Academia International College

Tribhuvan University
Institute of Science and Technology

Project Proposal Report

Submitted To:
Department of Computer Science and Information Technology
Academia International College

In partial fulfillment of the requirement for Bachelor Degree in Computer

Submitted By:
Nalina Shakya (Roll no-10828)
Remika Shakya (Roll no-10832)
Uma Thapa (Roll no-10847)
Date: 2076/11/2

1
 ABSTRACT

Blood Bank Management System (BBMS) is a web based application system

designed to store, process, retrieve and analyze administrative and inventory

management within a blood bank. The goal of this project is to maintain all the

information about blood donors, various blood groups available in each blood bank

and to help them handle it in a better way. The software is fully integrated with CRM

(customer relationship management) as well as CMS (content management system)

solution. It is developed in a manner that is easily manageable, time saving and

relieving one from manual works.

Using this system, anyone interested in donating the blood can register themselves. In

the same manner, organizations can also register themselves with this platform.

Moreover if any general user wants to make request blood online he/she can also take

the help of this site. Admin is the main authority who can do addition, deletion, and

modification if required.

ii
 Contents
ABSTRACT...................................................................................................................2
1. Introduction:............................................................................................................1
1.1 Blood Bank Management System:..................................................................1
2. Problem Definition:................................................................................................2
3. Literature Reviews:.................................................................................................3
4. Objectives:..............................................................................................................6
5. Scopes:....................................................................................................................7
5.1 Registration:....................................................................................................7
5.2 View and edit information online....................................................................7
5.3 Keeping donation records................................................................................7
5.4 Manage blood inventory..................................................................................7
5.5 Blood requests.................................................................................................7
6 Research Methodology:..........................................................................................8
6.1 Requirement Identification:..................................................................................8
6.1.1 Study of existing system:...............................................................................8
6.1.2 Study of proposed system:...........................................................................8
6.2 Tools....................................................................................................................9
6.2.1 Analysis and Design tool:..............................................................................9
6.2.2 Implementation tools:..................................................................................10
6 Gantt Chart:...........................................................................................................11
7 Expected Outcome................................................................................................13
References....................................................................................................................14

1. Introduction:

1.1 Blood Bank Management System:

Blood Bank Management System (BBMS) is a web based database application

system that is to be used by blood bank as a mean to advertise the nationwide blood

donation events to the public and at the same time allow the public to make online

reservation and request for blood. The inspiration of this project is to develop a blood

iii
 bank management system which focuses on making an online system that is

accessible for both donors and administrators. Donors can directly receive

information regarding their previous blood donations, including their blood results

and donation history, in order to easily schedule their next donations. They can also

update the personal information through the system, without having to contact the

blood bank registry.

The purpose of the blood bank management system is to simplify and automate the

process of searching for blood in case of emergency and maintain the records of blood

donors, recipients, blood donation programs, rejected bloods and blood stocks in the

bank. From this system, there are many type of reports that can be generated such as

blood stock report, donor’s report and the total blood donation according to months

and year. The system will also provide the donor with information about the outcome

of the blood analysis test each time the donor participates. Therefore, this system will

make the blood bank stock more systematic and manageable.

2. Problem Definition:

There is no other redeeming act than to save a human life. Due to lack of blood during

operations, doctors may be unable to save so many human lives. At present, the public

can only know about the blood donation events through conventional media means

such as radio, news paper or television advertisements. There is no information

regarding the blood donation programs available on any of the information portal.

There is no centralized database of donors. So, it becomes really tedious for a person

to search blood in case of emergency. The only option is to manually search and

match donors and then make phone calls to every donor.

iv
 Without an automated management system, there are also problems in keeping track

of the actual amount of each and every blood type in the blood bank. In addition, there

is also no alert available when the blood quantity is below its par level or when the

blood in the bank has expired.

The information about the donor can only be updated by blood bank administrators. A

donor can change their details by calling, e-mailing, faxing, but not by itself. It is a

waste of time just to update a piece of information and for certain donors it can be

disturbing.

After the process of blood donation, the donor will receive a card that only contains

their name and blood type. They will not be notified of their blood result unless they

request that information from the blood bank.

3. Literature Reviews:

Several studies have been carried out in the definition of blood banks, some of them

concerned with maintaining donor records to promote the donation process, the others

worked on supporting blood banks in one system and one database, while the others

used modern technology such as electronic card and barcode network. Blood Bank

Management System is an information system which helps to manage the records of

donors and user at a blood bank. It is mainly designed to store, process, retrieve and

analyze information concerned with the administrative and inventory management

within a blood bank[ CITATION Esm18 \l 1033 ]. Dr. Sharad Maheshwari's article in the

v
International Journal of Engineering Researcher and Technology (IJERA) states that

the blood bank information system MIS is an integrated blood automation system in

India. The web- process interconnects all the blood banks of each state into one

network. The blood bank refers to all collection, testing, storage and dissemination of

specific live data and electrical knowledge about blood donation and transfusion

service.[2]

Hamro LifeBank is a non-profit organization that offers a smart, straightforward and

holistic service for blood management from collection to delivery. The organization

allows donors to register in their website, contact for blood needs, also conducts

social awareness campaigns. Hamro Life Bank , 2020 has made helpful contribution

to eliminate blood shortage in NEPAL by spending your time to make an impact,

saving your blood lives or creating a holistic process of blood management with your

money . HLB works closely with blood banks to maintain their information and also

recruit, engage and retain donors as per the demand. Folks in search of blood can get

access to blood availability info.It work with blood banks to record information of

blood and its supply digitally for easy access [3] .

Similarly, the Blood Bank Nepal website has the facility to scan blood about blood

group and location. At the other hand, when going through different searches, it is

found that their blood database is not updated, with just a few records from Nepal's

few districts [4]. Its current framework is not successful and does not provide the

operating performance for the country.

Nepal's government has appointed the Nepal Red Cross Society as the sole authority

in conducting blood programs in Nepal, in its 1991 policy declaration. The Nepal Red

Cross Society, with the support of the British Red Cross, has established an

vi
innovative new blood bank (Inauguration of Emergency Blood Bank) as part of a

huge project to help the Kathmandu Valley and its people start preparing for the

earthquake. The blood bank will be operational, ensuring a supply is available the

second a disaster happens. The blood bank is of unique structural nature and safe to

earthquake. This is environmentally friendly, and has several choices for power

supply. It can store over 1600 blood bags at a time.[5]

“Blood Bank Management System” done by Kumar, R., Singh, S. and Ragavi, V.A.

(2017), the researchers developed a web-based blood management which assists the

blood donor records management, and provides ease of control in the distribution of

blood products in various parts of the country considering demands of hospitals.[6]

The developed system was scalable and adaptable to meet the complex needs usually

of a blood bank. Based on this study, since entering the details about the blood donors

and related records were done manually, thus, tracking of blood donation activities

was difficult and complicated, and even led to erroneous information. Subsequently,

the researchers mentioned that manual-based system can be waste of time, lead to the

error-prone results, consumes a lot of manpower, lacks data security, data retrieval

requires a lot of time, reports consumes a long time to produce, and there is less

precise accuracy on the results. As such, by developing and implementing a web-

based blood management information system, there was a quick and timely access to

donor records, and the system provided management timely, confidential and secured

medical reports There are many other similar organizations or systems trying to

provide blood facilities to needy ones but are being unsuccessful because of the

factors such as low awareness programs, negative rumors regarding blood

donation, motivational campaigns, outdated systems, unsuitable blood management

systems etc.

vii
4. Objectives:

 To provide means for donors to find blood donation events near by them.

 To notify donors about blood order and their blood result after blood donation via

email.

 To maintain records of blood donors, blood donation information, blood stocks,

recipients, rejected blood in a centralized database system.

viii
5. Scopes:

5.1 Registration: This system allows the donor and administrator to register to

interact with the system as a user. The system allows the user to login before viewing

and editing any information.

5.2 View and edit information online : Donors are allowed to view their blood

donation records online by their given account. They can also edit their personal

information through the system.

5.3 Keeping donation records: Through the recordings of the donors and blood

details, this system can provide an efficient donor and blood stock management

functions to the blood bank.

ix
5.4 Manage blood inventory: The administrator is responsible for removing the

blood stock from the inventory and updating the expired system.

5.5 Blood requests: The user can request blood through our system simply by

logging.

5.6 Notify by Email: Donors will be notified about the blood order and the blood

result after blood donation via email.

5.7 Review report: The system will produce a report for the administrator to review

all data, including blood donation, blood requests and blood stock.

6 Research Methodology:

6.1 Requirement Identification:

6.1.1 Study of existing system:

 The operation is tedious, time consuming and space consuming.

 It creates errors as the data is entered manually by the users.

 It includes the risk of the documents being lost over years and maintenance of the

records is difficult.

 Maintaining the stock of blood and the daily transactions without computerization

also create a challenge.

x
 6.1.2 Study of proposed system:
 Donors can easily find blood donation events near by them.

 All the transaction required in blood bank management is done in computerized

system that helps to reduce the risk of document being lost.

 In this system also supported inquiry form for user.

 Donors will be notified about the blood order and also the blood result after blood

donation via email.

 The records of blood donors, blood donation information, blood stocks, recipients,

rejected blood are maintained in a centralized database system.

6.2Tools

6.2.1 Analysis and Design tool:

xi
6.2.2 Implementation tools:

We've used various tools to make our project safer and more attractive. HTML, CSS

and JavaScript are used as front end, whereas PHP with laravel framework and Mysql

as back end.

xii
6 Gantt Chart:

Project Gantt Chart

Research 7

Familiarization of Tools 7

Designing 7
Topics

Coding 30

Testing and Debugging 30

Documentation and Report 9

0 5 10 15 20 25 30 35 40 45 50 55 60

Days

xiii
7 Expected Outcome :

The expected outcome of this project is the proper maintenance in a centralized

database system of blood donor records, blood donation information, blood supplies,

recipients, blood rejections. Donors are notified by email about the blood order and

their blood result after donating blood. Also, donors will find out the blood donation

events near by them.

xiv
 References

[1] M. Y. Esmail and Y. S. H. Osman, "Computerized Central Blood Bank Management

System (CCBBMS)," 2018 International Conference on Computer, Control, Electrical, and

Electronics Engineering (ICCCEEE), 2018.

[3] Hamro Life Bank,2020 .Smart Blood Management In Nepal

Available at: https://hamrolifebank.com/

[4] Blood Bank Nepal, 2014. Blood Bank Nepal. [Online]

Available at: https://www.bloodbanknepal.com/Default.aspx

[5] Nepal Red Cross Society,2020 . Inauguration of Emergency Blood Bank.

Available at: http://www.nrcs.org/event/inauguration-emergency-blood-bank

[6] Kumar, R., Singh, S. and Ragavi, V.A.(2017). ). Blood Bank Management

System. Available at:

xv
http://ijariie.com/AdminUploadPdf/Blood_Bank_Management_System_ijariie

6874.pdf

xvi