DR.

HARISINGH GOUR
VISHWAVIDYALAYA, SAGAR

DEPARTMENT OF BUSINESS MANAGEMENT

OF
Masters of Business Administration
A PROJECT REPORT ON
Various Topics Of
“Presentations And Spread Sheets”
YEAR - 2019 -20

SUBMITTED TO: SUBMITTED BY:

DR. LOKESH UKE RAMKRISHNA YADAV

(Assistant Professor) (Y19282029)

(MBA 2nd Semester)

 DECLARATION

I declare that the project work entitle ‘Various Topics Of’

“Presentations And Spread Sheets” is my own work
conducted under the supervision of assistant professor. DR.
Lokesh Uke, department of business management, Dr.
Harisingh Gour Vishwavidyalaya, Sagar to best of my
knowledge, I also ensure that this work done by me is purely
original and is my creativity.

RAMKRISHNA YADAV
(Y19282029)
(MBA 2nd Semester)
 CERTIFICATE

The project report on Various Topics Of “Presentations And

Spread Sheets” has been prepared by the Ramkrishna yadav
(MBA 2nd Semester), under the guidance and supervision of
Assistant professor Dr.Lokesh Uke for the partial fulfillment
of the degree of MBA.

Signature of supervisor Signature of HOD Signature of examiner

 ACKNOWLEDGEMENT

The project work would not have been accomplished without the
support, assistance and inspiration of many people. My sincere
gratitude goes to my project advisor Assistant professor Dr.Lokesh
Uke, for his supervision, gratitude, inspiration and encouragement
and believing on me throughout this project. My special thanks go to
my mom and dad who were always there for me. Their endless love
and unceasing support made me complete this project. Preparing a
project of this nature is an arduous task and I was fortunate enough
to get support from a large number of people. I wish to express my
deep sense of gratitude to all those who generously helped me in
successful completion of this report by sharing their invaluable time
and knowledge. It is my proud and privilege to express my deep
regards to respected, Head of Department professor Y.S.THAKUR,
Department of Business Management, Dr. Harisingh Gour Central
University, Sagar for allowing me to undertake this project.

RAMKRISHNA YADAV
(Y19282029)
(MBA 2nd SEMESTER)
 PREFACE

I am Pleased to present the project report on ‘Various Topics Of’

“Presentations And Spread Sheets” before my respected readers. It
is a humble attempt from my part to study about the Presentations And
Spread Sheets.This study deals with a number of topics such as
introduction of the Presentations And Spread Sheets, types of
Presentations And Spread Sheets & about its various factors which
will help the reader understand and learn a lot about the
Presentations And Spread Sheets. Language of the report is simple
and lucid. Attempts have been made to arrange the subject matter in
a systematic and well knit style. Efforts have also been made to deal
with all topics precisely and gently.

RAMKRISHNA YADAV

(Y19282029)

(MBA 2nd SEMESTER)

 CONTENTS

CHAPTER 1: PRESENTATIONS AND SPREAD SHEETS

1. Notes Pages
2. Handouts
3. Printing Presentation
4. Customizing Presentations
5. Auto Content Wizard
6. Spread Sheets Software
7. Creation Of Spread Sheet Applications
8. Range On Spread Sheets
9. Formulas On Spread Sheets
10. Graphics On Spread Sheet

CHAPTER 2: BIBLIOGRAPHY
Sources of Data:- The sources which I used for conduct research are:

➢ INTERNET
➢ BOOKS
➢ PDF
 Notes on pages and handouts

How To Add Notes In PowerPoint

There are two ways you can add notes in PowerPoint, and I’ll show you how you can use either
method.

Method 1. Add Notes Via The PowerPoint Taskbar

This is the quickest way to add notes to your PowerPoint slides. Simply click on Notes at the
bottom of your PowerPoint screen. The Notes pane will then appear, and you can start typing on
the text box. You can even format the text as you can see in the screenshot below, however, you
can’t adjust the font size.

If you’d like to adjust the font size, then you need to add notes using the second method below.

Method 2. Add Notes Via Notes Page View

To access the Notes Page view, you’d need to go to the View tab and in the Presentation
Views section, click on Notes Page.
How to add notes in PowerPoint – Method 2 is to go to the Notes Page view

There are so many things you can do on the Notes Page. You have full control of what you want
to add to your slide notes here.

Also, you can adjust the font size (we couldn’t do it in Method 1), add images, shapes, charts,
and more. You can even change the background color if you like.

Take a look at the screenshot below. It’s important to note here that this is the Color view, so I
was able to make the notes relatively colorful. This is the Color view on the Notes Page in
PowerPoint If you don’t want colorful notes, you can simply set the view to Grayscale or Black
and White. It’s really a matter of preference. Here’s what the Grayscale version looks like:

Grayscale view

If you want even more control on how you want your notes to look like, you can edit the Notes
Master by going to View > Master Views > Notes Master.

You can choose the design and layout of the notes page, and select options for your page setup.

Here’s what the Notes Master looks like: The Notes Master view in PowerPoint

Now that you know how to add notes to PowerPoint, it’s time to show you how you can see the
notes on your laptop but not on the audience-facing screen.
 Powerpoint Handout

Microsoft PowerPoint provides a variety of features for designing, formatting and printing handouts that
correspond with the slides of a PowerPoint presentation. Including handouts of a PowerPoint presentation
can provide an excellent form of reference for an audience during and after viewing. Adjustments to the
layout, color scheme and design can be made as well as adding headers and footers, or changing the
number of slides that appear on each page. This article provides a examples of how handouts can be
created to accompany and enhance a PowerPoint presentation.

Method 1
Format a Handout for a PowerPoint Presentation

1
Choose a preformatted handout scheme for a PowerPoint handout.

o Open the View tab on the PowerPoint toolbar and click the Handout Master button located in the
Presentation view group.
 o Click the Themes button in the Edit Themes group and choose a theme from the selection available
in the pull-down menu. Click the preferred theme to apply it to the Handout Master.

2
Select a preformatted color scheme for a PowerPoint handout.

o Confirm that the Handout Master view is selected and locate the Edit Theme group in the toolbar.

o Click the Colors button and click to select 1 of several preformatted color schemes visible in the
pull-down menu.

3 Find a preformatted Effects theme. A number of preformatted effects themes can be applied to a set
of Handouts. These effect themes include 3-D objects, gradients and background styles.

o Click the Effects button in the Edit Themes group to open the "Built-in" pull-down menu.

o Click on 1 of the available themes to apply it to the set of handouts.

4
Format the handout background. Choose 1 of the preformatted background options available.

o Confirm that Handout view is selected and click the Background Styles option located in the
Background group on the toolbar. A number of preformatted background options will be visible in
the pull-down menu.

o Click on a background style to apply it to the set of handouts.

 How to Print a PowerPoint Presentation
You may want to print your Microsoft PowerPoint presentation. When
you print in PowerPoint, you’re given a choice of the type of printout
you want. Here are the choices available:

• Full Page Slides: A full-page copy of one slide per sheet.

• Notes Pages: One slide per page, but with the slide occupying only the top half of the
page. The bottom half is devoted to any speaker notes you typed into PowerPoint.

• Outline View: A text-only version of the presentation, structured as an outline, with the
slide titles .

• Handouts: Multiple slides per page (2 to 9, depending on your choice of settings),

suitable for giving to the audience to take home. (Different numbers of slides per page
have different layouts. For example, if you choose three slides per page, the layout has
lines next to each slide for the audience to take notes on.)

To print any of these types of printouts, follow these steps:

1. (Optional) If you want to print only certain slides, select them.

The easiest view to do this in is Slide Sorter.

2. Choose File→Print.

The Print settings appear.

3. (Optional) If you want to print more than one copy, change to a higher number in the Copies
box.

The default number of copies is 1.

4. In the Settings area, if you don’t want to print all the slides, enter the slide numbers in the Slides
box.

Use a dash for ranges (1-3 selects slides 1, 2, and 3, for example) or use commas to separate
individual noncontiguous slides.

5. If you don’t want to print full-page slides, click Full Page Slides to open a menu from which you
can choose another option.

The default is to print full-page slides.

6. Click the Print button.

How to customize your PowerPoint presentation

PowerPoint is a very practical presentation tool. But no matter how many times you have worked
with PowerPoint before, there are a few tips and tricks that can help customize your presentation.
The first part of this article will explain how to customize presentation options and views and in
the second part we will show you how to navigate by using presentation views. Please read on..
 Customize presentation options and views

Changing page setup options

Presentations are created mainly to project either on a projector or more and more frequently to a
plasma or TV screen. There are times when a presentation can be created for delivery in different
formats.

· On-screen show (4:3)

· Letter Paper (8.5 x 11 in)
· Ledger Paper (11 x 17 in)
· A3 Paper (297 x 420 mm)
· A4 Paper (210 x 297 mm)
· B4 (ISO) Paper (250 x 353 mm)
· B5 (ISO) Paper (176 x 250 mm)
· 35mm Slides
· Overhead
· Banner
· On-screen Show (16:9)
· On-screen Show (16:10)
· Widescreen
· Custom

To select a slide size other than the standard one:

• In Slide Master View

• Click on Slide Size
• Select from one of the two options
• For more choices, click Custom
• Select one of the options
 Changing to view in color/grayscale
Why change to view the presentation in grayscale? You might want to print the presentation and
to print in colour is more expensive than printing to greyscale, so you need to see what the
presentation looks like in grayscale before you print. Navigating using presentation views

There are several different views in PowerPoint as we saw earlier and you can navigate through
the presentation in each in different ways.

In Normal View
• Click on the thumbnail of the slide you want to see

• Use the Vertical Scrollbar to move between slides

• Use the up and down arrow keys on the keyboard to move one slide backwards or forwards

In Slide Sorter View

1. Click on the slide you want to select

2. Use the arrow keys to move up, down, left and right

In Reading View
Use the next and back icons in the status bar to move back or forwards or use the menu which is
accessed from the icon in the middle.

Auto Content Wizard

This wizard is useful for certain categories of presentations particularly business related presentations.
Provides templates and ideas for a wide variety of different types of presentation.
PowerPoint will create a number of slides for you and will suggest content relevant to that specific type
of presentation.
This wizard helps you determine the content and organisation of your presentation by using an outline.
The AutoContent Wizard leads you through a series of questions so you can choose the best layout for
your presentation.
The Wizard supplies not only the design but also ideas, starter text, formatting and organisation.
The colour scheme and the background colour will be selected for you although you can change this
afterwards.
A very easy way to get started is to use the AutoContent wizard.
The easiest way to create your first presentation is to use the AutoContent Wizard.
Step 2 - Start
Select (File > New) to display the New Presentation task pane and click on the AutoContent
Wizard hyperlink.
This will ask you for some information such as your name, the tile of the presentation, type of
the presentation
This wizard only creates an outline for common types of presentations.

Step 3 - Presentation Type

Select the type of presentation you want that best describes the type of presentation you are
going to give.
There are several sub topics to choose from under each category
There are a number of different categories to choose from or you can choose All to display the
entire list.

Step 4 - Presentation Style

Choose the type of output you want for the presentation.

Step 5 - Presentation Options

Enter a presentation title and footer

You can also include a footer which will be repeated at the bottom of every slide.

Step 6 - Finish

Select Finish to view the presentation.

The presentation will be created and the sample content will be displayed.
Replace the suggestions for the content by clicking on each textbox in the slide pane
The suggestions given will guide you through the different sections of your presentation.
Replace the suggestions with your text.
The wizard populates the username into the subtitle box on the title slide. The name used is
obtained from the information about the registered user although this can be overwritten from
(Tools > Options)(General tab).
Suggestions on the points you might want to make are given on each slide and should be
replaced with your own comments.
You should also change the slide titles as well if necessary.

Spreadsheet Software

Definition - What does Spreadsheet Software mean?

Spreadsheet software is a software application capable of organizing, storing and analyzing data in tabular
form. The application can provide digital simulation of paper accounting worksheets. They can also have
multiple interacting sheets with data represented in text, numeric or in graphic form. With these
capabilities, spreadsheet software has replaced many paper-based systems, especially in the business
world. Originally developed as an aid for accounting and bookkeeping tasks, spreadsheets are now widely
used in other contexts where tabular lists can be used, modified and collaborated.

Spreadsheet software is also known as a spreadsheet program or spreadsheet application.

Spreadsheet application

• Google Sheets - (online and free).

• iWork Numbers - Apple Office Suite.

• LibreOffice -> Calc (free).

• Lotus 1-2-3 (discontinued).

• Lotus Symphony - Spreadsheets.

• Microsoft Excel.

• OpenOffice -> Calc (free).

 • VisiCalc (discontinued).

How do I enter data in a spreadsheet?

In a spreadsheet, data is entered in one or more cells. To enter data in a cell, follow the
steps below.

• Click the cell where you want to enter data.

• Start typing the data using your keyboard. The data is automatically entered in the selected cell.

or

• Click the cell where you want to enter additional data.

• Click in the formula bar, located between the Ribbon and all cells, where you want to start entering the
additional data.

• Type the data using your keyboard. The data is automatically entered in the selected cell.

If you want to add additional data to a cell that already has data entered in it, follow the
steps below.
3. Click the cell where you want to enter additional data.

4. Click in the formula bar, located between the Ribbon and all cells, where you want to start entering the
additional data.

5. Type the data using your keyboard. The data is automatically entered in the selected cell where the
mouse cursor is placed in the formula bar.

How to Make a Spreadsheet in Excel

Method 1
Creating a Basic Spreadsheet

1 Open Microsoft Excel. You'll find it in the Start menu (Windows) or in the Applications folder 2
Click Blank workbook to create a new workbook. A workbook is the name of the document that
contains your spreadsheet(s). This creates a blank spreadsheet called Sheet1, which you'll see on the
tab at the bottom of the sheet.

• When you make more complex spreadsheets, you can add another sheet by clicking + next to the
first sheet. Use the bottom tabs to switch between spreadsheets.

3Familiarize yourself with the spreadsheet's layout. The first thing you'll notice is that the
spreadsheet contains hundreds of rectangular cells organized into vertical columns and horizontal rows.
Some important things to note about this layout:

• All rows are labeled with numbers along the side of the spreadsheet, while the columns are labeled
with letters along the top.
• Each cell has an address consisting of the column letter followed by the row number. For example,
the address of the cell in the first column (A), first row (1) is A1. The address of the cell in column
B row 3 is B3.

4 Enter some data. Click any cell one time and start typing immediately. When you're finished with
that cell, press the Tab ↹ key to move to the next cell in the row, or the ↵ Enter key to the next cell in the
column.
 • Notice that as you type into the cell, the content also appears in the bar that runs across the top of the
spreadsheet. This bar is called the Formula Bar and is useful for when entering long strings of data
and/or formulas.[1]
• To edit a cell that already has data, double-click it to bring back the cursor. Alternatively, you can
click the cell once and make your changes in the formula bar.

5 Check out the functions available for advanced uses. One of the most useful features of Excel

is its ability to look up data and perform calculations based on mathematical formulas. Each formula
you create contains an Excel function, which is the "action" you're performing. Formulas always begin
with an equal (=) sign followed by the function name (e.g., =SUM, =LOOKUP, =SIN). After that, the
parameters should be entered between a set of parentheses (). Follow these steps to get an idea of the
type of functions you can use in Excel:
• Click the Formulas tab at the top of the screen. You'll notice several icons in the toolbar at the top
of the application in the panel labeled "Function Library." Once you know how the different
functions work, you can easily browse the library using those icons.
• Click the Insert Function icon, which also displays an fx. It should be the first icon on the bar. This
opens the Insert Function panel, which allows you to search for what you want to do or browse by
category.

6 Save your file when you're finished editing. To save the file, click the File menu at the top-left
corner, and then select Save As. Depending on your version of Excel, you'll usually have the option to
save the file to your computer or OneDrive.

• Now that you've gotten the hang of the basics, check out the "Creating a Home Inventory from
Scratch" method to see this information put into practice.

Excel formulas: The most popular functions and tools, with

examples
This spreadsheet contains a tab for each of the formulas covered in this story, with example data. JD
Sartain

1. TODAY/NOW

There are 24 Date and Time functions listed on the drop-down menu under Formulas > Date &
Time: 11 Date formats, 10 Time formats, and as many user-defined custom formats you can
create. The TODAY function reveals the current month, day, and year; while the NOW function
reveals the current month, day, year, and time of day. This is a handy function if you’re one of
those individuals who always forgets to date your work.

1. Enter the following formula in cell A1: =TODAY() and press Enter.

2. SUM functions

Probably the most frequently used function in Excel (or any other spreadsheet program), =SUM
does just that: It sums a column, row, or range of numbers—but it doesn’t just sum. It also
subtracts, multiplies, divides, and uses any of the comparison operators to return a result of 1
(true) or 0 (false).

Graphics on spread sheets

1. Charts
The easiest graphic to use is a chart, and their presentational impact shouldn't be underestimated.

To add a chart, select the values that you want to use and then pick the style you want from the
Insert tab of the ribbon.

In earlier versions, launch the Chart Wizard from the toolbar.

2. Vectors
You can insert vector graphics directly into an Excel spreadsheet by using the Shapes tool.
In Excel 2007, select the Insert tab on the ribbon, click the 'Shapes' button and select the desired
shape from the palette. Click-and-drag the shape into place and use the handles to resize it if
necessary.

In earlier versions of Excel, choose 'AutoShapes' from the Drawing toolbar, choose a category
and select the shape you want.

3. Grouping shapes
When you select a shape in Excel 2007, the ribbon switches to the Format tab and you can
change its colour and style using the options in 'Shape Styles'.

To group a number of shapes together, select each one while holding down [Shift] and then
choose 'Group' from the Arrange section of the ribbon. You can now resize, modify and move
these shapes around at the same time, enabling you to use them like a logo if you wish.

You can find the 'Group', 'Ungroup' and 'Send to front/back' options on the Drawing toolbar in
earlier versions of Excel.

4. Constraining objects
It can be difficult to draw perfect circles and squares, even if you're simply resizing an
autoshape.