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Developer Tab

This document provides steps to convert an Excel file to an XML data file by: 1. Creating an XML schema that defines the structure of the XML file using tags for column names. 2. Mapping the XML schema elements to the Excel worksheet. 3. Exporting the Excel file as an XML file to save quite a lot of time compared to manual XML creation.

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Slaven Ivanovic
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23 views

Developer Tab

This document provides steps to convert an Excel file to an XML data file by: 1. Creating an XML schema that defines the structure of the XML file using tags for column names. 2. Mapping the XML schema elements to the Excel worksheet. 3. Exporting the Excel file as an XML file to save quite a lot of time compared to manual XML creation.

Uploaded by

Slaven Ivanovic
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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XML

 
You can convert your Excel file to an XML data file, or vice versa. This enables you to
exchange data between different applications. First, turn on the Developer tab.
Here's the data we want to convert to an XML data file.

First, we will create a schema based on XML source data. The schema defines the structure of the XML
file. We have to do this outside Excel.
1. For example, open Notepad and add the following lines.

<?xml version="1.0" encoding="UTF-8" standalone="yes"?>


<data-set xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
    <record>
       <LastName>Smith</LastName>
       <Sales>16753</Sales>
       <Country>UK</Country>
       <Quarter>Qtr 3</Quarter>
    </record>
    <record>
       <LastName>Johnson</LastName>
       <Sales>14808</Sales>
       <Country>USA</Country>
       <Quarter>Qtr 4</Quarter>
    </record>
</data-set>
Note: the tags refer to the column names, but you can give them any name you want! For example,
instead of LastName use Name.

2. Save the file as schema.xml.


3. Open data-set.xlsx.
4. On the Developer tab, in the XML group, click Source to open the XML Source task pane.

5. To add an XML map, click XML Maps.

The XML Maps dialog box appears.

6. Click Add.
7. Select schema.xml and click OK twice.
8. Now simply drag (map) the 4 elements from the tree onto the worksheet (row 1).

9. On the Developer tab, in the XML group, click Export.


10. Save your file as data-set.xml and press Enter.
Result:

That saves quite a lot of time!


Note: to import an XML file, open a blank workbook, on the Developer tab, in the XML group, click
Import, and select the XML file.

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