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Creating Accessible PDF's Using Adobe Acrobat Pro

This document provides steps for creating accessible PDFs using Adobe Acrobat Pro. It explains that faculty should learn to create accessible PDFs so that students with disabilities can access course readings. Adobe Acrobat Pro has optical character recognition capabilities to convert scanned documents, Microsoft Office files, images and more into accessible PDFs that can be read aloud by screen readers. The steps include opening a file in Adobe Acrobat Pro, using the "Recognize Text" tool, checking accessibility options, and saving the file as a new PDF to replace the original.

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Andrés Trujillo Mateus
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43 views2 pages

Creating Accessible PDF's Using Adobe Acrobat Pro

This document provides steps for creating accessible PDFs using Adobe Acrobat Pro. It explains that faculty should learn to create accessible PDFs so that students with disabilities can access course readings. Adobe Acrobat Pro has optical character recognition capabilities to convert scanned documents, Microsoft Office files, images and more into accessible PDFs that can be read aloud by screen readers. The steps include opening a file in Adobe Acrobat Pro, using the "Recognize Text" tool, checking accessibility options, and saving the file as a new PDF to replace the original.

Uploaded by

Andrés Trujillo Mateus
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Creating Accessible PDF’s Using Adobe Acrobat Pro

It is important for faculty to learn the steps to create accessible PDF’s. This ensures students with vision
or reading impairments who rely on text-to-speech software access to course readings. Software
programs such as Adobe Acrobat/Professional have Optical Character Recognition (OCR) capabilities to
create an accessible PDF. Adobe Acrobat Professional is capable of converting many different types of
files into an accessible PDF. If you have a document scanned as a GIF, JPEG, PNG, TIFF, or Microsoft
Office file, any of these can be made accessible for your students (Free trials of this program are
available online. Ask IT if you have this available on your campus).

1. Open a scanned PDF document in Adobe Acrobat X Pro .

Click the yellow file button at the top to open the file

Find the file you want to convert and open it

2. In the top right hand corner, Click on “Tools”


In the menu, select the fifth option down, “recognize text” then select “in this file” and select “okay” if a
box pops up. It will scan through the text and convert it so that it can be highlighted and read by a
screen reader.

4/26/2020 Disability Services Office 315-792-5644


3. To correct any other PDF’s Accessibility concerns
In the Tools drop down menu, select the eighth option down, “Accessibility”. Choose “Full Check” to
provide an accessibility report and follow the directions that are provided in the report.

4. Don’t forget “SAVE AS”


Once it is done scanning, you will need to select “file,” “save as,” and select “PDF”. You must replace the
existing file. Now when you open the PDF document in the reading software, it can be highlighted and
read by a screen reader

5. Other information:
Keep in mind that if the original scan is of poor quality, the OCR programs will not be able to decipher
the words and the document will not be read aloud correctly.

Some, though not all, PDFs downloaded from online databases, journals, or publishers may already be in
an accessible format. Test the file by following the steps above, “How to Test PDF’s Accessibility”. If the
document can be read aloud, you may not have to run an OCR scan.

For further information please go to the Adobe Pro Version X –accessibility info Link:

http://www.adobe.com/accessibility/products/acrobat/training.html#10

4/26/2020 Disability Services Office 315-792-5644

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