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Kird Excel

Excel allows you to apply data validation to cells to restrict the type of data or values that users can enter. Common uses include creating drop-down lists or restricting cells to only accept certain data types like numbers, dates, or text lengths. The steps are to select the cell(s), go to Data > Data Validation, choose an option for what to allow like "List" or "Whole Number", set the validation criteria like a minimum or maximum value, and add optional title and error messages.

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59 views2 pages

Kird Excel

Excel allows you to apply data validation to cells to restrict the type of data or values that users can enter. Common uses include creating drop-down lists or restricting cells to only accept certain data types like numbers, dates, or text lengths. The steps are to select the cell(s), go to Data > Data Validation, choose an option for what to allow like "List" or "Whole Number", set the validation criteria like a minimum or maximum value, and add optional title and error messages.

Uploaded by

usef
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as TXT, PDF, TXT or read online on Scribd
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Apply data validation to cells

Excel for Microsoft 365 Excel for Microsoft 365 for Mac Excel for the web More...
You can use data validation to restrict the type of data or the values that users
enter into a cell. One of the most common data validation uses is to create a drop-
down list.

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Download an example workbook with all data validation examples in this article

Select the cell(s) you want to create a rule for.

Select Data >Data Validation.

Data Validation

On the Settings tab, under Allow, select an option:

Whole Number - to restrict the cell to accept only whole numbers.

Decimal - to restrict the cell to accept only decimal numbers.

List - to pick data from the drop-down list.

Date - to restrict the cell to accept only date.

Time - to restrict the cell to accept only time.

Text Length - to restrict the length of the text.

Custom – for custom formula.

Under Data, select a condition:

between

not between

equal to

not equal to

greater than

less than

greater than or equal to

less than or equal to

On the Settings tab, under Allow, select an option:

Set the other required values, based on what you chose for Allow and Data. For
example, if you select between, then select the Minimum: and Maximum: values for
the cell(s).

Select the Ignore blank checkbox if you want to ignore blank spaces.
If you want to add a Title and message for your rule, select the Input Message tab,
and then type a title and input message.

Select the Show input message when cell is selected checkbox to display the message
when the user selects or hovers over the selected cell(s).

Select OK.

Now, if the user tries to enter a value that is not valid, a pop-up appears with
the message, “This value doesn’t match the data validation restrictions for this
cell.

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