Differential billing config

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Here are the config step already done
1. Define a new billing type
SPRO>SD>BILLING>BILLING DOC>BILLING TYPE
(copied from the standard one OID1)
2. Mark the new billing type as Diff Invoice (1)
SPRO>SD>BILLING>BILLING DOC>ENTER DATA in ADD FIELDS FOR BILLING AND NETTING
DOC TYPES
3. Create copy rules from Delivery to Billing
SPRO>SD>BILLING>BILLING DOC>MAINTAIN COPYING CONTROL FOR BILLING DOC>
Copying control: Delivery document to billing document
4. Create copy rules from Billing to Billing to make the relation between the billing and its
cancellation
SPRO>SD>BILLING>BILLING DOC>MAINTAIN COPYING CONTROL FOR BILLING DOC>
Copying control: Billing document to billing document
5. Create copy rules from the diff billing to the return sales order
SPRO>SD>SALES>MAINTAIN COPY CONTROL FOR SALES DOC>Copying Control: Billing
Document to Sales Document
6. Assign the differential invoice type to the sales order type
SPRO>SD>SALES>SALES DOCUMENT>SALES DOCUMENT HEADER> Enter Data in Additional
Fields for Sales Document Types
Within Customizing of Sales and Distribution Billing  Billing Documents  Define Billing
Types two new billing types, F2D1 with billing category N for
provisional/differential and F2D2 with billing category O for final, are delivered as standard to
enable this process. Corresponding copying control entries are delivered within Maintain Copying
Control for Billing Documents for delivery type LF and item category TAN.

Invoice Verification in Differential Invoicing

 
Invoice verification is based on purchase orders for Commodities that are
relevant for differential invoicing.
The invoice verification clerk must first decide which invoice type he or she
wants to post. The system ensures the correct sequence for the document
flow.
 Provisional invoice
 You start the invoicing procedure with a provisional invoice, which is based
on provisional calculation data that comes from, for example, a calculation
rule and an initial qualitative analysis. You can create only one provisional
invoice per purchasing process.
 Differential invoice
You create a differential invoice to record the difference in amount
compared to the previous invoice, for example if you have to adjust the
quality and quantity of the purchased commodity following further test
analyses. You must already have created a provisional invoice, and you
can create several differential invoices during the purchasing process.
 Final Invoice
The customer receives the final invoice from the vendor when the invoicing
procedure is complete. The final invoice is a differential invoice that marks
this completion. You can create the final invoice following a provisional
invoice, following a differential invoice, or as the first and only invoice. After
that, you cannot create any further differential invoices.
In addition, the system supports parking and holding of documents.
If you want to post the invoice items of a differential or final invoice, you must
have first made an entry in the Difference Posting field. Enter the value As
Invoice for a positive difference or As Credit Memo for a negative difference.

Prerequisites
For further information, see Differential Invoicing in the Commodity
Procurement Process.

Features

Reference to Purchase Order

In invoice verification, differential invoicing takes place at item level.
Depending on the value in the relevance field Differential Invoicing in the
purchase order item, logistics invoice verification decides whether differential
invoicing applies for the invoice item. The system also supports purchase
order items with account assignments.
 Non-Posted Predecessor Invoice
You can only post a differential invoice or a final invoice if you have already
posted the corresponding predecessor invoice. The system ensures this, in
order to avoid inconsistencies arising from retrospective changes to an item in
a predecessor invoice, since each invoice refers to the predecessor invoice.
If a predecessor invoice has not been posted, for example if it has the
status Held, the system also ensures that you cannot post a provisional
invoice, differential invoice, or final invoice for the same purchase order item
either.

Taking Predecessor Invoice into Account Within an Invoicing Procedure

Sequence of Invoice Types

Provisional invoices, differential invoices, and final invoices can contain both
items relevant to differential invoicing and items that are not relevant. The
system supports invoices with reference to different goods receipts and with
reference to different relevant purchase order items.
In the invoice verification transactions (Enter Incoming Invoice (MIRO)
and Park Incoming Invoice (MIR7)), you can, in addition to the standard
procedures (Invoice, Credit Memo, Subsequent Credit, or Subsequent Debit),
choose one of the differential invoicing procedures (Provisional
Invoice, Differential Invoice, or Final Invoice).
The invoice type you can choose as the procedure for differential invoicing
depends on the following conditions:
 At least one item must be flagged as relevant for differential invoicing
in the invoice document.
 If several invoice items are relevant for differential invoicing, all
invoice items must belong to the same invoice type within the document
flow.
 The following table shows the allowed combinations of different invoice types
in differential invoicing.

Dependencies Between Previous and Following Invoice Type

Examples of dependencies from the table above:
 If you have not yet posted an invoice (previous invoice type = no
invoice), you can post a provisional or a final invoice. You cannot post a
differential invoice.
 If you have posted a provisional invoice (previous invoice type =
provisional invoice), you can post a differential or a final invoice. You
cannot post a standard invoice type (for example credit memo).
 After you have posted a final invoice, you can post a subsequent
credit or a subsequent debit.
 Note
 Provisional invoices, differential invoices, and final invoices always
refer to the whole goods receipt quantity. In other words the system does
not support the creation of partial invoices based on a goods receipt.
 You can use the Business Add-In BAdI: Invoice
Validation (MRM_DINV_VALIDATION) to define criteria according to which
a final invoice is allowed to be created for a goods receipt item or purchase
order item. You can do this for each invoice item that is relevant for
differential invoicing. For more information, see Customizing for Materials
Management, under   Logistics Invoice Verification   Maintain Customer
Exits and Business Add-Ins   BAdI: Invoice Validation  .

Cancellations
In differential invoicing you can only ever cancel the last invoice in the
document flow (transaction MR8M). The system does not allow you to cancel
an invoice document for which a follow-on invoice document exists. This
ensures that a valid sequence is maintained.

Cancellation Steps

Two-Line Concept
In a differential invoice and a final invoice, assuming the latter has a
predecessor invoice document, the system displays both the current item and
the item in the predecessor invoice document (two-line display for each
purchase order item that an invoice refers to). The first line displays the
current amount of the item (invoice item); the second line displays the
previously invoiced amount (credit memo item). In addition, the system
 displays the different in amount between the current invoice and the
predecessor document.
When calculating quantities, the system takes into account a possible account
maintenance document: If, for example, you have posted a provisional invoice
with an invoice quantity that differs from the goods receipt quantity, you can
subsequently balance out the quantity difference using the Maintain GR/IR
Clearing Account transaction (MR11). If you post a follow-on invoice
(differential invoice or final invoice), the system calculates the quantity in the
credit memo item as the sum of the quantity from the predecessor invoice and
the partial quantity of the account maintenance document.
The posting of the items follows the same posting logic as the Financial
Accounting component for invoice or credit memo items.

Display Variant for Differential Invoicing

The Differential Invoicing layout variant offers an overview of invoice
procedures in Differential Invoicing.

Invoice Block
At invoice item level there are tolerance checks that you can define in
Customizing for Materials Management, under   Logistics Invoice
Verification   Invoice Block   Set Tolerance Limits  . If a check fails, for
example because a price difference occurs that is too high due to a manual
change, the system sets a payment block for the invoice. For Differential
Invoicing, the standard tolerance checks are used:
 Price variance (tolerance key PP)
In Logistics Invoice Verification, the tolerance check for price variance
(tolerance key PP) is typically run on the price stored in the purchase order
or the price determined at goods receipt. In a provisional invoice, a
differential invoice, or a final invoice, the tolerance check for items relevant
to differential invoicing is run on the price determined at invoice verification.
If you enter subsequent credits or subsequent debits after posting a final
invoice, the system does not run a tolerance check with tolerance
key PP on invoice items relevant for differential invoicing.
 V-Price variance (tolerance key VP)
 If a stock posting is generated by an invoice item, the system determines
the new moving average price that results. The system compares the
percentage variance of the new moving average price from the previous
one using the percentage limits defined. The check against tolerance
key VP is not supported for items relevant to differential invoicing in a
provisional invoice, a differential invoice, or a final invoice.
 Amount for item with order reference (tolerance key AP)
If you have activated the item amount check, the system checks specific
line items in an invoice with order reference against the absolute upper limit
defined. In a differential invoice or final invoice (with predecessor
document), the check is not performed against the item amount of the
invoice or credit memo item, but against the difference between the two
items, as determined by the system.
Release of blocked documents
With the Release Blocked Invoices transaction (MRBR), invoice items that
were blocked due to a tolerance check against the price (tolerance key PP)
can be automatically re-checked with regard to a price variance, and then
released if appropriate (see also Releasing Invoices). This function is not
available for invoice items that are relevant to differential invoicing in a
provisional invoice, a differential invoice, or a final invoice. You must remove
the blocking reason manually.

Invoice Verification in the Background

The transaction Enter Incoming Invoice for Invoice Verification in
Background (MIRA) and the program RMBABG00 support processing of
provisional invoices, differential invoices, and final invoices.

Clearing Account Maintenance

As in the standard, you can start the transaction Maintain GR/IR Clearing
Account (MR11) after posting a goods receipt, a provisional invoice, a
differential invoice, or a final invoice (see Maintaining the GR/IR Clearing
Account).
If you select the Differential Invoice checkbox, under Restrictions in
the Selection group box, the system selects only procedures that are relevant
to differential invoicing. For these procedures there are still quantity
differences between goods receipt and invoice receipt postings, which you
can balance out using account maintenance. If you do not select the
checkbox, procedures relevant for differential invoicing are excluded from the
hit list.

More Information