Paper Title* (use style: paper title)

Subtitle as needed (paper subtitle)

Authors Name/s per 1st Affiliation (Author) Authors Name/s per 2nd Affiliation (Author)
line 1 (of Affiliation): dept. name of organization line 1 (of Affiliation): dept. name of organization
line 2: name of organization, acronyms acceptable line 2: name of organization, acronyms acceptable
line 3: City, Country line 3: City, Country
line 4: e-mail address if desired line 4: e-mail address if desired
 Abstract—This electronic document is a “live” template and A. Abbreviations and Acronyms
already defines the components of your paper [title, text, heads, Define abbreviations and acronyms the first time they are
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special
used in the text, even after they have been defined in the
Characters, or Math in Paper Title or Abstract. (Abstract)
abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
Keywords—component; formatting; style; styling; insert (key and rms do not have to be defined. Do not use abbreviations in
words) the title or heads unless they are unavoidable.

I. INTRODUCTION (HEADING 1) B. Units

 Use either SI (MKS) or CGS as primary units. (SI
This template, modified in MS Word 2007 and saved as a
units are encouraged.) English units may be used as
“Word 97-2003 Document” for the PC, provides authors with
secondary units (in parentheses). An exception would
most of the formatting specifications needed for preparing
be the use of English units as identifiers in trade, such
electronic versions of their papers. All standard paper
as “3.5-inch disk drive”.
components have been specified for three reasons: (1) ease of
use when formatting individual papers, (2) automatic  Avoid combining SI and CGS units, such as current in
compliance to electronic requirements that facilitate the amperes and magnetic field in oersteds. This often leads
concurrent or later production of electronic products, and (3) to confusion because equations do not balance
conformity of style throughout a conference proceedings. dimensionally. If you must use mixed units, clearly
Margins, column widths, line spacing, and type styles are built- state the units for each quantity that you use in an
in; examples of the type styles are provided throughout this equation.
document and are identified in italic type, within parentheses,
following the example. Some components, such as multi-  Do not mix complete spellings and abbreviations of
leveled equations, graphics, and tables are not prescribed, units: “Wb/m2” or “webers per square meter”, not
although the various table text styles are provided. The “webers/m2”. Spell out units when they appear in text:
formatter will need to create these components, incorporating “. . . a few henries”, not “. . . a few H”.
the applicable criteria that follow.  Use a zero before decimal points: “0.25”, not “.25”.
Use “cm3”, not “cc”. (bullet list)
II. EASE OF USE
C. Equations
A. Selecting a Template (Heading 2)
The equations are an exception to the prescribed
First, confirm that you have the correct template for your specifications of this template. You will need to determine
paper size. This template has been tailored for output on the whether or not your equation should be typed using either the
US-letter paper size. If you are using A4-sized paper, please Times New Roman or the Symbol font (please no other font).
close this file and download the file “MSW_A4_format”. To create multileveled equations, it may be necessary to treat
the equation as a graphic and insert it into the text after your
B. Maintaining the Integrity of the Specifications paper is styled.
The template is used to format your paper and style the Number equations consecutively. Equation numbers, within
text. All margins, column widths, line spaces, and text fonts are parentheses, are to position flush right, as in (1), using a right
prescribed; please do not alter them. You may note tab stop. To make your equations more compact, you may use
peculiarities. For example, the head margin in this template the solidus ( / ), the exp function, or appropriate exponents.
measures proportionately more than is customary. This Italicize Roman symbols for quantities and variables, but not
measurement and others are deliberate, using specifications Greek symbols. Use a long dash rather than a hyphen for a
that anticipate your paper as one part of the entire proceedings, minus sign. Punctuate equations with commas or periods when
and not as an independent document. Please do not revise any they are part of a sentence, as in
of the current designations.

III. PREPARE YOUR PAPER BEFORE STYLING ab 

Before you begin to format your paper, first write and save Note that the equation is centered using a center tab stop.
the content as a separate text file. Keep your text and graphic Be sure that the symbols in your equation have been defined
files separate until after the text has been formatted and styled. before or immediately following the equation. Use “(1)”, not
Do not use hard tabs, and limit use of hard returns to only one “Eq. (1)” or “equation (1)”, except at the beginning of a
return at the end of a paragraph. Do not add any kind of sentence: “Equation (1) is . . .”
pagination anywhere in the paper. Do not number text heads-
the template will do that for you.
D. Some Common Mistakes
Finally, complete content and organizational editing before  The word “data” is plural, not singular.
formatting. Please take note of the following items when
proofreading spelling and grammar:

Identify applicable sponsor/s here. If no sponsors, delete this text box (sponsors).
  The subscript for the permeability of vacuum 0, and 1) For author/s of only one affiliation (Heading 3): To
other common scientific constants, is zero with change the default, adjust the template as follows.
subscript formatting, not a lowercase letter “o”. a) Selection (Heading 4): Highlight all author and
 In American English, commas, semi-/colons, periods, affiliation lines.
question and exclamation marks are located within b) Change number of columns: Select the Columns icon
quotation marks only when a complete thought or name from the MS Word Standard toolbar and then select “1
is cited, such as a title or full quotation. When quotation Column” from the selection palette.
marks are used, instead of a bold or italic typeface, to
highlight a word or phrase, punctuation should appear c) Deletion: Delete the author and affiliation lines for
outside of the quotation marks. A parenthetical phrase the second affiliation.
or statement at the end of a sentence is punctuated 2) For author/s of more than two affiliations: To change
outside of the closing parenthesis (like this). (A the default, adjust the template as follows.
parenthetical sentence is punctuated within the a) Selection: Highlight all author and affiliation lines.
parentheses.)
b) Change number of columns: Select the “Columns”
 A graph within a graph is an “inset”, not an “insert”. icon from the MS Word Standard toolbar and then select “1
The word alternatively is preferred to the word Column” from the selection palette.
“alternately” (unless you really mean something that
alternates). c) Highlight author and affiliation lines of affiliation 1
and copy this selection.
 Do not use the word “essentially” to mean
“approximately” or “effectively”. d) Formatting: Insert one hard return immediately after
the last character of the last affiliation line. Then paste down
 In your paper title, if the words “that uses” can the copy of affiliation 1. Repeat as necessary for each
accurately replace the word “using”, capitalize the “u”; additional affiliation.
if not, keep using lower-cased.
e) Reassign number of columns: Place your cursor to
 Be aware of the different meanings of the homophones the right of the last character of the last affiliation line of an
“affect” and “effect”, “complement” and “compliment”, even numbered affiliation (e.g., if there are five affiliations,
“discreet” and “discrete”, “principal” and “principle”. place your cursor at end of fourth affiliation). Drag the cursor
 Do not confuse “imply” and “infer”. up to highlight all of the above author and affiliation lines. Go
to Column icon and select “2 Columns”. If you have an odd
 The prefix “non” is not a word; it should be joined to number of affiliations, the final affiliation will be centered on
the word it modifies, usually without a hyphen. the page; all previous will be in two columns.
 There is no period after the “et” in the Latin B. Identify the Headings
abbreviation “et al.”.
Headings, or heads, are organizational devices that guide
 The abbreviation “i.e.” means “that is”, and the the reader through your paper. There are two types: component
abbreviation “e.g.” means “for example”. heads and text heads.
An excellent style manual for science writers is [7]. Component heads identify the different components of your
paper and are not topically subordinate to each other. Examples
IV. USING THE TEMPLATE include Acknowledgments and References and, for these, the
correct style to use is “Heading 5”. Use “figure caption” for
After the text edit has been completed, the paper is ready your Figure captions, and “table head” for your table title. Run-
for the template. Duplicate the template file by using the Save in heads, such as “Abstract”, will require you to apply a style
As command, and use the naming convention prescribed by (in this case, italic) in addition to the style provided by the drop
your conference for the name of your paper. In this newly down menu to differentiate the head from the text.
created file, highlight all of the contents and import your
prepared text file. You are now ready to style your paper; use Text heads organize the topics on a relational, hierarchical
the scroll down window on the left of the MS Word Formatting basis. For example, the paper title is the primary text head
toolbar. because all subsequent material relates and elaborates on this
one topic. If there are two or more sub-topics, the next level
A. Authors and Affiliations head (uppercase Roman numerals) should be used and,
conversely, if there are not at least two sub-topics, then no
The template is designed so that author affiliations are not subheads should be introduced. Styles named “Heading 1”,
repeated each time for multiple authors of the same affiliation. “Heading 2”, “Heading 3”, and “Heading 4” are prescribed.
Please keep your affiliations as succinct as possible (for
example, do not differentiate among departments of the same
organization). This template was designed for two affiliations. C. Figures and Tables
a) Positioning Figures and Tables: Place figures and
tables at the top and bottom of columns. Avoid placing them
in the middle of columns. Large figures and tables may span REFERENCES
across both columns. Figure captions should be below the The template will number citations consecutively within
figures; table heads should appear above the tables. Insert brackets [1]. The sentence punctuation follows the bracket [2].
figures and tables after they are cited in the text. Use the Refer simply to the reference number, as in [3]—do not use
abbreviation “Fig. 1”, even at the beginning of a sentence. “Ref. [3]” or “reference [3]” except at the beginning of a
sentence: “Reference [3] was the first ...”
TABLE I. TABLE TYPE STYLES
Number footnotes separately in superscripts. Place the
Table Table Column Head actual footnote at the bottom of the column in which it was
Head Table column subhead Subhead Subhead cited. Do not put footnotes in the reference list. Use letters for
copy More table copya table footnotes.
a. Sample of a Table footnote. (Table footnote) Unless there are six authors or more give all authors’
names; do not use “et al.”. Papers that have not been published,
Fig. 1. Example of a figure caption. (figure caption)
even if they have been submitted for publication, should be
Figure Labels: Use 8 point Times New Roman for Figure cited as “unpublished” [4]. Papers that have been accepted for
labels. Use words rather than symbols or abbreviations when publication should be cited as “in press” [5]. Capitalize only
writing Figure axis labels to avoid confusing the reader. As an the first word in a paper title, except for proper nouns and
example, write the quantity “Magnetization”, or element symbols.
“Magnetization, M”, not just “M”. If including units in the For papers published in translation journals, please give the
label, present them within parentheses. Do not label axes only English citation first, followed by the original foreign-language
with units. In the example, write “Magnetization (A/m)” or citation [6].
“Magnetization {A[m(1)]}”, not just “A/m”. Do not label axes
with a ratio of quantities and units. For example, write
[1] G. Eason, B. Noble, and I. N. Sneddon, “On certain integrals of
“Temperature (K)”, not “Temperature/K”. Lipschitz-Hankel type involving products of Bessel functions,” Phil.
Trans. Roy. Soc. London, vol. A247, pp. 529–551, April 1955.
ACKNOWLEDGMENT (Heading 5) (references)
[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
The preferred spelling of the word “acknowledgment” in 2. Oxford: Clarendon, 1892, pp.68–73.
America is without an “e” after the “g”. Avoid the stilted [3] I. S. Jacobs and C. P. Bean, “Fine particles, thin films and exchange
expression “one of us (R. B. G.) thanks ...”. Instead, try “R. B. anisotropy,” in Magnetism, vol. III, G. T. Rado and H. Suhl, Eds. New
G. thanks...”. Put sponsor acknowledgments in the unnumbered York: Academic, 1963, pp. 271–350.
footnote on the first page. [4] K. Elissa, “Title of paper if known,” unpublished.
[5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
Stand. Abbrev., in press.
[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
studies on magneto-optical media and plastic substrate interface,” IEEE
We suggest that you use a text box to insert a graphic Transl. J. Magn. Japan, vol. 2, pp. 740–741, August 1987 [Digests 9th
(which is ideally a 300 dpi TIFF or EPS file, with all fonts Annual Conf. Magnetics Japan, p. 301, 1982].
embedded) because, in an MSW document, this method is [7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
somewhat more stable than directly inserting a picture. University Science, 1989.

To have non-visible rules on your frame, use the

MSWord “Format” pull-down menu, select Text Box >
Colors and Lines to choose No Fill and No Line.