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Sudeep A
October 26, 2013 3 minute read

Vendor Return through Quality Noti cation

28 Likes 7,686 Views 25 Comments

Introduction

This document explains an alternate way of vendor return through Quality Noti cation. This is in integration
between MM, QM and SD modules.

Generally, rejection of materials happen at the time of inspection during GR. But there may be certain cases
where rejection happens after a long time, may be from shop oor. By the time, vendor invoice veri cation
might have been done already. So, we cannot do a return using 122 movement type. We have to do the return
through return PO. Customer may require an automated process to inform the purchase and stores department
and do the return of materials. This process explains an automated return process.

Con guration steps

1. De ne Quality noti cation type and assign number ranges.

Path: SPRO –> Quality Management –> Quality Noti cations –> Noti cation Creation –> Noti cation Type –>
De ne Noti cation Types

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2. Create Document type for Return PO and assign number ranges. (Optional)

3. Create Sales area for vendor return.

Prerequisites

1. Customer master to be created in the sales area for return and assign to Vendor master (In Control data of
Vendor master).

2. Material master to be extended in the above sales are.

3. Automatic PO eld to be ticked in purchasing view of Material Master.

4. Returns Vendor and Auto PO elds in Vendor Master to be ticked in Purchasing data of vendor master.

5. Shipping condition to be assigned in Vendor master purchasing data.

Process Steps:

1. Quality dept to Create Quality Noti cation for the material to be returned in T-Code QM01.

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     Enter the quantity and Save the noti cation.

     Enter the Defect Details in Defect Details tab.

2. Purchase Dept to check for any noti cations in T-Code QM10, create enrich with purchasing details and
create PO and delivery automatically.

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     Execute. Select the noti cation line and click on change noti cation.

     Enter purchase org, purchase group (and vendor if not entered earlier). Click on Return delivery.

     Enter the PO document type and tax code in the pop up box. Price will be taken from Info record.

     Click on continue. A con rmation pop up will appear. On clicking on Yes, Return PO and delivery will be
created.

3. Stores dept to check for any pending PGI in T-code QM10 (for which delivery is created through above step).

     Execute QM10 as above and select the noti cation pending for PGI. Click on edit noti cation.

     Click on Change outbound delivery. System will take you to VL02N screen. Enter the Picking quantity and do
PGI.

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4. Create Excise invoice in J1IS for the material document as usual if the customer is in India.

5. Post Credit Memo in MIRO as usual.

Through this, we can partially automate the process of vendor return. Also, the quality noti cation serves as a
proof for return and it can provide you the track of the defect details.

Regards,

Sudeep.

Alert Moderator

Assigned tags

MM (Materials Management) | SAP ERP | enterprise resource planning | sap erp logistics materials management |

Related Blog Posts

Return and Advance vendor Return Management with RMA number

Advance return Management for Supplier Return

Automatic Purchase order creation for Return Delivery

Related Questions

Vendor Return Delivery through Quality Noti cation.

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25 Comments

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Former Member

October 26, 2013 at 10:59 am

Excellent work Sudeep.

Like (0)

SAP WARRIOR

October 26, 2013 at 11:25 am

Nice one. Keep posted on.

Like (0)

PRASOON AK

October 26, 2013 at 11:39 am

Nice work. Thanks for sharing.

Like (0)

Nagendra m

October 26, 2013 at 4:05 pm

Excellent work.Thanks for sharing

Like (0)

Mohsin Abbasi

October 26, 2013 at 10:33 pm

Superb Bro………. 🙂

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Best Regards

Mohsin Abbasi

Like (0)

Pathik Shah

October 27, 2013 at 5:16 am

Good Information. I learned new thing today..!!

Like (0)

Sudeep A | Post author

October 28, 2013 at 4:02 am

Hi All..

Thanks a lot for your feedback…

Regards,

Sudeep

Like (0)

Former Member

October 30, 2013 at 6:14 am

Thanks for sharing the knowledge 🙂

Like (0)

Nitin Jinagal

October 30, 2013 at 9:21 am

Great job Sudeep !!

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I was exactly looking for such content. Thanks a lot 🙂

Keep posting.

Regards,

Nitin

Like (0)

Former Member

November 20, 2013 at 7:35 am

hi sudeep after maintaing all the pre-requisites am not able to get this action box after executing qm10, can u
help me on this 🙂

Like (0)

saurabh awasthi

November 25, 2013 at 7:50 pm

great job sudeep………….. 🙂

Like (0)

Former Member

November 26, 2013 at 5:37 am

nice and valuable document sudeep..

Like (0)

Mehmet Ozgur Unal

January 12, 2014 at 9:21 pm

Nice work , it is a doc of integrated QM.

Regards.

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Ozgur

Like (0)

Sudeep A | Post author

January 13, 2014 at 9:02 am

Thank you Ozgur.. And thank yo all for your feedback..

Regards,

Sudeep.

Like (0)

Dibyendu Patra

January 13, 2014 at 10:27 am

Good Document Sudeep A

I get a cool idea…

Thanks…

Like (0)

PRASOON AK

January 13, 2014 at 10:33 am

“Integration Expert” !!!!

Keep sharing dear friend!

Regards,

AKPT

Like (0)

Sudeep A | Post author

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January 15, 2014 at 8:13 am

Thank you AKPT & Dev..

Like (0)

Former Member

February 13, 2014 at 4:04 am

Good job. nice document.

Br,

Sanu V

Like (0)

Former Member

June 16, 2014 at 9:19 am

Hi,

I created a Noti cation with Noti cation type Q2, in the Action box I cannot execute “Create Return Delivery”,
can you explain the reason to me?

Thanks

Danny

Like (0)

Sudeep A | Post author

June 16, 2014 at 11:35 am

Dear Danny,

In custimizing for Quality management, Quality Noti cations–> Noti cation Processing–> Additional
Noti cation Functions–> De ne Action Box, make sure your noti cation type has the below settings (The
function module is important).

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Like (0)

Former Member

June 17, 2014 at 1:16 am

Hi Sudeep,

I checked the con guration and it is the same as your screenshot, but still not able to create return delivery, the
Noti cation status is NOPR NOTE ATCO.

Regards

Danny

Like (0)

Nitin U Kaple

June 16, 2014 at 9:24 am

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Hi Sudeep,

Very good document.

Regards,

Nitin

Like (0)

@amol B@ndal

December 23, 2014 at 10:37 am

Really nice document.

Like (0)

Former Member

September 11, 2015 at 5:47 am

What happens if the vendor sends replacement stock instead of a credit note?

Like (0)

Liz Li

March 14, 2017 at 1:29 pm

Nice blog, Thanks.

By the way, is it possible to automatically created a return STO with Quality Noti cation?

Thanks.

Like (0)

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