Airmen Certification Branch
Airman Directory Releasable File
Fixed Length
January 2020__
1
Overview
On April 5, 2000, the Wendell H. Ford Aviation Investment and Reform Act for the 21 st Century became Public
Law 106-181. Section 715 of that law requires the Federal Aviation Administration to release names, addresses, and
ratings information for all airmen after the 120 th day following the date of enactment.
The law also requires that the airmen be given an opportunity to elect that their address information be withheld
from release under this law. Accordingly, the FAA sent letters to all active airmen informing them of the
provisions of the law, and giving them the option to withhold their address information. The FAA will be
continuing this procedure for airmen who become active. Responses from the letters have been processed
This file contains the names, addresses, and certificate information of those airmen who did not respond to indicate that
they wished to withhold their address information. It is the intent of the Airmen Certification Branch to produce this
file, in its entirety, on a monthly basis. The file may be downloaded from the Civil Aviation Registry web site at
http://registry.faa.gov.
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RELEASABLE PILOT INFORMATION FILE LAYOUT - FIXED LENGTH FORMAT
File: PILOT.txt
This file contains Basic and Certificate data for Pilot related Certificate Types. The Unique ID is the key to each record.
The Record Type indicates whether the record contains Basic or Certificate data. Each Basic record (Record Type 00) is followed by 1
or more active Certificate records (Record Type 01-08). Certificate Types in this file include: P, F, A, U, E, H, and X.
The non-Pilot file may contain additional certificate records for the Airman.
FIELD NAME FORMAT LENGTH REMARKS
Pilot Basic record (Record Type ‘00’)
UNIQUE ID A 8 1st position = 'A' or ‘C’ followed by a 7-digit number
RECORD TYPE A 2 00 = Airman Basic record
FIRST & MIDDLE NAME A 30
LAST NAME & SUFFIX A 30
STREET 1 A 33
STREET 2 A 33
CITY A 17
STATE A 2 Blank if foreign address
ZIP CODE A 10
COUNTRY-NAME A 18
REGION A 2
MEDICAL CLASS A 1 1=First 2=Second 3=Third (Certificate Type “P” only)
MEDICAL DATE A 6 MMYYYY (Certificate Type “P” only)
MEDICAL EXPIRE DATE A 6 MMYYYY (Certificate Type “P” only)
BASIC MED COURSE DATE A 8 YYYYMMDD
BASIC MED CMEC DATE A 8 YYYYMMDD
FILLER A 906
------
TOTAL RECORD LENGTH 1120
Pilot Certificate record (Record Type ‘01’ thru ’08’)
UNIQUE ID A 8 1st position = 'A' or ‘C’ followed by a 7-digit number
RECORD TYPE A 2 01-08 = Airman Certificate record
CERTIFICATE TYPE A 1
CERTIFICATE LEVEL A 1
CERTIFICATE EXPIRE DATE A 8 MMDDYYYY (Certificate Type “F” only)
RATINGS A 110 Format is 10 positions per Rating (maximum of 11):
1st position = Rating Certificate Level
2nd position = ‘/’
3rd thru 10th positions = Rating
TYPE RATINGS A 990 Format is 10 positions per Type Rating (maximum of 99):
1st position = Rating Certificate Level
------ 2nd position = ‘/’
TOTAL RECORD LENGTH 1120 3rd thru 10th positions = Type Rating
Notes: File is in Unique ID order.
Only active Certificates are processed; At least 1 Certificate must be active for Airman to be in file.
3
RELEASABLE NON-PILOT INFORMATION FILE LAYOUT - FIXED LENGTH FORMAT
File: NONPILOT.txt
This file contains Basic and Certificate data for non-Pilot related Certificate Types. The Unique ID is the key to each record.
The Record Type indicates whether the record contains Basic or Certificate data. Each Basic record (Record Type 00) is
followed by 1 or more active Certificate records (Record Type 01-10). Certificate Types in this file include: G, M, T, R, I, L,
W, D, N, and J.The Pilot file may contain additional certificate records for the Airman.
FIELD NAME FORMAT LENGTH REMARKS
Non-Pilot Basic record (Record Type ‘00’)
UNIQUE ID A 8 1st position = 'A' or ‘C’ followed by a 7-digit number
RECORD TYPE A 2 00 = Airman Basic record
FIRST & MIDDLE NAME A 30
LAST NAME & SUFFIX A 30
STREET 1 A 33
STREET 2 A 33
CITY A 17
STATE A 2 Blank if foreign address
ZIP CODE A 10
COUNTRY-NAME A 18
REGION A 2
MEDICAL CLASS A 1 1=First 2=Second 3=Third (If has active Certificate
Type “P”)
MEDICAL DATE A 6 MMYYYY (If has active Certificate Type “P”)
MEDICAL EXPIRE DATE A 6 MMYYYY (Certificate Type “P” only)
BASIC MED COURSE DATE A 8 YYYYMMDD
BASIC MED CMEC DATE A 8 YYYYMMDD
------
TOTAL RECORD LENGTH 214
Non-Pilot Certificate record (Record Type ‘01’ thru ’10’)
UNIQUE ID A 8 1st position = 'A' or ‘C’ followed by a 7-digit number
RECORD TYPE A 2 01-10 = Airman Certificate record
CERTIFICATE TYPE A 1
CERTIFICATE LEVEL A 1
CERTIFICATE EXPIRE DATE A 8 Currently N/A for this file
RATINGS A 110 Format is 10 positions per Rating (maximum of 11):
FILLER A 84 1st position = Rating Certificate Level
------ 2nd position = ‘/’
TOTAL RECORD LENGTH 214 3rd thru 10th positions = Rating
Notes: File is in Unique ID order.
Only active Certificates are processed; At least 1 Certificate must be active for Airman to be in file.
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Hints for Importing Airman Records into Microsoft Access
There are many programs that can be used to manipulate the data. For the novice or intermediate user, however, we have
provided the following hints for importing using Microsoft Access which is included in many software packages. Microsoft
Excel does not have enough capacity to manipulate the file. If you know Visual Basic, you can use VB to design the import
process for the records you want. But if you just want to import the records into Access and then design a query to get
address information for pilots, you may use the following guidelines:
1. Open Microsoft Access.
2. Cancel out of the Wizard box.
3. Click on File>New and create a new blank data base.
4. Once your blank data base is created, click the NEW button in the data base box.
5. Click IMPORT TABLE.
6. Click OK.
7. In the Import Box, find the file on your drive that you wish to import (the file you saved after unzipping the download).
Add a “.txt” extension to the file name.
8. Click on IMPORT.
9. Access opens the Import Text Wizard. It will detect the file as a fixed width file and display the first few records.
10. Click NEXT.
11. Use the first record, which will always be a basic record (containing the airman name), and set the break lines at lines 8,
10, 40, 70, 103, 136, 153, 155, 165, 183, 185, 186, and 192. You will notice this corresponds to the file layout for the
Airman Basic Data Record.
12. Click NEXT.
13. Select “in a new table.” 14. Click NEXT.
15. Name the fields according to the record layout by highlighting each field and naming it.
16. Click NEXT.
17. Let Access assign the primary key. This will let you know the number of records in your table.
18. Click NEXT.
19. Name your table.
20. Click NEXT.
Access will import the table. This will take some time. Your computer will need approximately 600 MB of free disk space to
create this file, in addition to storage space. We also recommend at least 128 MB of RAM for this process.
Access will give you a message when the file is finished importing.
You may now click on QUERY in the data base box and design a query that will bring in whatever fields you desire from the
Airmen Basic Record. You can set the criteria for the RECORD TYPE field to “=0” and you will only extract basic records.
You can set other criteria in other fields as well (read the help file) to shorten your query. Once your query is complete, you
will have a table of airmen with their addresses.
You may then re-import the complete text file into another table, reset the break lines based on the Certificate Date Records
and extract those records. You may then design queries using fields from both tables.
The Airmen Certification Branch does not provide technical support. You should contact the software manufacturer for
specific questions. These hints are simply provided as a guide.
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CERTIFICATE TYPES
The following information is provided in the required sort order and links the associated certificate level:
CERT CERT
TYPE ABBREV LEVEL INCLUDES
P PILOT A AIRLINE TRANSPORT PILOT
C COMMERCIAL PILOT
P PRIVATE PILOT
V RECREATIONAL PILOT
T SPORT PILOT
S STUDENT PILOT
F CFI FLIGHT INSTRUCTOR
A AUTHINST AUTHORIZED AIRCRAFT INSTRUCTOR
U REM PILOT REMOTE PILOT
G GI GROUND INSTRUCTOR
E FE FLIGHT ENGINEER
H FE 63.23 FLIGHT ENGINEER (Special Purpose–Lessee)
X E 63.43 FLIGHT ENGINEER (Foreign Based)
M MECHANIC MECHANIC
T CTO CONTROL TOWER OPERATOR
R REPAIRMAN REPAIRMAN Up to 5 allowed.
I REPAIR XPR REPAIRMAN EXPERIMENTAL ACFT BUILDER Up to 15 allowed.
L RPMNSPORT REPAIRMAN LIGHT SPORT AIRCRAFT
W RIGGER U MASTER PARACHUTE RIGGER
W SENIOR PARACHUTE RIGGER
D DISPATCHER DISPATCHER
N NAVIGATOR FLIGHT NAVIGATOR
J NAV 63.23 FLIGHT NAVIGATOR (Special Purpose–Lessee)
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CERTIFICATE RATINGS
RATING RATING DESCRIPTION OBSOLETE
ADV ADVANCED
AIR LIGHTER-THAN-AIR AIRSHIP
AIRCR AIRCRAFT Yes
AIRFR AIRFRAME
AIRPL AIRPLANES Yes
ALL FEDERAL AVIATION ADMINISTRATION FLIGHT STANDARDS SERVICE INSPECTOR ALL Yes
RATINGS AUTHORIZED
AME AIRPLANE MULTIENGINE
AMEL AIRPLANE MULTIENGINE LAND
AMELC AIRPLANE MULTIENGINE LAND LIMITED TO CENTER THRUST
AMES AIRPLANE MULTIENGINE SEA
ASE AIRPLANE SINGLE ENGINE
ASEL AIRPLANE SINGLE ENGINE LAND
ASES AIRPLANE SINGLE ENGINE SEA
ASME AIRPLANE SINGLE AND MULTIENGINE
BACK BACK
BAL LIGHTER-THAN-AIR FREE BALLOON
BASIC BASIC
CHEST CHEST
ENGINE AIRCRAFT ENGINE Yes
FAR FEDERAL AIR REGULATIONS Yes
GL GLIDER
GLAT GLIDER AERO TOW
GLATGT GLIDER AERO TOW AND GROUND TOW
GLATSL GLIDER AERO TOW AND SELF LAUNCH
GLGT GLIDER GROUND TOW
GLGTSL GLIDER GROUND TOW AND SELF LAUNCH
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CERTIFICATE RATINGS, continued
RATING RATING DESCRIPTION OBSOLETE
GLSL GLIDER SELF LAUNCH
GROUP I GROUP I
GROUP II GROUP II
GYRO ROTORCRAFT-GYROPLANE
HEL ROTORCRAFT-HELICOPTER
HELGY ROTORCRAFT HELICOPTER AND GYROPLANE
INSPT INSPECTION
INST INSTRUMENT
INSTA INSTRUMENT AIRPLANE
INSTH INSTRUMENT HELICOPTER
INSTI INSTRUMENT AIRPLANE AND HELICOPTER
INSTP INSTRUMENT POWERED-LIFT
JET TURBOJET POWERED
LAP LAP
LTA LIGHTER-THAN-AIR Yes
LTO LINK TRAINER OPERATOR Yes
MAINT MAINTENANCE
METEOR METEOROLOGY Yes
NAV NAVIGATION Yes
PLIFT POWERED-LIFT
POWER POWERPLANT
RADIO RADIO NAVIGATION Yes
RECIP RECIPROCATING ENGINE POWERED
ROTOR ROTORCRAFT Yes
SEAT SEAT
SPORT SPORT
SPUR SPECIAL PURPOSE Yes
TPROP TURBOPROPELLER POWERED
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Contact Support
Direct Questions To: http://registry.faa.gov
