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    Document Attributes: Document No OCW/SOP/0017.1 Approval Taken From CEO Policy Owner Human Resources Effective From Date

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    HR
    The document outlines the standard operating procedure for employee exit formalities, including accepting employee resignations, conducting exit interviews, ensuring employees receive final clearances from IT, Accounts, and HR, and calculating and paying full and final settlement amounts within 45 days of an employee's last day.

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    © All Rights Reserved
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    Document Attributes: Document No OCW/SOP/0017.1 Approval Taken From CEO Policy Owner Human Resources Effective From Date

    Uploaded by

    HR
    150 views3 pages
    The document outlines the standard operating procedure for employee exit formalities, including accepting employee resignations, conducting exit interviews, ensuring employees receive final clearances from IT, Accounts, and HR, and calculating and paying full and final settlement amounts within 45 days of an employee's last day.

    Original Title

    Exit Formalities

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    The document outlines the standard operating procedure for employee exit formalities, including accepting employee resignations, conducting exit interviews, ensuring employees receive final clearances from IT, Accounts, and HR, and calculating and paying full and final settlement amounts within 45 days of an employee's last day.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    150 views3 pages

    Document Attributes: Document No OCW/SOP/0017.1 Approval Taken From CEO Policy Owner Human Resources Effective From Date

    Uploaded by

    HR
    The document outlines the standard operating procedure for employee exit formalities, including accepting employee resignations, conducting exit interviews, ensuring employees receive final clearances from IT, Accounts, and HR, and calculating and paying full and final settlement amounts within 45 days of an employee's last day.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    EXIT FORMALITIES

    STANDARD OPERATING PROCEDURE

    Document Attributes
    Document no OCW/SOP/0017.1
    Approval taken from CEO

    Policy owner Human Resources


    Effective from date

    Objective: When an employee resigns, retires or is being terminated from work, the required
    paperwork and formalities associated with employee exit need to go through a systematic process

    Scope: Clearance from IT, Accounts and HR department , and full & Final settlement
    Procedure of Exit Formalities

    Accepting Resignation
    Last working day will
    of Employee, and HR will conduct final
    be informed by HR at
    confirming Last day of exit interview
    [email protected]
    working

    Clearance formality
    Full and Final payment
    Employee is marked are performed on
    will be calculated and
    exit from the system last day of an
    paid
    employee
    Exit Process
    ➢ HR should receive resignation, duly approved by the Reporting Manager.
    ➢ HR will intimate Accounts to stop any payment if resignation date is close to the payroll date.
    ➢ Final clearance form: Where the employee is supposed to take signatures from different Department Managers
    after handling charge. E.g. IT for desktops and deletion of email ID. Admin for stationary and cabinet keys, visiting
    cards. Finance for any kind of dues. Reporting Manager for Files, documents, etc.
    ➢ Exit interview form to be filled by the employee.
    ➢ Exit interview to be conducted between the employee and HR only.
    ➢ HR would then give a feedback to the Reporting Manager if required.

    Post Exit Process


    ➢ After the exit of the employee, in receipt of the resignation letter, final clearance form and exit interview form, duly
    filled in and signed by the employee; HR will calculate the full & final Settlement on the basis of the necessary
    details as attendance, leave records, etc. and send it to CFO for approval, once form is approved will be given to
    finance department for processing of the full and final.
    ➢ The Employee should receive the Full and final amount in 45 days from the date of relieving.
    ➢ The Full and final Settlement cheque should be issued to the concern with acceptance on the Acknowledgement
    letter for F&F.

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