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    Guesthouse Usage Policy - 2017 PDF

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    BHUVANESH KUMAR
    This document outlines the guest house usage policy for employees. It defines guidelines for availing guesthouse facilities and approval processes for stays of different durations. Stays of less than 3 days can be approved by the employee, while longer stays require approval from higher levels of management. New employees can stay up to 30 days free, and longer exceptional stays require CEO approval and payment of daily fees ranging from Rs. 800-2,200 depending on length and occupancy. The policy applies to guesthouses in four Indian cities and general rules cover availability, room eligibility, and processes for company guests and family emergencies.

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    © All Rights Reserved
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    Guesthouse Usage Policy - 2017 PDF

    Uploaded by

    BHUVANESH KUMAR
    1K views3 pages
    This document outlines the guest house usage policy for employees. It defines guidelines for availing guesthouse facilities and approval processes for stays of different durations. Stays of less than 3 days can be approved by the employee, while longer stays require approval from higher levels of management. New employees can stay up to 30 days free, and longer exceptional stays require CEO approval and payment of daily fees ranging from Rs. 800-2,200 depending on length and occupancy. The policy applies to guesthouses in four Indian cities and general rules cover availability, room eligibility, and processes for company guests and family emergencies.

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    This document outlines the guest house usage policy for employees. It defines guidelines for availing guesthouse facilities and approval processes for stays of different durations. Stays of less than 3 days can be approved by the employee, while longer stays require approval from higher levels of management. New employees can stay up to 30 days free, and longer exceptional stays require CEO approval and payment of daily fees ranging from Rs. 800-2,200 depending on length and occupancy. The policy applies to guesthouses in four Indian cities and general rules cover availability, room eligibility, and processes for company guests and family emergencies.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    1K views3 pages

    Guesthouse Usage Policy - 2017 PDF

    Uploaded by

    BHUVANESH KUMAR
    This document outlines the guest house usage policy for employees. It defines guidelines for availing guesthouse facilities and approval processes for stays of different durations. Stays of less than 3 days can be approved by the employee, while longer stays require approval from higher levels of management. New employees can stay up to 30 days free, and longer exceptional stays require CEO approval and payment of daily fees ranging from Rs. 800-2,200 depending on length and occupancy. The policy applies to guesthouses in four Indian cities and general rules cover availability, room eligibility, and processes for company guests and family emergencies.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    Document: HRP-GHU

    Issue Date: 1st July 2017


    HR Policy Procedures Effective from: 1st July 2017
    Issue Version: 7
    Guest House Usage Policy

    1. Background:

    With the growth of our organization, the number of guesthouses at various


    places in the Group has also increased. Some of the guesthouses are at plant /
    site locations and run by the respective plant / site management, whereas
    other guesthouses located at different locations are being managed by
    respective administrative department. A need has been felt to streamline the
    existing procedures and formalize guidelines relating to guesthouse usage.

    2. Objectives:

    The objective is to define guidelines / procedures for availing guesthouse


    facilities by the employees.

    3. Scope:

    These guidelines will only be applicable to the guesthouses in Ahmadabad,


    Mumbai, Delhi and Gurgaon and shall not be applicable to other guesthouses
    of group situated at various other locations.

    4. Procedure:

    Employees/consultants/Retainers while on business tour are authorized to


    use the guesthouse facilities. For availing guesthouse facilities, an employee
    has to book the guesthouse by emailing requisition request enclosed at
    Annexure A.

    For use of guesthouse while on business tour:

    Approvals for guesthouse requisition are as under:

    Duration of Stay To be approved by

    Employee/retainer/consultants himself through respective


    Less than 3 days Administration Dept on the basis of travel approval as per
    policy.
    HOD not below the level of GM/Head Administration. In
    More than 3 days – up
    case the HOD is not GM, superior of HOD who is at the
    to 15 days
    level of GM and above.
    Beyond 15 days – up to
    CEO / Business Head / President
    two months

    Beyond 2 months Shri RSA / Shri GSA

    Page 1 of 3
    Document: HRP-GHU
    Issue Date: 1st July 2017
    HR Policy Procedures Effective from: 1st July 2017
    Issue Version: 7
    Guest House Usage Policy

    For use of guesthouse by transferred employees or new joinees:

    New joinees / employees on transfer are not encouraged to avail Guest House
    facility beyond thirty days. However in extraordinary situation with the approval
    of competent authority they may be allowed to avail on payment as under. In
    order to decrease employees to extend stay beyond 30 days, charges have been
    kept based on principle of higher the stay higher the slab / charges.

    Duration of Stay To be approved by Charges


    Up to 30 days HR Head Nil
    Beyond 30 days and Rs. 800/- per day – single
    up to two months, Respective CEO / occupancy (including food.)
    (in exceptional BU Head Rs. 1200/- per day - double
    cases) occupancy (including food)
    Rs. 1500/- per day - single
    occupancy (including food)
    Beyond 2 months Group HR Director
    Rs. 2200/- per day - double
    occupancy (including food)

    5 General:

    (i) Accommodation and other facilities will be subject to availability.


    (ii) Requisition should be received at least before 24 hrs.
    (iii) Employees in the grade of VP and above will be eligible for suite rooms and
    allotment will be subject to availability.
    (iv) For usage of Guest House by Company Guest, requisition should be approved
    by respective Site / functional head at the level of GM and above. Charges as
    per para 4 (i) for the said amount will be debited directly to respective
    company.
    (v) Employees & his/her family members can use the guest house facility in case
    of medical emergency in their immediate family (i.e Self, Spouse & Children).
    (vi) For employees availing guest house facilities, Administration will send advice
    for necessary deduction as per policy / guidelines to respective HR / Payroll.

    Dr. Malay Mahadevia


    Group HR Director

    Page 2 of 3
    Document: HRP-GHU
    Issue Date: 1st July 2017
    HR Policy Procedures Effective from: 1st July 2017
    Issue Version: 7
    Guest House Usage Policy

    Annexure A
    GUESTHOUSE REQUISITION

    Particulars of Guest

    Name of Employee/Guest

    Company

    Dept. / desk

    Employee code

    Mobile no

    Landline no
    From: ------------------------ To -----------------------
    Period of stay
    -
    In case of Guest, Ref name & mobile no
    Booking Forwarded
    by: Name, Designation Mobile no & email
    id
    Approved by: Name with designation

    Page 3 of 3

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