(2) Drop on .
(1)
is double-clicked.
Release Project PO 4530000018 – PO screen opens and shows a tick mark against Approver 1 i.e. AE.
Click on the tick mark to approve by first approver
(1) Click on .
Release Project PO 4530000018 – Save PO – this PO moves into inbox of Approver 2 i.e. AEE
(1) Click on .
(1) Click on .
(1) Click on .
Business Workplace of AEE(KHR-II) – List of items in the Workflow are shown on right side. Find the
relevant PO which has come in for approval and double click to open
(1)
is double-clicked.
Release Project PO 4530000018 – PO will open for approval. Click the tick mark against Approver 2 i.e.
AEE
(1) Click on .
Release Project PO 4530000018 – Click on Save – this will move the PO to Inbox of third approver i.e.
EE
(1) Click on .
(1) Click on .
Business Workplace of EE(KHR-II) – All items within Workflow are shown on right side. Find the relevant
PO which has come in for approval and double click to open
(1)
is double-clicked.
Release Project PO 4530000018 – The PO screen is opened for approval. Click the green tick mark against
Approver 3 i.e. EE.
(1) Click on .
(1) Click on .
(1) Click on .
(1) Click on .
(1) Click on .
(1) is double-clicked.
Display Document: Purchase Order Approved 4530000018 – PO is opened and shown as approved by
all 3 approvers. Click to go back to Inbox
(1) Click on .
14.1. Tcode F-04 - Login with Finance user since the authorization is provided for Finance profile
Post with Clearing: Header Data – Enter the Document Date and Posting Date
Post with Clearing: Header Data – Select Document Type as KA i.e. Vendor Document
Post with Clearing: Header Data – Select Company Code as 1000 for CIDCO
Post with Clearing: Header Data – Enter text in Doc.Header Text. This is free text. You can enter
“Linking EMD to PO”
Post with Clearing: Header Data – Select Transfer Posting with Clearing as the option. Click Enter
Post with Clearing: Header Data – Click on “Choose open items” button
Post with Clearing Select open items – Enter Company Code as 100 in the subsequent screen
Post with Clearing Select open items – Select the vendor account in Account field and Account type as
K for vendors
(1) Clicking in the input field Special G/L ind activates it.
Post with Clearing Select open items – Select small icon besides the Special GL ind. field and select EMD-
S. Creditors. Click on Green tick mark to proceed ahead
(1) Click on .
Post with Clearing Select open items – The special GL indicator appears in the field
(1) Click on .
Post with Clearing Select open items – Click Process Open Items
Post with Clearing Process open items – All open items for the selected vendor are displayed. Click on
Select All
(1) Click on .
(1) Drag .
(2) Drop on .
Post with Clearing Process open items – Double click the item related to the project i.e. EMD
(1) is double-clicked.
Post with Clearing Display Overview – Select the account of the Vendor
Post with Clearing Display Overview – Select the Special Indicator as EMD-S. Creditors
F4 is now pressed.
(1) Click on .
Post with Clearing Add Vendor item – Enter the EMD Amount
Post with Clearing Add Vendor item – Click 1000 and 1110 as Bus. Area and Section respectively
(2) is double-clicked.
Post with Clearing Add Vendor item – Enter PO number in Purchase Document field
Post with Clearing Add Vendor item – Enter suitable text e.g. EMD linked to PO
Post with Clearing Add Vendor item – Click Enter. There are no critical messages
(1) Click on .
Project PO 4530000018 – Open the Project PO by selecting Other Document and typing the PO
number. In Purchase Order History, we can see the linked EMD
15.1. Tcode – F-57 – Login with Finance user since authorization is provided for Finance profile
Vendor Noted Item: Header Data – Enter the Document Date and Posting Date
Enter Posting key as 39. Select the Special G/L Indicator as “Guarantee recd. from S. Cred”
(1) Click on .
(1) Click on .
(1) Click on .
Vendor Noted Item: Header Data – Click on Document Menu -- Document Display to display the
document
15.2. Tcode – FBL1N – to see vendor line items – Authorization provided to Engineering users
(1) Scroll Mouse wheel down to bring the screen to desired location
Vendor Line Item Display. Select Open Items. Click Noted Items check box
(1) Click on .
Vendor Line Item Display – Open Line Items for the Vendor will be displayed. Find the required line
item related to BG
(1) Click on .
1. For Excess/Savings/Extra – first create the statement using Tcode ZPS_ESCR and save as pdf.
2. Attach the pdf format of the statement in the OpenText Attachments. Initiate the workflow for
Excess/Savings/Extra and get the approval.
3. For Savings – Decrease the quantity in PO. Then reduce the quantity in Service activity in Project. Then
reduce the budget for the corresponding WBS. This budget can be utilized in another WBS for excess
scenario for the same project.
4. For Excess – Increase the budget for the corresponding WBS first. This will require increase in budget at
the Investment Program Position level (if required). This can be done by EE profile. Then increase the
quantity for the specific item in Project Structure. Finally increase the quantity in the Project PO. The PO
must be re-approved.
5. For Extra – First provide budget in WBS. Then add the extra service item to Project Structure. Then add
the corresponding items to PO. PO must be re-approved.
6. When you have both scenarios for Savings and Excess, carry out the Savings process first.
Select another service and open it. Click green tick mark in the following Information popup. Service
Specifications: Ext. Specs f. Task List Maintain is opened. Similarly change the quantities in all the
required services
Project PO 4530000018– Select the required item/s which is/are to be changed for quantity. They
should be same as the changed ones in Project Structure
(1) Clicking on the entry 8 [ 80 ] Providing Soiling using 80mm size trap selects it.
Project PO 4530000018
Change the quantity – this should be same as changed in the project structure
Enter is now pressed.
Project PO 4530000018 -- Navigate to another item and change the quantity. Similarly change the
quantity for all required items in PO. These should be same changes done in the Project Structure. This
PO was earlier approved however will now need to get re-approved by 3 approvers – AE, AEE and EE
Project PO 4530000018 – Click on Inbox for Approver 1 i.e. AE and approve the new quantities
Login Approver 2 -- AEE(KHR-II) – Click Business Work place Inbox Workflow. Click to open the PO
approval item and Approve the PO
(1) Click on .
Click Save
(1) Click on .
Business Workplace of EE(KHR-II) -- Click on Inbox Workflow. Open the required PO item for approval.
Approve the PO by clicking against green tick mark for Approver 3 i.e. EE
Display Document: Purchase Order Approved 4530000018 – The approved PO with revised quantity –
Appropriate notification message will be seen
(1) Click on .
(1) Click on .
(1) Click on .
Ctrl+V is now pressed – copy paste quantity from the xls where you have done the calculations
17.2. Check PO
Click on Check button for Project PO 4530000018
(1) Click on .
(1) Click on .
Versions tab - Project PO 4530000018 - Select the appropriate reason – e.g Change of quantity
(1) Click on .
(1) is double-clicked.
Project PO 4530000018 – Enter text to mark this change e.g. enter Saving
(1) Click on .
Project PO 4530000018 Created by AE(KHR-II) – Enter the Requested By - Put your employee id
(1) Click on .
17.4. Save PO
Project PO 4530000018 – Save PO
(1) Click on .
Save Document
(1) Click on .
(1) is double-clicked.
(1) Click on .
(1) Click on .
Change the quantity in the screen Service Specifications: Ext. Specs f. Task List Maintain – Change this
quantity as required – like the change made in PO
(1) Click on .
Go Back – open another service quantity and make changes to quantity. Make the changes same as
what were done in PO
(1) Click on .
After changing all the required services for their quantities, click on Intermediate Save
(1) Click on .
Edit Costs Cost Itemization – You can see individual service costs and total cost. It will be as per
changed quantities
(1) Click on .
18.1. Tcode ZPS_MICR - Create MIS data -- User Menu for EE(KHR-II)
(1) is double-clicked.
MIS Data Update – Select Project Definition and start entering the fields.
Enter the fields as shown in the screen below. Enter data relevant for your project
(1) Click on .
(1) is double-clicked.
(1) Click on .
(1) is double-clicked.
Select Status of EC
(1) Click on .
(1) is double-clicked.
(1) Click on .
(1) is double-clicked.
(1) Click on .
(1) is double-clicked.
MIS Data Update – Select entry for field “Falls within CRZ”
(1) Click on .
(1) is double-clicked.
(1) Click on .
18.2. Open Project in Project Builder -- Tcode CJ20N - User Menu for AE(KHR-II)
(1) is double-clicked.
(1) Click on .
(1) Click on .
Similarly select all other activities and enter the changed/extended duration
(1) Click on .
(1) Click on .
Go back
(1) Click on .
19. RA Bill - 1
There are 3 pre-requisites for creating MB/RA Bill for the project
1. PO for project must be approved
2. BG for the Vendor must be valid (i.e. not expired) and entered in the PO
3. MB Approval List must be maintained
(1) Click on .
(1) is double-clicked.
MB Recording(Create)
(1) Click on .
(1) Click on .
Click Enter to create MB record. If there is an error that Approval List is not entered, we need to create
approval list for the MB using Tcode ZPS_MBUR.
Tcode ZPS_MBUR. Since we are not in main menu screen, prefix with /n so enter Tcode /nZPS_MBCR
RA Bill / MB Approver – we need to enter the approvers with their department. Select the approvers
by using F4 key
RA Bill / MB Approver – First approver should be AEE (if AE is creating), then EE, then Finance user, then
again EE. Departments will be Engineering or Finance as appropriate. Click on Save
(1) Click on .
(1) Clicking in the scroll area displays the desired screen area.
(2) Drop on .
RA Bill / MB Approver – Click Save for the Approver list and it is saved successfully
(1) Click on .
F8 is now pressed.
Go back
(1) Click on .
MB Recording – Screen opens with all the items from PO along with quantities and Rates and values.
Header shows information for the project
(1) Click on .
Select File from desktop
MB Recording – The quantities and rates are uploaded in the MB. Click on Deductions tab
(1) Click on .
MB Recording(Deduction) – Select IT
(1) Click on .
(1) is double-clicked.
(1) Click on .
(1) is double-clicked.
MB Recording(Deduction) – Scroll
Go Back
(1) Click on .
(1) Clicking on the Create Business Workspace menu item executes it.
(1) Click on .
Add Document
(1) is double-clicked.
Enter the description if required
(1) Click on .
Click on Close
(1) Click on .
(1) Click on .
(1)
is double-clicked.
Click Enter
(1) Click on .
(1) Click on .
(1)
is double-clicked.
MB Recording(Display)
F8 is now pressed.
19.11. Print MB
MB Recoding(Display) – Click on Print Preview
(1) Click on .
Print Preview of LP01 – enter pdf! To get the pdf format of the MB
Save a Copy...
Go Back
(1) Click on .
Click Inbox
Click Workflow
(1) Click on .
(1)
is double-clicked.
(1) Click on .
Deduction Details
(1) Clicking in the scroll area displays the desired screen area.
(1) Click on .
Approver can check the attachment of RA Bill by clicking on Services for Object
(1) Click on .
File Download
(1) Click on .
Click Inbox
Click Workflow
(1) Click on .
(1)
is double-clicked.
(1) Click on .
(1) Click on .
(1) Click on .
(1) Click on .
Business Workplace of fiac – double click to open the required MB approval item
(1)
is double-clicked.
(1) Click on .
Deduction Details
(1) Clicking in the scroll area displays the desired screen area.
(1) Click on .
(1) Click on .
(1) is double-clicked.
File Download
(1) Click on .
(1) Click on .
(1)
is double-clicked.
(1) Click on .
20. RA Bill - 2
(1) is double-clicked.
Click Execute
20.2. Upload cumulative quantities and proposed rates using Excel Integration
Check the quantities from last RA Bill by scrolling to right – Click on Excel Integration
(1) Click on .
Select File
(1) Click on .
Enter the values in Deduction Tab. Note that we are negating the Additional security deposit amount in
2nd RA Bill hence negative amount
Go Back
(1) Click on .
(1) Clicking on the Create Business Workspace menu item executes it.
(1) Click on .
(1) Click on .
Click Inbox
Click Workflow
(1) Click on .
Double click the required MB item that has come for approval
(1)
is double-clicked.
(1) Click on .
(1) Clicking in the scroll area displays the desired screen area.
(1) Click on .
(1) Click on .
(1) Click on .
Login with Approver 2 i.e. EE - User Menu for EE(KHR-II) – Click SAP Business Workplace
(1) Click on .
(1)
is double-clicked.
Check Deductions
(1) Click on .
(1) Clicking in the scroll area displays the desired screen area.
(1) Click on .
(1) Click on .
(1) Click on .
Login with Approver 3 i.e. Finance User - Click SAP Business Workplace
(1) Click on .
(1)
is double-clicked.
(1) Click on .
Deduction Details
(1) Clicking in the scroll area displays the desired screen area.
(2) Drop on .
Go back
(1) Click on .
(1) Click on .
(1) Click on .
Login with Approver 4 i.e. EE - User Menu for EE(KHR-II) – Click on SAP Business Workplace
(1) Click on .
Double Click the MB/ RA Bill item that has come for approval
(1)
is double-clicked.
(1) Click on .
Click on Inbox
(1) Click on .
(1) Click on .
Click on Inbox
(1) Click on .
Select the RA Bill item which was approved – notification will open up
(1) is double-
clicked.
(1) Click on .
Login with SE - User Menu for SE(KHR) – Click SAP Business Workplace
Click on Inbox
(1) is double-clicked.
(1) is double-
clicked.
(1) Click on .
Click on Inbox
(1) is double-clicked.
(1) Click on .
(1) Click on .
21. RA Bill - 3
Login with AE
(1) Click on .
(1) is double-clicked.
(1) Click on .
Enter either Savings or Excess for the required line items – Note that you should not enter both for a
single line item
(1) Click on .
(1) Click on .
(1) Click on .
(1) is
double-clicked.
Click Enter
(1) Click on .
(1) Click on .
(1) is
double-clicked.
Click Enter
(1) Click on .
Print: Select Output device is LP01 and click Print Preview button below
PDF view of the statement is shown – Enter pdf! And click enter to get the pdf view
Save a Copy...
Go back
(1) Click on .
(1) Click on .
(1) Click on .
(1) Click on .
Similarly move to other items within the PO and change the quantities depending on Excess or Savings
(1) Click on .
Change quantity
(1) Click on .
(1) Click on .
(1) is double-clicked.
21.9. Save PO
Click to Save PO
(1) Click on .
(1) Click on .
Go back
(1) Click on .
(1) is double-clicked.
(1) Click on .
(1) Click on .
Service Specifications: Ext. Specs f. Task List Maintain – Enter the changed quantity as per excess or
savings
Go back
(1) Click on .
Similarly select all other service activities where excess or savings have been obtained and change the
quantities accordingly
(1) Click on .
(1) Click on .
Change quantity
Select Status
Intermediate Save
(1) Click on .
21.13. Release Project Budget – Tcode CJ32 – Login with EE since authorization is provided for EE
profile
Enter Tcode CJ32
Login with EE
Select Project
Click Enter
(1) Click on .
(1) Clicking on the Copy View Shift+F1 menu item executes it.
Enter 100 % and choose to Overwrite. Click Green tick mark to continue
(1) Click on .
EditCopy View
(1) Clicking on the Copy View Shift+F1 menu item executes it.
(1) Click on .
Select All
(1) Click on .
(1) Clicking on the Copy View Shift+F1 menu item executes it.
Release: Display messages – No critical message – click on Green tick mark to continue
21.16. Save PO
Click Save
(1) Click on .
(1) Click on .
(1) Click on .
Select an item and delete since we are exceeding the budget. Alternately Increase the budget through
EE
(1) Click on .
Delete Items
(1) Click on .
Save PO
(1) Click on .
Save Document
(1) Click on .
Go back
(1) Click on .
21.18. Open Project in Project Builder – delete service items corresponding to delete in PO --
Tcode CJ20N
Tcode CJ20N – Open the project in Project Builder
(1) is double-clicked.
(1) Click on .
Click Yes
(1) Click on .
(1) Click on .
(1) Click on .
(1) Clicking on the Copy View Shift+F1 menu item executes it.
Enter 100% and choose Overwrite. Click Green tick mark to continue
(1) Click on .
(1) Clicking on the Copy View Shift+F1 menu item executes it.
Similarly repeat the steps to Copy View for next fiscal year
Release: Display messages – messages are not very critical i.e. not red flagged
(1) Click on .
(1) Click on .
21.23. Return budget which will not be consumed (in case of Savings) – Tcode CJ38
Tcode CJ38 - User Menu for EE(KHR-II)
(1) Click on .
(1) Click on .
(1) Click on .
Go back
(1) Click on .
(1) Click on .
Click Save
(1) Click on .
Go back
(1) Click on .
21.25. Release Project Budget – Login with EE because authorization is provided to EE profile
Tcode CJ32 – Login with EE because authorization is provided to EE profile
Select year
(1) Click on .
(1) Drag .
(2) Drop on .
Release: Display messages – Critical error messages with red flag – we need to fix the errors
(1) Click on .
Edit Total Up
(1) Click on .
Go back
(1) Click on .
21.26. Open Project – CJ20N -- Make corresponding changes to Service activities quantities
Tcode CJ20N - Open the project in Project Builder
(1) is double-clicked.
Expand All
(1) Click on .
(1) Click on .
(1) Click on .
Information
Click Enter
Go back
(1) Click on .
(1) Click on .
(1) Click on .
(1) Click on .
(1) Click on .
Save Document
(1) Click on .
Go back
(1) Click on .
(1) Click on .
(1)
is double-clicked.
Click Header
(1) Click on .
(1) Click on .
Save
(1) Click on .
Save Document
(1) Click on .
Inbox Workflow
(1) Click on .
(1)
is double-clicked.
Click on PO header
(1) Click on .
(1) Click on .
Save PO
(1) Click on .
Save Document
(1) Click on .
Inbox Workflow
(1) Click on .
(1)
is double-clicked.
Click Header
(1) Click on .
(1) Click on .
Save PO
(1) Click on .
(1) Click on .
21.31. Create third RA-Bill – Tcode ZPS_MBCR
Login with AE – Tcode ZPS_MBCR
(1) Click on .
(1) is double-clicked.
MB Recording(Create) – Click Enter
(1) Click on .
Select File
Go to Deductions tab
(1) Click on .
(1) The scroll bar is used to display the desired screen area.
(2) Drop on .
Go back
(1) Click on .
(1) Clicking on the Create Business Workspace menu item executes it.
(1) is double-clicked.
You can enter Description for the file
(1) Click on .
Close
21.35. Save MB
Save MB Recording
(1) Click on .
The MB will be approved by the users selected in MB Approval list i.e. AEE, EE and FI users
(1) is double-clicked.
Double Click the MB item that has come for approval
(1)
is double-clicked.
Click on Approve
(1) Click on .
Login with EE – Click SAP Business Workplace
(1) Click on .
Double click the item that has come for approval
(1)
is double-clicked.
Check the deductions and click on Approve
(1) Click on .
Login with Finance user and Click on SAP Business Workplace
(1) Click on .
Double Click the RA bill which has come for approval
(1)
is double-clicked.
Click Approve
(1) Click on .
Login with EE – Click on SAP Business Workplace
(1) is double-clicked.
Double click the item that has come for approval
(1)
is double-clicked.
Click on Approve
(1) Click on .
Final MB has got approved. Now project settlement can be carried out
(1) is double-clicked.
(1) Clicking on the Settlement rule Ctrl+F3 menu item executes it.
We need to enter the settlement rule details in this screen. Select Category as G/L, Settlement Receiver
as the G/L code e.g. 249000
(1) is double-clicked.
On double click or Enter key, the following screen opens for entering further details. Click F4 key in
Circle field and select appropriate value
(1) is double-clicked.
Go back to Project Builder screen
(1) Click on .
(1) Click on .
Select the next WBS and enter settlement details
(1) Click on .
Edit Costs Settlement Rule
(1) Clicking on the Settlement rule Ctrl+F3 menu item executes it.
Enter category as G/L, Settlement Receiver as the G/L code e.g. 249000
Double click on the row or click on Details icon to enter further details
(1) Click on .
(1) Click on .
Similarly enter Settlement Rules for all other WBS of the project
(1) Click on .
(1) Click on .
Select Settlement Period as the fiscal month e.g. March will be 12, April will be 01
Keep Processing type as “Automatic”. Select checkboxes for Test Run, Detail List and Check trans.data
(1) Click on .
Click on Execute button. Since we selected Test Run, clicking on execute will simulate the settlement and
show if any errors. If there are no errors, we can carry out actual settlement by unchecking the Test Run
checkbox
(1) Clicking in the scroll area displays the desired screen area.
Go back
(1) Click on .
(1) Click on .
Now un-check Test Run.
(1) Click on .
Messages: Error messages displayed – error messages mention that for 2 WBS- Circle field is not entered.
Click on Close button
Again, execute Tcode CJ88. Select Project, check the checkboxes for hierarchy and orders, select period,
fiscal year. Do not select “Test Run” so that actual settlement will be carried out
Go back
(1) Click on .
Now we need to display project actual cost line items – Login with EE – enter Tcode CJI3
Select Project
F8 is now pressed.
(1) Clicking in the scroll area makes the desired area appear.
(1) Clicking in the scroll area displays the desired screen area.
Display Actual Cost Line Items for Projects – Select TranCurr Column
(1) Click on .
(1) Clicking in the scroll area displays the desired screen area.
Go back
(1) Click on .
(1) Click on .
Go back
(1) Click on .
Click on the OpenText tab link to initiate workflows or take action on the workflows.
Based on approved project report and budget, works to be taken up for the current financial year are identified.
The execution office requires execution drawings and requests for it from design section. The design of various
infrastructural works is either taken up in-house or obtained from consultant depending on its complexity.
The Planning department initiates the workflow and approval is sought within the engineering department. As
required, Design/Technical department approvals are invoked.
This manual also serves as a guide for navigating through the workflow and various OpenText features like Smart
View, Assignment and Status tabs, Workflow Comments, Workflow Attachments, Workflow Attributes, Workflow
Map, etc.
Navigate to the appropriate folder to initiate the Layout and Design workflow.
You get 235 characters to enter the name. However, it is recommended to restrict the name to 70-100
characters.
(1) Click .
(1) Click .
(1) Click .
(1) Click .
(1) Click .
On clicking the Initiate button the workflow gets initiated and routed to the next step for the next
performer/user.
(1) Click Layout & Design Drgs - PHI-00021 - upgradation of roads - CE(Engg)
Review .
Workflow Step: - CE(Engg) Review - options
(1) Click .
(1) Click .
(1) Click .
Logout CE
(1) Click Layout & Design Drgs - PHI-00021 - upgradation of roads ACE
(Engg) .
(1) Click .
Workflow Step: ACE (Engg) - Attributes
Select SE User
(1) Scroll Mouse wheel down to bring the screen to desired location
(1) Click .
(1) Click .
Select EE User
(1) Click .
(1) Click .
Logout SE
This workflow does not end here. It will continue to proceed to Design department and flow back to
Engineering users till AE after approval. However, every workflow performer gets to see the same tabs
– Overview, General, Attributes, Comments and Attachments. The action buttons will vary for the user
profiles in different workflows.
Attachments uploaded by earlier user can be edited however the original document does not change, a
new copy of the original document is created with the changes and version number.
Comments of earlier users cannot be edited and are available to be seen by all workflow participants.
All the workflows have been designed as per DOP i.e. approval thresholds as per DOP and movement of
workflows till the end of hierarchy.
It is not required to use all the workflows for all the projects. E.g. smaller projects may not have an
elaborate Design requirement and the Layout and Design workflow can be skipped.
In the Enterprise folder, enter your project definition/code and search. You can include wild-card
character * to search. E.g. *phi* will give list of all project definitions containing PHI in the definition.
Click Go button.
Select the required Project Definition. Check the second column to ensure that you are selecting Project
Definition.
The following report will be seen – all document attached to OpenText Business Workspace for the
project will be shown here.
24. Support
Send mail on any one of the below mail ID in case any issue
http://saphelpdesk.cidcoindia.com:8080/webtier-9.40/ess.do
User ID will be your employee id and initial password as shared with you
Employee No.-
Employee Name-
Issue Description –
Priority-
T code -
Screen shot of issue-
Impact On business-